SF_1449_SP470221Q0007.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0087745108

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4702-21-Q-0007

5. SOLICITATION NUMBER

2021 MAR 09

6. SOLICITATION ISSUE

DATE

Ivan Badillo PMCMDC2

a. NAME

Phone: 614-692-4028

b. TELEPHONE NUMBER (No Collect calls)

2021 MAR 23

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4702

DCSO COLUMBUS

PO BOX 3990

COLUMBUS OH 43218-3990

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

811310NAICS:

$8,000,000.00SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

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CONTINUED ON NEXT PAGE

PAGE 3 OF 37 PAGES

SP4702-21-Q-0007

Vendor must be a licensed authorized Service Provider for CyberEx PDUs

Description - Predictive Maintenance Service on CyberEx PDUs B23

Socio-Economic Category – Unrestricted Acquisition

NAICS – 811310

Type of Contract - Firm-Fixed-Price

FOB Destination, Inspection and Acceptance at Destination

Delivery to locations as specified in the Performance Work Statement (PWS)

This solicitation is issued to establish a contract with a base service term of one year with two option periods of one (1) year each.

This solicitation is being issued under the authority of FAR Part 12 “Acquisition of Commercial Items” and FAR 13 "Simplified Acquisition Procedures".

The Government reserves the right to award a contractor under the all or none provision.

Email Proposals: The DLA Internet Bid Board Systems (DIBBS) quotations are not acceptable for this solicitation.

Offerors must complete and submit the entire solicitation no later than the closing date specified. Proposals shall be emailed to Iván Badillo at ivan.badillo@dla.mil.

Please ensure that all clauses are completed and returned along with the proposal.

Proposals must be valid for at least ninety (90) days from the date of submission.

No Award: The Government reserves the right to not make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

Should the vendor have any questions with respect to this RFP, they should submit them, via e-mail, to the Acquisition Specialist (ivan.badillo@dla.mil). Questions must be received no later than 3PM (Eastern) on March 16, 2020.

Basis of Award: Award will be made to the offeror who submits the response that is technically acceptable with the lowest price. See PWS for details regarding specific requirements.

All or None: With respect to the items or group of items identified in the solicitation, offers must be submitted for all items indicated. No award will be made for less than the full requirements shown in this solicitation.

Offerors shall complete the attached pricing spreadsheet and submit it as part of their proposal.

Invoicing: All invoicing for the resulting contract shall be accomplished in the Wide Area Work Flow (WAWF) system.

Vendors are encouraged to become familiar with this system if they have not yet used it. See 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) DFARS for further information.

(i) The contractor shall report all contractor labor hours (including subcontractor labor hours) required In accordance with FAR 37.103-90 the contractor is requested to complete the following:

(i) The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(ii) Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

In order for a contractor’s offer to be considered for award, each offer must include the following:

•Completed Standard Form 1449 •Completed Pricing Spreadsheet (Attachment 1)

LIST OF ATTACHMENTS

FILE NAME Description Attachment 1 SP470221Q0007 Pricing Spreadsheet Attachment 2 SP470221Q0007 DISA General Requirements Attachment 3 SP470221Q0007 Price and Payment Procedures Attachment 4 SP470221Q0007 Government Safety Requirements Attachment 5 SP470221Q0007 Safety Security and Fire Provisions

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SP4702-21-Q-0007

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

DM-FCIE Section 03 00 01

Performance Work Statement for Service Contract

1.0 Title

B23 Cyberex PDU Preventive Maintenance Service Project No.

CSC -21001

(Revised February 18, 2021)

2.0 INTENT

(a) The intent of this bid request is to award a contract for a comprehensive annual (base year plus 2 option years) preventive maintenance program for all Cyberex PDU in Building 23 at DSCC.

(b) The intent is to have two levels of service; level 1 for PWS and required regularly scheduled preventive maintenance and level 2 for unexpected breakdown repairs.

2.1 No Unauthorized Interruption of Power

There shall be No unauthorized interruption of power to the data center computing, data storage, communication, and monitoring equipment.

2.2 Equipment requiring Preventive Maintenance Service:

The following is a list of the presently known (42) Cyberex PDUs in building 23: The contract is for all Cyberex PDUs installed at building 23.

