SF18_SPE1C121Q0147.pdf

REQUEST FOR QUOTATIONS THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

4. CERT.FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5. ISSUED BY

7. DELIVERY

9. DESTINATION

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5 ON OR

BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (See Continuation Sheets)

12. DISCOUNT FOR PROMPT PAYMENT

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

16. SIGNER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not useable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SPE1C1-21-Q-0147

1. REQUEST NO.

2021 MAY 25

2. DATE ISSUED

0088854100

3. REQUISITION/PURCHASE REQUEST NO.

DO-C9

RATING

DLA TROOP SUPPORT

C AND T SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

Buyer: Melissa Rios-Thomas PSPTADG Tel: 215-737-3629 Fax: 220 737-8064 Email: MELISSA.RIOS-THOMAS@DLA.MIL

2021 AUG 12

6. DELIVER BY (Date)

8. TO:

c. CITY

d. STATE

b. STREET ADDRESS

a. NAME OF CONSIGNEE

e. ZIP CODE

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS

15. DATE OF QUOTATION

a. NAME (Type or Print)

AREA CODE

c. TITLE (Type or Print)d. CITY

c. COUNTY

b. STREET ADDRESS

e. STATE f. ZIP CODE

See Schedule

2021 JUN 08

NUMBER

FOB DESTINATION

OTHER

(See Schedule)

CAGE

b. TELEPHONE

See attached schedule to complete quote information.

Quoter must also complete the following:

a. Quotation is valid for 90 days from date specified in Block 10 above unless otherwise indicated: _____________ .

b. Prices quoted are:

___ Contained in Commercial Catalog or Published Price List No. ___________________ dated _______________ page __________ .

___ Contained in Internal Price List No. _______________dated ____________________, which may be examined at our facility.

___ Commercial sales of comparable quantities: Quantity ____________ ; Price _____________;

___ Customer ________________________.

___ Other (provide basis) ______________________________________ _______________________________________ .

c. FOB Point: ____ Destination ____ Origin Shipping Point (City, State) _________________________________________ .

d. If delivery period shown in Block 6 is unacceptable, provide best possible delivery: _________________________________.

e. Remittance Address (Name, Street, City, State, ZIP): Same as Block 13 unless otherwise indicated below:

f. Vendor FAX Number: ____________________ Vendor Toll-Free Number: ____________________ Vendor E-mail: ______________________________

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 2 OF 29 PAGES

CONTINUED ON NEXT PAGE

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM

TECHNICAL REQUIREMENTS

THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN `R' OR AN `I' NUMBER IN SECTION B) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB AT: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx. FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES

A FOLLOW-ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.

CAUTION NOTICES

BERRY AMENDMENT COMPLIANCE

Offerors are cautioned that all components must be of domestic origin in compliance with DFARS clause 252.225-7012, Preference for Certain Domestic Commodities (Dec 2017), as contained in Section I of this solicitation.

Section 833 of the National Defense Authorization Act for Fiscal Year 2007 added language to 10 U.S.C. 2533a requiring that all articles or items of "clothing", including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensors, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

Very Important: The vendor must certify their agreement to these terms and conditions of the solicitation by signing and dating the certification located below.

Section 833 National Defense Authorization Act Certification

I, (name) _____________________________ do hereby certify by signature below that all articles or items of “clothing,” including the materials and components thereof, being offered for sale to the Department of Defense have been grown, reprocessed, reused, or produced in the United States, other than sensor, electronics, or other items added to, and not normally associated with, clothing (and the materials and components thereof).

_____________________________________ (signature).

ELECTRONIC INVOICING AND ADVANCED SHIPMENT NOTIFICATIONS (ASN)

The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

Utilization of Wide Area Workflow - Receipts and Acceptance (WAWF-RA) in conjunction with DFARS 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC 2018).

The Directorate of Clothing and Textiles utilizes VIM-ASAP, which is short for DLA Virtual Item Manager ARN Supply-Chain Automated Processing, to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP will give you visibility of contract information, track production status and print labels. VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time.

Advanced Shipment Notifications (ASNs) associated with DFARS clause 252.211-7006, PASSIVE RADIO

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 3 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

FREQUENCY IDENTIFICATION (DEC 2019) are sent via VIM-ASAP to WAWF-RA processes.

Please contact the VIM-ASAP help desk at 888-940-7348 to get started today!

STOP SHIPMENT DELAYS AND REJECTIONS!

For deliveries to New Cumberland depot or the 3PL-Third Part Logistics locations, ensure your Government or Commercial Bills of Lading are correctly annotated with the following information in the description of articles:

* Carrier Name

* Number of Pallets

* Vendor Name

* Contract Number

* Delivery Order Number

* Shipment Number

Advance notice is recommended but not required for Peckahm Inc. (Lansing, MI)

Your truckers/dispatchers/brokers/etc. should have the above information readily available when calling to schedule delivery appointments as follows:

DoDAAC: SD0119 RIC: VSTN

Name and Delivery Address: Peckham Inc.

