SF 1449 (SPE4AX22Q0004).pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000141671

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE4AX-22-Q-0004

5. SOLICITATION NUMBER

2022 APR 19

6. SOLICITATION ISSUE

DATE

Amanda Grietzer DAG0037

a. NAME b. TELEPHONE NUMBER (No Collect calls)

Phone: DSN312-695-5706

2022 MAY 19

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE4AX

DLA AVIATION

SMSG AVIATION SUP CH CORPORATE LTC

8000 JEFFERSON DAVIS HWY

RICHMOND VA 23297

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

444190NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

04:30 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

DLA Aviation, Aviation Engineering Directorate Blanket Purchase Agreement (BPA) – SF1449

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

Combined Synopsis/Solicitation (Ref: SPE4AX-22-Q-0004)

SOLICITATION FOR QUALITY MANAGEMENT SYSTEM AUDIT BLANKET

PURCHASE AGREEMENT (BPA).

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 13.303 AND 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number SPE4AX-22-Q-0004 is issued as a request for quote (RFQ). Partial quotes will not be accepted. This is a TOTAL SMALL BUSINESS SET-ASIDE. For applicable clauses and provisions, refer to list of applicable clauses attached.

The North American Industry Classification System (NAICS) Code is 541380. The small business size standard is $16.5M.

PLEASE NOTE: INCLUDE A LIST OF ALL PERTINENT ACCREDITATIONS,

CERFICATIONS, AND APPROVALS. AND PROVIDE A COPY OF EACH ONE. SUBMIT

THIS ALONG WITH YOUR COMPLETED/SIGNED AGREEMENT.

1.0 REQUEST FOR QUOTATION

1.1 INTRODUCTION

The Defense Logistics Agency (DLA) is a logistics combat support agency whose primary role is to provide supplies and logistical services to America's military forces worldwide. The mission of DLA, Aviation Engineering Directorate (DLA-V) is to provide engineering support for DLA Aviation operations and organizations, as well as for Department of Defense (DoD) activities when authorized by HQ DLA.

This Request for Quotation (RFQ) is for the acquisition of services to provide Qualified Suppliers List (QSL) audit and quality system reviews in support of the DLA and DoD sponsored requirements. The requirements contained herein specify the tasks required to support the DLA-V initiative in specific areas. Task areas outlined within the Performance Work Statement (PWS) include assigned tasks that may result from any contract awards and specific tasks related to DLA Aviation, Aviation Engineering Directorate.

This requirement is 100% Small Business Set-Aside. According to the FAR/DFARS, use of a BPA does not provide an exempted from the small business set-aside requirement. We will only award a BPA to a Large Business if there is not anticipation of at least 2 Small Businesses capable of meeting the requirements of a delivery Order.

This Blanket Purchase Agreement (BPA) establishes the terms, conditions, and provisions applicable to the ordering of Find and Reviews Reports and/or Reports of Audit Findings and Quality System Reviews (Test Reports) by the Standardization Programs Branch at the Defense Supply Center Richmond (DSCR-VEB). The ordering of these reports shall be accomplished by placement of calls against this BPA. The projected effective period of this agreement is from August 23, 2022 to August 22, 2027. Calls may be placed up to and including the final day of the effective period of the agreement, followed up by a Task Order via email which will serve as the Notice to Proceed. Any orders placed within the effective period shall be completed even if delivery falls beyond the effective period.

For Audits and Quality System Reviews respectively, the contractor shall furnish either a Report of Audit findings or a Report of Quality System Evaluation, prepared in accordance with the Audit/Quality System criteria schedule furnished by the authorized Ordering Officer(s) at the time a Call/Task Order is issued.

The contractor shall furnish the services/deliverables described herein if and when requested by the Contracting Officer or Ordering Officer(s), identified herein, during the effective period of this BPA and within the stipulated aggregate amounts also described herein.

The Report of Audit Findings shall include the results of:

a. Site visit to supplier’s plant and observation of all manufacturing and/or distribution processes employed by the supplier with a detailed recommendation regarding supplier’s overall compliance with QSL criteria; AND

b. Examination of all associated records involving the processing, testing and inspection, marking, storage and traceability of the relevant products along with a summary of traceability links for the specific DSCR contracts reviewed and identification of product samples acquired and later forwarded to DSCR for subsequent independent laboratory testing.

1.2 RFQ ORGANIZATION

The RFQ is organized into the following sections:

• Section 1: Contains contracting information regarding special provisions, terms, and conditions.

• Section 2: Provides the Performance Work Statement (PWS). It includes the scope of the acquisition and states the performance and technical requirements.

• Section 3: Provides the evaluation factors and award process that will be the basis for selecting a contractor for award.