MP2 PDU Room Tag Serial No. Model Amps KVA

PDU-1 1-01-A 113 52304-09-14 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-2 1-01-B 113 52304-09-09 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-3 1-02-A 113 52304-09-04 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-4 1-02-B 113 52304-09-16 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-5 1-03-A 113 52304-09-18 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-6 1-03-B 113 52304-09-02 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-7 1-04-A 113 52304-09-11 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-8 1-04-B 113 52304-09-03 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-9 1-05-A 113 52304-09-20 PDX532-23AAAAC2-B0001-C1031-01 416 150

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

PDU-10 1-05-B 113 52304-09-08 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-11 1-06-A 113 52304-11-04 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-12 1-06-B 113 52304-11-13 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-13 1-07-A 113 60261-01-01 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-14 1-07-B 113 60261-01-04 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-15 1-08-A 113 52304-09-19 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-16 1-08-B 113 52304-09-05 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-17 1-09-A 113 52304-09-13 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-18 1-09-B 113 52304-09-01 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-19 1-10-A 113 52304-09-10 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-20 1-10-B 113 52304-09-12 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-21 1-11-A 113 52304-09-07 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-22 1-11-B 113 52304-09-06 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-23 1-12-A 113 52304-09-15 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-24 1-12-B 113 52304-09-17 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-25 1-13-A 113 60261-01-03 PDX532-23AAAAC2-B0001-C1031-01 416 150

PDU-26 1-13-B 113 60261-01-02 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-29 1-15-A 113 52304-11-02 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-30 1-15-B 113 52304-11-10 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-31 1-16-A 113 52304-11-16 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-32 1-16-B 113 52304-11-15 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-35 1-18-A 113 52304-11-01 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-36 1-18-B 113 52304-11-08 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-37 1-19-A 113 52304-11-07 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-38 1-19-B 113 52304-11-06 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-39 1-20-A 113 52304-11.11 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-40 1-20-B 113 52304-11-03 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-41 1-21-A 113 52304-11-09 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-42 1-21-B 113 52304-11-05 PDX532-23AAAAC2-B0001-C1031-02 416 150

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SP4702-21-Q-0007

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

PDU-49 1-25-A 125 52304-11-12 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-50 1-25-B 125 52304-11-14 PDX532-23AAAAC2-B0001-C1031-02 416 150

PDU-53 1-27-A 169 60261-02-01 PDX232-23AAAAC2-B0001-C1031-01 75

PDU-54 1-27-B 169 60261-02-02 PDX232-23AAAAC2-B0001-C1031-01 75

2.3 Place and Performance of Services:

The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government's facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is:

Defense Supply Center Columbus 3990 E.

Broad Street, Bldg. 23 Columbus, Ohio 43218

2.4 Work Schedules:

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday.

No work shall be performed on US Government holidays. Below is a list of the holidays.

(a) Observed Holidays*: New

Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

*Any other day designated by Federal law, Executive Order, or Presidential Proclamation

3.0 SCOPE OF SERVICES

Contractor to furnish all supervision, labor, materials, equipment, tools, chemicals, transportation, and all effort necessary to perform to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

adjust, and perform scheduled preventive maintenance. Qualified technicians must have a minimum of three

(3) years of experience, in the servicing of similar types of maintenance, to perform work on this contract.

Qualified technicians shall be Cyberex certified. All certifications shall be submitted to the Contracting Officers Representative prior to the badging process.

3.1 Service Schedule

The contractor shall schedule preventive maintenance services to include the following:

Visual Inspection Program (section 3.2) Every Year Update PDU Software to Latest Version (section 3.3) Every Year Grounding Analysis (section 3.4) Every Year PDU Panelboard Circuit Breaker Maintenance (section 3.5) Every Year PDU Calibration (section 3.6) Every Year

a. Calibrate all Cyberex PDU equipment in building 23 (42 main units) - Every Year

b. Calibrate all Cyberex PDU panel units in building 23 Every Year

c. Calibrate all Cyberex PDU individual branch circuits in building 23- - Every Year

3.2 Visual Inspection Program

The contractor shall perform a complete visual inspection of the internal sub-assemblies, wiring harnesses, contactors, cables, major components, and check for proper clearance around the unit.

3.3 Update PDU Software to Latest Version

(a) The PDU equipment shall have the software/firmware reviewed to make sure they have the latest version. If there is a newer version of software or firmware, then the contractor shall update/replace the software/firmware with the newer version.

