seminole ITB 36-2026.pdf

SEMINOLE TRIBE OF FLORIDA

INVITATION TO BID

Solicitation No.: ITB 36-2026

Title: RV Resort Park Campgrounds Access Road Expansion

(Big Cypress)

Description: The Building & Grounds Department of the Seminole Tribe of

Florida is requesting bids from qualified contractors to provide road expansion services needed in Big Cypress.

Pre-Bid Conference: September 22, 2026 @ 10:30 AM (MANDATORY)

34950 Halls Road, Clewiston, FL 33440

Laundry Building #13

Deadline for Questions: September 29, 2026 @ 5:00 PM

Bid Due Date: October 13, 2026 @ 5:00 PM

Submission Instructions: Detailed in Section III, Paragraph 3.

ITB 36-2026

SECTION I – GENERAL INFORMATION

1. BACKGROUND

The Seminole Tribe of Florida (hereinafter the “TRIBE” or “STOF”) is a federally recognized

Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C. §5123. There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort

Lauderdale/Hollywood, Florida area. Satellite offices are located on each of the other reservations or trust land. The TRIBE also maintains off-reservation offices in Naples, Fort Pierce, Hollywood, and Miami.

The TRIBE provides various governmental services to its members and residents of its reservations similar to those services provided at the municipal or county level. Examples of such services include, but are not limited to, public works, recreation and elder services programs, police, fire, and EMS services. The TRIBE also maintains health and dental clinics, an education program, preschools and schools, a museum, two rodeo arenas, etc. In addition to governmental services, the TRIBE and the Seminole Tribe of Florida, Inc. (hereinafter “STOFI”) also are engaged in various business activities including real estate, agriculture, tourism, manufacturing, gas station/convenience stores, and sales.

The terms “Vendor” and “Respondent” are used interchangeably in this document to refer to respondents of this ITB. The term “Contractor” is used in this document to refer to the awarded vendor(s).

2. ADDITIONAL ITEMS AND SERVICES

The TRIBE may require additional items or services of similar nature, but not specifically listed in this solicitation. The selected CONTRACTOR(s) agrees to provide such items or services, and shall provide the TRIBE prices on such additional items or services based upon a formula or method that is the same or similar to that used in establishing the fees as a result of this solicitation.

If the fees offered are not acceptable to the TRIBE, and the situation cannot be resolved to the satisfaction of the TRIBE, the TRIBE reserves the right to procure those items or services from others.

3. FRAUD AND MISREPRESENTATION

Any individual, corporation, or other entity that attempts to fulfill the requirements of this solicitation through fraud, misrepresentation, or material misstatement may be deemed non-responsible and such individual, corporation, or other entity’s qualification may be null and void.

4. CONFIDENTIALITY / NON-DISCLOSURE

RESPONDENT shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the TRIBE) as confidential information. Any information provided by the TRIBE to RESPONDENT in this solicitation is to be used solely to permit

RESPONDENT to reply to the solicitation and RESPONDENT shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the TRIBE. RESPONDENT shall hold the information contained in this solicitation in strict confidence and the information obtained will not be disclosed to any third-party, vendor affiliate, or subsidiary, without the TRIBE’s prior written consent.

5. NON-EXCLUSIVITY

It is expressly understood that contractor selection does not grant CONTRACTOR an exclusive privilege to provide the TRIBE any or all of the goods and/or services that are the subject of this solicitation. The TRIBE reserves the right, as deemed in its best interest, to perform or cause to be performed the provision of the goods and/or services, or any portion thereof, herein described in any manner it sees fit, including but not limited to award to multiple contractors, and contract with other contractor(s) for the provision of goods and/or services similar or identical to those that are the subject of this solicitation.

6. DISCLOSURE

RESPONDENT responding to this solicitation must disclose in detail any current or past relationships with the TRIBE, Seminole Gaming, and/or STOFI and their employees.

7. ADDENDA / REVISIONS TO SOLICITATION

If it becomes necessary to revise or clarify any part of this solicitation, the TRIBE will modify this solicitation by issuance of written addenda. All addenda will clearly be marked as such and shall become part of the solicitation documents.

All questions submitted by prospective respondents will be answered via an official addendum to ensure all prospective respondents have access to the TRIBE’s answers.

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SECTION II – QUALIFICATIONS REQUIREMENTS

1. GENERAL QUALIFICATIONS

Bids shall be considered only from respondents normally engaged in performing the type of work specified in this solicitation. RESPONDENT must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the TRIBE.

At a minimum, qualifying bids shall demonstrate that RESPONDENT possesses the qualifications necessary to provide high-quality services. To ensure RESPONDENT is capable of providing an acceptable level of service to the TRIBE, RESPONDENT shall meet the following minimum qualifications:

• Be the prime contractor and will only subcontract out any work or partner with another firm if explicitly authorized in writing by the TRIBE.

o The TRIBE must approve in advance any subcontractors related to this work.

Respondents must clearly disclose in their bids any known or expected use of subcontractors. Failure to make such disclosure at the time of bid may result in rejection of the subcontractor and the resulting agreement. The TRIBE reserves the right to reject any subcontractors which, in the TRIBE’s sole opinion, are unfit to work on this project.

• CONTRACTOR must provide evidence of licensure, certification, or registration as applicable in:

o Exhibit M – Certificate of Authority to do Business in the State of Florida –

Occupational License; and o Exhibit N – Florida Department of Business and Professional Regulation –

License(s), Certification(s), and/or Registration(s)

• Hold a minimum of five (5) years of experience in providing similar services.

• Maintain a fully equipped organization capable, technically and financially, of performing the work required, and has performed similar work in a satisfactory manner.

• Carry and maintain adequate insurance consistent with the requirements listed in

Attachment B – Insurance Requirements.

• Meet any other requirements outlined in this solicitation.

2. PRE-BID CONFERENCE (MANDATORY)

A Pre-Bid Conference has been scheduled for prospective respondents. Details regarding the Pre-

Bid Conference are found in the paragraphs below.

2.1. ATTENDANCE AND ATTENDEES:

• Attendance is mandatory to be eligible for award.

• Prospective respondents shall assign one (1) employee or representative of the prime

RESPONDENT responding to this solicitation to attend the Pre-Bid Conference to receive credit for attendance. Subcontractors or other individuals (consultants, vendors, etc.) may not attend for the prime RESPONDENT.

• A grace period of ten (10) minutes will be allowed for attendees who are late.

Prospective respondents who arrive more than ten (10) minutes late shall be disqualified and shall not be permitted to sign in and attend the Pre-Bid

Conference.

o Prospective respondents who expect to be ten (10) minutes late or less must notify the TRIBE’s Contact Person via the contact instructions listed in Section

III, Paragraph 1.

• Attendees must stay for the duration of the Pre-Bid Conference and may not leave until they are dismissed by the TRIBE’s Project Manager.

2.2. MEETING DETAILS:

The date, time, and location of the Pre-Bid Conference are shown in the table below:

PRE-BID CONFERENCE

Date: September 22, 2026

Time: 10:30 AM

Location:

34950 Halls Road, Clewiston, FL 33440

Laundry Building #13

2.3. NOTICE REGARDING LOCATION:

• Attendees shall respect common parking etiquette and shall not double-park, block another vehicle, block the road, or park on the grass, curb, or other unmarked spaces, unless authorized by the TRIBE to do so.

• A shuttle will NOT be available for prospective respondents to board.

2.4. QUESTIONS:

• Respondents may ask questions during the Pre-Bid Conference. These questions may or may not be answered during the Pre-Bid Conference, as decided by the TRIBE. For questions which were not answered during the Pre-Bid Conference, the answers may be shared with prospective respondents via an official addendum.

• Questions outside of the Pre-Bid Conference must be submitted through BidNet Direct as listed in Section III, Paragraph 1 “Communication Instructions” by the Deadline for

Questions to receive a formal written response.

• Questions submitted through BidNet Direct must follow the below requirements to receive a response:

Each question must be submitted individually.

Multiple questions submitted as a batch in one form/field shall not be considered.

2.5. GENERAL:

• At the TRIBE’s discretion, the TRIBE may videotape and/or audiotape the Pre-Bid

Conference, whether held in-person or online. This recording may only be shared internally with the TRIBE key personnel and may not be provided to prospective respondents who attended the Pre-Bid Conference, as determined by the TRIBE.

SECTION III – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. COMMUNICATION INSTRUCTIONS

All project-related questions, inquiries, concerns, and communication (including qualifications) must be routed through BidNet Direct:

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

All submission- and Pre-Bid Conference-related questions, inquiries, concerns, and communication must be routed through the following Contact Person(s):

CONTACT PERSON(S)

Name: Christian Vaquedano

Email: To: ChristianVaquedano@semtribe.com

Cc: BidSubmissions@semtribe.com

Phone: O: (954) 966-6300 x 10967

C: (954) 882-1538

2. CONE OF SILENCE

The TRIBE and STOFI have established a solicitation silence policy, or “Cone of Silence”, prohibiting oral and written communication regarding all TRIBE and STOFI quote requests and formal solicitations for goods and services between the RESPONDENT (and its agents or representatives) and any TRIBE or STOFI employee.

The Cone of Silence begins at the time of advertisement until award.

During the Cone of Silence, respondents shall only contact the listed Contact Person in Section III, Paragraph 1. Respondents may also communicate with STOF’s Tribal Inspector’s Department for questions regarding relevant licensing or permitting requirements.

Respondents shall NOT contact any other employee of TRIBE or STOFI for information with respect to this solicitation, including but not limited to selection/scoring committee members, STOF Executive Directors, Board representatives, etc.

2.1. VIOLATIONS:

Any violation of the Cone of Silence may result in disciplinary actions, including disqualification from consideration, rescinding of award, or being barred from future business with STOF and/or

STOFI, depending on the severity.

3. SUBMISSION REQUIREMENTS

RESPONDENT must include the items listed below as part of their submission to be considered for award:

• All exhibits according to Exhibit(s) Required for Submission (attached separately).

Failure to acknowledge and/or submit all information may result in disqualification or lower ranking due to not meeting these requirements.

Required Attachments and Exhibits provided to RESPONDENT by the TRIBE shall not be altered by RESPONDENT and shall be completed as instructed by the TRIBE, unless otherwise instructed by the TRIBE. Bids which include altered files may be disqualified, as determined by the TRIBE.

4. SUBMISSION INSTRUCTIONS

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, flash drives, or any other physical media shall not be accepted.

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

Submissions must be clear, concise, organized, legible, and easy to read and navigate. Submissions may be returned to RESPONDENT and required to be reorganized and resubmitted. Submissions which are deemed by the TRIBE to be illegible or unintelligible may be disqualified.

All parts, pages, figures, and tables should be numbered and labeled clearly. If submitting separate files, the File Name of each submitted attachment and exhibit must include the assigned letter; for example, Exhibit A’s File Name must state, at a minimum, “Exhibit A.” RESPONDENT may include additional information in the File Name, if needed.

In order to fairly evaluate all responses, respondents should not include additional information other than what is asked to be provided. This includes any information related to RESPONDENT’s organization that was not specifically asked to be provided.

5. ATTACHMENTS

Please note, Attachments are reference documents which require RESPONDENT’s review, according to the instructions specified by the TRIBE in the “Instructions” column in the table below.

While some Attachments indicated below may be attached separately, most Attachments may be found at the end of this file.

5.1. ATTACHMENTS:

Attachment Description Instructions

Attachment A Scope of Work Review information. No further action needed.

Attachment B Insurance Requirements Review information. No further action needed.

Attachment C Existing Photos with

Footnotes

Review information. No further action needed.

Attachment D Engineer’s Project Plan Review information. No further action needed.

5. PRICE

Prices stated in bid responses to this solicitation shall remain fixed and firm for all services to be performed for a minimum period of two hundred (200) calendar days from the Bid Due Date.

6. POST SUBMISSION

Any price adjustments after bid submission must be requested in writing and approved by the

TRIBE.

RESPONDENT may be required to clarify items related to their submission, which may include but not be limited to verifying submitted information and confirming comprehension of the full requirements of the Scope of Work, and is expected to be responsive. Respondents deemed by the

TRIBE to be unresponsive may be disqualified.

RESPONDENT may be required to submit and/or sign additional documentation, forms, exhibits, etc. after the Bid Due Date and before the resultant agreement is drafted as a continuation of the solicitation requirements and/or as part of the vendor registration process. Should RESPONDENT be unable or unwilling to satisfy this requirement, RESPONDENT may be disqualified.

The TRIBE reserves the right to negotiate any and all submitted pricing, payment terms, warranties, etc. with the RESPONDENT or selected CONTRACTOR during the evaluation process, drafting phase of the resultant agreement, and/or at a time otherwise determined by the

TRIBE.

SECTION IV – SELECTION PROCESS

1. EVALUATION CRITERIA

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all documents received in response to this solicitation.

The TRIBE shall evaluate all submissions in the order listed below:

• On-time and complete submission (with all required documentation)

• License requirements

• Projected completion date and lead time

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should RESPONDENT have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Statement of Qualifications or Qualification Questionnaire

• Current and pending workload with the TRIBE performing similar and dissimilar services, and capability to take on additional responsibilities without negatively impacting existing opportunities

• Any other relevant factors, as listed in the solicitation

• Pricing versus the market o Pricing will be listed from lowest price to highest price for all respondents whose submission meets the minimum requirements listed above

The applicable bid(s) will be eliminated if any of the following apply:

• Any criteria or requirements are incomplete

• Any criteria or requirements are not met

• The required schedule cannot be met

• Any other relevant factor(s) are not met, as determined by the TRIBE

The remaining bid(s) will be evaluated on a price versus the market comparison, and an awardee(s) will be determined. The TRIBE may select one (1) or multiple respondents to provide the solicited services. The TRIBE reserves the right to split award in its sole discretion.

This solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the TRIBE and any entity. If the TRIBE selects a

CONTRACTOR(s) to provide the services described in this solicitation, any legal rights and obligations between the successful CONTRACTOR(s), if any, and the TRIBE will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties.

2. RIGHT TO RESCIND AWARD

The awarded CONTRACTOR(s) will be required to enter into a formal agreement for these services after award. The TRIBE expects the awardee to suggest minimal revisions to this agreement.

The TRIBE reserves the right to rescind an award should the awardee be considered, in the

TRIBE’s sole opinion, to be inflexible in its agreement negotiations.

3. SEMINOLE TRIBAL AND STOFI OWNED BUSINESS PREFERENCE

The TRIBE encourages its Seminole Tribal Member vendors and STOFI owned businesses to bid on goods and services through the competitive bidding process and will give preference to qualified Seminole Tribal Member and STOFI owned businesses/entities certified by the TRIBE.

In all cases, the Seminole Tribal Member owned business/entity or STOFI owned business/entity must be qualified for the applicable Scope of Work and must be able to demonstrate that the individual or business/entity has the skills and abilities to perform requested tasks in an acceptable manner.

Should respondents or prospective respondents have any questions related to Seminole Tribal

Preference, please reach out to the Contact Person(s) listed in this solicitation.

4. HOW SEMINOLE TRIBAL PREFERENCE IS APPLIED

The following preference rules do not apply to projects over Five Million Dollars ($5,000,000.00) in value.

For solicitations where the most qualified, responsive, responsible, lowest-priced respondent are the deciding factors for award, the following Seminole Tribal Preference rules shall apply whether the business/entity is 51% Seminole Tribal Member owned or higher:

• For non-construction projects, preference will be given to bids submitted by Seminole

Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than three percent (3%) (not to exceed $100,000) of the lowest non-Seminole Tribal Member business’s bid.

• For construction projects, preference will be given to bids submitted by Seminole Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than four percent

(4%) (not to exceed $200,000) of the lowest non-Seminole Tribal Member business’s bid.

5. VENDOR APPLICATION AND REGISTRATION PROGRAM

Because the TRIBE is engaged in Indian tribal gaming in accordance with the Indian Gaming

Regulatory Act and the regulations promulgated by the National Indian Gaming Commission, the

TRIBE cannot engage in significant transactions with individuals or business entities whom, because of past or continuing activities, associations, or reputation, might bring discredit to the

TRIBE and its gaming operations. Thus, the TRIBE has adopted a program whereby it reviews significant transactions and the persons or entities involved with those transactions to assure compliance with all applicable laws and regulations relating to gaming.

If not already an approved and registered vendor with the TRIBE, the highest scoring or lowest-priced vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the TRIBE’s Purchasing Department. The highest scoring or lowest-priced vendor(s) shall not initiate this process until requested by the TRIBE’s Purchasing

Department.

Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the TRIBE will assign a vendor number, and the vendor will be added to its Master Vendor File. The TRIBE may not enter into any business transactions with any vendor whose name does not appear on its Master Vendor File.

Should the highest scoring or lowest-priced vendor(s) be unresponsive or unable to successfully complete the vendor registration process, the TRIBE reserves the right to halt the vendor registration process with the highest scoring or lowest-priced vendor(s) and move onto the next highest scoring or lowest-priced vendor(s). Should the next highest scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the TRIBE will continue to halt the vendor registration process and move on to the next highest scoring or lowest-priced vendor(s) until a vendor(s) is successfully registered.

ATTACHMENT A

SCOPE OF WORK

1. INTRODUCTION

The TRIBE is requesting bids from qualified contractors to provide access road expansion services at the RV Resort Park Campgrounds, in accordance with the specifications listed in this solicitation.

This Statement of Work (SOW) outlines the scope, responsibilities, deliverables, and performance requirements for the services provided by the CONTRACTOR in support of the BC

RV Resort Park Campgrounds, 34950 Halls Road, Clewiston, FL 33440, Laundry Building No.13

Access Road Expansion. The SOW establishes a clear understanding of the project objectives, expected outcomes, and the standards by which the work shall be executed.

The current site consists of a partial asphalt slab beginning at the entrance of Building No. 13

Laundry Facilities. The new asphalt slab extension shall mirror the width and depth of the existing asphalt slab and extend to the end of the pathway which connects to the semi-circular parking lot.

The CONTRACTOR shall slightly curve the newly expanded and extended asphalt slab according to the TRIBE’s Engineer via Exhibit D – Engineer’s Project Plan, mirroring the pathway of Building No. 12 aka rear access road Bath House.

The CONTRACTOR shall be solely responsible for verifying all existing field conditions and obtaining accurate measurements necessary to determine the quantities of labor, materials, and equipment required to complete the work. No additional compensation or time extension shall be granted for errors or omissions resulting from the CONTRACTOR’S failure to verify field conditions and required quantities.

2. PROJECT DETAILS

CONTRACTOR shall complete the following:

2.1. MOBILIZATION:

• Project shall include one (1) mobilization, on a weekday.

o During Business Hours 8:00 AM (ET) to 5:00 PM (ET).

2.2. SITE PREPARATION:

• CONTRACTOR shall complete the following for site preparation:

o Proper site preparation is key to preventing sinking, cracking, and premature failure.

o Provide ground protection, safety signage, barricades, et cetera (etc.), throughout project duration.

o Provide and use equipment to excavate, stockpile, grass, and soil.

▪ Stockpile, grass, and soil shall be appropriately transported and removed off the premises by the CONTRACTOR daily, avoiding pile-up.

o All necessary materials and equipment as needed.

▪ Including one-hundred-foot (100’) water hose connected to a spigot.

(The Tribe will provide water.)

2.3. ACCESS ROAD EXPANSION:

• CONTRACTOR shall provide land clearing surface to construct a new asphalt slab to accommodate the access road expansion.

• CONTRACTOR shall prepare the site for the new asphalt slab by doing the following:

o Plan and mark the edges where new asphalt slab will be installed.

o Remove all grass, topsoil, and roots.

o Clean and clear, entire pathway from debris, rocks, stones, pebbles, loose material, vegetation, etc.

o Excavate the appropriate depth.

o Prepare the subgrade.

o Remove soft and unstable spots and replace with suitable fill.

o Install the aggregate base.

o Compact the soil using plate compactor or roller.

o Place geotextile separation fabric over weak or clay soils that prevent the base from mixing with the soil and improving long-term stability (optional:

vis-queen).

o Ensure the base is smooth, firm, and uniformly compacted.

o Ensure proper drainage is sloped correctly and away from building.

2.4. ASPHALT SLAB:

• The existing asphalt slab shall remain intact.

o CONTRACTOR shall be responsible for aligning the existing asphalt edges up neatly, providing fill as needed.

▪ Refer to Attachment C - Existing Photos with Footnotes.

• CONTRACTOR shall install new asphalt slab that matches the existing slab in:

o Color o Finish o Texture o Joint pattern o Elevation to provide a uniform appearance.

• The asphalt slab shall extend from the existing slab to the edge of the semi-circular parking lot pathway; maintaining a smooth transition with the existing pavement.

o CONTRACTOR shall hot-mix asphalt at the specific thickness.

o CONTRACTOR shall maintain barricades ensuring area is blocked for a period of twenty-four to seventy-two (24-72) hours to allow slab to cure properly.

o Area shall be closed off to avoid the following:

▪ Foot Traffic

▪ Golf Cart Traffic

▪ Bikes

▪ Pets o All joints, finishes, and elevations shall match the existing asphalt to provide a seamless transition.

o CONTRACTOR shall ensure proper drainage and slopes are away from the building; conduct tests to ensure water flows properly towards the direction of drainage areas.

• The length, slope, curve and grades shall conform to the TRIBE’s Engineer’s plan as stated in Exhibit D – Engineer’s Project Plan.

• The completed work shall be free of all the following:

o Opening, pockets, gaps, uneven transitions, and irregular widths or height variations (including the trench beneath the surface) and aligned with existing nearby asphalt slabs.

o Proposed one hundred ninety-five linear feet (195 LF); and eight feet (8’) asphalt access road.

o Proposed two feet (2’) stabilized shoulder type.

o Grade elevation eighteen (18.00)

2.5. UTILITY TRENCH:

• CONTRACTOR shall install a new utility trench with two-inch (2”) schedule eighty

(80) polyvinyl chloride (PVC) conduit that shall support future electrical lighting for a forthcoming pickleball court.

• Install four-foot (4’) high-density polyethylene (HDPE) electrical conduit sleeve beneath the surface/asphalt slab allowing wiring to pass.

o Refer to Attachment D – Engineer’s Project Plan o Approximate sizing is two by two inch (2” x 2”) and one by one (1” x 1”) to support future pickleball court utility crossing.

o CONTRACTOR is responsible for taking precise measurements and providing appropriate quantity of materials.

o Refer to Attachment D – Engineer’s Project Plan, Page 2, Keynotes

2.6. CLEAN UP AND DEMOBILIZATION:

• CONTRACTOR shall clean up the site at the end of each workday.

• CONTRACTOR shall weep site daily using magnetic devices to remove loose materials and nails.

• CONTRACTOR shall remove all equipment, debris, and excess materials from the site daily.

• CONTRACTOR shall restore disturbed areas to original condition.

• CONTRACTOR shall perform a final sweep of access pathway.

• CONTRACTOR shall be responsible for final inspections to ensure work meets project specifications.

• If materials or equipment are left overnight, CONTRACTOR shall be responsible for properly locking them, and the TRIBE is not responsible for lost, stolen, damaged or replacement of materials or equipment.

2.6.1. PERMIT REQUIREMENTS:

• All work performed under the resultant agreement shall be in strict compliance with the Florida Building Code, industry standards, OSHA regulations, and local municipalities.

• CONTRACTOR shall be responsible for timely obtaining all necessary permits and inspections through appropriate agencies.

o Contact the TRIBE’s Tribal Inspector’s Department via email at buildingdept@semtribe.com for requirements.

o All new incoming permitting applications shall be sent to the Tribal

Inspector’s Department by the digital self-service portal:

https://lmp.semtribe.com/EnerGov_Prod/SelfService. CONTRACTOR shall follow the instructions to register. Once registration has been approved, CONTRACTOR or delegate will be able to log in to use the site.

• CONTRACTOR shall produce all necessary county and local licenses, where applicable.

3. PROJECT PHASES

• Pre-Construction/Planning

• Mobilization Phase I

• Punchlist Completion

• Final Inspection by Authority Having Jurisdiction

• Submission of Close Out Documents including warranties

4. TRIBE’S RESPONSIBILITIES

• The TRIBE will identify and coordinate any potential schedule conflicts that may delay mobilization in accordance with the CONTRACTOR’s approved project schedule.

• The TRIBE will clear the area of any obstructions from existing pathway prior to mobilizing, etc.

• The TRIBE will be responsible for calling a plumber to unclog and repair if any nearby drains are clogged during mobilization, as this is not part of CONTRACTOR’s scope.

• The TRIBE will provide water for the CONTRACTOR’s usage, where possible.

• The TRIBE shall remove or protect loose objects in the work area not included in the scope of work.

• The TRIBE is not responsible for lost, damaged, replacement tools, materials, equipment, etc. If such items are not removed, CONTRACTOR shall exercise due diligence to protect any such items,

5. LOCATION OF SERVICES

The services described in this solicitation shall be completed at the locations identified below:

RV Resort Park Campgrounds

Building No.13 Laundry Facilities: Expand Access Road

34950 Halls Road

Clewiston, FL 33440

6. PERIOD OF PERFORMANCE

All services described in the Scope of Work must commence within thirty (30) calendar days of receipt of Purchase Order or Notice to Proceed (email sufficient) taking into account that permits are in possession by CONTRACTOR. The project must be completed within one hundred sixty

(160) calendar days, or as otherwise determined by the TRIBE.

ATTACHMENT B

INSURANCE REQUIREMENTS

The CONTRACTOR shall procure and maintain, for the duration of this contractual agreement, the following required insurance, with insurers’ financially acceptable and lawfully authorized to do business in the states where TRIBE conducts operations. Such coverage shall protect CONTRACTOR against claims arising from sickness, disease, death or injury to persons, and/or physical damage to tangible property, including loss of use, which may arise from the goods, products or services provided by the

CONTRACTOR, its agents or representatives.

The CONTRACTOR shall be responsible for ensuring that each subcontractor or subconsultant maintains insurance coverage with limits, terms, and conditions that are comparable to and appropriate for the portion of the scope of work they perform. The CONTRACTOR must obtain and monitor certificates of insurance and all required endorsements from each subcontractor.

The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which may result in withholding payments or termination of the contract.

Minimum Scope of Insurance

Contractor’s insurance coverage shall include the following minimum limits and coverage:

1. Commercial General Liability insurance on an occurrence coverage form, at least as broad as the

Insurance Services Office Commercial General Liability Policy form CG 0001 ©, current edition.

Other than standard exclusions applicable to pollution, asbestos, mold, employment practices, ERISA and professional liability, there shall be no limitations or exclusions beyond those contained in the standard policy forms which apply to property damage, products and completed operations, contractual liability or construction defects. In addition to procuring and maintaining this insurance during the duration of the contract, Contractor agrees to continue to procure and maintain products and completed operations liability insurance coverage for a minimum of three years after the date the contract is completed or terminated.

2. Automobile Liability insurance covering liability arising from the use or operation of any auto, including those owned, hired or otherwise operated or used by or on behalf of the Contractor. The coverage shall be at least as broad as the Insurance Services Office Business Automobile Policy form CA 0001 ©, current edition.

3. Workers' Compensation and Employer’s Liability insurance as is required by statute or law, or as may be available on a voluntary basis. If the CONTRACTOR is exempt from this requirement, both the CONTRACTOR and its employees shall hold the TRIBE harmless from any injuries incurred during the performance of the contract. An exempt CONTRACTOR must provide either:

(i) a written statement on company letterhead confirming the number of employees, stating that

Workers' Compensation insurance is not required, and affirming that no additional employees will be hired during the contract term; or (ii) a valid Certificate of Exemption.

4. Installation Floater Insurance against damage or destruction of the materials or equipment in transit to, or stored on or off the Project Site, which is to be used (installed into a building or structure) in the Project. (Seminole Tribe of Florida shall Named as a Loss Payee on this policy, as its interest may appear. This policy shall remain in force until acceptance of the project by the

TRIBE.)

Minimum Limits of Insurance

CONTRACTOR shall maintain the following minimum limits of insurance, if applicable (unless higher limits required by law or statute):

1. Commercial General Liability (including umbrella or excess liability): $1,000,000 per occurrence, bodily injury, and property damage liability; $1,000,000 per offense personal and advertising injury liability; $2,000,000 products and completed operations policy aggregate and $2,000,000 policy general aggregate applicable to claims other than products and completed operations.

2. Automobile Liability: $1,000,000 combined bodily injury and property damage liability per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 accident for bodily injury by accident or disease, including

$1,000,000 disease aggregate.

4. Insurance Floater: Equal to the full replacement cost of all covered items.

Deductibles and Self-insured Retentions

The funding of deductibles and self-insured retentions maintained by Contractor shall be the sole responsibility of Contractor, including any amounts applicable to deductibles or self-insured retentions applicable to claims involving the Tribe as an additional insured.

Other Insurance Provisions

The required insurance shall contain the following additional provisions:

ADDITIONAL INSURED – The TRIBE must be included by endorsement as an additional insured with respect to Commercial General Liability arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

WAIVER OF SUBROGATION - Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the Tribe has received a waiver of subrogation endorsement from the insurer.

NOTICE OF CANCELLATION - Each insurance policy shall be endorsed to require Insurer(s) to provide thirty (30) calendar days’ written notice to the TRIBE by certified mail, return receipt requested, prior to any suspension, cancellation or non-renewal of the required insurance.

PRIMARY COVERAGE - Contractor’s required insurance coverage shall be primary insurance, and any insurance or self-insurance maintained by the Tribe shall be excess of and non-contributory with

Contractor’s insurance.

ACCEPTABILITY OF INSURERS – Insurance is to be placed with insurers with a current A.M. best’s rating of not less than A- VII, unless otherwise approved by the TRIBE. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

VERIFICATION OF COVERAGE – CONTRACTOR shall furnish the TRIBE with a certificate of insurance evidencing the required coverage prior to the delivery of product, goods, or services to the

TRIBE. The certificates are to be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Renewal certificates are to be provided to the TRIBE prior to the expiration of the required insurance policies. As an alternative to a certificate of insurance, CONTRACTOR’S broker or insurer may provide complete, certified copies of all required insurance policies, including endorsements necessary to affect coverage required by these specifications.

CERTIFICATE HOLDER MUST READ:

Seminole Tribe of Florida 6300 Stirling Road

Hollywood, FL 33024

SPECIAL RISKS OR CIRCUMSTANCES - The Seminole Tribe of Florida reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the Contractor of his liability and obligation under this section or under any other section of this agreement.

ATTACHMENT C

EXISTING PHOTOS WITH FOOTNOTES

ATTACHMENT D

ENGINEER’S PROJECT PLAN

(Attached separately as a .pdf)