Shelter PWS March_30_2021.pdf

Performance Work Statement (PWS) For

Communications Shelter Manufacture, Delivery, and Installation

March 30th, 2021

Introduction

Description of Required Services:

The Forest Service (FS), Chief Information Office (CIO) Land Mobile Radio (LMR) Group, has an ongoing annual requirement to acquire and install/replace new, damaged or obsolete radio communications shelters throughout the National Forest System. LMR annually identifies radio communication shelters that are no longer maintainable and need replacement or new site installations. An annual Program of Work (POW) identifies locations as part of this requirement depending upon funding and order placement for said shelters. Professional Services are required to manufacture, place and install communications shelters at sites in support of the USFS radio communications network and remove old shelters when requested.

This document covers the entire National Forests System’s complex shelter requirements and installations in support of Forests Operations, Safety, Fire and Law Enforcement at remote radio communication sites to include designing, manufacturing, transporting, planning, coordinating, and installation of radio communication sites. Logistics for installations at each site will vary from gravel or dirt roads, paved roads, fly-in helicopter access only, hiking in, air drops or Forest Service provided pack animals. Tele-handlers, cranes and other specialized equipment may be necessary to accomplish this effort. At no point throughout the process shall manufacturer’s warranties and extended warranties be rendered null and void by actions of the contractor. Forest Service radio technicians will install their radio equipment in these shelters and is not the responsibility of the contractor.

The Forest Service reserves the right to design/complete their own site specifications and installations based on individual need and are the exception to this PWS.

The contractor shall provide project management with the approval and coordination of the Forest Service. The Contractor’s responsibilities include: planning, scheduling of contract personnel, parties, vendors and subcontractors. The contractor shall coordinate with the Contracting Officers Representative (COR) and each respective Forest Point of Contact (POC) to have proper personnel on site and all proper approvals prior to implementation.

The contractor shall provide all equipment, tools, materials, and services necessary to perform the complete manufacture and/or installation of the radio communications shelter.

The contractor shall be required to obtain in writing from the CO/COR additional tasks which could include removal and backhaul of existing shelters and debris clean-up that were not anticipated but are required and contingent upon approval of funding. Additional funding for modifications must be applied to the contract before such tasks are initiated. All work shall be completed as defined in this Performance Work Statement along with government furnished information, property and services at various locations across the United States as required.

Background and Objective:

The National Forest Service owns, leases and shares thousands of shelters across the United States. The use of these structures can vary widely from research projects, law enforcement, fire communications and public safety. The shelters in the Forest Service fall within the “Life Cycle Replacement Program” and the Land Mobile Radio Group dedicates approximately $1.5 Million to $3 Million of the annual Program of Work budget to maintain reliable communications infrastructure.

Scope:

To procure the necessary professional services required to design, manufacture, transport and install radio communication shelters for the USDA/Forest Service. Shelter manufacturers, third party vendors, contractors and subcontractors, must exactly adhere to the specifications set forth by the Bill of Materials (BOM). Site-specific special considerations will be included in the BOM. The end goal of this effort is to provide a radio communications shelter that will not only protect the Forest Service’s valuable radio assets but ensure it is a quality product. Installation and removal of shelters must be handled with the least amount of impact to the environment.

This may include the removal of debris and backhaul of previously used and no longer serviceable shelters.

Technical Requirements:

The Contractor must be capable of designing, manufacturing, transporting, offloading, installing, and ensuring all necessary approvals are complete with the National Environmental Protection Act (NEPA) and/or Noxious Weed Abatement program for the site prior to final inspection by the Forest Service. This includes pre-staging the shelter at a designated location for work done by Forest Service Technicians prior to final installation at the site. Communications shelters and supplies destined for remote locations and hard to access locations will require a high degree of technically competent personnel and may require a manufacturer’s certification of training to install shelters.

Shelter sizes and configurations will vary by the requirements of the forest and a Bill of Materials (BOM) will be provided for each request. Each site is unique and conditions vary from location to location. Environmental considerations such as snow load, wind speed, ground conditions and any other special considerations will be addressed in the BOM.

