SHERIFF_SUBSTATION_&_CHILDCARE_FACILITY_TENANT_IMPROVEMENT_PROJECT_(Addendum_#6_Revision).pdf

County of San Mateo

Request for Proposals (RFP) for SHERIFF SUBSTATION

& CHILDCARE FACILITY TENANT IMPROVEMENT

PROJECT

Sheriff's Office

RFP No. 2024-RFP-00052

RFP Contact: Heather Enders henders@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

Founded in 1856, the mission of the San Mateo County Sheriff’s Office is to protect life, property, and preserve the public peace. Today, the Sheriff’s Office has over 700 personnel who provide various law enforcement services to the residents of San Mateo County.

The San Mateo County Sheriff’s Office substation, located at 690 Broadway, Redwood City, CA, requires comprehensive tenant improvement work. The project aims to enhance the existing infrastructure, introduce new facilities, and accommodate the needs of the Sheriff’s substation.

Additionally, the San Mateo County Sheriff’s Office Employee Childcare center, located at 686

Broadway, requires comprehensive design and build construction.

1.2. Background

The County of San Mateo’s Sheriff’s Office is requesting Proposals from D-BE who are qualified and interested in designing and constructing the County’s New Sherriff’s Office Tenant Improvement Project

(Project) to be located 686 & 690 Broadway, Redwood City, CA.

1.3. Contact Information

Heather Enders HR Manager Email: henders@smcgov.org Phone: (650) 515-1185

Department:

Sheriff's Office

Department Head:

Christina Corpus Sheriff Elective

1.4. Timeline

RFP Released January 29, 2024

Deadline for Questions, Comments and

Contract Exceptions

February 9, 2024, 9:00am mailto:henders@smcgov.org tel:(650)515-1185

Page 3 of 12 Release date of January 29, 2024

Proposal Due Date and Time February 23, 2024, 3:00pm

Interviews (tentative) February 21, 2024

Site Walk-through February 8, 2024, 10:00am 690 Broadway St., Redwood City, CA 94063

2. Scope of Work

2.1. NOTICE OF REQUEST FOR PROPOSALS FROM DESIGN-BUILD ENTITIES for

SHERIFF SUBSTATION & CHILDCARE FACILITY TENANT IMPROVEMENT

PROJECT

1. PROJECT DESCRIPTION

The San Mateo County Sheriff’s Office substation, located at 690 Broadway, Redwood City, CA, and San

Mateo County Sheriff’s Office Employee Childcare facility, located at 686 Broadway, Redwood City, CA requires comprehensive tenant improvement work. The project aims to enhance the existing infrastructure, introduce new facilities, and accommodate the needs of the Sheriff’s Office. The project will be carried out in two phases, with concurrent timelines:

Phase One: 690 Broadway (8,317 Square Feet)

Scope of Work:

A. Structural Modifications:

o Modification or removal of existing non-bearing walls o Construction of new non-bearing walls or partitions o Structural alterations as identified by engineering requirements

B. Utilities and Facilities Enhancement:

o New plumbing and electrical work as needed o Installation of a new custodial restroom, sink, and toilet o Installation of solid core interior doors with key card access o Installation of security glass in front lobby o Installation of a locker room system o Installation of furniture, fixtures, and equipment as required

C. Specialized Construction:

o Construction of two new custodial holding cells o Construction of a new interview room o Construction of a new fitness center o Construction of a new floor-to-ceiling partition/wall with frosted glass in the mezzanine level o Installation of a movable wall system on the first floor for a flexible conference room space o Installation of a new roll-up garage door to the rear of the property

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Phase Two: 686 Broadway (5,875 Square Feet - Childcare Facility)

Scope of Work:

D. Structural Modifications:

o Modification of existing non-bearing walls o Construction of new non-bearing walls or partitions o Structural alterations as identified by engineering requirements

E. Utilities and Facilities Enhancement:

o New plumbing and electrical work as needed o Installation of a new kitchen/break room o Installation of interior walls and interior doors with key card access o Installation of security glass in front lobby o Installation of furniture, fixtures, and equipment as required

F. Specialized Construction:

o Construction of an outdoor play space, approx. 1,800 sq. ft.

Submission Requirements: Interested parties are requested to submit proposals addressing the above scope of work. Proposals should include:

A. Project Plan:

o Timeline for completion of each phase o Detailed breakdown of tasks and milestones o Budget allocation for each phase

B. Qualifications and Experience:

o Previous experience in similar tenant improvement projects o References from comparable projects

C. Technical Specifications:

o Approach to structural modifications and adherence to engineering requirements o Specific methodologies for installation and construction

Virtual Tour: A virtual tour of the property is available at LoopNet - 690 Broadway.

