SF18 Chesapeake MS4 Stormwater Study 2021 07 01.pdf

SPECIFICATION

AND

REQUEST FOR QUOTE

PROJECT: Chesapeake MS4 Stormwater Compliance

Study

LOCATION: Multiple, See Attachment C of SOW

SITE VISIT: N/A

CONTACT PERSON: Melissa Martel 202-258-0072 E-mail: melissa.martel@gsa.gov

ISSUING OFFICE: General Services Administration National Capital Region (NCR) Office of Acquisitions

HOTD & Planning Branch

1800 F Street, NW, Washington DC 20407

PROPOSAL DUE DATE PLACE

AND TIME:

Monday, July 30, 2021 melissa.martel@gsa.gov 2:00 P.M. local time (EST)

SOLICITATION NO.: 47PM1121Q0020

GENERAL SERVICES ADMINISTRATION

THIS PROCUREMENT HAS NOT BEEN SET-ASIDE FOR 8(a) SMALL BUSINESS

RFIs: July 15, 2021 1:00pm EST.

mailto:melissa.martel@gsa.gov mailto:melissa.martel@gsa.gov

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

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STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

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Please see attached

47PM1121Q0020

HOTD & Planning GSA PBS R11 Office of Acquisitions Specials Programs Division-HOTD and Studies Washington, DC, DC 20405 USA

Melissa Martel

See below for additional information

(202) 734-4210

7/1/2021

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SUPPLIES OR SERVICES

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ORDERED

(c)

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Report for White Oak location

Contract Type: Firm Fixed Price

Springs, MD 20993 USA

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

Place of Performance: ST. ELIZABETH'S WEST CAMPUS 2700

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

PoP: 10/01/2021 - 09/30/2022

Suitland.

EA

Minimum Control Measure Progress Report

Place of Performance: Federal Research Campus 10903 Spring

Deliverable

PoP: 10/01/2021 - 09/30/2022

Contract Type: Firm Fixed Price

20004-0000

NPDES/MS4 Permit Work Plan and Schedule for White Oak and

EA

Infrastructure SILVER HILL RD SUITLAND, MD 20746-2401 USA

Deliverable

PoP: 10/01/2021 - 09/30/2022

Reports for Suitland location

Contract Type: Firm Fixed Price

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

Place of Performance: 12TH & PENN AVE NW WASHINGTON, DC

Reports for White Oak location

MDE MS4 Permit Compliance Support

Impervious Are Restoration (IRA) Progress Reports

Contract Type: Firm Fixed Price

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

Place of Performance: Suitland Facility-Wide Site

Deliverable

PoP: 10/01/2021 - 09/30/2022

PoP: 10/01/2021 - 09/30/2022

Report for Suitland location.

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

EA

Impervious Area Restoration (IAR) Progress Reports EA

Deliverable

EA

Contract Type: Firm Fixed Price

MARTIN LUTHER KING JR. AVE. SE WASHINGTON, DC 20032-2601

Place of Performance: 1301 CONSTITUTION AV NW WASHINGTON, DC

Minimum Control Measure Progress Report

Deliverable

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Populate Annual Federal Reporting Templates

Task 6. Conduct

Documentation Into Google Drive File Folders Deliverable

EPA/CBP Federal Reporting Tasks

20009-0000

BMP Inventories Between GSA and Jurisdictions

Task 5.

Place of Performance: 811 VERMONT AVE NW WASHINGTON, DC

PoP: 10/01/2021 - 09/30/2022

0006 EA

Outline Futures Years Next Steps

Task 10. Organize

Create and Update Regional BMP Database

Task 4. Reconcile

BMPs and Programmatic Milestones Deliverables

Task 9.

20001-0000

CBP/FFWG Federal Reporting Program Users Guide

Task 3.

Contract

Type: Firm Fixed Price

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

Task 1. Project Work Plan and Schedule

Task 2. Create

Crediting Analysis and Action Plan

Task 8. Prepare Planned a Data Gap Analysis and Action Plan

Task 7. Perform a CAST

Tasks listed below are for all buildings listed in Attachment C:

General Services Administration Public Buildings Service

Office of Facilities Management

Statement of Work EPA Chesapeake Bay Program and

Maryland Department of Environment MS4 Stormwater Permit Compliance Study for GSA’s National Capital Region

May 3rd, 2021

Table of Contents

1.0 Introduction 4

1.1 Purpose 4

1.2 Objective 5

1.3 NPDES MS4 Permit Background 7

1.4 Chesapeake Bay Program and Federal Facilities Working Group Background 8

2.0 NPDES/MS4 Scope of Work 9

3.0 NPDES MS4 Permit Tasks 9

3.1 Task 1. NPDES/MS4 Permit Work Plan and Schedule 9

3.2 Task 2. Impervious Area Restoration (IAR) Progress Reports 10

3.3 Task 3. Minimum Control Measure Progress Report 11

4.0 EPA/CBP Scope of Work 12

5.0 EPA/CBP Federal Reporting Tasks 12

5.1 Task 1. Project Work Plan and Schedule 12

5.2 Task 2. Create CBP/FFWG Federal Reporting Program User’s Guide 12

5.3 Task 3. Create and Update Regional BMP Database 13

5.4 Task 4. Reconcile BMP Inventories Between GSA and Jurisdictions 13

5.5 Task 5. Populate Annual Federal Reporting Templates 14

5.6 Task 6. Conduct a Data Gap Analysis and Action Plan 14

5.7 Task 7. Perform a CAST Crediting Analysis and Action Plan 14

5.8 Task 8. Prepare Planned BMPs and Programmatic Milestones Deliverables 15

5.9 Task 9. Outline Futures Year’s Next Steps 15

5.10 Task 10. Organize Documentation Into Google Drive File Folders 15

6.0 Meetings, Calls and Site Visits 15

7.0 Labor Requirements 15

8.0 Deliverables 16

9.0 Place and Period of Performance / Contract Type 18

10.0 Travel 18

11.0 Government Furnished Equipment (GFE) 18

12.0 Security 18

12.1 Homeland Security Presidential Directive (HSPD-12) and Background Investigations Requirements 19

12.2 Privacy Act 19

12.3 Protection of Information 19

12.4 Secure Information Sharing 20

13.0 Administration 20

10.1 GSA Electronic Invoicing 20

10.2 Delivery Schedule 21

10.3 Inspection and Acceptance 21

10.4 Cancellation of Orders 22

10.5 Unauthorized Commitment 22

10.6 Personal Services 22

11.0 Safety 22

12.0 Government Points of Contact 22

Attachments

● Attachment A, GSA/NCR Properties Covered under the MDE MS4 Permit

● Attachment B, GSA/NCR MS4 Permit Annual Progress Reports and Information

● Attachment C, List of All Facilities and Their BMP Totals

1.0 Introduction

1.1 Purpose

The General Services Administration (GSA) National Capital Region (NCR) Public Buildings Service (PBS) Office of Facilities Management (OFM), Facilities Management and Services Programs Division (FMSP), is pursuing environmental technical study work through GSA Schedule 899-1 or beyond as needed to meet regulatory compliance and reporting requirements:

1. under a National Pollutant Discharge Elimination System (NPDES) permit, and

2. under the Environmental Protection Agency’s (EPA) Chesapeake Bay Program

(CBP).

NPDES/MS4:

On April 27, 2018, the Maryland Department of the Environment (MDE) Water Management Administration reached a final determination to issue a new NPDES General Permit for Discharges from State and Federal Small Municipal Separate Storm Sewer Systems (MS4s) (General Discharge Permit No. 13-SF-5501, General NPDES No.

MDR055501). Hereinafter, this permit will be referred to as the MDE MS4 Permit. The MDE MS4 Permit is available at the following website:

https://mde.state.md.us/programs/Water/StormwaterManagementProgram/Pages/NPDES_MS4_N ew.aspx.

Two GSA/NCR campus properties are covered under the MDE MS4 Permit, as of October 31, 2018:

● Suitland Federal Center located on 184 acres in Prince George’s County at 4600 Silver Hill Rd, Suitland, MD 20746 (19 stormwater best management practices (BMPs) - see Attachment C)

● White Oak Federal Research Center located on 667 acres in Montgomery County at 10903 New Hampshire Avenue, Silver Spring, MD 20993 (97 stormwater BMPs - see Attachment C)

Each of the two properties submitted Notices of Intent (NOIs) to MDE at the required time to obtain coverage under this five-year MDE MS4 Permit. And all required deliverables have been or will be submitted to MDE in Year 1, Year 2 and Year 3 of the permit. The responsible personnel for each covered property are located at the GSA-NCR Regional and Campus Facilities Management Offices.

EPA/CBP:

Since 2010, federal agencies have been partners in the restoration of the Chesapeake Bay through agreements and coordination efforts led by EPA’s CBP office and promoted within a Federal Facilities Working Group (FFWG). That office monitors compliance with requirements assigned to federal agencies in support of established bay restoration goal targets and oversees the modeling process that has been tracking progress toward the restoration goals across the watershed. Like the Chesapeake Bay jurisdictions, federal agencies are expected to contribute to the reduction of pollutant loads of total nitrogen (TN), total phosphorus (TP), and total suspended solids (TSS) to the Chesapeake Bay.

The jurisdictions define the expected equitable load reductions or final loads to be achieved by federal agencies with input from the EPA, who is charged with overseeing the Chesapeake Bay TMDL and restoration program as well as the federal community.

GSA’s National Capital Region, in coordination with EPA’s CBP staff, established a modified approach for annual interactions over the last three years. The CBP understood and supported GSA’s need to focus limited staff time and resources in directions beyond participation in the FFWG and annual reporting and was satisfied with receiving an annual briefing on regional progress with the understanding that GSA would return to and catch up with the CBP’s requirements assigned to NCR. So this study’s scope of work includes all of the elements that need to be pursued in order to accomplish this catchup effort as well as map out a path for regular annual CBP compliance going forward.

It should be noted that NCR’s BMP inventory consists of the following:

● about 115 BMPs reside at the two MS4 MD campuses noted above,

● about 100 BMPs reside at NCR’s St. Elizabeth’s campus in DC, and

● about 100 more BMPs reside at about 25 other smaller facilities mostly in DC, a few in MD and just one currently in VA.

1.2 Objective

NPDES/MS4:

The first objective is for the following fourth year Small MS4 Progress Reports and requirements to be prepared and delivered by the Contractor for GSA for each of the two applicable properties:

● Impervious Area Restoration (IAR) Progress Report (Year 4), and

● Minimum Control Measure (MCM) Progress Report (Year 4).

As the permittee, GSA is required to comply with the terms of the MDE MS4 Permit for both properties. To ensure that GSA plans for and meets the requirements of the MDE MS4 Permit in the fourth year of the permit term, it is essential that the work of this scope is delivered in conformance with the regulations, guidance, recommendations, and forms specified by MDE and in the MDE MS4 Permit. By October 31, 2022, the GSA responsible personnel for each of the properties will be required to submit Small MS4 Progress Reports to MDE.

MDE requires permittees to demonstrate annual progress toward compliance with IAR requirements. All requested information and supporting documentation must be submitted as specified in the MDE MS4 Permit. A number of activities must also occur in Year 4 to support the development of information that needs to be reflected in the Progress Reports. The Contractor will also assist with these activities.

EPA/CBP:

The second objective is to complete all tasks necessary to bring NCR up to date with all CBP requirements applicable to federal agencies in the FFWG and prepare content that will be reported to each applicable jurisdiction in the fall of FY22. See Attachment D for a list of which NCR facilities have BMPs as well as a listing of the BMPs at each facility.

This effort will include:

● creating a CBP/FFWG User’s Manual that outlines all of NCR’s annual obligations along with all of the steps that should be followed on what schedule to meet each applicable deliverable’s due date,

● creating and updating a regional BMP database (derived mostly from four existing databases),

● reconciling NCR’s BMP inventory with each of the three jurisdictional databases

(DC, MD, VA),

● populating the annual federal reporting spreadsheet templates created by each jurisdiction,

● completing a data gap analysis and data gap filling action plan inclusive of a description of where this data would most likely reside,

● completing a crediting analysis that indicates which BMPs are currently creditable, which ones only achieve partial credit and why and which ones would not be accepted as creditable and why along with a credit achievement action plan, and

● preparing the odd year CBP deliverables “Planned BMPs” and “Programmatic Milestones”.

NCR understands that the work of this scope is the first phase of a multi-year effort. An ongoing pursuit of missing elements required to achieve full credit status for each BMP will follow the work in this scope. And it will also be necessary to follow the data reported as it migrates from NCR through the jurisdictions and into CAST as outlined by the CBP below:

The Chesapeake Bay jurisdictions are a key intermediary between federal facilities and CAST. BMPs implemented for water quality improvement are reported by the federal community to the jurisdictions, who then report the information to the National Environmental Information Exchange Network (NEIEN). Data from NEIEN is used to track annual progress in CAST, which models the nutrient and sediment loads across the watershed and those that reach the Bay. While this approach creates a standardized structure for tracking progress by jurisdiction, each transfer of data from one repository to the next introduces the possibility of changes. The jurisdictions and federal agencies have dual responsibilities: to ensure that the reported data includes sufficient information to be successfully credited and to ensure the reported data is accurately transferred to the next node.

Once data is accurately reflected in CAST, it will then be possible to assess GSA’s status in achieving the pollutant load reduction targets assigned to GSA by CBP.

So this scope will include outlining the effort required in future years to maintain the progress achieved by this scope, continue the catchup process and prepare each new year’s deliverables while continuing to track GSA’s status relative to its assigned pollutant load reduction targets.

1.3 NPDES/MS4 Permit Background

In April 2018, GSA received a designation letter from MDE Water and Science Administration regarding MDE’s Final Determination to issue a NPDES General Permit for Discharges from State and Federal Small MS4s (General Permit No. 13-SF-5501, General NPDES No. MDR055501). MDE’s letter explained that a small MS4 can be a municipally owned separate storm sewer system, but can also apply to State and federal agencies. As owner and operator of a designated MS4 to be regulated under this new permit, MDE required GSA to submit an NOI by October 31, 2018. GSA Regional and Field Office personnel submitted NOIs for each of the two NCR properties.

GSA’s Central Office provided compliance oversight and support to GSA’s applicable Regional Offices (NCR and Region 3) beginning the year before the permit became effective and the first two permit years. The regions assumed full responsibility for compliance oversight in permit year. In fiscal year (FY) 2018, FY 2019 and FY 2020, GSA awarded contracts for MDE MS4 Permit compliance and stormwater management support.

In addition to the work performed by GSA Central Office’s contractor, another contractor performed a related but different scope of work for the White Oak Campus in FY 2020.

In the case of this campus, one civil engineering firm, Stantec (formerly Greenhorne and O’Mara), designed almost all of the 97 stormwater practices during the major round of development that transformed the campus away from a history dominated by military activity to a present function dominated by the consolidated presence of the FDA. That contractor was tasked with assessing the condition of the existing stormwater infrastructure as well as centralizing, organizing and synthesizing key and missing information related to the stormwater infrastructure at the White Oak Campus for quick reference for any future need including compliance with the MS4 permit.

The Suitland Campus has had the same need for the same work, but that work has not been performed yet. So a parallel set of tasks that match the White Oak contract work will be included in this contract scope as well. However, there is a major difference between how the White Oak and Suitland Campuses developed that is relevant to this scope. Suitland had three major phases of redevelopment under three totally separate design and construction teams. Therefore, the same opportunity White Oak presented to connect back to a single stormwater practice design firm does not exist for the Suitland Campus. It is also impractical to try to access those teams separately through multiple contracts, especially when one of those development phases occurred in the 1960’s. For this reason, it was deemed most efficient for this work to be integrated into this contract.

Attachment B provides a list of documents that have been prepared for GSA for both campuses to support planning and reporting requirements under the MDE MS4 Permit.

While this is not an exhaustive list, it provides the primary documents to support preparation and delivery of the requirements in this scope of work. To prepare the MDE MS4 progress reports and supporting documentation, the Regional Stormwater Program Manager for GSA Region 11 will support the GSA Project Manager and the Contracting Officer’s Representative (COR) who will be the Contractor’s primary points of contact.

They will facilitate access to information and help with coordination with the facility management staff and other stakeholders at the two properties covered under the permit.

The Regional Stormwater Program Manager, PM, COR and Campus Facility Management Office leads will participate in monthly status calls with the Contractor. To collect information for the preparation of the progress reports and permit requirements, periodic meetings (via phone and webinar) will be required with GSA employee and Contractor personnel at the Field Office (facility managers, project managers, operations and maintenance vendors, landscape contractors) and the Regional Office (sustainability program specialists, environmental protection specialists, project managers, horticulturists, asset managers, and engineers).

1.4 CBP and FFWG Background

An an annual basis, federal facilities are required to identify and report the following to the applicable jurisdictional regulators [MDE, the District Department of Energy and Environment (DOEE) and the Virginia Department of Environmental Quality (VADEQ)]:

● a variety of information and data related to past Historical BMPs as applicable, and

● information and data on any new Progress BMPs installed within each current reporting period.

Each jurisdiction then imports BMP records into the National Environmental Information Exchange Network (NEIEN) system before records are imported into the Bay Watershed Model and BMP credit gets calculated by the model.

And every two years on odd-numbered years, federal facilities are required to document and report the following to EPA’s CBP office:

● new Planned BMPs with installation dates expected in the approaching two years, and

● Programmatic Milestones related to agency actions supporting water quality goals.

A great number of documents and resources have been produced and shared by the CBP program. The most current and applicable versions of these should be collected and reviewed prior to commencement of much of the work of this scope. And if helpful, a meeting with CBP staff could be arranged early in the contract period of performance to facilitate the exchange of information that will assist with more efficiently conducting the work of this scope.

2.0 NPDES/MS4 Scope of Work

The purpose of this part of the procurement request is to prepare and deliver the IAR and MCM Progress Reports and supporting documentation, required in the fourth year of the MDE MS4 Permit, for each of the two properties listed in Attachment A. As the permittee, it is essential that GSA comply with the MDE MS4 permit reporting requirements and demonstrate progress toward meeting the IAR and MCM requirements.

In summary, the Contractor shall provide:

● The updated fourth year Impervious Area Restoration (IAR) Progress Reports, as required by the MDE MS4 Permit, for each of the two properties listed in Attachment A.

● The fourth year Six Minimum Control Measures (MCM) Progress Reports, as required by the MDE MS4 Permit, for each of the two properties listed in Attachment A.

3.0 NPDES/MS4 Permit Tasks

The Tasks defined below shall be required during the contract performance period. The attachments referenced above were generated in support of MS4 and construction permit compliance and provide additional information to support the Contractor with preparing the Tasks.

During the conduct of the work under this contract, the Contractor may conduct interviews (by phone or email) with relevant GSA and Contractor personnel, MDE, or other relevant stakeholders. In addition, the Contractor may conduct site visits as required as well.

3.1 Task 1. NPDES/MS4 Permit Work Plan and Schedule

The Contractor shall prepare a Project Work Plan and Schedule to perform Tasks 1 through 3 in this SOW that addresses, at minimum, each of the applicable Subtasks. The Contractor must also include dates for providing draft and final deliverables. The Project

Work Plan and Schedule should include proposed dates for any meetings and site visits required inclusive of the minimum specified in Section 6 below.

The Project Work Plan and Schedule shall be provided to the COR, after award but before any work has begun, within two weeks of the virtual kick-off meeting and must be accepted by the COR. During the virtual kick-off meeting and in preparation of the Project Work Plan and Schedule, the Contractor and GSA will determine the frequency of routine project team meetings (e.g., virtual via phone and web-based meetings). The Contractor, COR/Regional Stormwater Program Manager and support team will meet virtually for a minimum of 1 hour per month to discuss project status and deliverables.

The Contractor shall be responsible for tracking project status and providing routine (at least monthly) project status updates to the COR. The project status updates will include an updated Project Work Plan and Schedule to show completion progress. The Contractor is responsible for preparing the meeting agenda and minutes for all meetings/conference calls.

3.2 Task 2. Impervious Area Restoration (IAR) Progress Reports

The Contractor must prepare fourth year IAR and MCM Progress Reports, in accordance with the MDE MS4 Permit requirements, guidance, and schedule, for each of the White Oak and Suitland campuses. The IAR and MCM Progress Reports must be prepared in a format acceptable to MDE and using the reporting forms provided by MDE. The fourth year IAR and MCM Progress Reports must cover the reporting period specified by MDE (July 1, 2021 to June 30, 2022) which is the State fiscal year. The Contractor must deliver the IAR and MCM Progress Reports to GSA by September 1, 2022, to provide GSA responsible personnel with sufficient time to submit the Progress Reports to MDE by October 31, 2022. To support preparation of the fourth year IAR and MCM Progress Reports, GSA will provide the Contractor with the first, second and third year IAR Progress Reports, the second year MCM Progress Report as well as the documents listed in Attachment B. The first, second and third year IAR Progress Reports will contain:

● updated and filled out progress report templates

● impervious area baseline assessments

● impervious area restoration work plans

● restoration activity schedules

● BMP databases in Excel

Most BMPs at both campuses, listed in Attachment C, are missing maintenance records.

Some data will also be missing for BMPs designed and constructed before MDE’s as-built requirement went into full effect. As GSA implements BMP maintenance and inspection programs for the covered properties and fills in data gaps identified in past years, the IAR Progress Reports will require updates.

3.1.1 The Contractor will be responsible for specifically reviewing the third year IAR Progress Report documents and updating the data and information in the fourth year IAR Progress Reports.

3.1.2 GSA anticipates the following updates will be required to the fourth year IAR Progress Reports:

A. Updates to the BMP Database based on any new information, such as BMP design plans, BMP inspection and maintenance records, and construction projects that impact the IAR.

B. Updates to the IAR Baseline necessitated by updates to the BMP database (for example, to reduce impervious area untreated or obtain credit toward the restoration target).

C. Updates to the IAR Work Plan based on comments and discussions with MDE and GSA staff. The updates to the IAR Work Plan must include:revising estimated costs for BMP inspection and maintenance and recommendations on restoration activity budget planning (e.g., need for feasibility studies, estimated project timeline from planning and design to construction completion). The Contractor should coordinate these updates to the IAR Work Plan with the requirements related to the Minimum Control Measures Progress Reports.

D. Updates to the Restoration Activity Schedule to incorporate any new information and master planning for the properties.

E. Updates to the total estimated restoration project costs, with a focus on cost-effective approaches to gain restoration credit (such as through the maintenance, restoration or as-built crediting of existing stormwater BMPs).

Updated cost estimates shall be based on reliable sources and methodologies to produce realistic cost estimates for initial design, construction and maintenance within the jurisdiction.

F. Updates to previously-produced BMP and IDDE (GIS) maps based on new information.

3.3 Task 3. Minimum Control Measure (MCM) Progress Reports

The Contractor must prepare an update to the fourth year Six MCMs Progress Reports, in accordance with the MDE MS4 Permit requirements, guidance, and schedule, for each of the two properties listed in Attachment A. The MCM Progress Reports must be prepared in a format acceptable to MDE and using the reporting forms provided by MDE. The fourth year MCM Progress Reports must cover the reporting period specified by MDE (July 1, 2021 to June 30, 2022). The Contractor must deliver the MCM Progress Reports to GSA by August 1, 2022, to provide GSA responsible personnel with sufficient time to submit the MCM Progress Reports to MDE by October 31, 2022.

To support preparation of the fourth year MCM Progress Reports, GSA will provide the Contractor with the documents listed in Attachment B. In addition, GSA will provide the Contractor with: a list of active construction projects at the covered properties; and any stormwater related permits, permit applications, notices of violation (if any), and stormwater management plans.

4.0 EPA/CBP Scope of Work

The purpose of this part of the procurement request is to prepare and deliver the deliverables outlined in Tasks 1-10 below. As the permittee, it is essential that GSA comply with EPA’s Chesapeake Bay Program requirements promoted through the Federal Facilities Working Group to show progress toward meeting the annual reporting and progress documentation requirements.

5.0 EPA/CBP Federal Reporting Tasks

5.1 Task 1. Project Work Plan and Schedule

The Contractor shall prepare a Project Work Plan and Schedule to perform Tasks 1 through 10 in this SOW that addresses, at minimum, each of the applicable Subtasks.

The Contractor must also include dates for providing draft and final deliverables. The Project Work Plan and Schedule should include proposed dates for any meetings and site visits required inclusive of the minimum specified in Section 6 below.

The Project Work Plan and Schedule shall be provided to the COR, after award but before any work has begun, within two weeks of the virtual kick-off meeting and must be accepted by the COR. During the virtual kick-off meeting and in preparation of the Project Work Plan and Schedule, the Contractor and GSA will determine the frequency of routine project team meetings (e.g., virtual via phone and web-based meetings). The Contractor, COR/Regional Stormwater Program Manager and support team will meet virtually for a minimum of 1 hour per month to discuss project status and deliverables.

The Contractor shall be responsible for tracking project status and providing routine (at least monthly) project status updates to the COR. The project status updates will include an updated Project Work Plan and Schedule to show completion progress. The Contractor is responsible for preparing the virtual meeting agendas and minutes for all meetings/conference calls.

5.2 Task 2. Create CBP/FFWG Federal Reporting Program User’s Manual

Using existing knowledge of CBP requirements and by mining recent CBP memos, documents and trainings, create a CBP/FFWG User’s Manual for GSA that summarizes all of NCR’s annual and long-term EPA obligations. This shall be as concise as possible while also being comprehensive in listing all of the applicable requirements and deliverables along with deliverable due dates, where they need to be submitted and the steps that should be followed throughout each year to stay on track. A draft outline of the manual shall be provided to GSA for review and approval prior to pursuing the full draft document. As with all other deliverables in this scope of work, this document will end up residing in a Google Drive folder. In addition to the manual contained in a main Google folder, key supporting documentation that supports the content of the manual shall be housed in associated subfolders as appropriate.

5.3 Task 3. Create and Update Regional BMP Database

Create and update a master regional BMP database or customized data management system of all BMPs in NCR’s inventory. Three very comprehensive Excel databases for NCR’s three largest campuses will be provided and offer many data field headings that may or may not always overlap with fields in each jurisdiction’s federal reporting templates. These existing databases contain about 200 of the region’s 300 BMPs. A fourth existing database will also be provided and was the original master BMP database developed to track the region’s BMP inventory. This was created over five years ago and was being updated until the work at the three large campuses started to be performed three years ago. There are less data fields in this original one compared to the campus databases. Some data fields in this database remain blank until a data gap analysis outlines which fields need to be filled in for any reason related to federal reporting requirements. Data mining exercises will then need to be pursued if the costs are found to not outweigh the benefits. Most of the remaining 100 BMPs are contained in this database. And finally, a short list of new or historically missed BMPs outside of the big campuses has been maintained and will be provided.

The numerous Excel databases referenced above are becoming unwieldy so alternative approaches for data management may be more efficient and effective at serving the current and future needs of GSA’s stormwater program. Therefore, a customized data management software program that is able to generate a variety of datasets associated with different sets of reporting requirements may be an investment worth making now if the costs aren’t prohibitive. This would allow data fields to vary between jurisdictions and have customized databases created for reporting purposes. The logistical pros and cons as well as the dollar costs vs. benefits of the following three approaches [1) staying with Excel, 2) using another off-the-shelf software package such as Access, or 3) developing a new customized data management system] shall be presented to GSA in order to make a final selection around which approach the contractor will proceed with.

In summary, the final data management system must consider and reflect:

● the need to export the database MDE requires the MS4 permitted facilities to submit annually in the format MDE prescribes.

● the need to report particular data to each jurisdiction based on each one’s reporting templates that may contain slightly different data column fields and other nuances.

5.4 Task 4. Reconcile BMP Inventories Between GSA and Jurisdictions

Reconcile NCR’s BMP inventory with the records maintained by each of the three NCR jurisdictions (DC, MD and VA). A BMP reconciliation exercise between GSA and DOEE was performed that achieved about 95% completion of the exercise with only a few remaining loose ends. And those loose ends were documented and will be shared.

Maryland’s BMP inventory will be smaller than DC’s but will require sufficient coordination with MDE to agree on a final list of GSA Maryland BMPs. And very few BMPs reside at VA facilities so this will be a very quick exercise for this jurisdiction.

Any disconnects discovered through these exercises will be documented and GSA will attempt to resolve them quickly to help with the completion of these exercises. A report summarizing the process followed, disconnects identified, disconnects resolved and any remaining disconnects that require longer-term follow up shall be the final deliverable for this task. It might be helpful to add a column to the master BMP inventory database indicating individual BMP reconciliation with the applicable jurisdiction.

5.5 Task 5. Populate Annual Federal Reporting Templates

Each applicable jurisdiction (DC, MD and VA) develops and maintains their own BMP reporting template. The most recent template from each jurisdiction shall be obtained for use in this task. Each template for each jurisdiction shall then be filled out with as much of the requested data as can be pulled from previously submitted reporting templates and the new databases created for each of the three large campuses (White Oak, Suitland and St. Elizabeths).

5.6 Task 6. Conduct a Data Gap Analysis and Action Plan

With each template and the regional database filled out as completely as possible with available information, data gaps will be evident. This task involves analyzing the identified data gaps in both the regional database and jurisdictional templates. Priority for filling in data gaps will be placed on data gap fields shared between the regional database and any of the jurisdictional templates so this distinction shall be drawn and highlighted in some way as part of this exercise. This task will also include drawing a distinction between which data gaps have no available source of information to fill it in because all available documentation has been obtained and does not contain this information vs. those that have a chance of being filled in because the effort to mine additional and possibly existing documentation hasn’t been fully attempted yet. For the latter, the source document where the missing BMP information documentation is most likely to be found shall also be noted. For any data that field work has been confirmed as the only way to fill it, an estimate of the level of effort involved in conducting the field work shall be documented along with estimated costs.

5.7 Task 7. Perform a CAST Crediting Gap Analysis and Action Plan

To build on the data gap analysis, this task involves performing a CBP crediting analysis to indicate which BMPs are currently creditable, which ones will only achieve partial credit and why and which ones would not be accepted as creditable and why. The second part of this task involves outlining what will be required to achieve credit whether that be finding missing data or an action such as maintenance or maintenance documentation.

And finally, the crediting opportunities shall be ranked starting with the best bang-for-the-buck opportunities down to the ones with the greatest effort required for the least environmental return.

5.8 Task 8. Prepare Planned BMPs and Programmatic Milestones Deliverables

Prepare the odd year CBP deliverables “Planned BMPs” and “Programmatic Milestones” based on information that will be provided by the region’s stormwater program manager.

5.9 Task 9. Outline Future Year’s Next Steps

This task related to federal reporting requirements will outline what work should follow everything accomplished through this contract in the years to come. The work outlined shall have the goal of maintaining the progress achieved by this scope, continuing the catchup process and preparing each new year’s deliverables while continuing to track GSA’s status relative to its assigned pollutant load reduction targets.

5.10 Task 10. Organize Documentation Into Google Drive File Folders

This final task will involve organizing all of the above documentation into subfolders under a main Federal Reporting Program folder.

6.0 Meetings, Calls and Site Visits

● Monthly 1-hour project team virtual check-in meetings;

● Two 1-hour calls with CBP for consultation on prepared documents and/or to receive

CBP guidance or interpretation of the permit requirements to facility-specific scenarios or questions;

● Virtual meetings (# TBD) with facility teams as needed to obtain needed information;

● Site visits (# TBD) to obtain needed information;

● Two final virtual meetings to present findings and an explanation of final draft deliverables before GSA’s final reviews and then a final debrief.

7.0 Labor Requirements

To be considered for award, the Contractor must propose total firm-fixed hourly rates/prices to perform services in this SOW (in accordance with the Contractor’s Environmental Services 899-1 Federal Supply Schedule if applicable). Staff proposed for these tasks should demonstrate experience with managing and providing technical support for NPDES MS4 permitting as well as EPA/CBP’s federal reporting program.

The table below provides a list of labor categories anticipated to perform the SOW. The personnel proposed by the Contractor must have the requisite education, training, and experience to conduct the tasks described in this SOW. The majority of labor hours to perform

NPDES/MS4 Tasks 3.1 through 3.3 and EPA/CBP Tasks 5.1 through 5.10 are expected to be performed by mid-level personnel. As noted in the table, senior- and mid-level key personnel proposed for this contract should have appropriate educational degrees and experience in civil and/or environmental engineering, environmental science and computer science.

Labor Categories

Program Manager

● Senior level program management

● May serve as senior level technical expert

Project Manager / Senior Level Scientist / Engineer

● Civil and/or environmental engineering/science degree

● Project management, overall supervision and coordination of project, develops work plan, monitors schedule and performance

● Provides staff technical direction, advice, and recommendations

● Delivers presentations (quarterly training sessions), manages meetings

● Works closely with CO / COR

Mid-Level Scientist / Engineer

● Civil and/or environmental engineering/scientist or computer science degree

● Provides scientific and engineering (civil or environmental) technical support to develop deliverables

● Develops cost estimates for IDDE and BMP inspections

● Prepares IAR Progress Reports

● GIS data and map analysis

Junior-Level Scientist / Engineer

● Overall support for Tasks, including support with data management, document preparation and research

● Reviews reports and documents, conducts interviews

8.0 Deliverables

The Contractor shall prepare a draft of each listed deliverable, and each draft document shall be forwarded to the COR for review by GSA within 10 working days or less (unless otherwise notified well in advance). The Contractor shall make any changes, as required through the review process, prior to delivering the final documents. Each deliverable shall be considered final upon acceptance by the COR.

Final deliverables for GSA for submission to MDE must be delivered electronically in a format specified by MDE for compliance with the MDE MS4 Permit. The deliverables must be in a format that allows GSA to readily edit and submit information to applicable jurisdictional regulators.

# Deliverable Tentative Due Date

Format

3.0 NPDES/MS4 Permit Tasks - -

Task 3.1 Work Plan and Schedule 2 weeks after kickoff meeting

MS Word / Excel

Task 3.2 IAR Progress Reports (for each of the two properties listed in Attachment A)

TBD MS Word

Updated BMP Database TBD MS Excel

Updated IAR Baseline TBD MS Word

Updated IAR Work Plan TBD MS Word

Updated Restoration Activity Schedule and Cost Estimates

TBD MS Excel

Updates to GIS Maps TBD File Geodatabase and PDF

Task 3.3 MCM Progress Reports TBD MS Word

5.0 EPA/CBP Federal Reporting Tasks - -

Task 5.1 Work Plan and Schedule 2 weeks after kickoff meeting

MS Word / Excel

Task 5.2 Federal Reporting Program User’s Manual TBD MS Word

Task 5.3 Regional BMP Database TBD Excel or other Data Management System

Task 5.4 BMP Inventory Reconciliation Report TBD MS Word / Many

Task 5.5 Jurisdiction Federal Reporting Templates TBD MS Excel

Task 5.6 Data Gap Analysis and Action Plan Report TBD MS Word

Task 5.7 Cast Crediting Gap Analysis and Action Plan Report

TBD MS Word

Task 5.8 Planned BMPs and Programmatic Milestones Report

TBD MS Word

Task 5.9 Future Year’s Next Steps Report TBD MS Word, PDF

Task 5.10

Documentation File Folders TBD Google Drive

Documentation developed and obtained in the process of preparing the deliverables should be provided to GSA, and may include: photos, reference materials, reports, graphs, charts, maps, drawings, geospatial metadata, and ArcGIS maps and data. Any related geospatial data should be developed following national GSA guidance currently being finalized and which will be provided to the contractor after award.

9.0 Place and Period of Performance / Contract Type

Off-site refers to the Contractor’s offices and on-site refers to GSA facility sites (White Oak Campus in Silver Spring, MD and Suitland Campus in Suitland, MD) as well as in-transit to and from GSA sites. The work will primarily be performed at the Contractor’s offices or off-site location. The Contractor is expected to conduct work on-site for site visits of the facilities listed in Attachment A.

The estimated period of performance is from October 1, 2021 to September 30, 2022. Under no circumstances shall the work extend beyond one calendar year beyond the task order award date unless granted in advance by the COR and CO.

This will be a firm fixed price contract.

10.0 Travel

Local travel is not reimbursable. Local travel shall be considered within fifty (50) miles of the GSA Headquarters and within fifty (50) miles from each Regional Office Building. Each of the properties in Attachment A is located within 50 miles of the GSA Headquarters Office. Only local travel is anticipated under this contract, to obtain additional information to prepare the deliverables under Tasks 1 through 5 and any of the selected Option tasks.

11.0 Government Furnished Equipment - N/A

12.0 Security

The Contractor shall comply with GSA administrative, physical, and technical security controls to ensure that all Government’s security requirements are met. In addition, all Contractor personnel shall adhere to the GSA PBS’s rules and regulations. The Contractor is responsible for addressing any issues or concerns raised by PBS within a one week turn around.

The Contractor will work with the site security office to obtain the required access badging. The PM will determine if a GSA Contractor badge is required for work that will extend beyond six months.

12.1 Homeland Security Presidential Directive (HSPD-12) and Background Investigations Requirements

For any Contractor personnel performing work under this SOW who shall require access to GSA IT applications, systems, or data, the Contractor(s) shall comply with the Homeland Security Presidential Directive-12 (HSPD-12) security clearance process.

This means first obtaining a fingerprint clearance, which typically takes 3-4 weeks. At that point, the Authorizing Official (AO) can grant limited access on a case by case basis.

Next, a preliminary favorable adjudication of their National Agency Check with Inquiries (NACI) clearance level shall be received. This process can take 1 to 2 months. Only when a full NACI adjudication is received shall full access be granted. This process usually takes four (4) to eight (8) months, though it could take as many as 12 months.

The Contractor(s) shall submit the necessary paperwork to conduct a National Agency Check with Inquiries (NACI) background investigation for each proposed personnel prior to working on the contract. Contractor(s) shall not be granted access to a GSA facility or to any GSA IT system prior to a favorable response to the fingerprint portion of this background investigation. An individual Contractor’s failure to return satisfactory results from the background investigation shall result in immediate removal of that Contractor.

Higher levels of clearance shall also be required depending on the level of trust required to perform specific duties or perform a specific task. For any Contractor who shall have access to Sensitive but Unclassified (SBU), Financial Transactions, Personally Identifiable Information (PII), or any data that is deemed to require a higher level of trust, a Minimum Background Investigation (MBI) shall be required.

The Contractor shall be required to fund their employees’ security clearance and background investigation processes; the Government will not provide funding for these requirements.

12.2 Privacy Act

Work on this contract will require personnel to have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

12.3 Protection of Information

The Contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under the contract. In addition, the Contractor shall protect all government data, equipment, or information by treating the material as sensitive. SBU information, data, and/or equipment shall only be disclosed to authorized personnel. The Contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment shall be returned to Government control, destroyed, or held until otherwise directed. Items returned to the Government will be hand carried or mailed to the COR using certified mail. The Contractor shall destroy unneeded items by burning, shredding, or any other method that precludes the reconstruction of the material.

12.4 Secure Information Sharing

The Contractor will be required to create a GSA Affiliated Customer Account (GACA).

This will result in the generation of a GSA-specific email address that will allow secure information sharing via a shared location in Google Drive.

13.0 Administration

13.1 GSA Electronic Invoicing

All invoicing shall be done electronically. Password and electronic invoice access shall be obtained through GSA web site at http://www.finance.gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

GSAM 552.232-78 PAYMENT INFORMATION (JULY 2000):

The General Services Administration (GSA) makes information on contract payments available electronically at http://www.finance.gsa.gov. The Contractor shall be required to request a password in order to submit their invoice to GSA Finance. This site provides information only on payments made by GSA, not by other agencies. The GSA Finance Customer Service center can be reached by calling 816- 926-7287.

SUBMISSION OF INVOICE INFORMATION:

The Contractor shall submit its EFT information to the following office:

GSA, Finance Division (BCFA) P. O. Box 17181, Fort Worth, Texas 76102-0181

The Contractor shall submit original/draft invoices to the Contracting Officer's Representative/Project Manager at the following email address and copies submitted to the Contracting Officer:

Russell Clark (COR/PM) Regional Stormwater Program Manager

GSA’s National Capital Region, Public Building Service, Office of Facilities Management

1800 F St. NW, Room 4336, Washington, DC 20407 russell.clark@gsa.gov, C: 202-704-3642

INAL INVOICES shall be…