For shelters containing solar power mounts, directions will be included specifying southern orientation. All shelters will include compass orientation for doors and equipment. Upon placement, contractor will set and level the shelter in accordance with the manufacturer’s specifications to include grounding, ballast and stability. Details will be determined per site and based on brand of shelter. All installations must be properly done to ensure the manufacturer’s full warranties and extended warranties through-out the entire process are not abrogated.

When there is an existing shelter in place, back haul of old shelters shall be required unless otherwise directed. Shelters identified for back haul will be transported to a USFS designated location or transported to a facility for final disposal. Shelter disposals will adhere to current USFS recycling procedures. Batteries will be transported to a facility for documented disposal or recycling under the Forest Service Sustainable Operations Program and all Federal/State regulations. Disposal/recycling documentation must be provided to the USFS during the installation acceptance closeout process. Any HAZMAT materials, other than batteries, will be the responsibility of the Government for removal and disposal

Standards and Specifications:

Manufacture of all shelters will be in compliance with all nationally recognized building codes.

Unique Forest Service requirements for grounding, rodent proofing, and any other special requirements will be identified in the BOM. Shelters with attached towers must be specified and identified by the Forest Service in the BOM. Installation of all communications shelters will be in compliance with manufacturer's specifications as to not void any warranties or extended warranties. Any damages found on subsequent inspections that are determined to have occurred during transportation or installation and fall within the duration of the shelter’s warranty will be the responsibility of the contractor.

Section 1 Contractor Obligations

Foreword:

Forest Service land encompasses diverse landscapes, climates and elevations. It is imperative that contractors comply with the individual needs of the Forest addressed in the BOM. The Forest Service will advertise using a BOM detailing specific needs for the shelter, location and site information, number of racks, solar power requirements if any, etc. Based upon the USFS BOM, the contractor shall provide services for design, manufacture and transportation.

Except for those items specifically stated to be government furnished in Section 2, the contractor shall furnish everything required to perform this PWS in accordance with the installation requirements for each site.

1.1 Contractor General Responsibilities

1.1.1 The Contractor shall submit a management plan within 60 days of award that describes the intended approach that meets the specifications of this PWS. The management plan will consist of the following documents at a minimum:

a. Project Management Plan: Contractor shall provide a project plan in Microsoft Excel consisting of a Work Breakdown Structure (WBS) and associated project schedule identifying each task and subtask and delivery timelines for each. The project schedule will additionally identify minor and major milestone completion dates for each communications shelter to be transported and those requiring installation. Contractor shall assign a project manager to provide complete oversight of the project. The Project Manager will be responsible for maintaining and updating the project schedule and all other duties associated with the project. The Contractor’s Project Manager will be the direct interface with the Forest Service COR and must be reasonably available to the USFS during the prime hours of work 0800 - 1630 Mountain Time, Monday to Friday.

An alternate Project Manager POC must be provided in case they are unreachable or on leave.

b. Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear contractor badges in the performance of this service.

c. Subcontractor/Supplier Management Plan: Contractor shall inform the USFS COR of all subcontractors or suppliers used during the duration of the project. The Contractor shall provide a Delegation of Authority letter to the COR within 10 days of ARO.

Contractor will be held responsible for the performance of subcontractors and suppliers and properly manage and provide adequate oversight to protect the respective forest. The

COR shall be notified immediately if a Government employee or Contractor deems a subcontractor or supplier as unfit, unsafe, unethical and should be replaced and/or removed immediately as to protect the interests of the Government and its citizens.

d. Risk Management Plan: Contractor will submit a risk management plan within 30 days of contract award. The risk management plan will detail anticipated risk areas and provide options for mitigating such risks and will include at minimum a Risk Register and Risk assignment matrix.

e. Fire Plan: Prior to initiating work on the contract area, during the closed fire season period, a fire prevention and suppression plan will usually be prepared. The Contractor and the Forest Service will jointly prepare this plan. Such plan shall include a detailed list of men and equipment at the Contractor's disposal for implementing the plan. The fire plan shall also specify additional measures and/or special requirements, such as Hoot Owl restrictions, necessary during periods of critical fire weather conditions.

f. QA/QC Plan: Contractor will submit a Quality Assurance Plan within 30 days of contract award. The QA/QC plan will detail all QA/QC processes to include quality audits and describe the process for remedy and non-recurrence of defective services and equipment in the event of quality violations. Contractor will perform quality control audits at a minimum of two intervals per shelter: at hand-off of shelter to the contractor from USFS at the staging area and at completion of installation. The QA plan is not to be confused with the QASP.

g. Acceptance Plan: The Contractor will submit a Quality Inspection Checklist with each shelter installation for acceptance and signature by the Forest Service POC. The Quality Inspection Checklist will validate compliance to all requirements set forth in this PWS as well as those provided in established manufacturer guidelines.

h. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, Contracting Officers Representative, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.1.2 Provide weekly and monthly reports of daily activities to the Forest Service POC.