(b) The contractor shall install or perform Engineering Field Change Notices (ECN) as required to update the system. Preventive Maintenance usually requires a shutdown to ensure electrical connections integrity.

(c) The contractor shall input into the new software the same program set data as was in the old software.

3.4 Grounding Analysis

Grounding systems are an important part of the overall skim to reduce electrical and field transients. By maintaining a constant steady ground plane the equipment grounding circuits will protect the shell of the equipment. By having a constant grounding circuit the transient protection devices can function properly. A building grounding shield for the room will reduce any electro-magnetic field transients (protection from EMP) ( Electro-Magnetic Pulse).

3.4.1 Grounding Systems

Building 23 has the following grounding systems:

a) Power System Grounding (NEC)(NFPA 70)

b) Sign al Reference Grounding (IEEE std 142-1991)

c) Lightning Protection Grounding

3.4.2 Bond Resistance Test

Resistance of any bond connection cannot exceed 0.5 milliohm. Rework

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SP4702-21-Q-0007

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

bonds that exceed this resistance at no additional cost to the Government.

3.4.3 Measure System Ground to Building Ground:

Building 23 should only have one main grounding point. If there is more than one ground it shall be noted on the contractors report. The contractor shall measure and record the resistance between building ground and the following:

• The grounding circuit at each PDU.

• The ground circuit at each PDU.

• The panel bonding point of each PDU.

All ground and grounding circuits shall originate electrically and physically from the same main bonding point. The contractor shall note in his report any downstream grounding circuits from the main bonding point.

3.4.4 Floating Ground Verification Test:

Transformers that have a floating ground circuit shall be measured and values recorded as follows:

• Measure and record the voltage between the floating ground circuit and the grounding circuit.

• Measure and record the voltage between each power leg and the grounding circuit.

• Measure and record the resistance between the floating ground circuit and the grounding circuit (if voltage measured zero then measure the resistance).

3.5 PDU Circuit Breaker Maintenance

PDU Branch Circuit Breakers:

The branch circuit breakers in the PDU panel boards shall be monitored and calibrated as a part of the preventive maintenance.

• When scheduled preventive maintenance requires cycling the circuit breakers shall be cycled.

3.6 PDU Calibration

(a) The contractor shall perform calibration work on all Cyberex PDU units located in Building 23. The contractor shall calibrate all Cyberex PDU, Cyberex panels, and Cyberex branch circuits. The contractor shall provide a detailed report on the calibration of the Cyberex equipment (3 copies). DSCC Installation Support Electricians will be on the job site to supply information and support, as required, during calibration. Coordination of calibration, testing and inspection of completed repairs will be conducted by the COR and the site electrical support staff.

(b) Performance Requirements:

The contractor shall perform calibration of all Cyberex PDU equipment (approximately 42) to within an accuracy of 2%. The items calibrated for each PDU shall include the following:

• PDU input voltage (line to line)

• PDU input voltage (line to neutral)

• PDU input current 3 phase line (Each phase)

• PDU input current (line to ground)(floating)

• PDU input power KW (Each Phase)

• PDU input power KVA (Each Phase)

• PDU input power factor PF (Each Phase)

• PDU input energy KVAH (Each Phase)

• PDU input energy KWH (Each Phase)

• PDU input load “load & crest factor” (Each Phase)

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

• PDU input load “% load” (Each Phase)

• PDU Panel voltage (line to line) (Per Phase)

• PDU Panel voltage (line to neutral) (Per Phase)

• PDU Panel current line (Per Phase)

• PDU Panel current (line to ground)(floating)

• PDU Panel power KW (Each Phase)

• PDU Panel power KVA (Each Phase)

• PDU Panel power PF (Each Phase)

• PDU Panel energy KVAH (Each Phase)

• PDU Panel energy KWH (Each Phase)

• PDU Panel load “% load” (Each Phase)

• PDU Individual Branch Circuit voltage (circuit dedicated to one device)

• PDU Individual Branch Circuit present current (circuit dedicated to one device)

• PDU Individual Branch Circuit “Max” current (circuit dedicated to one device)

• PDU Individual Branch Circuit “Min” current (circuit dedicated to one device)

• PDU Individual Branch Circuit power factor (circuit dedicated to one device)

• PDU Individual Branch Circuit KVA power (circuit dedicated to one device)

• PDU Individual Branch Circuit KW power (circuit dedicated to one device)

• PDU Individual Branch Circuit % load (circuit dedicated to one device)

• PDU Individual Branch Circuit KWH energy (circuit dedicated to one device)

• Contractor shall provide a detailed written report on the calibration of each PDU, Panel, and

Branch.

(c) Reporting:

The Contractor shall provide three (3) copies of a written report to the (COR) Contracting Officers Representative of all calibration data and any problems discovered while calibrating equipment.

The contractor shall recommended any future maintenance and repair work that may be required on these units.

3.7 Written Report on Preventive Maintenance Services

Preventive Maintenance requires monitoring the system over a long period of time. By comparing the values of the different test preformed in the past with the present condition a truer picture of the system appears.

Recording the results of each test / evaluation gives the base line for future evaluations.

(a) Reporting:

The Contractor shall provide three (3) copies of a written report to the COR (Contracting Officers Representative) of all testing and/or evaluations and any problems discovered while testing equipment.

Report shall include:

• Which PDU had software updates (section 5.2)

• Infrared testing results of HOT spots (section 5.4)

• Circuit breaker history and program data (section 5.6)

• PDU calibration results (section 5.7)

• Load analysis (section 5.8)

(b) Distribution of Reports:

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

The COR shall keep one copy, give the second copy to building 308 Engineering, and distribute the third copy to building 23 Engineering personnel.

3.8 Contractor Personnel Approvals and Certification

(a) Contractor shall provide Certified and Approved Technicians for all PM work.

There are currently 42 Cyberex PDU's (power distribution units) that are located in Building 23 (DISA) that must be periodically tested, serviced and calibrated. The PDUs in need of calibration will require original equipment manufacturer support due to the proprietary nature of the software used in the equipment.

(b) Requirements for “Certified” or “Approved” Technician to work on Cyberex PDU. Technicians shall meet the following criteria to preform work on Cyberex PDU equipment.

• Have completed enough training on Cyberex equipment to have achieved the level of certified technician.

• Have access to Cyberex software data base.

• Have access to Cyberex backup support team.

• Have at least three (3) years of experience repairing Cyberex equipment.

• Have priority to emergency services and shipment of parts for Cyberex equipment.

• Achieve ongoing training by attending Cyberex maintenance training programs.

3.9 Level 1 Services

The Successful Bidder of this contract shall deliver to the Government the services (specific task requirements) in the PWS “Performance Work Statement” for Buildings 23. The Level 1 portion of these services contract include the known and regularly scheduled services including semiannual inspection of Cyberex PDU equipment, Preventive Maintenance of Cyberex equipment, Maintenance specified in manufacturers bulletins, and semiannual status reports.

The firm fixed price submitted with the contractors bid shall include all of Level 1 services and the cost of preparing & submitting estimates for Level 2 services. (The cost of preforming Level 2 services will be covered by other means.)

3.10 Level 2 Services

This Service Contract will also provide for repair of unexpected breakdown of Cyberex PDU equipment in Buildings 23. Prior to performing the task, the Government and the contractor will have agreed upon the cost for the scope of work necessary to complete the service. No Level 2 Services will be performed unless directed by the Government representative. The Government may elect to provide materials or perform the equipment repair and/or replacement. These unexpected breakdown repairs will be invoiced separately. All costs associated with discovery, investigation, proposal development, supervision, quality control, and execution by on-site personnel for a Level 2 Service are not payable under these services and should be included in the fixed monthly price for Level I. Service. A service ticket, completed by the technician, with all pertinent details related to the Level 2 Service will be generated for each individual Level 2 Service completed. Approval by the Government representative is required for standard service reporting document content.

(a) Routine Repairs and Services The Contractor shall provide routine service calls/repair, separate of the scheduled quarterly/annual service calls, within one (1) business day, as needed, to troubleshoot any system issue that impacts a safe and

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SP4702-21-Q-0007

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

reliable operating condition of the Cyberex PDUs. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the PDUs in accordance with commercial practices and/or manufacturer's specifications. For routine service calls, the Government and the contractor will agree upon pricing prior to the start of work based on predetermined labor rates and material costs.

(b) Emergency Repairs and Service The Contractor shall provide 24/7 after-hours services within a four (4) hour period, as needed, to troubleshoot any system issue that impacts a safe and reliable operating condition of the Cyberex PDUs.

The Contractor shall provide services in a manner which ensures the safe and continuous operation of the PDUs in accordance with commercial practices and/or manufacturer's specifications. For an emergency service (4 hr response) call, the Government and the contractor will agree upon pricing prior to the start of work based on predetermined labor rates and material costs.

4.0 Deliverables

Prior to commencing work, the Contractor shall provide the following:

(a) A list of products and corresponding SDS sheets for each chemical to be used and/or stored on- site.

(b) Copy of known drawings, submittals, O&M manuals, and service guides.

(c) Spare Parts and Expendables Inventory List

(d) Dates for scheduled quarterly/annual PDU maintenance.

(e) Any comments on system (or device) condition pertaining to service life and dependability.

(f) Sample of daily report to be submitted after each service action.

(g) Resume, license, certificates for qualified technicians to perform services.

(h) Company emergency contact information.

(i) A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

4.1 Coordination

This project must be coordinated with building 23 security and building 23 operation manager.

The contractor shall request in writing through the COR the approval of their time table for planned service in building 23.

5.0 Materials and Equipment

The Contractor is solely responsible for providing all material, fabricated parts, and equipment required to complete this contract. Unless otherwise specified or indicated, all materials used in this project shall be new and shall be in compliance with respective material specifications indicated. All replacement parts/materials shall be original manufacturer or equal to and shall fit the equipment without modification.

5.1 The Contractor shall be responsible for the loading, transporting and unloading of all equipment, materials and supplies to be used in performance of this PWS. Materials delivered to the site shall be inspected for damage, unloaded, and stored with a minimum of handling. Storage facilities shall be provided by the Contractor at the job site for maintaining materials at temperatures and conditions recommended by the manufacturer.

5.2 Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Ensure all refrigerant is handled by licensed personnel. Provide copies of current handler certification and refrigerant amounts removed/added/ leaked to DSCC Environmental Office; prior to the start of work. All refrigerant vessels must be

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properly labeled and the labels must be free from damage.

5.3 The Contractor shall furnish the Government upon completion of the project the standard warranty of the equipment offered by the manufacturer.

5.4 Materials Storage, & Disposal

Any un-used or left-over materials need to be disposed of in accordance with all applicable installation, local, state, and Federal requirements.

5.5 Hazardous Materials, Storage & Disposal

The Contractor shall handle hazardous materials in accordance with all applicable installation, local, state, and Federal requirements. Recycling or disposal of materials shall be handled at no additional cost to the Government, particularly lubricating and refrigerating oils, some sites have on-site hazmat materials storage. Document and provide information.

5.6 Software, Licenses and Passwords

Copies of any and all software, licenses and passwords needed to control or to adjust any processor / computer installed or maintained shall be given to the post upon completion of the work.

6.0 Interruption of Utilities or Service

When required by the contract or at the request of the government the Contractor shall request and/or coordinate an Authorized Service Interruption (ASI) at a minimum of 30 days in advance of the event for request and/or coordination with Site Facility Manager and COR. No more than one (1) PDU may be shutdown at any given time.

6.1 Scheduling for interruption, shutdown of services shall be submitted in writing to the Contracting Officer or their authorized representative not less than thirty (30) days prior to date of all proposed interruptions.

The request shall give the following information:

(a) Nature of utility or system (electrical, sewer, chiller, water, fire sprinkler system, etc.)

(b) Size of line and location.

(c) Buildings, Services, and Equipment Affected.

(d) Hours and date, estimated length of time of interruption

7.0 Quality Control

The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QC program is the means by which it assures itself that its work complies with the requirements of the contract. Work and documentation produced by the selected contractors may be regularly reviewed by the Contracting Officer Representative (COR).

7.1 Government Observations:

Personnel, other than Contracting Officers and CORs, may from time-to-time observe or inspect Contractor performance. However, these personnel may not interfere with Contractor performance. Spot inspections will occur. Discrepancies will be noted on QA form and may be used as the basis for corrective action.