Navy & Coast Guard 3PL

5408 W. Grand River Ave. Bldg. A

Lansing, MI 48906

Do not let the following common invoicing errors delay your payments any longer:

Missing or Erroneous Contract Number

Missing Call/Delivery Order Number

Missing or Erroneous Shipment Number

Failure to Mark DD250 as an Original Invoice

Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal

Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract

Missing or Erroneous Unit of Issue

Quantity and Price are Incorrect

Wrong Pay Office on Invoice

Here are three things you can do to speed your invoice payments:

Be sure your original invoice is properly completed and legible.

Submit your invoices electronically using the Web Invoicing System (WInS). It is fast, accurate, and costs you nothing! Learn more at the WInS Home Page, at: https://www.ecweb.dfas.mil/notes/, and start https://www.ecweb.dfas.mil/notes/

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 4 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

using WInS with your next invoice! Or

If you currently receive delivery orders electronically, you could benefit by using an 810- invoice transaction.

Web Invoicing eliminates postage, snail mail, and much paperwork, and gets the invoice/voucher into the DFAS system usually within 24 hours. Web Invoicing is free to vendors doing business with the Government. You just enter the appropriate information and send your invoice to DFAS electronically. It provides help text and pull-down menus in many fields

For questions about invoice preparation, just call the DFAS Customer Service Resource Center at 1-800-756-4571, Check out these resources:

§ http://www.dfas.mil/money/vendor/ …. the DFAS Contract Payment Booklet… an excellent desk reference for contractor Accounts Receivable personnel, as well as the status of outstanding invoices.

§ http://www.dfas.mil/ …. information regarding bill paying process and additional points of contact

§ http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html .... myInvoice is an interactive web application developed specifically for contractors/vendors and government/military employees to obtain invoice status. It is available 24/7.

E-VERIFY

Pursuant to FAR clause 52.222-54 vendors are required to enroll in the E-Verify program within thirty days after the date of a contract award and comply with all terms of the clause. In addition, vendors are required to provide evidence of their enrollment in the E-verify program to the contracting officer within 30 days after the date of a contract award.

LATE BIDS AND PROPOSAL SUBMISSION

It is the Offerors responsibility to ensure that offers reach the Government office designated in the solicitation on time.

Offerors are reminded that there are various methods available for the submission of Bids/Offers. Some of those methods and their requirements for timely submission are as follows:

REGISTERED OR CERTIFIED MAIL - Mailed five calendar days prior to the date specified for opening/ closing of the solicitation.

U.S POSTAL SERVICE EXPRESS MAIL NEXT DAY SERVICE - POST OFFICE TO ADDRESSEE -

Mailed no later than 5:00 P.M. at the place of mailing two working days (excludes weekends and federal holidays) prior to the date specified for opening/closing of the solicitation.

COMMERCIAL CARRIER SERVICE - Bidders/Offerors must ensure that commercial carrier service hand carries the bid, offer, modification, withdrawal or amendment to the depository specified in Block 7 of DLA- TROOP SUPPORT Form 33 prior to the scheduled opening/closing of the solicitation.

TELEGRAPHIC/FACSIMILE OFFERS (when authorized by the solicitation) - Received in its entirety at least 60 minutes prior to the date and time specified for opening/closing of the solicitation. (See Next Page)

It is also the responsibility of the Offeror to address and mark offers as specified in FAR 52.214-5 (MAR 1997) -

SUBMISSION OF BIDS - OR FAR 52.215-1 (JAN 2004) - INSTRUCTIONS TO THE OFFERORS -

COMPETITIVE ACQUISITION

CAUTION: Offerors are cautioned that facsimile proposals, modifications to proposals, acknowledgement of amendments, withdrawal of proposal, responses to negotiations, and/or final proposal revisions will only be http://www.dfas.mil/money/vendor/ http://www.dfas.mil/money/vendor/ http://www.dfas.mil/ http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 5 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

considered when facsimile proposals are authorized. Telegraphic offers will not be considered unless authorized by the solicitation; however, offers may be modified by written or telegraphic notice.

CAUTION: Facsimile offers are not authorized for submission of initial offers but may be authorized for subsequent requests for revised offers or final proposal revisions. Telegraphic offers are not authorized for this solicitation.