1.1.3 Submit IPP invoices to include breakdown of work done with costs and pictures.

1.1.4 Ensure that all deliverables for all tasks under this contract are complete, accurate and delivered according to established schedules and are provided to the Government for review, comment, and acceptance 60 days prior to installation or as soon as possible.

1.1.5 Ensure the appropriate oversight and quality control of all activities included in this PWS follow applicable Federal, State and local agency laws, regulations, manufacturer specifications, policy and ensure all USFS regulations and policies are followed while on site.

1.1.6 Warranty will be submitted to COR no later than 14 days after project completion.

1.2 Protection of Property

1.2.1 Underground utilities

Locate underground utilities prior to excavation. Contractor is responsible for utility location. If utilities are damaged during excavation, contact the Contracting Officer immediately and take necessary measures to prevent interruption of service (if live). Damaged utilities will be repaired at the Contractor’s expense.

1.2.2 Traffic

Conduct all operations to ensure minimum interference and do not close or obstruct roads and other adjacent occupied or used facilities without permission from the COR and Local Forest

POC.

1.2.3 Environmental Compliance

The contractor needs to comply with the Environmental Management System (EMS) provided by the forest service. The EMS provides controls to manage impacts on National Forests and Grasslands. These controls include NEPA analysis, Best Management Practices (BMP), and resource monitoring to ensure controls are in place and working as intended.

Environmental Objectives:

a. Invasive Weeds – Reduce invasive weed introduction or spread through improved and more effective control and management. New infestations of noxious weeds of concern to the Forest Service and identified by either Contractor or Forest Service, on the Project Area or on the haul route, will be promptly reported to the other party. Contractor and Forest Service will agree on treatment methods to reduce or stop the spread of noxious weeds when new infestations are found. A current list of noxious weeds of concern to the Forest Service is available at each Forest Service office.

b. Protection of existing trees, vegetation, improvements and sites. Damaged resources must be reported to the CO prior to attempts at remediation. Solvents, oils and other materials shall be disposed of in containers and removed from the site. Any contaminated soils shall be removed from National Forest land and replaced with topsoil.

c. Travel Management – Reduce the existing road systems’ contributed sediment and impairment of water quality and aquatic habitats, and improve security for grizzly bears or elk through the designation of roads, trails, and areas for motor vehicle use.

1.3 Security Requirements:

1.3.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.3.2 Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4 Design

1.4.1 Conformity with Drawings and Specifications. Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and materials requirements shown on the drawings, indicated in the specifications, or designated on the ground. “Reasonably close conformity” is compliance with reasonable and customary manufacturing and construction tolerances.

1.4.2 Local Material Sources. Sources of local materials will be designated on the drawings.

The Government assumes responsibility for the quality and quantity of material in the source.

The Contractor shall determine the equipment and work required to produce the specified product.

a. The Contractor shall utilize all suitable material in the source. The designation of source will include the rights of the Contractor to use certain area(s) for plant site, stockpiles, and haul roads. Any Contractor royalty payment requirements will be stated below.

b. When materials are subject to weight measurement, the weight/volume relationship used for determination of designed quantities will be shown on the Drawings.

c. Should the designated source, due to causes beyond the control of the Contractor, contain insufficient suitable material, the Government will provide another source with equitable adjustment in accordance with the Differing Site Conditions and Changes clauses.

d. Contractor-Furnished Sources – When material sources are not designated as provided above or the Contractor elects to not use designated sources, the Contractor shall be responsible for providing the specified product with no adjustment in contract price, unless weight/volume relationship differences between designated source material and Contractor-furnished source material result in financial disadvantage to the Government.

Quality testing shall be the responsibility of the Contractor. Test results shall be furnished to the Contracting Officer.