8.0 Clean-Up

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Upon completion of the work at the end of each work shift, the Contractor shall leave the premises in a clean and neat condition satisfactory to the Contracting Officer. Drop cloths or other suitable methods shall be used as required to protect the equipment and the personnel. Contractor shall remove the rubbish and debris from Government property daily, unless otherwise directed. Materials that cannot be removed daily shall be stored in areas specified by the Government Inspector. The Contractor shall remove and transport debris/refuse in a manner so as to prevent spillage on streets or adjacent areas. The Contractor shall dispose of all materials off the site. All applicable local regulations regarding hauling and disposal of materials apply.

9.0 Invoicing

Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service.

Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions within 10 workdays after the conclusion of each training session.

10.0 Contractual Requirements

10.1 Contract Term:

The Period of Performance shall be one base year of 12 months. 2 additional option years are included.

10.2 Option to Renew:

The Government may, at their option and with the approval of the Contractor, renew the term of this Contract up to a maximum of Two (2) additional years. The Contractor shall be notified in writing by the Contracting Officer to renew the contract term at least thirty (30) calendar days prior to the expiration of the original contract term.

10.3 Warranty

The contractor shall furnish a 12 month warranty or the industry standard OEM commercial warranty;

whichever is greater, on all parts, labor, and services of each component with regards to the calibration of each item.

10.4 Unconditional Termination for Convenience:

The Government may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor.

10.5 Termination for Default:

The Government may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:

(a) Deliver the supplies or to perform the services within the time specified in this contract or any extension.

(b) Make progress, so as to endanger performance of this contract; or

(c) Perform any of the other provisions of this contract.

11.0 Enterprise Manpower Reporting

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following

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web address: http://www.ecmra.mil/. Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http:// www.ecmra.mil/.

12.0 CO5 Changes to Key Personel (Oct. 2016)

Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government

13.0 Protection of Government Buildings, Equipment, and Vegetation

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

14.0 Security Requirements

Contractor and all associated sub-contractor's employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

14.1 Common Access Card:

Common Access Card (CAC) not required. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD security requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility. Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities. Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Security, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor's responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor personnel will be provided to the local POC for vetting purposes no less than one week prior to access the base.

14.2 Building 23 Security Requirements

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

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The Contractor shall observe and comply with the security provisions in effect at the DoD facility.

Identification shall be worn and displayed as required. Building 23 is a restricted access area and contractor shall be escorted throughout the work area. Contractors shall complete a visitor's access request (VAR) form before entering the building. Form takes ten (10) days to process. See Attachment # 1, Contractors/Non-DISA Employees Visit Authorization Request (VAR).

At no time shall the contractor bring into Bldg. 23 a device developed and/or designed for image recording, sound recording, data storage, wireless communication, cellular phone access, music recording or listening, eavesdropping, video recording, and/or flash drives or similar media without written permission from the site's Security Manager (SecMgr) and/or Information Systems Security Manager

(ISSM).

14.3 Physical Security

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

15.0 Daily Report

Daily reports shall be submitted by the Contractor to the Contracting Officer, or Government Inspector each day activity or work occurs at the job site. The daily report shall include the date, contract number and title, report number, contractor's name, weather conditions, work location, description of activity or work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information

16.0 Site Visit

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

17.0 Points of Contact

(a) The Government Contracting Officer (CO)/Contract Specialist (CS):

Iván J. Badillo (CS) / Erik Minshall (CO) DLA Contracting Service Office- Columbus DCSO- C 3990 E. Broad St., Bldg. 20 Columbus, OH 43218 ivan.badillo@dla.mil@dla.mil, Phone: 614-692-4028 erik.minshall@dla.mil Phone: 614-692-1826

(b) The Government Technical Representative/Project Manager:

Harold Hawkins

Electrical Engineer DLA Installation Operations Columbus 3990 E.

Broad St Bldg. 308 Columbus Ohio 43218 harold.hawkins@dla.mil, Phone: 614-692-6736 mailto:ivan.badillo@dla.mil@dla.mil, mailto:erik.minshall@dla.mil mailto:harold.hawkins@dla.mil

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(c) The Government Contract Officer Representative (COR) TBD, DLA Installation Operations Columbus 3990 E.

Broad St Bldg. 308 Columbus Ohio 43218 TBD@dla.mil, Phone: TBD

18.0 Nomenclature in Contract

The Following Abbreviations will be used in this contract:

• “ASI” may be an abbreviation for “Authorized Service Interruption”

• “B23” may be an abbreviation for “Building 23”

• “COR” may be an abbreviation for “Contract Officer Representative”

• “DISA” may be an abbreviation for “Defense Information System Agency”

• “EPO” may be an abbreviation for “Emergency Power Off”

• “PDU” may be an abbreviation for “Power Distribution Unit”

• “PdM” may be an abbreviation for “Predictive Maintenance”

• “PF” may be an abbreviation for “Power Factor”

• “RCM” may be an abbreviation for “Reliability-Centered Maintenance”

• “RDC” may be an abbreviation for “Remote Distribution Cabinet”

• “SEC” may be an abbreviation for “Systems, Equipment, and Components”

• “TIM” may be an abbreviation for “Tiered Infrastructure Maintenance”

• “VAR” may be an abbreviation for “Visitor Access Request”

• “VESDA” Very Early Smoke Detection for Aspirating

Attachment 1 - Visit Authorization Request

CONTRACTORS/Non-DISA EMPLOYEES Visit Authorization Request (VAR):

*VARs will be submitted on company letterhead and include the information below for all individuals requesting visit access to DSCC Columbus facilities:

1. First name, Middle initial and Last Name

2. Social Security Number (Last 4 SSN)

3. Place and date of birth

4. Citizenship of the individual

5. POC at DISA Columbus

6. Purpose of the visit

7. Dates of visit (Dates can be up to a one-year period)

8. Clearance level of the individual *

9. Name of Visitor's Company

10. Name, title, phone, fax number and signature of security official who certifies the authenticity of the individual/facility clearance data found on the VAR/VAL. The certifying official may NOT be anyone listed on the VAR/VAL.

All requests will be faxed to 614-692-4006 or emailed to: disa.

columbus.esd.mbx.cols-visits@mail.mil Or the Visit Information can be entered via JPAS with the SMO Code: DKAWCB mailto:TBD@dla.mil mailto:disa.columbus.esd.mbx.cols-visits@mail.mil mailto:disa.columbus.esd.mbx.cols-visits@mail.mil

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SECTION I - CONTRACT CLAUSES

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) FAR

a) The Government may extend the term of this contract by written notice to the Contractor within 30 [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years 6 months (months) (years).

(End of clause)

SECTION I CONTRACT CLAUSES

[X] CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil.

FAR 52.204-10 Reporting executive compensation and First -Tier subcontract Awards (JUN 2020)

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.209-06 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Suspension (JUN 2020)

52.209-09 Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

(a) The Contractor shall update the information in the Federal Awardee Performance and Integrity

Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database via https://www.acquisition.gov/https://www.acquisition.gov. (b) As required by section 3010 of the Supplemental Appropriations Act, 2010 (Pub. L. 111-212), all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. FAPIIS consists of two segments --

(1) The non-public segment, into which Government officials and the Contractor post information, which can only be viewed by -- (i) Government personnel and authorized users performing business on behalf of the Government; or (ii) The Contractor, when viewing data on itself; and

(2) The publicly-available segment, to which all data in the non-public segment of FAPIIS is automatically transferred after a waiting period of 14 calendar days, except for -- (i) Past performance reviews required by subpart 42.15; (ii) Information that was entered prior to April 15, 2011; or (iii) Information that is withdrawn during the 14-calendar-day waiting period by the Government official who posted it in accordance with paragraph (c)(1) of this clause.

(c) The Contractor will receive notification when the Government posts new information to the Contractor's record. (1) If the Contractor asserts in writing within 7 calendar days, to the Government official who posted the information, that some of the information posted to the non-public segment of FAPIIS is covered by a disclosure exemption under the Freedom of Information Act, the Government official who posted the information must within 7 calendar days remove the posting from FAPIIS and resolve the issue in accordance with agency Freedom of Information procedures, prior to reposting the

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releasable information. The contractor must cite 52.209-9 and request removal within 7 calendar days of the posting to FAPIIS. (2) The Contractor will also have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them. (3) As required by section 3010 of Pub. L. 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. (d) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) FAR

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.211-15, Defense Priority and Allocation Requirements (APR 2008)

FAR 52.212-4 Contract Terms and Conditions-Commercial Items.

As prescribed in 12.301(b)(3), insert the following clause:

Contract Terms and Conditions-Commercial Items (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in he item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal…