SGM_Submittal_RFQ_21-020EN-FC_Library_of_Engineering_Continuing_Contracts.pdf

This is a Request for Qualifications submittal document for the City of Plant City, Florida, soliciting continuing professional consulting services in engineering and surveying disciplines under Florida Statutes Section 287.055. The City seeks qualified firms to provide on-call support across seven discipline categories: Site Development/General Civil, Transportation, Stormwater and Flood Mitigation, Mechanical/Electrical/Plumbing, Geotechnical & Materials Testing, Environmental Contamination, and Survey/Mapping & Subsurface Utility Engineering. Services will support planning, design, permitting, bidding, construction administration, and related activities for infrastructure and capital improvement projects with estimated construction costs not exceeding $7.5 million or study costs not exceeding $0.5 million. Firms must submit separate responses for each discipline of interest, limited to 50 pages per submission. The question submission deadline is May 11, 2026, at 5:00 p.m., with proposals due May 21, 2026, at 2:00 p.m., via the City's e-Procurement Portal. Evaluation committee meetings are scheduled for May 27, 2026. Resulting contracts will be effective upon issuance and extend for three years, with two optional two-year renewal periods available at the City Manager's discretion.

Fees will remain firm during the initial contract term, with renewal period adjustments limited to a maximum 4% increase supported by Consumer Price Index documentation and written justification. Respondents must maintain professional liability insurance of $2 million for three years post-project completion, comprehensive liability insurance of $1 million, and workers' compensation coverage. The City offers local preference points (1.5% of total score) to firms maintaining a physical office within Plant City with at least two full-time employees, current Florida business tax certification, required professional licenses, and at least six months of establishment prior to submission. No set-asides for disadvantaged enterprises have been designated, no minimum work volume is guaranteed, and no incumbent vendors are identified. The City reserves the right to select multiple firms to ensure adequate capacity and specialized expertise. Contract awards under $50,000 may be made by the City Manager, while the City Commission makes final decisions on contracts exceeding that threshold.