1.4.3 Site clearing (when required):

a. Site clearing work includes, but is not limited to:

1. Protection of existing trees designated to remain in place.

2. Removal of trees and other vegetation.

3. Clearing and grubbing.

4. Removing above-grade improvements.

5. Removing below-grade improvements.

6. Carefully and cleanly cut roots and branches of trees indicated to be left standing, where such roots and branches obstruct new construction.

b. Clearing and Grubbing:

1. Clear designated areas of trees, shrubs, and other vegetation, except for those indicated to be left standing. Keep clearing to the minimum necessary.

2. Grubbing shall be held to the minimum necessary. Where possible fill material shall be placed over the top of exposed roots in-lieu-of removal.

3. Use only hand methods for grubbing inside drip line of trees indicated to be left standing.

4. Filling holes - Fill depressions caused by clearing and grubbing operations with topsoil unless further excavation or earthwork is indicated.

1.4.4 Concreting: construction of minor concrete slabs, cast-in-place concrete (if required).

a. Comply with ASTM C 94; ACI 301, "Specification for Structural Concrete"; ACI 117, "Specifications for Tolerances for Concrete Construction and Materials"; and CRSI's "Manual of Standard Practice" when constructing formwork for concrete exposed to view and Class C for other concrete surfaces.

b. Accurately position, support, and secure reinforcement.

c. Place concrete in a continuous operation and consolidate using mechanical vibrating equipment. Prepare the surface according to Section 2519.

d. Formed Surface Finish: Smooth-formed finish for concrete exposed to view, coated, or covered by waterproofing or other direct-applied material; rough-formed finish elsewhere.

e. Slab Finishes: Nonslip-broom finish to exterior concrete platforms, steps, and ramps.

1. Protect concrete from damage, premature drying, and reduced strength due to hot or cold weather during mixing, placing, and curing. Repair surface defects in formed concrete and slabs. Repair slabs not meeting surface tolerances by grinding high areas and a repair topping to low areas to remain exposed.

f. Materials

1. Deformed Reinforcing Bars: ASTM A 615/A 615M, Grade 40.

2. Portland cement: ASTM C 150, Type I or II.

3. Aggregates: ASTM C 33, uniformly graded.

4. Air-Entraining Admixture: ASTM C 260.

5. Liquid Membrane-Forming Curing Compound: ASTM C 309, clear, Type I, Class

A or B, solvent or water borne, wax free.

g. Mixes

1. Proportion normal-weight concrete mixes to provide the following properties:

2. Compressive Strength: 3500 psi at 28 days.

3. Slump Limit: 4” at point of placement.

4. Air Content: 5.5 to 7.0 percent for concrete exposed to freezing and thawing, 2 to

4 percent elsewhere.

1.5 Shelter Delivery and Installation

Shelter installation will be in accordance with Forest Service requirements and manufacturer’s specifications. The Contractor shall:

a. Provide a detailed schedule of events for all shelters 30 day prior to installations. This will include a site specific list of tasks, times and locations for every installation. (who, what, where)

b. Be responsible for transporting shelters to specified locations after being released from the USFS staging area.

c. Install shelters according to manufacturer's specifications and USFS installation requirements.

d. Provide a signed Quality Inspection Checklist to the local USFS POC for shelter acceptance.

e. Provide photos of finished shelter to FS COR as specified in Acceptance Checklist.

f. Provide a complete, detailed, signed report for each Airlift event, including copies of flight plans, flight time log and fuel logs for each event, within 10 business days after the event.

g. Provide a complete, detailed and accurate signed ground transport report for each event that includes shipping documentation and other pertinent information within 15 business days after the event.

1.6 Existing Shelter Removal

The Contractor must be in compliance with Forest Service sustainability programs in the removal and disposal of existing shelters and shall:

a. Be responsible for removing shelters and any materials specified by the government excluding HAZMAT materials, and recycling specified items per the USFS sustainability plan.

b. Be responsible for disposal of shelter materials in accordance with local, State, and Federal regulations.

c. Be responsible for relocation of existing shelter to location specified by the government.

1.7 Completion Criteria: The contractor will have fulfilled its obligations under this acquisition when the following occurs:

a. All relevant project documents have been provided to the US Forest Service and have been formally accepted.

b. All services have been received and accepted.

c. The period of performance ends or the Forest Service terminates the provisions of the contract.

1.8 Miscellaneous:

1.8.1 Work Site: The contractor shall keep the work site free from accumulation of waste materials and rubbish resulting from the work. Waste material shall be disposed of legally off project and National Forest Land. Before final acceptance of the project by the Government, the contractor shall remove from Government land all waste materials and rubbish resulting from this work.

1.8.2 Barricades, Warning Signs, and Other Devices: The Contractor shall provide, erect and maintain warning signs in advance to any place on the project where operations may interfere with the use of the road or trail by traffic and at all intermediate points where the new work crosses or coincides with an existing road or trail to protect both the work and public. All road barricades, warning signs, lights, temporary signals, flagmen and pilot car operators and equipment, and other projective devices, except for special devices, shall conform to Part VI of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration and applicable safety codes.

1.8.3 Contractor's Responsibility for Contractor-Caused Fires (falls under required Fire Plan, Section 1.1.1.d). The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations.

1.8.4 Hours of Operation/Place of Performance: The contractor is responsible for providing services as pre coordinated with the local contact except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. Request for work on the weekends shall be coordinated and approved by the Local forest and coordinated with COR within a reasonable amount of time to secure all approvals as required.

1.8.5 Recognized Holidays:

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day

Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.8.6 Contractor Travel: All additional travel not part of the contract requires advance, written Government approval/authorization and notification to the COR.

Section 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SERVICES,

AND OBLIGATIONS

2.0 GENERAL: The government shall provide, the facilities, equipment, materials, and/or services listed below.

2.1 Equipment: The Government will provide: N/A

2.2 Government-furnished information (GFI): After Award and prior to the contractor submitting a project plan and schedule. The government (COR unless otherwise specified) will provide the following:

a. Prioritized list of all installation sites and details of locations including street addresses (if applicable) / GPS coordinates of staging areas and installation sites.

Air Lift installations have first priority for manufacture and installation.

b. List of all sites that will require an Air Lift installation.

c. Aviation Safety Plans from each designated Forest (provided by POC) and the contractor.

d. Specifications of each shelter.

e. National Environment Protection Act (NEPA) plan or equivalent as required

f. Points of Contact (POC) and Alternative Points of Contact (Alt POC) information for each installation site.

g. Forest Aviation Manager and Aviation Group contact information for each designated Forest.

h. Any and all backhaul requirements including exactly what materials need to be backhauled. Provide photographs if possible of all sides of the shelter as well as estimated size, weight and specifications of backhaul shelter and material (provided by POC).

i. Exact relocation destination of the backhaul materials (provided by POC).

During the course of the contract, the Government will provide according to schedule:

j. Two week advance notice to Forest Aviation Manager before Air Lift event (provided by POC) and the contractor.

k. Mark each site with an “X” of spray paint or aerial target material (provided by POC).

l. Site area prepared prior to installation. Dig out any sites covered with snow prior to lift

(completed by POC).

m. Identify all extra equipment and materials with sizes and weights being airlifted to site

(provided by POC).

n. All supplies delivered to each helicopter-base site prior to scheduled lift (provided by

POC).

o. In areas identified as a hazard potential, Grizzly Bear Awareness training will be provided for all personnel who will be on the mountain tops (provided by POC).

p. Provide all environmental considerations for noxious weeds, fire hazard and protected plants and species.

2.3 Utilities. All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities in work areas. This includes use of electrical power and turning off water faucets or valves after use.

2.4 Services and Materials. The Government POC will be responsible for providing the following on specified sites:

q. Access to site and current road conditions as coordinated by the contractors Project Manager.

r. Prepare shelter site according to manufacturer's specifications.

s. Install ballasts if not included in contract.

t. Install solar panels.

u. Transfer/installation of radio equipment and other equipment not directly related to the shelter.

2.5 Facilities: When applicable, the Government will furnish the necessary workspace for the contractor to provide the support outlined in this PWS as available.

2.6 Government Remedies: The contracting officer and COR shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Section 3 Objective/Performance Measurements:

3.1 The contractor will accurately perform the duties assigned to them within these error rates:

a) Project Management:

1. Safety and security protocols are adhered to 100% of the time with no at-fault reportable incidents

2. Ensure compliance with all USFS, local, State and Federal laws and Regulations

100% of the time, with no reported violations. Comply with all local forest requirements with respect to fire, hours of work, noxious weed precautions and any additional requirements as conditions dictate.

3. Provide Risk Management Plan to COR within 30 days of award.

4. Provide Project Management plan to the COR within 60 days of award 100% of the time.

5. Provide subcontractor Delegation of Authority letter within 15 days of ARO 98% of the time.

6. Daily summary reports within 7 days of completion of each planned travel segment with no more than 2 report 5 business days late in a 12 month period.

7. Monthly summary report of contract within 5 days after the end of the month, no more than 2 reports 5 business days late in a 12 month period.

8. Provide final metrics and a Quality Assurance Plan (QAP) within 30 days of contract award 98% of the time.

9. Provide a detailed drawing of the shelter to the COR no later than 30 days after award is received. 98% of the time.

10. Provide a manufacturing schedule within 30 days after the award is received.

100% of the time.

11. Provide a proposed delivery and installation schedule coordinated with each forest within 60 days after Government Furnished Information (GFI) is fully receipted by the contractor 100% of the time.

12. Provide a Detailed installation plan for all sites within no later than 30 days prior to installation. This will include Site specific list of tasks, times, and locations for every installation. (Who, What, Where)

13. Provide a finalized installation schedule for all sites within 7 days after COR Approval of proposed installation schedule 98% of the time.

14. Submission of accurate Invoices to COR without rejection 98% of the time.

15. Provide warranty information of the communications building detailing coverage to include year expires, labor, defects and parts covered within 14 days of installation.

16. The contractor shall provide skilled (manufacture trained as required) personnel together with the supervision, management and administrative services necessary to successfully meet the requirements of this contract. 100% of the time.

b) Shelter Delivery and Installation:

1. Fire prevention plan will be coordinated with the Forest prior to initiating work at the site. The Fire prevention plan will be submitted to the COR prior to initiating work 100% of the time.

2. Provide a detailed Air Lift safety plan associated with the Air Lift installation to include maps, load plans, and number of flights within 60 days prior to the event 100% of the time.

3. Deliver specified shelter to correct location 100% of the time.

4. Install specified shelter according to manufacturer's specifications 100% of the time, unless otherwise specified by the COR.

5. Install specified shelter according to the latest version of the COR approved schedule 98% of the time.

6. Provide accurate, complete, detailed report of each Airlift event to include copies of flight plans (provided before each event) for each lift, and copies of flight time log and fuel logs for each event within 15 business days 100% of the time. Must be signed by USFS POC or Engineer on site.

7. Provide accurate, complete, detailed ground transport report for each event that includes shipping documentation and other pertinent information within 15 business days after the event 100% of the time. Must be signed be USFS POC or Engineer on site.

8. Provide an acceptance plan for each building installation. The contractor will submit a Quality inspection checklist with each building installation for acceptance and signature by the Forest Service POC in order to validate compliance. The Quality inspection checklist is required for closeout.

c) Existing Shelter Removal

1. Remove shelters and any materials specified by the COR 100% of the time.

2. Disposal or relocation of existing shelter to location specified by the government

100% of the time.

3.2 Quality Assurance Surveillance Plan: The QASP is put in place to provide Government surveillance and oversight of the contractor’s efforts in meeting the performance standards required by the contract. The QASP is not part of the contract nor is it intended to duplicate the Contractor’s quality control plan. The Government may provide the Contractor with an informational copy of the QASP to support the Contractor’s efforts in developing a quality control plan that will interrelate with the QASP.

3.2 Methods of QA Surveillance: The surveillance methods listed below shall be used in the administration of this QASP. The specific surveillance method for each performance standard and acceptable quality level is listed in the “Monitoring Method” column of the

PWS.

a. COR Review – Indicates that the COR will be responsible for monitoring the

Contractor’s performance in meeting specific performance standards/acceptable quality levels.

1. In the case of a written deliverable, COR/COR Designee Review will consist of up to 100% inspection of the specific deliverable and supporting documentation.

2. In the case of day-to-day support activities, COR/COR Designee Review will consist of periodic inspection or random monitoring.

b. Forest POC Review – Indicates that the Forest POC will be responsible for monitoring the Contractor’s performance in meeting specific performance standards/acceptable quality levels.

3. In the case of a written deliverable, POC Review will consist of up to 100% inspection of the specific deliverable and supporting documentation.

4. In the case of day-to-day support activities, POC Designee Review will consist of inspection of each delivery, installation or removal event.

c. Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from customer complaints received by the Forest Service. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, and must be signed and forwarded to the COR, who shall assess the validity of the complaint and retain it in a documentation file.

The COR shall ensure the tabulated results of all customer satisfaction surveys are kept on file.

d. Monitoring: The results of all monitoring activity shall be documented on the

Surveillance Activity Summary Form. The COR and COR Designee shall submit copies of the Summary Form to the Contracting Officer at the conclusion of contract performance, and whenever contractor performance fails to meet acceptable quality levels.

3.3 Documentation: The COR and/or COR Designee will, in addition to providing documentation to the Contracting Officer, maintain a complete quality assurance file. The file will contain copies of all reports, evaluations, recommendations, surveillance checklists, and any actions related to the Government’s performance of the quality assurance surveillance function. All such records will be retained for the life of the contract and forwarded to the Contracting Officer upon completion.

TECHNICAL EXHIBIT 1

Quality Assurance Surveillance Plan (QASP)

PWS

Paragraph

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard a(1) Adhere to safety and security protocols.

No at-fault reported incidents.

No at fault reported incidents 100% of the time.

COR/designee and/or FS POC review of contractor practices.

a(2) Compliance with all USFS, local, State, and Federal laws/Regulations and contract clauses.

No reported violations. No reported violations 100% of the time.

COR/designee and/or FS POC review of contractor practices.

a(3) Risk Management plan Provide a Risk Management plan

Risk management plan received within 30 days after award

COR/designee review and acceptance.

a(4) Project Management plan Provide a project plan Complete Project plan submitted to CO/COR within 60 days of award.

COR/designee review and acceptance or project plan a(5) Provide subcontractor Delegation of Authority letter.

Delegation of Authority letter delivered to COR.

Letter received within 10 days ARO 100% of the time.

COR/designee acceptance of letter.

a(6) Provide Daily Summary reports.

Reports are in approved template format, accurate, provide helpful management information, are easy to review and are delivered on time.

Reports are received within 7 days of completion of each planned travel segment on time with no more than 2 report 5 business days late in a 12 month period.

COR/designee review of daily reports.

PWS

Paragraph

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard a(7) Provide Monthly summary reports.

Reports are in approved template format, accurate, provide helpful management information, are easy to review and are delivered on time.

Report are received within 5 days after the end of the month, no more than 2 reports 5 business days late in a 12 month period.

COR/designee review of daily reports.

a(8) Provide final metrics and a Quality Assurance Plan

(QAP).

The oversight/quality control process proactively identifies and addresses issues, as well as continuously improves the services being provided by the Contractor. Quality issues must be corrected immediately once identified.

QAP received within 30 days of contract award 100% of the time.

COR/designee review of submitted

QAP.

a(9) Provide a detailed drawing of the building.

Building drawing delivered to COR.

Drawing received no later than 15 days after award is received 100% of the time.

COR/designee drawing.

a(10) Provide a manufacturing schedule.

Manufacturing schedule delivered to COR.

Schedule received no later than 30 days after award is received 100% of the time.

COR/designee

Schedule.

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard a(11) Provide a proposed delivery and installation schedule for all sites.

Report reflects GFI and government feedback.

Proposed project schedule received within 60 days of receiving GFI 100% of the time.

COR/designee review of project plan and schedule.

a(12) Provide a detailed installation plan for all sites (who, what, where).

Report reflects GFI and government feedback.

Installation plan received no later than 30 days prior to install.

COR/designee review of installation plan.

a(13) Provide a finalized installation schedule for all sites

Report reflects feedback from the Government.

Finalized project schedule received within 7 days after COR approval of proposed installation schedule 100% of the time.

COR/designee review of project schedule.

a(14) Submit accurate Invoices to COR.

Accurate Invoices submitted without rejection.

Accurate Invoices submitted without rejection 90% of the time.

COR/designee review and acceptance of invoices.

a(15) Warranty of shelter submitted to COR in writing detailing coverage.

Warranty includes time of warranty on parts and labor, and defects.

Submitted within 14 days of installation.

review of warranty a(16) Provide skilled personnel, supervision, Management, and administrative services.

Skilled personnel, supervision, Management, and administrative services provided.

100% of the time. COR/designee review.

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard

Task 2: Shelter Delivery and Installation b(1) Fire prevention plan coordinated with the Forest prior to initiating work at the site.

Fire prevention developed and submitted to COR prior to initiating work at the site.

100% of the time. FS POC and COR receive a copy.

b(2) Provide a detailed air lift safety plan to include maps, load plans, and number of flights.

Reports are accurate and delivered on time.

Delivered within 60 days prior to the event 100% of the time. FS POC and COR receive a copy.

COR/designee review of Air Lift safety plan.

b(3) Deliver specified shelter to correct location.

Shelter is delivered to correct location.

100% of the time. FS POC review.

b(4) Install specified shelter according to manufacturer's specifications.

Shelter is installed according to manufacturer's specifications unless otherwise specified by the

COR.

100% of the time. FS POC review of installed shelter according to provided Checklist.

b(5) Install specified shelter according to COR approved schedule.

Shelter is installed according to COR approved schedule.

100% of the time. FS POC review of approved schedule.

b(6) Provide after action report of each Air Lift event to include copies of flight plans for each lift and copies of flight time log

Provide accurate, complete, detailed reports.

Reports are delivered for each event within 10 days of completion of the event 100% of the time.

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard and fuel logs for each event.

b(7) Provide after action report of each ground transport event to include shipping documentation and other pertinent information.

Provide accurate, complete, detailed reports.

Reports are delivered for each event within 10 days of completion of the event 100% of the time.

b(8) Provide an acceptance plan for each building installation

Quality Inspection checklist has been generated and signed by the Forest Service POC.

Checklist has been completed and submitted to the COR for final invoicing.

Task 3: Existing Shelter Removal c(1) Removal of shelter and any materials specified by the government.

Performance is accurate and completed upon specified event.

100% FS POC review.

c(2) Disposal or relocation of existing shelter to location specified by the government.

Performance is accurate and completed upon specified event.

100% FS POC review.

POINTS OF CONTACT

Contracting Officer:

The CO has the overall responsibility for the administration of this contract. The Contracting Officer, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the Contracting Officer may delegate certain other responsibilities to his/her authorized representative.

Contracting Officer: Suzan Stage Telephone Number: (505) 563-7415 Email: suzan.stage@usda.gov

COR and Team:

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: ensures the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements to the Contracting Officer including government drawings, designs and specifications; monitor contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or order. The (COR) is identified below:

Contracting Officer’s Representative: Marc Kaschmitter Telephone Number: (541) 410-8650 Email: marc.kaschmitter@usda.gov

COR Designee:

A COR Designee may be named to ensure that the Government sufficiently directs, oversees, measures and monitors contractors. A COR Designee will monitor performance and provide information to the overall contract COR. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

Alternate Contracting Officer’s Representative: Yana Patton Telephone Number: (530) 226-2779 Email: yana.patton@usda.gov

DEFINITIONS & ACRONYMS

Bill of Materials (BOM): A listing of all proposed equipment, components, cabling, hardware, and software.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

PWS – Performance Work Statement. A statement that outlines and describes the requirements for services and equipment.

Risk Assessment Matrix. Define the level of risk by considering the category of probability or likelihood against the category of consequence severity. This is a simple mechanism to increase visibility of risks and assist management decision making.

Risk Management Plan. Details anticipated risk areas and provide options for mitigating suck risks and will include at minimum a risk register and risk assessment matrix.

Risk Register. A scatterplot used as risk management tool and to fulfill regulatory compliance acting as a repository for all risks identified and includes additional information about each risk, e.g. nature of the risk, reference and owner, mitigation measures.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Quality Assurance Palm (QAP). A detailed processes to include quality audits and describe the process for remedy and non-recurrence of defective services and equipment in the event of quality violations. Contractor will perform quality control audits at a minimum of two intervals per shelter: at hand-off of shelter to the contractor from USFS at the staging area and at completion of installation. The QA plan is not to be confused with the QASP

Quality Assurance Surveillance plan (QASP). Government metric of performance standards required by the contract.

Work Breakdown Structure (WBS). Breaks down the project into easily manageable components.