The County intends to utilize a design-build delivery process whereby a single contract will be awarded for the planning, design, engineering, permitting, to include architectural services, and construction related to the Project, including but not limited to: payment of and securing all applicable agency approvals and permits utility service connections and all start-up, testing and warranty work.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 3:00 pm, on Friday, February 23, 2024 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will https://www.loopnet.com/Listing/686-690-Broadway-St-Redwood-City-CA/27203043/

Page 5 of 12 Release date of January 29, 2024 be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers) mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/76484/document?section=565975

Page 6 of 12 Release date of January 29, 2024

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

4. Technical Proposal

4.1. Part A Proposal *

Cover letter (limited to 1 page) Title Page (limited to 1 page) Table of Contents (limited to 1 page)

*Response required

4.2. Part B: Experience

Section BI: Narrative and Organizational Chart (limited to 3 pages)

Section BII: Personnel Resumes (limited to 2 pages each per resume)

Section BIII: Project Profiles (limited to 2 pages each per project)

Section BIV: Project References (limited to 2 pages)

Section BV: Project Management Approach (limited to 2 pages)

4.3. Part C: Questionnaire

Please download the below documents, complete, and upload.

Section CI: Identification of members of the D-BE Team Section CI (A) Information about the D-BE (If

Applicable) Section CI (A) Information about the General Contractor (not required if the D-BE is the General

Contractor) Section CI (B) Information about the Architect of Record (AOR) Section CI (C) Information about the Design Architect (not required if the AOR firm is the Design

Architect) Section CII Minimum requirements for the D-BE Submittal Licensing

• Part_C_Questionnaire_v2.docx

4.4. Fee Proposal + Proposed Timeline*

Limited to 3 pages.

The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

*Response required https://government-project.s3.us-west-2.amazonaws.com/76484/bba36a51-2c62-4518-b558-ed784e59a4d2_Part_C_Questionnaire_v2.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIARC2J5PZDCCU66EXN%2F20240209%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240209T221421Z&X-Amz-Expires=72000&X-Amz-Signature=069f3d7306b296dad8c8a6d631d3d9e29245575215b4284ad02c821a9439f69a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Part_C_Questionnaire_v2.docx%22&x-id=GetObject

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4.5. Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years?*

☐ Yes

☐ No

*Response required

4.6. What is the registered Business Name and Unique Entity ID (UEI) No.?*

Unique Entity ID (UEI) numbers can be found on sam.gov

*Response required

5. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach

Seeking a design-build delivery process whereby a single contract will be awarded for the planning, design, engineering, permitting, and construction related to the Project, including but not limited to: payment of and securing all applicable agency approvals and permits utility service connections and all start-up, testing and warranty work.

Points Based 2 (20% of Total)

2. Firm Qualifications Points Based 2 (20% of Total)

3. Price Points Based 3 (30% of Total)

4. Proposed Timeline Points Based 3 (30% of Total)

6. Instructions to Proposers

6.1. Instructions

There will be no pre-proposal conference or site visit for this project.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to

Page 8 of 12 Release date of January 29, 2024 the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

6.4. Term

Sheriff's Office is issuing Request for Proposal (RFP) No. 2024-RFP-00052 for SHERIFF SUBSTATION

& CHILDCARE FACILITY TENANT IMPROVEMENT PROJECT.

The agreement shall have a term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

7. Terms and Conditions for Receipt of Proposals

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7.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

7.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

7.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

7.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

7.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

7.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.

7.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.

Page 10 of 12 Release date of January 29, 2024

7.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFP or participating in any presentations or negotiations.

7.9. Estimated Quantity

If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

7.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFP will be a public record.

3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

4. Submission of any materials in response to this RFP constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

7.11. Reservations of Rights by the County

The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFP;

Page 11 of 12 Release date of January 29, 2024

• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFP by any other means; or

• Determine that no project will be pursued.

7.12. No Waiver

No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.

7.13. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

8. Protest Procedures

8.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

8.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the

Page 12 of 12 Release date of January 29, 2024 proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

8.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protest@smcgov.org

Subject: SHERIFF SUBSTATION & CHILDCARE FACILITY TENANT IMPROVEMENT

PROJECT, 2024-RFP-00052