• Section 4: Provides instructions for submission of a contractors’ quote and defines what is required in the submission.

• Section 5: Provides specific contractor security requirements as well as DLA/DoD specific clauses.

• Attachments:

1. Schedule B Pricing Matrix

2. Key Personnel Template

3. Past Performance/Experience Template

4. Past Performance Questionnaire

Contractors are cautioned that all applicable provisions, terms, and conditions associated with this RFQ will apply to the resultant Blanket Purchase Agreements (BPAs).

1.3 CONTRACT TYPE

The Government intends to award multiple Blanket Purchase Agreements (BPAs) for audit and quality system review services to those contractors whose quotes are determined to be the most advantageous, non-price and price factors considered. BPAs will be awarded utilizing FAR

13.303 procedures, with firm fixed price hourly rates. Setting up BPAs with contractors is a way to fill non-recurring needs while taking advantage of quantity discounts, saving administrative lead time, and reducing paperwork.

1.3.1. At least two BPAs are expected to be awarded.

1.3.2. Future task orders will be competed and/or awarded among BPA holders.

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

1.3.3. A PWS will be sent to BPA holders who will be requested to submit a quote against established labor rates.

1.4 PRICING AND ORDERING PERIOD OF PERFORMANCE

1.4.1. The effective ordering period for each awarded BPA is five (5) years.

1.4.2. The Government has provided in Section 3.4.3 labor categories with estimated annual labor hours as a Rough Order of Magnitude (ROM).

1.4.2.1. The labor categories and rates will be included in the BPA and will serve as the hourly rate basis for subsequent tasks that will be issued under the BPA.

1.4.3. Once BPAs are awarded, specific tasks will be defined with BPA holders competing for each task order requirement.

1.4.3.1. BPA holders will be requested to provide a quotation.

1.4.3.2. The criteria used to select the contractor for award of a task order will be based Lowest Price Technically Acceptable (LPTA) Procedures.

1.4.3.3. All contractors who are awarded a BPA contract will be deemed technically acceptable.

1.4.3.4. Past performance will be evaluated and equally rated once a task order has been awarded under this BPA.

1.4.3.5. Task Orders under an awarded BPA can be oral or written (Standard Form 1449).

Orals will be confirmed by the issuance of Standard Form 1449 immediately thereafter.

Task Orders under an awarded BPA will be identified by 17-character number consisting of the basic agreement number (first 13 characters) followed by 4 additional characters.

These 4 characters (either all numeric or 3 numeric followed by an alpha) shall begin with 0001 for the first call of the fiscal year and run consecutively. The call number shall be furnished at the time an oral call is placed with the Contractor.

1.4.4. The ordering period for individual task orders will vary depending on the time period the service is needed and the availability of funds.

1.4.5. RFQ Issuance/Closing date as described in the table below:

RFQ Issue Date April 19, 2022 Closing Date May 19, 2022, 4:30pm EST (See Submission Instructions in Section 1.20)

1.4.6. Consideration of Quotes Under Standing Solicitation: This solicitation is a standing solicitation from which the Government contemplates establishing multiple Blanket Purchase Agreements for supplies/services listed in the Schedule of Items.

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

1.4.6.1. This solicitation will remain in effect until the above-mentioned closing date unless otherwise amended.

1.4.6.2. At least two BPAs are anticipated; however, the Government reserves the right to award more or less if determined to be in the best interest of the Government.

1.4.6.3. If the Government determines its needs have not been met, an Amendment will be issued to extend the solicitation’s closing date an additional 60 days.

1.4.6.4. The Government reserves the right to cancel the solicitation at any time and/or to not make an award as a result of this RFQ is such award is determined contrary to the best interest of the Government.

1.4.6.5. The Government shall not be responsible or liable for any costs incurred by any parties in the preparation of any technical quote or price quote in response to this RFQ.

1.4.6.6. Prospective offerors may submit a quote for consideration at any time.

1.4.6.6.1. An offeror’s quote may be rejected if the quote fails to meet timeframes established by the Contracting Officer either to address deficiencies in the quote or to submit a final quote revision.

1.4.6.6.2. A resubmission(s) is permitted; however, it may be rejected immediately if it is still deficient in the area(s) that caused its initial rejection.

1.4.6.7. The effective ordering period for each BPA shall not exceed the QSL Audit/Quality System’s Review maximum five (5) year period of performance.

1.4.6.7.1. The five (5) year period of performance is effective from the award date of the first BPA(s) established unless cancelled pursuant to the Cancellation clause or terminated pursuant to the termination provisions of the contract.

1.5 PLACE OF PERFORMANCE

1.5.1. Under this procurement DLA anticipates that approximately 50% of the work will be performed on-site, while 50% of the work will be completed off-site at the contractor’s facility.

The primary purpose of the proposed requirement is to obtain the services of Quality Management System Auditors that can provide an assessment of supplier’s documented quality system for the relevant qualified suppliers list (QSL) commodities, includes verification of any applicant OEM reference approvals contained in the application package along with a documented summary of corrective action required for compliance with the respective QSL Program Criteria.

1.5.2. The Government DOES require on-site contractor performance, to perform the Quality Management System audits for relevant QSL commodities.

1.5.3. Task orders ARE expected to require travel. Contractors should include travel costs and supporting documentation for travel estimates in their firm fixed pricing proposal.

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

1.6 LIST OF ATTACHMENTS

The following documents are provided as attachments to the RFQ. These attachments are templates that are to be used as part of the quote submission, and instructions for their use are provided throughout this RFQ. Contractors are reminded to carefully follow the instructions relating to each attachment.

Attachment Attachment Description Attachment 1:

Schedule B Pricing Matrix

Contractors are required to complete the pricing matrix with all applicable pricing information as described in the matrix.

Attachment 2:

Key Personnel Template

Contractors are required to complete the resume template for key personnel who will support this program.

Attachment 3:

Past Performance Template

Contractors are required to complete this matrix for past engagements.

Attachment 4:

Past Performance Questionnaire

A form for Contractors to provide to previous customers so those customers may provide past performance information directly to the contract specialist.

1.7. PERFORMANCE MEASURES

1.7.1. Performance measures will be used to assess the Contractor’s performance under individual task orders to determine whether the Contractor is performing at acceptable levels.

1.7.2. The Government will make objective and subjective assessments of the Contractor’s performance to determine whether Contractor’s performance is acceptable.

1.7.3. The Contractor is expected to perform all functions in a professional manner and prepare accurate and timely documentation.

1.7.4. Progress will be tracked based on milestones when the Contractor receives a specific tasking.

1.7.5. Performance Measurements: Specific measurements will be addressed at the task order level, but all deliverables will be measured for timeliness and quality of the work and deliverables provided by the Contractor. These measurements are defined as:

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

• Timeliness – The completion of taskings and/or the submission of deliverables within the schedule set forth by the Government during the performance of the order.

• Quality – The quality of work completed under the resulting taskings will be measured based on the Government’s determination of the validity, accuracy, clarity and usefulness of a deliverable or if the work performance met the expected outcomes as was communicated to the Contractor by the Government.

1.7.5.1. Performance measurement progress will be tracked based on the milestone event of Contractor receiving tasking from the Contracting Officer’s Representative (COR) and/or Contracting Officer’s Technical Representative (COTRs).

1.7.5.2. Performance evaluation will be based on the complexity and completion of the tasking.

1.7.5.3. It is expected that the Contractor’s produced documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures.

1.7.5.4. Receipt and completion of tasking is tracked through email between the COTR and the Contractor’s team lead.

1.7.6. Performance Review and Payments: The standard set for all tasks is 100% Satisfactory Completion with 100% COR and/or COTR Inspection and Acceptance as the surveillance method. This information is detailed in Section 2. See the table in Section 2.2. for complete information.

1.7.6.1. The performance and/or deliverables delivered under each task order will be inspected and accepted by the COR and/or COTR.

1.7.6.2. These findings will be the basis for payment of the task.

1.7.6.3. The COR and/or COTR will rate the performance of the Contractor based on timeliness and quality of the services and/or deliverables provided.

1.7.7. Measuring Performance: Performance measures will be identified under each task order.

The contractor will be held accountable for the quality of work performed on any given task.

1.8. DISPUTES: AGREEMENT TO USE ALTERNATE DISPUTE RESOLUTION (ADR)

In order to maintain its business relationships with industry and avoid costly litigation, DLA is committed to promoting the use of Alternate Dispute Resolution (ADR) techniques, especially mediation. ADR is a voluntary process whereby a neutral third party assists the parties in resolving a dispute. DLA invites Contractors to join DLA in agreeing to use their best efforts to resolve any pre-award or post award dispute that may arise from this solicitation, and any

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

subsequent award, without litigation. If unassisted negotiations are unsuccessful, the parties agree to use ADR techniques in an attempt to resolve disputes. Likewise, the parties agree that formal protest procedures or litigation will only be considered as a last resort, such as when ADR is unsuccessful or when ADR has been documented to be inappropriate for resolving the dispute.

If the ADR is not successful, the parties retain their existing rights.

1.9. AWARD

1.9.1. The Government intends to award multiple BPAs to ensure individual task orders can be adequately competed amongst BPA holders.

1.9.1.1. At least two BPAs are anticipated; however, the Government reserves the right to award more or less BPAs if it is determined to be in the best interest of the Government.

1.9.2. BPA awards will be made to those Contractors whose quotes are the most advantageous, technical factors and price considered.

1.9.3. The Government reserves the right not to award any BPAs for these task areas if quotes do not demonstrate satisfactory technical capability, skills, and the experience to meet DLA- Aviation, Engineering’s requirements, or propose fair and reasonable pricing.

1.9.4. DLA will not award a BPA to a Contractor who submits a quote that fails to demonstrate it has satisfactory experience, capability, and skills, or fails to propose fair and reasonable pricing.

1.9.5. Individual task orders for QSL Audits/Quality System Review services will be competed amongst BPA holders.

1.9.6. Task orders will be awarded to the Contractor whose task order quote is determined to be most advantageous to the Government based on Contractor resources and proposed price based on LPTA procedures.

1.10. AWARD WITHOUT DISCUSSIONS

1.10.1. The Government intends to evaluate quotes and make award without discussions. Quotes should contain the Contractor’s best terms regarding non-price and price factors.

1.10.2. The Government reserves the right to conduct discussions and request revisions to quotes if it is determined to be necessary.

1.10.3. If a competitive range is established, the Government may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition among the most-highly rated quotes.

1.11. NO AWARD

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

The Government reserves the right to not make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

1.12. QUOTE PREPARATION COSTS

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any technical quote or price quote in response to this RFQ.

1.13. CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

The COTR will be identified at time of award.

1.14. CONTRACTING OFFICER REPRESENTATIVE (COR) AND ALTERNATE

The COR and ACOR (if necessary) may be identified at time of award.

1.15. INVOICING

Invoicing procedures will be specified in each task order.

1.16. DATA USE, DISCLOSURE OF INFORMATION AND HANDLING OF

SENSITIVE INFORMATION

1.16.1. The Contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information.

1.16.2. The Contractor shall provide information only to employees and subcontractors having a need to know such information in the performance of their duties.

1.16.3. All deliverables become property of the Government.

1.16.4. The details of all security countermeasures the Contractor may design or develop under this contract shall become and remains the property of the Government and shall not be published or disclosed in any manner.

1.16.5. The Contractor shall ensure the accuracy and completeness of all deliverables in accordance with referenced policy, regulations, laws, and directives.

1.16.5.1. Errors, misleading statements, and/or incomplete information discovered shall be considered defects and will be subject to correction by the Contractor at no additional cost to the Government.

1.16.6. Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without written agreement of the Contracting Officer.

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

1.16.6.1. Contractor personnel may be required to sign a Non-Disclosure Agreement.

1.16.6.2. Agency information marked "Controlled Unclassified Information" or bearing other sensitivity markings shall be handled in accordance with Agency information security program regulations and shall not be divulged or disclosed without Agency permission.

1.16.6.3. If proprietary information is provided to the Contractor for use in performance or administration of this effort, the Contractor, except with the written permission of the Contracting Officer, may not use such information for any other purpose.

1.16.6.4. If the Contractor is uncertain about the availability or proposed use of information provided for the performance or administration, the Contractor shall consult with the Contracting Officer regarding use of that information for other purposes.

1.16.7. It is anticipated that this project will NOT involve classified information. However, if classified information is used in this project, the Contractor will protect the classified information in accordance with DoD 5220.22-M, Industrial Security Manual for Safeguarding Classified Information.

1.17. IDENTIFICATION OF ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

If the Contractor currently provides support or anticipates support to other DLA-Aviation, Engineering contractors, which will create or represent an actual or potential Organizational Conflict of Interest (OCI), the Contractor shall immediately disclose the actual or potential OCI in accordance with FAR Part 9.502. Disclosure may be made via memo on company letterhead and included under a separate tab in Volume I of the Contractor’s quote for each analytical area impacted (See Section 3.2). The Contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the Contractor (and any subcontractors) agrees to disclose information concerning the actual or potential conflict with any quote for any solicitation relating to any work in the contract. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5.

To avoid any potential conflicts of interest, the Contractor agrees that it may not restrict the conception, design, or configuration of its analyses, recommendations or findings in a manner that will favor any endeavors that are its separate marketing efforts or those of its affiliates, subordinates, or other commercial ventures.

1.18. POINTS OF CONTACT

Contract Specialist:

Amanda Grietzer DLA Aviation-Richmond/AF

Quality Management System Audits / Quality Systems Reviews

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

Phone: (804) 279-5706 DSN: 695-5706 Email: Amanda.Grietzer@dla.mil

Contracting Officer:

Jason Elliott DLA Aviation-Richmond/AF Comm: (804) 279-3659 DSN: 695-3659 Mobile: (804) 629-5349 Email: Jason.Elliott@dla.mil

1.19. SUBMISSION OF QUESTIONS

Questions concerning this RFQ (i.e., technical questions, clarifications) shall be submitted via electronic mail to the Contract Specialist referenced in Section 1.18.

1.20. QUOTE SUBMISSION INSTRUCTIONS

1.20.1. Contractors shall submit their quotes via electronic mail to the Contract Specialist referenced in Section 1.18.

1.20.2. All quotes shall be valid for 120 days from the date the Contract Specialist receives an offeror’s quote via electronic mail.

1.20.3. The Government will process late submissions of quotes in accordance with FAR 52.212- 1(f) Instructions to Offerors – Commercial Items. If an offer is received late and is not eligible for consideration in accordance with FAR 52.212-1(f), then the Government will reject that quote without further consideration.

The remainder of the page is left intentionally blank.

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

2.0 PERFORMANCE WORK STATEMENT

2.1 BACKGROUND AND SCOPE

The Performance Work Statement (PWS) under the Defense Logistics Agency Aviation’s (DLA AVN) Qualified Supplier List (QSL) Program includes the total logistics support for DLA requirements of On-Site/Off-Site Qualification Audits

The primary purpose of the proposed requirement is to obtain the services of Quality Management System Auditors that can provide an assessment of supplier’s documented quality system for the relevant QSL commodities, includes verification of any applicant OEM reference approvals contained in the application package along with a documented summary of corrective action required for compliance with the respective QSL Program Criteria; AND

This On-Site/Off-Site Qualification Audit Reporting Requirement will be initiated via Request for Task Order (RFTO) from a DLA Aviation Contracting Officer to request contractor to provide an itemized description of the results of their findings that shall include observations, which indicate that the processes and procedures within the Quality Management System (QMS) meet the current requirements of the QSL criteria and provisions. Also, included in their final report will be recommendations and corrective measures for applicants that do not meet the current requirements of the QSL criteria and provisions.

These services will be necessary for authorized customers to perform their missions and potentially fulfill orders during contingency operations. This program will cover various aspects of services for the QSL program, which may be provided under the proposed QSL contracts that are managed by the DLA Aviation

This acquisition is an initiative for the DLA Aviation’s Qualified Supplier List Program (DLA AVN) (QSL). The proposed QSL contracts shall be Blanket Purchasing Agreement(s) with Task Order(s) initiated as requested per QSL Manager. It is the intent of the DLA Aviation to award multiple contracts under this QSL program. Task Orders shall include fixed hourly rate, estimated hours to perform QSL Audit services and estimated travel cost for a total contract period of five (5) years. Whichever is reached first will conclude proposed contract(s).

2.2 PROPOSED TASK ORDER TIMELINE AND DELIVERABLES:

Responsible Part

Milestones Date Deliverables

DLA Aviation Contracting Officer (KO)

Request for Task Order 10 days after notification of need for

TO

Document that outlines the Request for Task Order (RFTO) against Contract.

Quality Management System Audits / Quality Systems Reviews

SPE4AX22Q0004

CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

Contractor Will respond to Request for Task Order (RFTO) with an outline of service(s) & cost(s) to be rendered

15 days after

RFTO

Task Order Quote (TOQ) with Detailed Services

DLA Aviation

KO

Will respond contractor’s Task Order Quote (TOP)

10 days after receipt of

TOQ

Document that will detail revisions or approval of contractor’s Task Order Quote

(TOQ)

Contractor Will received signed Task Order

(TO)

10 days after receipt of

TOQ

Task Order (TO) will serve as Notice to Proceed (NTP)

QSL

Manager/COR

Will request a Progress Report 30 days after receipt of

TO

Document requesting a status of Task order (TO)

Contractor Will respond with status of Task Order (TO)

35 days after receipt of

TO

Task Order Progress Report for QSL Manager/COR review of test samples, traceability documentation, QSL

Manager/COR

Will respond to contractor with receipt of report, any discrepancies and/or approval

45 days after receipt of

TO

Task Order Progress Approval

Contractor Will provide Final QSL Audit Report

60 days after receipt of

TO

Report of services completed and all findings, and recommendations for the QSL Program.

2.3 REQUIREMENTS:

2.3.1. Conduct of Audit: The Contractor shall perform an on-site/off-site qualification audit of a company designated by the COR and/or COTR, or the QSL Manager. The Contractor will be provided, by the QSL Manager, information regarding the company’s current qualification and status in the QSL program, including the following:

A. Company name B. CAGE code C. Company address D. Company POC/telephone number/email address E. Qualification type (manufacturer/distributor/both) F. Commodity Type(s) to which company is qualified G. FSCs designated for commodity types

Quality Management System Audits / Quality Systems Reviews

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

2.3.2. Contract Implementation: The audit shall be performed with the company within 60 calendar days of authorization to commence work. Failure to perform an audit within 60 days must be addressed with the QSL Manager/COR and may result in prior authorization being rescinded. Any questions regarding audit scheduling should be addressed to the corresponding QSL POC for the audit by phone or email:

Defense Logistics Agency (DLA) Aviation-Richmond ATTN: VEB Branch QSL Program 6090 Strathmore Rd Bldg. 32L Richmond, VA 23237 EMAIL: AviationQSL@dla.mil

2.3.3. Audit Report: The results of the audit report will be a written description of the review of quality manual, associated procedures and traceability documents for select contracts, which shall substantiate the extent of the above company’s compliance with each element of the relevant QSL criteria and provisions. Likewise, the audit report shall present observations which indicate that certain processes and procedures within the Quality Management System (QMS) do or do not currently meet the requirements of the QSL criteria and provisions. Reference copies of the pertinent QSL criteria and provisions are available at the following web site link:

https://www.dla.mil/What-DLA-Offers/Consumable-Hardware/Qualified-Suppliers-List/

Each major section of the applicable QSL criteria shall be addressed in the report (with corresponding numerical headings) followed by the auditor’s description of how the company either meets, exceeds the requirements, or deviates from them.

The audit report submitted by the Contractor shall provide the offeror with a verification of the process controls in-place and operating on a daily basis at the facility visited during the time of the audit. Process control description shall cite, but not be limited to, written policies, procedures, test plans, instructions, checklists, guidelines, flowcharts, and templates followed, whether implemented manually or automatically, as applicable. The report shall contain sufficient detail for DLA to decide whether the company needs to perform corrective actions to their quality system or must be removed from the QSL until compliant.

2.3.4. Traceability Determination: As a part of the audit tasking the Contractor shall ascertain the unbroken traceability path for parts ordered by DLA via contract numbers provided by the offeror. This unbroken path must be substantiated, in accordance with the QSL criteria, by review of appropriate documentation from the company’s files. In the event that one or more of these contracts has been subsequently cancelled, the contractor will be provided alternative contract numbers from the offeror.

mailto:AviationQSL@dla.mil https://www.dla.mil/What-DLA-Offers/Consumable-Hardware/Qualified-Suppliers-List/

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

2.3.5. Test Samples: As part of the audit process, the Contractor is authorized to obtain product samples for subsequent testing by DLA-approved independent laboratories. The Contractor shall attempt to acquire ten (10) pieces of one contract (identified by NSN) from the company.

Consideration should be given to the supplier since this will have an impact in sample selection.

The audit report shall include a description of the product obtained to facilitate subsequent testing of these samples. If samples are taken directly off the company’s production line where SPC is being used, the Contractor shall also identify the key characteristics being controlled at that station for potential subsequent testing focus. Additionally, the Contractor is directed to contact the QSL Manager POC for this BPA with details of product samples obtained and then await disposition instructions

2.3.6. Report Submission: The Audit Report should be finalized and submitted to the DLA Aviation QSL Office at the address below:

The audit report will be submitted by email at AviationQSL@dla.mil or by mail to:

Defense Logistics Agency (DLA) Aviation-Richmond ATTN: VEB Branch QSL Program 6090 Strathmore Rd Bldg. 32L Richmond, VA 23237

The Report of Quality System Review shall include the results of:

a. Assessment of supplier’s documented quality system for the relevant QSL commodity, including verification of any applicant OEM reference approvals contained in the application package along with a documented summary of corrective action required for compliance with respective QSL Criteria; AND

b. Follow-up evaluation of QSL applicant’s corrective action submitted in response to initial quality system evaluation and determination of any remaining non-compliances.

The contractor is required to provide DLA Aviation an electronic copy of the Report of Quality System Review. The report should be formatted as 8 1/2 “x 11” with normal margins, either as Adobe Acrobat (.pdf) or Microsoft Word (.docx). Electronic formats other than .pdf, or .docx must be pre-approved by the COR and/or by the Contracting Officer. Paper copies are acceptable as a matter of last resort.

Data, originals, and photographic reproductions generated under this agreement become the property of DLA Aviation and shall be delivered as specified in each BPA Call/Task Order.

Work to be accomplished shall be unclassified.

2.3.7. Focus Areas: The contractor will additionally review and document any additional focus areas during the audit, as defined by the auditor or the QSL Manager, for the specific company.

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

*** Also, included in the range of services may be a service(s) that might not routinely be requested by of the QSL Program, but for reasons within the discretion of the authorized QSL Manager, the QSL Manager reserves the right to determine to use such service(s) to meet QSL Program requirements.

a. Requirements will be reviewed to ensure compliance with the scope of the contract and to ensure the services are on the QSL Program, when necessary. If a requirement is determined to be outside the scope of the contract, and is not on the QSL Program Requirements, or readily available to meet QSL Manager’s requirements, it will be rejected by the Contracting Officer. Alternative/appropriate means of satisfying QSL requirements will be reviewed and provided appropriately.

b. All requests for new services will be reviewed for scope compliance by a designed representative of the Supply Chain. Services must be approved by DLA Aviation prior to requesting a contractor’s pricing and delivery terms for an order. The determination by DLA Aviation as to whether a service is within the scope shall be considered final and cannot be appealed by any QSL Contractor.

c. This multiple award BPA will not seek to add services to the Qualified Supplier List (QSL).

Any services supported under this Program that is not currently on the QSL or designated Audit reporting criteria will not be added at any time in the future based on the support provided under this multiple award contracts.

d. Additional service(s) and related request(s) maintained by the QSL Program, which were not identified on the Services Covered (above) provided with the solicitation but are subsequently determined to be required by the QSL Manager/COR, may be added to the resultant Qualified Supplies List Audit Reporting Program. DLA Aviation will conduct a review of all QSL Manager/COR requests to identify new/replacement service(s) to be added to the DLA Aviation QSL Audit Reporting contracts and the Contracting Officer will make a scope determination for each service requested.

e. Once a service is approved for scope, a Request for Task Order (RFTO) will be sent to all QSL Contractors. QSL Contractors will price requested services and/or provide the required information on any alternate service(s)to be considered for award.

f. DLA Aviation will evaluate the pricing submitted by each QSL Contractor in order to determine prices fair & reasonable and will add the service(s) to the DLA Aviation Qualified Supplier List Program. Pricing will be compared to historical prices maintained in the contract files utilized by DLA Aviation.

g. Based on the instructions provided with the RFTO, the services(s) added to the historical prices may also be added to the Outline Agreement of the QSL Contractor(s) selected for award and will serve as the ceiling price for the applicable base period.

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

h. The QSL Contractor(s) will be notified, through email, once a task order award has been made and when a service(s) has been added to their contract’s Outline Agreement. The QSL Contractor(s) pricing added to the Blanket Purchase Agreement that will serve as the ceiling price and cannot be exceeded on future requirements during the applicable base period.

2.4 PERSONNEL QUALIFICATIONS. This section outlines the personnel qualifications, labor categories and key personnel minimum requirements.

2.4.1 All Contractor key personnel must possess the following minimum knowledge and skills:

2.4.1.1. Technical skill in Quality Management System Audits & Quality System Reviews

2.4.2.2. Experience in Quality Management System Audits & Quality System Reviews.

DLA experience is preferred.

2.4.2. The Contractor shall, at a minimum, provide the minimum key personnel as specified below. The specialized experience listed are minimal requirements for this effort. The Contractor will conduct all work under this effort using these (or GSA equivalent) labor categories.

2.4.2.2. Lead Auditor (Key Personnel)

Characteristics:

• Demonstrated technical ability to perform quality management system audits and/or quality system reviews.

• Thorough understanding of Quality Supplier List Program.

• Must understand technical requirements performed during Quality Management

System Audits.

• Prepares technical data in the audit reports.

• Ensure timely delivery and accurate products during the course of completing projects.

Minimum Education:

• Must have a Bachelor’s degree in an appropriate field of study (e.g. Engineering, Management, etc.) Substantial experience can substitute for the minimum education requirement. Substantial is defined as 5+ years of experience in a related field.

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

Experience:

• Must have 2 or more years of related quality system review/audit experience related to Quality System Management Audit/Review.

2.4.2.3. Administrative Support

Characteristics:

• Progressive experience in office automation tools and supporting project work.

• Knowledgeable in computer-based documentation and media presentation techniques to include document image processing, technical typing and word processing.

• Able to integrate inputs from various sources to create a cohesive product.

• Prepares both graphical and narrative presentation materials.

Minimum Education:

• At a minimum, must possess a high school diploma.

Experience:

• Demonstrated experience of at least 2 years in the administrative field.

2.5 DELIVERY OF SERVICES

Time of Delivery

(1) The required time of delivery shall be provided to the Contractor at the time the call/task order is placed and shall appear on the Standard Form 1449. Email shall be utilized to transmit test reports using both Adobe Acrobat (.pdf) files and Microsoft Word (.doc) files.

(2) Contractor’s notice regarding late delivery. In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the delivery schedule or date, Contractor shall immediately notify the QSL Manager/COR and provide pertinent details, regarding the issue. This notification shall be informational only in character and this provision of information shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this agreement.

(3) Partial shipments (consisting of incomplete Audit Reports) are not acceptable.

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

Place of Delivery

Audit Reports and deliverables shall be delivered to: AviationQSL@dla.mil

Standardization Programs Branch ATTN: DLA Aviation QSL Program Defense Supply Center Richmond 6090 Strathmore Rd Bldg. 32L Richmond, VA 23237

2.6 AUTHORIZED CUSTOMERS:

During the term of this contract, DLA Aviation reserves the right to add or delete authorized customers. Any such additions or deletions made by DLA Aviation may result in a significant increase or decrease in the Government’s estimated contract value. Any such change shall not be the basis for a request for equitable adjustment or claim, shall not result in Government liability to the contractor, and shall not affect the stated minimum/maximum guaranteed ordering amounts.

2.7 CONTRACT IMPLEMENTATION:

The contractor may be given up to 30 days from the date of award, if needed, to ensure that the full range of requested services and modified requested services that support the QSL Program within the scope of the contract is available. Implementation of the contract shall include the following:

a. Ensuring delivery of any requirement(s) can be accomplished within time frames cited.

b. Having successfully tested Contractor’s Transaction System as identified in the paragraph below titled Order Receipt Processing. At a minimum, the Purchase Order Acknowledgment and Invoice transactions must be tested with successful results obtained in order to perform service(s)

c. Having a purchasing system in place, which includes a system to measure performance metrics, in accordance with the “QSL Audit Management and Oversight” section of the Statement of Work.

2.8 ORDER RECEIPT PROCESSING:

A. General:

For purposes of this Program offerors must, at a minimum, be able to provide the following

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

after award:

a. Email/Internet capabilities for the receipt of “requests for task order” for service(s) and modified service(s) that support the QSL Program service(s) forwarded by DLA Aviation to each contractor.

b. Email/Internet capabilities to transmit customer order information to DLA Aviation and for invoicing.

1) To facilitate Email/Internet transaction exchange, the contractor is responsible for obtaining and maintaining these capabilities for the term of the contract. The cost of the E/I will be borne entirely by the contractor.

2) At a minimum, the contractor must be able to support the following:

Acknowledgment of Request for Audit Services Receipt of Purchase/Delivery Order Award Receipt Notification Purchase Order Acknowledgment Advanced Shipping Notice Purchase Order Change(s) Invoice Submittal

c. The contractor must be able to send an email as of the date of award and must establish an E/I with the payment office prior to submitting electronic invoices.

d. Offeror shall furnish the name point of contact (POC) with its quote, who is capable and authorized to resolve systems, software, and transmissions issues with DLA Aviation assigned POCs.

2.9 ORDERING/REQUEST FOR OFFER PROCESS OVERVIEW:

Competition process for all delivery orders (In the event of the Government issuing multiple awards/contracts)

All orders over the micro-purchase threshold will be competed among all awardees pursuant to the fair opportunity requirements of FAR 16.505(b), except the Government reserves the right to direct orders to a particular source under urgent circumstances, to meet contractual minimums, or to provide economy and efficiency as a logical follow-on to an order already issued in accordance with FAR 16.505(b)(2).

Note: Task Orders under the micro-purchase threshold may be competed among all awardees.

Task Orders under the micro-purchase threshold may also be auto awarded based on historical

Quality Management System Audits / Quality Systems Reviews

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CONTROLLED UNCLASSIFIED INFORMATION – SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104.

pricing obtained from previously competed task orders or based on the pricing submitted on the Price Matrix incorporated into the Contract upon award.

Further, Task Orders under the micro-purchase threshold that originated from Qualified Supplier List (QSL) Program will be awarded to the participating QSL contractors at the specific QSL geographical location without Task Order competition. The service(s) being awarded via Task Order(s) do not have to be part of the Blanket Purchase Agreement Contracts for the participating QSL contractors.

Approved customer Task Order Requests are loaded into a standardized RFTO spreadsheet and forwarded (via email) to all QSL Contractors.

When an RFTO describes the Government’s requirements for a service(s) peculiar to one of the task order(s) (e.g., a specific task(s) or service(s)), offers an alternate service(s) will be considered by the Government unless the RFTO expressly states that only the service(s) peculiar to one contractor’s task order will be considered. A contractor proposing an alternate service(s) shall furnish, with its offer legible copies of all drawings, specifications, test samples or other data necessary to clearly describe the characteristics and features of the alternate service(s) being offered. Data submitted shall cover service(s) outline, materials, performance, function, interchangeability, inspection and/or testing criteria, and other characteristics of the offered service(s). In addition, the contractor shall furnish a deliverable(s) and other data covering the service(s) outline, materials, etc. of the exact service(s) cited in the RFTO along with a cross reference list comparing the features and capabilities of the alternate service(s) offered to the exact item listed on the RFTO sufficient to enable the Government to determine whether the contractor’s service(s) is equal to the service(s) cited in the RFTO.

Failure to provide a complete…