TECHNICAL DOCUMENT REQUESTS

DLA-Troop Support has developed a web-based system that allows manufacturers the ability to request specifications, patterns and drawings on our contracting page. To request technical data for DLA Troop Support Clothing and Textiles (C&T) solicitations, use the following link to the DLA-Troop Support C&T Technical Data Repository area at:

https://www.dla.mil/TroopSupport/ClothingandTextiles/SpecRequest.aspx

NON-GFM

The Government has changed its procedures regarding Government Furnished Material (GFM). GFM will no longer be provided to Contractors that are awarded contracts for end item dress clothing contracts. The Government will still make available to the Contractor, for use in connection with and under the terms of this contract, the material set forth below, and the Contractor shall utilize such materials in the furnishing of supplies hereunder. All other types of materials required in the performance of this contract shall be furnished by the Contractor.

Item 0001: Cloth, Poly/Wool, Tropical, Washable, Blue #3346, NSN: 8305-01-151-1864, Unit Cost: $13.19/yd, Location: Peckham - VSTN Lansing, MI

It is now the responsibility of the Contractor to purchase the material listed above from DLA Troop Support as needed. The Government shall be the sole source of the supply of the materials listed above and only

PAYMENT

Upon the delivery of end items, the Contractor will be paid the agreed upon unit price for the contract. It is the responsibility of the Contractor to pay the balance owed to the Government for the material as end items are shipped and payments are received. The Contractor will receive a bill from DFAS for the amount of the cloth purchased that will outline the procedures for payment. A copy of the bill must be submitted with every payment. The Contractor will only receive one bill and must make copies of it if incremental payments will be made. This ensures there is a copy of the bill linking every incremental payment made. The balance due for the purchase of the cloth must be paid within 180 days after the date of the bill for the purchase of the material. In the case that delivery schedules have been extended, the Government may extend the payment terms beyond 180 days. The Contractor will have a continuing balance owed to the Government for the material until end items are shipped and payments are received by the Contractor and made to the Government. In the case that a Contractor makes a late payment or no payment at all, a standard rate of interest will be charged to the Contractor's account which is determined by DFAS. Failure to make payment may also impact the placement of future delivery orders on this contract and will be considered as a part of any future assessment of past performance. Final payment on this contract will be withheld until all material is paid for. Note that once the sale is made for the cloth, the Contractor assumes all responsibility for the cloth including care and safety.

CONTRACTOR REQUEST FOR MATERIAL

The Contractor shall submit a properly executed DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material, to the Contract Specialist. The procedure for requesting material has not changed. It is the responsibility of the Contractor to request the material in sufficient time to comply with the delivery schedule of the contract. The Government reserves the right to ship partial orders of material depending on the current available stock. The Contractor is not required to purchase the entire amount of material at one time that is required to complete the delivery order. The Contractor may purchase the entire amount of material required to complete the delivery at https://www.dla.mil/TroopSupport/ClothingandTextiles/SpecRequest.aspx

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 6 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

one time and schedule partial shipments for later dates. If the cloth required to complete a delivery order is purchased all at once, payment is due 180 days after the date of the sale. If smaller increments are purchased, payment is due 180 days from each incremental sale. The Government will not purchase extra fabric leftover after the end of a contract.

PROCEDURES

1. All concerns regarding material should be directed to the Contracting Officer by letter or email within 30 days of the purchase of the cloth. The Contracting Officer will respond within three business days of receipt. The Contractor must notify the QAR and Contracting Officer within the timeframes listed above when there is an issue regarding quality of the material. Ultimately, it is the Contracting Officer's decision to determine a solution.

2. The Government reserves the right to furnish cloth on rolls or folded. Unless sponged, rolls should contain approximately 100 yards of fabric at approximately 60” width. The Government may furnish material in widths other than those specified. Regardless of widths furnished, the material shall not be deemed deficient or defective when the width furnished differs from the specified width by less than plus or minus 2 inches. If more than plus or minus 2 inches, the Contractor shall be entitled to an equitable adjustment.

3. Material furnished shall be charged to the Contractor's account in multiples of one yard. Where material furnished contains fractions of a yard, the yardage shall be rounded to the whole yard. Fractions of less than one-half yard will be rounded to the next lower full yard; fractions of one-half yard or more will be rounded to the next higher full yard.

4. The Government reserves the right to provide not more than 10% of the material in short pieces. The Contractor shall cut and use short pieces furnished and/or generated and not retain them for return to the Government.

5. For the determination of defective material for excessive visual defects, the Contractor's examination of the material shall be in strict accordance with the quality assurance provisions for the fabric, including random sampling procedures and, as applicable, federal standard (FED-STD) 4 or military standard (MIL-STD) 655 and the applicable Sears slub (i.e. knot in yarn) and knot gauges. The Contractor shall inspect fabric as it is opened and shall set aside higher point count (metric for assessing fabric defects) rolls for return as either "excess" or "defective" goods. Over-point count fabric set aside prior to cutting by the Contractor shall be returned to the shipment in question prior to random sampling. Upon completion of the examination, the Contractor shall immediately provide the Quality Assurance Representative (QAR) with a written notification of the alleged deficiencies, including the findings of its own examination of the material using a cloth perch (machine which allows unrolling/rerolling of fabric to search for defects). As a minimum, the Contractor shall provide the following data:

A. Type of material

B. Nature of nonconformance (including examination report of alleged defective point count)

C. Number of rolls or pieces in shipment

D. Name of manufacturer of material

E. Contract number(s) of material

F. Lot identification of material

G. Total number of yards in shipment

H. Acceptable quality limits (or acceptable quality level (AQL), if applicable)

I. Number of rolls or yardage in sample

J. Acceptance number

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 7 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

K. Recommended disposition

The Contractor shall provide the QAR access to a cloth perch, which the QAR will use to examine the material in question. The QAR shall verify the damage, defect, shortage, narrow width, or discrepancy as documented in the Contractor's notification, and will report the findings of the verification to the Contracting Officer. If the Contractor fails to notify either the Government QAR or the Contracting Officer within 5 days of discovery of any damage, defect, shortage, narrow width or discrepancy in the Government material, no equitable adjustment will be made in the delivery or performance dates or the contract price.

The Contractor shall not cut or use such material, or in the event the damage, defect, shortage, narrow width or discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the Contractor shall not further process such material pending instructions from the Contracting Officer.

If replacement is to be made, the Government shall provide replacement at its own expense, including transportation costs. When the return of the material is authorized, the Contractor will ship it and include a copy of the Contractor's notification of deficiencies (including examination report) and the QAR's deficiency verification.

6. In cases of Government delay, failure to furnish the requested material, the Government has furnished damaged, defective, short, narrow width, or other discrepancies in the material, the Contracting Officer, upon written request of the Contractor, shall equitably adjust the delivery or performance date and any other contractual provisions effected thereby, in accordance with Federal Acquisition Regulation (FAR) clause 52.243-1, Changes--Fixed- Price. If the Contractor does not request such an adjustment within 30 days of the purchase of the cloth, no adjustment will be made. Under no circumstances shall the Government include as an element of any adjustment under this clause any amount for loss of prospective profits.

7. The length marked on the piece tickets of cloth made available as material reflects the measurement metered during preparation for delivery of the cloth, using mechanical measuring devices. An inherent disparity exists between these measurements and cutting table measurements, because the latter are subject to many variables that cannot be controlled. Accordingly, claims for shortages based on cutting table measurements will be considered for allowance only when the shortage on an individual piece exceeds 3-1/2% of the length marked on the piece ticket.

All other claims for shortages shall be based on measurements using a mechanical measuring device (calibrated in accordance with the current edition of military standard (MIL-STD) 45662, Calibration System requirements) activated positively by direct contact, with the fabric in continuous motion. These measurements can be determined by using such devices as true meter, length counter on cloth perch, or similar devices.

SHIPPING ARRANGEMENTS

1. The Contractor shall be solely responsible for making transportation arrangements for the pickup and delivery of this material, using its own truck, or a leased or rental carrier. These arrangements shall be specified by the Contractor on the DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material. The Government material will be available for pickup not later than 21 calendar days after receipt of the original DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material.

2. Prior to pick-up, the Contractor shall contact the storage location to coordinate the exact date for pickup and provide the name of the motor carrier to be used. If such pickup is not made within 10 calendar days after the availability date, or the actual date the material becomes available, whichever date is later, the Government reserves the right to return the material to storage, unless a revised date for its pickup has been requested by the Contractor. If the material has to be returned to storage, the Government will not be liable for any additional expense, delay, or loss incurred by the Contractor as a result of missing a scheduled shipment.

3. Shipping of the material from the Government to the Contractor shall be F.O.B. Origin with all material picked up at the location specified and made available at the shipping platform. Loading into the vehicle will be the

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 8 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

responsibility of the Contractor or its representative. Delivery of the material shall be deemed to be accomplished when the material has been picked up and loaded into the vehicle by the Contractor, or its authorized representative. Title to and risk of loss of or damage to the material shall pass to the Contractor upon delivery.

PATIENT PROTECTION AND AFFORDABLE HEALTH CARE ACT

Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes duties upon employers concerning the provision of health care to their employees. Health insurance costs, including any costs associated with compliance with changes in the applicable law, are the sole responsibility of the offeror. Offerors are advised that their proposals should include any costs associated with the implementation of the Act. Any changes in health coverage costs and/or costs associated with compliance, occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable adjustment of the contract price.

RFID NOTICE TO DLA SUPPLIERS

This solicitation contains DFARS clause 252.211-7006, PASSIVE RADIO FREQUENCY IDENTIFICATION

(DEC 2019).

This clause requires the successful awardee(s) to affix passive RFID tags, at the case and palletized unit load levels.

The successful awardee(s) is also required to electronically submit advance shipment notices to DOD, to permit association of the passive RFID tag data with the corresponding shipment.

Advance shipment notice. The Contractor shall use Wide Area Work Flow (WAWF), as required by DFARS 252.232-7003 (DEC 2018), Electronic Submission of Payment Requests, to electronically submit advance shipment notice(s) with the RFID tag ID(s) (specified in paragraph (d) of this clause) in advance of the shipment in accordance with the procedures at https://wawf.eb.mil/.

Procurement Technical Assistance Centers (PTACS) are available to deliver passive RFID assistance to DOD suppliers. See http://www.dla.mil/db/procurem.htm to identify your local PTAC and obtain information on upcoming workshops and other training/outreach services.

NOTE: Tagging is also required at the item level. Each Coat will need to have an RFID Tag. Cost of implementing the item level RFID tagging must be included in the offered price.

RFID HANGTAG:

A RFID inlay shall be added to the barcode paper hang tag attached to each item. Where the use of self-adhesive bar-code labels are authorized, the RFID inlay may be added to the self-adhesive label in lieu of a paper hang tag. All other contract barcode and hang tag requirements still apply.

The RFID inlay should be passive Gen2 with a frequency range between 860 and 960 MHz. The RFID antenna should be Avery/Dennison AD222 or comparable with ISO/IEC 18000-C EPC global C1G2 Protocol and an EPC memory allocation containing a 96 bit EPC Number. The data linking the EPC number to the NSN and quantity unit pack must be exportable to VIM/ASAP. The bar code of the EPC Number must be printed at the bottom of the tag along with the human readable version below the bar code.

In addition to defects applicable to the paper tag and barcoding element, the RFID tag shall be examined for the defects listed below:

RFID Inlay omitted

RFID Inlay not secure

RFID Inlay not readable with RFID scanner RFID Inlay or configuration not as specified

The manual document “Item-Level Passive RFID Technology Manufacturer's Information Guide" provides guidance and is available from the Contracting Officer.

http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://wawf.eb.mil/ http://www.dla.mil/db/procurem.htm

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 9 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

SYSTEM FOR AWARD MANAGEMENT (SAM)

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (CCR)

* Federal Agency Registration (Fedreg)

* Online Representations and Certifications Application

* Excluded Parties List System (EPLS)

All Contractors must register on the SAM website: https://www.sam.gov/portal/public/SAM/ in order to be considered for award.

Offerors are reminded to complete all applicable representations and certifications appearing in this solicitation.

Failure to complete all representations and certifications may result in the offer being removed from award consideration for failure to comply with all terms and conditions of the solicitation.

NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF SUPPLIER PERFROMANCE RISK SYSTEM IN PAST

PERFORMANCE EVALUATIONS

The Supplier Performance Risk System (SPSR) application (https://www.sprs.csd.disa.mil/) will be used in the evaluation of suppliers' past performance. Reference provision language elsewhere in this solicitation.

NOTICE OF CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

This solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT, contained elsewhere in the solicitation or contract. The contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C.

3729-3733).

TRANSPORTATION OF GFM AND END ITEMS

The end items under this solicitation, as well as the GFM used to produce the end items, are transported to and from the Depots and the Contractor's Plant. It is the Contractor's responsibility to find a Carrier that is responsible and understanding of the specific procedures associated with transporting GFM material and end items. The inside of the carrier must be clean and free of residues. The GFM material/end items must be loaded in the carrier according to packaging specifications. The Contractor is solely responsible for any damage to the end items and/or GFM material https://www.sam.gov/portal/public/SAM/ https://www.sprs.csd.disa.mil/

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 10 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

during the Contractor's transport of end items/GFM.

PRE-PRODUCTION SAMPLE EVALUATIONS

Production Demonstration Models (PDMs) are not required for this acquisition; However, pre- production samples of the below item may be required after award. Note that the pre-production samples will be evaluated using the patterns and specifications provided in this solicitation. All previous versions and variations of patterns and specifications for this item are irrelevant.

It is preferred that the materials used to manufacture the Pre-Production Samples be in accordance with any specifications defined in this solicitation. However, if the offeror uses alternate materials to manufacture the Pre- Production Samples a letter must be supplied with them stating (i) which materials depart from the end item specification and (ii) that, although the materials used in producing the Pre-Production Samples differ from those specified, the materials required by the specification will be utilized under any resultant contract.

Note: The use of alternate materials will not affect the rating of the Pre-Production Samples, either favorably or negatively when the use of the alternate materials is identified in accordance with the requirements of this section.

However, the Government reserves the right to give a negative rating to (a) Pre-Production Samples that is (are) made with materials that depart from the end item specification and the use of those alternate materials was not identified in accordance with the requirements of this section. Accordingly, to preclude a negative assessment of a Pre-Production Samples that is comprised of materials that are not in accordance with the specification(s), it is in the offeror's best interest to identify any and all alternate materials that have been used.

Although the offeror is permitted to use alternate materials to construct the Pre-Production Samples, the offeror is not permitted to utilize alternate manufacturing operations or change the construction/design of the Pre-Production Samples. The Pre-Production Samples must be manufactured (i) at the same facility as the production quantity and (ii) must be in accordance with applicable specifications, including the placement of the labels, unless otherwise identified. However, labels need not be printed for the purpose of the Pre-Production Samples but there must be an indication as to the size of the Pre-Production Samples, when applicable. Therefore, prospective vendors must identify the facility or facilities were the Pre-Production Samples were manufactured.

DOCUMENTS/REFERNCES BELOW ARE INCORPORATED IN THIS SOLCITATION BY REFERENCE:

A. DLA Troop Support Clothing & Textiles Additional Quality Assurance Requirements October 2018 and changes* (formerly 4155.3 dated 03 November 1977)

B. DLA Labeling and Packaging Requirements for Dress Clothing (September 2018)

QUALITY REQUIREMENTS:

DLA Troop Support Clothing & Textiles Additional Quality Assurance Requirements dated October 2018 (solicitation attachment) with the following revisions:

Page 10 of 38, par. 2.1, line 4, after “(DCMA QAS)” add “, or Supplier's Source Sampling Representative, as applicable”

Page 11 of 38, par. 2.3, line 2, delete “to the source QAS”. Line 4, delete “source QAS” and replace with “Supplier's Source Sampling Representative”. Page 12, par 2.3 (continued), delete “source QAS” and replace with “Supplier's Source Sampling Representative”.

Page 12 of 38, par. 2.4, line 5, delete “as required” and replace with “if required”.

Page 12 of 38, par. 3.1.1, after “entirely” add the following: “For routine shade or physical testing of fabric lots, Government sampling is not required. The DD Form 1222 for routine shade or physical testing of fabric lots shall be signed and dated by the Supplier's Source Sampling Representative in Box 15.”

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 11 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

Page 13 of 38, par. 3.1.2 - line 10, after “Government QAS” add the following: “or Supplier's Source Sampling Representative, as applicable,”

Page 14 of 38, par. 3.2.1 - line 4, delete “source QAS” and replace with “Supplier's Source Sampling Representative”.

Page 14 of 38, par. 3.2.1.1 - cutting swatches, delete “DCMA QAS” and replace with “Supplier's Source Sampling Representative”. After “single color rolls - 4”x 24”” delete “QAS” and replace with “Supplier's Source Sampling Representative”. After “multi-color camouflage”… delete “QAS” and replace with “Supplier's Source Sampling Representative”.

Page 14 of 38, par. 3.2.1.2 - line 3, delete “stamped, “. Line 4, Delete “source QAS” and replace with “Supplier's Source Sampling Representative”

Page 15 of 38, par. 3.2.1.4 - subpar. 2, delete “source QAS” and replace with “Supplier's Source Sampling Representative”

Page 15 of 38, par. 3.2.2 - Line 3, delete “stamped,”, delete “source QAS” and replace with “Supplier's Source Sampling Representative”. Line 4, delete “QAS” and replace with “Supplier's Source Sampling Representative”.

Page 16 of 38, par. 3.3.1 - Line 2, after “(30)” add, “calendar”. Line 3 and Line 6, after “QAS” add, “or Supplier's Source Sampling Representative”

Page 16 of 38, par. 3.3.2 - Delete the paragraph in its entirety, including subparagraphs labeled “a” through “i”, and replace with the following:

“3.3.2. Contractor Furnished Material (CFM). DLA Troop Support Clothing and Textiles contracts require source sampling of CFM at finishing plants. The following provisions apply to sample selection and lot acceptance.

(a) The samples shall be randomly selected by the Supplier's Source Sampling Representative.

(b) Upon presentation of a lot, the Supplier's Source Sampling Representative will draw samples and forward the samples to the contractor's laboratory specified in the contract for testing.

(c) Shipment of Component Lots from the source to the prime contractor need not be deferred except for Government Acceptance Testing (i.e., shade evaluation). Commencement of production prior to receipt of a passing test report from the contractor's authorized laboratory is solely at the contractor's risk.

(d) The contractor will provide copies of Certificates of Compliance to the QAS.

(e) The contractor is required to ensure that a complete test report for all lots is furnished to the source's QAS and the appropriate DLA-PTC representative.”

Pages 24, 25, 36 add to block 16: “By signing in box 15, I certify that the samples referenced above were randomly selected and represent the lot identified above.

**Special note: Contractors shall ensure that blocks 2 and 15 of the form DD1222 are updated to reflect the correct information. Historically, both blocks contained the information of the DCMA QAR and their stamp/ signature. When contractor's representative samples, these blocks shall include the contractor's representative's information. Block 17 shall still include the DCMA QAR to receive the results of the report even though they may not be sampling the material to be tested.

PLEASE ENSURE ALL CLAUSE FILL-INS ARE COMPLETE BEFORE SUBMITTING

PROPOSAL.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 12 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

AUTHORIZED NEGOTIATORS

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, e-mail addresses, and telephone numbers for each authorized negotiator.

Name: __________________________

Title: __________________________

Email: __________________________

Phone: __________________________

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

SECTION B

SCHEDULE OF SUPPLIES/PRICES

ITEM 1: Trousers, Man's, Poly/Wool, Blue 3346 (Athletic/Classic) TFU

NSN: 8405-01-539-8441 (Multiple)

PGC: 03295

*Prices are all to be based on FOB Destination only with Delivery Destination to Lansing, MI*

QUANTITY UNIT OF ISSUE PRICE PER PAIR

5,880 Pair

Delivery Schedule:

First article approval requirement is hereby waived (Clause 52.209-9019), the initial production lead time 90 days.

The Government intends to issue delivery orders that will allow for uninterrupted delivery between orders, if necessary. However, failure to do so shall not be cause for any price adjustment under the “Changes” Clause.

Deliveries must be made in accordance with the delivery schedule. Acceleration is not authorized unless requested and expressed in writing by the Contracting Officer.

Delivery Destination:

VSTN - SD0119

Peckham Inc.

Navy & Coast Guard 3PL

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 13 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

5408 W. Grand River Ave. Bldg. A

Lansing, MI 48906

Receiving Hours: 8:00AM - 2:30PM

Schedule Deliveries: 517-316-4110 or email: vpvcustserv@peckham.org

Inspection and Acceptance: Origin

Prices are to be based on F.O.B Destination only.

UPC AND NSN LIST IS ATTACHED TO THE SOLICIATION.

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (JUN 2020)

SECTION D - PACKAGING AND MARKING

252.211-7006 PASSIVE RADIO FREQUENCY IDENTIFICATION (DEC 2019) DFARS

(a) Definitions. As used in this clause --

“Advance shipment notice” means an electronic notification used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as passive radio frequency identification (RFID) or item unique identification (IUID) information, order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment.

“Bulk commodities” means the following commodities, when shipped in rail tank cars, tanker trucks, trailers, other bulk wheeled conveyances, or pipelines:

(1) Sand.

(2) Gravel.

(3) Bulk liquids (water, chemicals, or petroleum products).

(4) Ready-mix concrete or similar construction materials.

(5) Coal or combustibles such as firewood.

(6) Agricultural products such as seeds, grains, or animal feed.

“Case” means either a MIL-STD-129 defined exterior container within a palletized unit load or a MIL-STD-129 defined individual shipping container.

“Electronic Product Code™ (EPC)” means an identification scheme for universally identifying physical objects via RFID tags and other means.

The standardized EPC data consists of an EPC (or EPC identifier) that uniquely identifies an individual object, as well as an optional filter value when judged to be necessary to enable effective and efficient reading of the EPC tags. In addition to this standardized data, certain classes of EPC tags will allow user-defined data. The EPC Tag Data Standards will define the length and position of this data, without defining its content.

“EPCglobal®” means a subscriber-driven organization comprised of industry leaders and organizations focused on creating global standards for the adoption of passive RFID technology.

“Exterior container” means a MIL-STD-129 defined container, bundle, or assembly that is sufficient by reason of material, design, and construction to protect unit packs and intermediate containers and their contents during shipment and storage. It can be a unit pack or a container with a combination of unit packs or intermediate containers. An exterior container may or may not be used as a shipping container.

“Palletized unit load” means a MIL-STD-129 defined quantity of items, packed or unpacked, arranged on a pallet in a specified manner and secured, strapped, or fastened on the pallet so that the whole palletized load is handled as a single unit. A palletized or skidded load is not considered to be a shipping container. A loaded 463L System pallet is not considered to be a palletized unit load. Refer to the Defense Transportation Regulation, DoD 4500.9-R, Part II, Chapter 203, for marking of 463L System pallets.

“Passive RFID tag” means a tag that reflects energy from the reader/interrogator or that receives and temporarily stores a small amount of energy from the reader/interrogator signal in order to generate the tag response. The only acceptable tags are EPC Class 1 passive RFID tags that meet the EPCglobal™ Class 1 Generation 2 standard.

mailto:vpvcustserv@peckham.org

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 14 OF 29 PAGES

SPE1C1-21-Q-0147

SECTION D - PACKAGING AND MARKING (CONTINUED)

“Radio frequency identification (RFID)” means an automatic identification and data capture technology comprising one or more reader/ interrogators and one or more radio frequency transponders in which data transfer is achieved by means of suitably modulated inductive or radiating electromagnetic carriers.

“Shipping container” means a MIL-STD-129 defined exterior container that meets carrier regulations and is of sufficient strength, by reason of material, design, and construction, to be shipped safely without further packing (e.g., wooden boxes or crates, fiber and metal drums, and corrugated and solid fiberboard boxes).

(b)(1) Except as provided in paragraph (b)(2) of this clause, the Contractor shall affix passive RFID tags, at the case- and palletized-unit-load packaging levels, for shipments of items that --

(i) Are in any of the following classes of supply, as defined in DoD Manual 4140.01, Volume 6, DoD Supply Chain Materiel Management Procedures: Materiel Returns, Retention, and Disposition:

(A) Subclass of Class I - Packaged operational rations.

(B) Class II - Clothing, individual equipment, tentage, organizational tool kits, hand tools, and administrative and housekeeping supplies and equipment.

(C) Class IIIP - Packaged petroleum, lubricants, oils, preservatives, chemicals, and additives.

(D) Class IV - Construction and barrier materials.

(E) Class VI - Personal demand items (non-military sales items).

(F) Subclass of Class VIII - Medical materials (excluding pharmaceuticals, biologicals, and reagents - suppliers should limit the mixing of excluded and non-excluded materials).

(G) Class IX - Repair parts and components including kits, assemblies and subassemblies, reparable and consumable items required for maintenance support of all equipment, excluding medical-peculiar repair parts; and

(ii) Are being shipped to one of the locations listed at https://www.acq.osd.mil/log/sci/RFID_ship-to-locations.html or to --

(A) A location outside the contiguous United States when the shipment has been assigned Transportation Priority 1, or to --

(B) The following location(s) deemed necessary by the requiring activity:

Contract Line, Subline, or Exhibit Line Item Number Location Name City State DoDAAC

(2) The following are excluded from the requirements of paragraph (b)(1) of this clause:

(i) Shipments of bulk commodities.

(ii) Shipments to locations other than Defense Distribution Depots when the contract includes the clause at FAR 52.213-1, Fast Payment Procedures.

(c) The Contractor shall --

(1) Ensure that the data encoded on each passive RFID tag are globally unique (i.e., the tag ID is never repeated across two or more RFID tags and conforms to the requirements in paragraph (d) of this clause;

(2) Use passive tags that are readable; and

(3) Ensure that the passive tag is affixed at the appropriate location on the specific level of packaging, in accordance with MIL-STD-129 (Section 4.9.2) tag placement specifications.

(d) Data syntax and standards. The Contractor shall encode an approved RFID tag using the instructions provided in the EPC™ Tag Data Standards in effect at the time of contract award. The EPC™ Tag Data Standards are available at http://www.gs1.org/epc-rfid.

(1) If the Contractor is an EPCglobal™ subscriber and possesses a unique EPC™ company prefix, the Contractor may use any of the identifiers and encoding instructions described in the most recent EPC™ Tag Data Standards document to encode tags.

(2) If the Contractor chooses to employ the DoD identifier, the Contractor shall use its previously assigned Commercial and Government Entity (CAGE) code and shall encode the tags in accordance with the tag identifier details located in the DoD Suppliers' Passive RFID Information Guide at http://www.acq.osd.mil/log/sci/ait.html. If the Contractor uses a third-party packaging house to encode its tags, the CAGE code of the third-party packaging house is acceptable.

(3) Regardless of the selected encoding scheme, the Contractor with which the Department holds the contract is responsible for ensuring that the tag ID encoded on each passive RFID tag is globally unique, per the requirements in paragraph (c)(1).

(e) Advance shipment notice. The Contractor shall use Wide Area WorkFlow (WAWF), as required by DFARS 252.232-7003, Electronic Submission of Payment Requests, to electronically submit advance shipment notice(s) with the RFID tag ID(s) (specified in paragraph (d) of this clause) in advance of the shipment in accordance with the procedures at https://wawf.eb.mil/.

(End of clause) https://www.acq.osd.mil/log/sci/RFID_ship-to-locations.html http://www.gs1.org/epc-rfid http://www.acq.osd.mil/log/sci/ait.html https://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 15 OF 29 PAGES

SECTION D - PACKAGING AND MARKING (CONTINUED)

SECTION E - INSPECTION AND ACCEPTANCE

52.246-2 INSPECTION OF SUPPLIES FIXED PRICE (AUG 1996) FAR

SECTION F - DELIVERIES OR PERFORMANCE

52.211-17 DELIVERY OF EXCESS QUANTITIES (SEP 1989) FAR

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

52.247-34 F.O.B. DESTINATION (NOV 1991) FAR

SECTION I - CONTRACT CLAUSES

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS-REPRESENTATION (JAN 2017) FAR

252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD…