Semi-Annual Hood Cleaning and Inspection.pdf

ONSLOW COUNTY SCHOOLS

PROCUREMENT & MATERIALS MANAGEMENT DEPARTMENT

200 Broadhurst Road, Jacksonville, NC 28540 P. O. Box 99, Jacksonville, North Carolina 28541-0099

Phone (910) 455-2211 Fax (910) 455-1548

August 20, 2026

REQUEST FOR QUOTES

RFQ NUMBER: CN1111N-2 TO BE RETURNED BY: September 4, 2026

Semi-Annual Hood Cleaning, Inspection and Repairs

Offeror: Refer Inquiries To: Nadia Rivera Attention: Purchasing Agent Address: Telephone Number: 910-455-2211 ext. 71435

E-Mail Address: Nadia.rivera@onslow.k12.nc.us Requisitioned By: Rebecca Collins Child Nutrition Director

NOTICE TO OFFEROR

Quotes, subject to the conditions made a part hereof, will be received at this office until, but not later than 2 o'clock p. m., on September 4, 2026, for furnishing the supplies, materials and/or services, as described herein. Refer to Instructions for Response, Item 11 for proper mailing instructions.

Quotes and/or addenda submitted via E-Mail or facsimile (FAX) machine in response to this Request for Quotes will be acceptable.

Quotes are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Request for Quotes, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein. By executing this document, I certify that it is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Failure to execute/sign offer prior to submittal may render quote invalid. Late quotes are not acceptable.

OFFEROR: FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: E-MAIL:

If you desire to "no bid" this requirement, sign and return only this page, check appropriate box(es).

( ) NO BID ( ) REMOVE FROM MAILING LIST

Offer valid for 45 days from date of opening unless otherwise stated here: ______________days (See Instructions for Bids, Item 8) Prompt Payment Discount:_____________% ______________days (See Instructions for Bids, Item 9)

FOR ONSLOW COUNTY SCHOOLS USE ONLY

PREAUDIT STATEMENT

This instrument has been preaudited in the manner required by the School Budget and Fiscal Control Act.

Authorized Finance Officer Signature Date

ACCEPTANCE & AWARD

Offer accepted and contract awarded this _____________day of ________________, 20_____, as indicated on attached certification, by ____________________________________________(Authorized representative of Onslow County Schools)

Director, Procurement & Materials Management mailto:Nadia.rivera@onslow.k12.nc.us

PAGE 2 RFQ NO. CN1111N-2 OFFEROR:

BIDS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

INSTRUCTIONS FOR RESPONSE

1. READ, REVIEW AND COMPLY: It shall be the offeror’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified herein.

2. NOTICE TO OFFERORS:

All responses are subject to the provisions of the Instructions for Response, special terms and conditions specific to this Request for Quotes, the specifications, and the Onslow County Schools General Contract Terms and Conditions.

Onslow County Schools object to and will not evaluate or consider any additional terms and conditions submitted with a response. This applies to any language appearing in or attached to the document as part of the offeror’s response. DO

NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.

By execution and delivery of this document, the offeror agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.

3. DEFINITIONS:

OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a Request for Quote.

TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of time based on estimated quantities only.

4. RECEIPT OF QUOTES: Bids shall be received in strict accordance with requirements of the General Statues of North Carolina. Bid security shall be required as prescribed by statute. Prior to opening of any bids on the project, the bidder will be permitted to change or withdraw his bid.

5. BID EVALUATION: The award of the contract will be made to the lowest responsible bidder as soon as practical.

Before awarding a contract the Owner may require the apparent low bidder to qualify himself to be a responsible bidder.

6. EXECUTION: Failure to sign under EXECUTION section may render response invalid.

7. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be

(1) special terms and conditions specific to this request, (2) specifications, (3) Onslow County Schools General Contract Terms and Conditions, and (4) Instructions for Response.

8. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the offer shall be valid for a minimum of 45 days from the date of bid opening. Preference may be given to offers allowing not less than 45 days for consideration and acceptance.

9. PROMPT PAYMENT DISCOUNTS: Offerors are urged to compute all discounts into the price offered. If a prompt payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical prices.

10. ELECTRONIC QUOTE SUBMITTALS: Please submit your response to this RFQ to the Purchasing Agent listed on the first page of this document.

11. MAILING INSTRUCTIONS (for printed documents only):

In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.

It is desirable that all responses meet the following requirements:

• All copies are printed double sided.

• All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and indicate this information accordingly on the response.

• Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non re-usable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed binders, glued materials, paper clips, and staples are acceptable.

• Materials should be submitted in a format which allows for easy removal and recycling of paper materials.

Mail only one fully executed response document, unless otherwise instructed, and only one response per envelope. Address envelope and insert RFQ number as shown below. It is the responsibility of the offeror to have the response in this office by the specified time and date of opening.

PAGE 3 RFQ NO. CN1111N-2 OFFEROR:

DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS

RFQ NO. CN1111N-2 RFQ NO. CN1111N-2

ONSLOW COUNTY SCHOOLS OR ONSLOW COUNTY SCHOOLS

PROCUREMENT DEPARTMENT PROCUREMENT DEPARTMENT

P. O. BOX 99 200 BROADHURST ROAD

JACKSONVILLE, NC 28541-0099 JACKSONVILLE, NC 28540

12. TABULATIONS: Tabulations of bids and award information can be obtained by calling the purchaser listed on the first page of this document.

13. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and offeror will be held responsible therefore. Deviations shall be explained in detail. The offeror shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable.

14. INFORMATION AND DESCRIPTIVE LITERATURE: Offeror is to furnish all information requested and in the spaces provided in this document. Further, if required elsewhere in this request, each offeror must submit with their response sketches, descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted with a previous offer will not satisfy this provision. Responses which do not comply with these requirements may be subject to rejection.

15. RECYCLING AND SOURCE REDUCTION: It is the policy of Onslow County Schools to encourage and promote the purchase of products with recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.

We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have recycled content and that are recyclable.

16. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this document shall be made only by written addendum. The offeror is cautioned that the requirements of this bid can be altered only by written addendum and that verbal communications from whatever source are of no effect.

17. ACCEPTANCE AND REJECTION: Onslow County Schools reserves the right to reject any and all responses, to waive any informality in the process and, unless otherwise specified by the offeror, to accept any item in the quote. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

18. REFERENCES: Onslow County Schools reserves the right to require a list of users of the exact item offered. Onslow County Schools may contact these users to determine acceptability of the response. Such information may be considered in the evaluation of the bid.

19. TAXES:

FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and transportation.

Exemption forms submitted by the contractor will be executed and returned by the using agency.

OTHER: Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless required by the North Carolina Department of Revenue.

20. AWARD OF CONTRACT: As directed by statute, qualified responses will be evaluated and acceptance may be made of the lowest and best response most advantageous to Onslow County Schools as determined upon consideration of such factors as: prices offered; the quality of the articles offered; the general reputation and performance capabilities of the offerors; the substantial conformity with the specifications and other conditions set forth in the bid; the suitability of the articles for the intended use; the related services needed; the date or dates of delivery and performance; and such other factors deemed by Onslow County Schools to be pertinent or peculiar to the purchase in question. Unless otherwise specified by Onslow County Schools or the offeror, Onslow County Schools reserves the right to accept any item or group of items on a multi-item request.

PAGE 4 RFQ NO. CN1111N-2 OFFEROR:

In addition, on TERM CONTRACTS, Onslow County Schools reserves the right to make partial, progressive or multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by Onslow County Schools to be pertinent or peculiar to the purchase in question.

21. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150, Onslow County School invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled.

22. CONFIDENTIAL INFORMATION: As provided by statute and rule, Onslow County Schools will consider keeping trade secrets which the offeror does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as “CONFIDENTIAL” by the offeror. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law.

23. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon request be returned at the offeror’s expense. Request for the return of samples must be made within 10 days following date of response opening. Otherwise the samples will become School property. Each individual sample must be labeled with the offeror’s name, RFQ number, and item number. A sample on which an award is made, will be retained until the contract is completed, and then returned, if requested, as specified above.

24. PROTEST PROCEDURES: When an offeror wants to protest a contract awarded by Onslow County Schools resulting from this solicitation, they must submit a written request to the Director of Procurement & Materials Management, Onslow County Schools, 200 Broadhurst Road, Jacksonville, NC 28540. This request must be received in the Onslow County Schools’ Purchasing Department within ten (10) consecutive calendar days from the date of the contract award. Protest letters must contain specific reasons and any supporting documentation for the protest. Note: Contract award notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation. Contract status and Award notices are available by contacting the Onslow County Schools’ Purchasing Department at (910) 455- 2211. All protests will be handled pursuant to the North Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.

25. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or phrase shall be read to include the plural and vice versa.

26. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from applying in-state preferences against North Carolina’s resident bidders. The “Principal Place of Business” is defined as the principal place from which the trade or business of the bidder is directed or managed.

27. ADDENDA: Any addenda to specifications issued during the time of bidding are to be considered covered in the proposal and in closing a contract they will become a part thereof. All addenda shall be acknowledged by the bidder(s) on the proposal form.

28. E-VERIFY: Contractor shall comply with the requirements of Article 2 of Chapter 64 of the NC General Statutes. Further, if Contractor utilizes a subcontractor, Contractor shall require the subcontractor to comply with the requirements of Article

2 of Chapter 64 of the NC General Statutes.

29. IRAN DIVESTMENT ACT CERTIFICATION: Contractor hereby certifies that Contractor, and all subcontractors, are not on the Iran Final Divestment List (“List”) created by the North Carolina State Treasurer pursuant to N.C.G.S. 143-6A-4.

Contractor shall not utilize any subcontractor that is identified on the List.

PAGE 5 RFQ NO. CN1111N-2 OFFEROR:

REQUIREMENTS

USER: Onslow County Schools

ATTENTION: E-Procurement rules WILL apply for Registered E-Procurement Vendors only. Reference the General Contract Terms and Conditions, paragraphs 18 and 19.

BRAND SPECIFIC: Manufacturer's name and product description used in this solicitation are intended to communicate qualities, functions and characteristics of items desired. The items offered in response to this solicitation must be of equal quality to the manufacturer and type specified. If you have any questions, please call the purchaser listed on the first page.

TRANSPORTATION CHARGES: FOB Destination. Freight charges must be included in the price of each item listed, not listed as a separate item.

SITE VISIT: Prospective bidders are URGED and CAUTIONED to visit the site of the project and apprise themselves of all conditions, which will affect the performance of the work called for or reasonably implied by the Request for Quote. Arrangements to visit the site may be made by contacting Rebecca Collins, School Nutrition Director at 910- 455-2211 Ext: 71550 for hood cleaning and Dusty Rhodes, Safety and Security Director ay 910-455-2211 Ext: 71570 for hood inspection. Submission of a bid shall constitute sufficient evidence of this compliance and no allowance will be made for unreported conditions, which a prudent bidder would recognize as affecting the performance of the work called for in this Request for Quote. Visited job site (yes/no)___________ Date___________________.

SEMI-ANNUAL CLEANING OF CAFETERIA HOOD SYSTEMS: Semi-Annual cleaning cafeteria hood systems at each site listed shall be coordinated between the successful vendor and Rebecca Collins, School Nutrition Director as funds are available.

SEMI-ANNUAL INSPECTION OF CAFETERIA HOOD SYSTEMS: Semi-Annual cleaning cafeteria hood systems at each site listed shall be coordinated between the successful vendor and Dusty Rhodes, Safety and Security Director as funds are available.

PROJECT COMPLETION: The semi-annual cleaning of cafeteria hood systems is to be completed in September/October and March/April at the convenience of Onslow County Schools. State here whether this requirement can be met: yes/no_____________. If this requirement cannot be met, state here your earliest possible completion date: ________________________. Onslow County Schools reserves the right to consider the project completion date in the award of this contract.

NOTE: ONSLOW COUNTY SCHOOLS RESERVES THE RIGHT TO ADJUST QUANTITIES UP OR DOWN AT THE UNIT

PRICE AS BUDGETED FUNDS MAY ALLOW OR REQUIRE.

ONSLOW COUNTY SCHOOLS ALSO RESERVES THE RIGHT TO AWARD CONTRACT ON A SPLIT ORDER

BASIS OR LUMP SUM BASIS IF IT IS IN OUR BEST INTEREST.

ALL MATERIALS SHOULD BE NEW AND CURRENT UNLESS OTHERWISE STATED.

INFORMATION REQUIRED WITH BID: Submit complete descriptive literature and specification on all items offered.

Bids which fail to comply will be subject to rejection.

PENALTY CLAUSE: The Onslow County Schools will invoke a $50.00 per day penalty if the contractor is found at fault in failing to complete work within the guaranteed time frame for work completion. The work completion dates will be coordinated between successful vendor and the project coordinator.

PAGE 6 RFQ NO. CN1111N-2 OFFEROR:

SCOPE OF WORK

SEMI-ANNUAL CAFETERIA HOOD CLEANING AND INSPECTION

1. SCOPE: It is the intent of this proposal invitation to obtain contract proposals for the Semi-Annual Cafeteria Hood Cleaning, Inspection and Repairs of hood vents for thirty-nine (39) school sites. All products and/or services rendered by the vendor must meet all requirements of this invitation and be completely satisfactory to using agencies.

2. USAGE AND DURATION: This proposal is intended to cover our normal requirements for Cafeteria Hood Cleaning and Inspection to be completed semi-annually during the months of September/October and March/April at the convenience of Onslow County Schools from the Date of Award to June 30, 2027. This contract may be extended, at the option of Onslow County Schools, for an additional period of four (4) years, renewable each year. No minimum or maximum quantities are implied or guaranteed herein. While it is not contemplated that any abnormal requirements will develop, however, if such should occur, Onslow County Schools reserves the right to call for separate proposals.

3. BONDS: NO Bid Bonds or Performance Bonds will be required for this project as the Terms and Conditions might require. Insurance certificates are required as the Terms and Conditions require.

4. CONTRACTOR SHALL:

a. Furnish all labor and equipment necessary to complete project.

b. Inspect, maintain, replace fire extinguishers as needed.

c. Be trained and certified in accordance with NFPA-96.

d. Warranty labor, materials, and workmanship for a period of one (1) year from the date on the maintenance label to be free from all defects.

e. Be responsible for all accidents and damages that might occur due to his equipment or personnel while upon the grounds or buildings used or owned by the Onslow County Board of Education.

f. Be responsible for all clean up and disposal of debris during and after completion of job.

g. Those planning to visit or volunteer at any Onslow County School will need to have their driver’s license or state issued picture identification ready. In an effort to further ensure student and staff safety and security, OCS has installed a visitor’s management system at each of its campuses. A visitor’s driver’s license or state issued picture identification will now be scanned and a temporary photo identification badge will be issued before gaining access to school buildings. Visitors may be required to submit to digital image verification.

h. There shall be no tobacco products inside or outside of buildings, since all Onslow County Schools buildings and properties are tobacco-free.

i. There shall be no alcoholic beverages, drugs, or firearms on any Onslow County Schools’ property.

j. The Contractor shall work with the Onslow County Schools on project work schedule. NOTE: The Onslow County School System operates on a special summer schedule. During this time, our schools are not available on Fridays and all work must be completed Monday through Thursday.

k. By submission of a bid, the Contractor acknowledges that he has a complete understanding of the required scope of work, either as defined herein or described orally by the owner's designated representative.

l. Ensure that written documentation of service is presented to and received, signed, and dated by a Cafeteria staff member only at each site. OCS will not pay invoices until this documentation has been entered by the receiving facility and an invoice received from the Contractor.

m. SUBCONTRACTING: Work proposed to be performed under this contract by the Contractor or its employees shall not be subcontracted without prior written approval of the Agency’s Contract Administrator.

Acceptance of an offeror’s proposal shall include any subcontractor(s) specified therein.

5. CAFETERIA HOOD CLEANING REQUIREMENTS:

a. An on-site visit is recommended to verify size and scope of work. Measurements are the responsibility of the Contractor. Contact person: Rebecca Collins at 910-455-2211 ext. 71550.

PAGE 7 RFQ NO. CN1111N-2 OFFEROR:

b. High pressure steam clean the entire hood system at each school listed at the convenience of OCS in accordance with all local, state, NC FPC 2012 Table 609.3.3.1, and NFPA-96 guidelines to include:

1) Exhaust Fan

2) Ducts

3) Hood Interior & Exterior

4) Grease Trays

5) Grease Cups

6) Grease Filters

7) Roof Top Accesses

8) And any other related piece of equipment not listed

c. Use protective equipment and/or materials to protect owner’s property while cleaning equipment as required.

d. Clean area(s) affected during cleaning of equipment to ensure that the kitchen equipment and floors are free of dirt particles and water.

e. Coordinate and submit cleaning schedule to School Nutrition Director to include school, date, and time.

f. Tag hoods with date of cleaning, company name and address.

g. Submit checklist to Rebecca Collins, School Nutrition Director. This shall include school name, date of cleaning, company name, and company address.

6. CAFETERIA HOOD FIRE INSPECTION REQUIREMENTS:

a. An on-site visit is recommended to verify size and scope of work. Measurements are the responsibility of the Contractor. Contact person: Dusty Rhodes at 910-455-2211 ext. 71570.

b. Perform semi-annual cafeteria hood system fire inspections during the months of September/October and March/April at the convenience of OCS in compliance with NFPA 10, 17A, 96, & UL 300. Fire suppression system tank hydrostatic testing as needed. Inspect exhaust fan, grease and replace belts as needed.

c. Contractor shall inspect and adjust as necessary to ensure all items are operable upon completion of inspection:

1) Check to make sure that the extinguishing systems are not damaged and/or appear to be in good operating condition.

2) Check to make sure that the nozzle caps (if designed to have caps) are in place.

3) Nozzles should be centered over the equipment they are protecting and aiming at the surface they are designed to protect.

4) Check to see if any new cooking equipment has been added or existing equipment relocated. That may require adding nozzles or the relocation of nozzles.

5) Check to make sure that nozzles are still aiming at the surface they are designed to protect.

6) Check dry and wet chemical extinguishers placement and check that they are properly mounted.

7) Check to see that manual actuators are unobstructed and operating instructions are posted.

8) Check to see that tamper indicators and seals are intact.

9) Initial and date the back of inspection tag on all extinguishers.

10) Check the pressure gauges to make sure they are in the operable range.

11) Submit semi-annual cafeteria hood system fire inspection reports to Dusty Rhodes, Security & Safety Director.

12) Replace nozzle caps and/or fusible links as required to bring inspected equipment into compliance with NFPA requirements as needed

PAGE 8 RFQ NO. CN1111N-2 OFFEROR:

SEMI-ANNUAL CLEANING OF CAFETERIA HOOD SYSTEMS AT EACH SCHOOL

Item # Quantity Description Semi-Annual

Cleaning Cost

Total

Cost

1. 2 Bell Fork Elementary

2. 2 Blue Creek Elementary

3. 2 Carolina Forest Elementary

4. 2 Clearview Elementary

5. 2 Clyde Erwin Elementary

6. 2 Coastal Elementary School

7. 2 Dixon Elementary

8. 2 Dixon Middle

9. 2 Dixon High

10. 2 Heritage Elementary

11. 2 Hunters Creek Elementary

12. 2 Hunters Creek Middle

13. 2 Jacksonville Commons Elementary

14. 2 Jacksonville Commons Middle

15. 2 Jacksonville High School

16. 2 Meadow View Elementary

17. 2 Morton Elementary

18. 2 New Bridge Middle

19. 2 Northside High

20. 2 Northwoods Elementary

21. 2 Northwoods Park Middle

22. 2 Parkwood Elementary

23. 2 Queens Creek Elementary

24. 2 Richlands Elementary

25. 2 Richlands High

26. 2 Sand Ridge Elementary

27. 2 Silverdale Elementary

28. 2 Southwest Elementary

29. 2 Southwest Middle

30. 2 Southwest High

31. 2 Stateside Elementary

32. 2 Summersill Elementary

33. 2 Swansboro Elementary

34. 2 Swansboro Middle

35. 2 Swansboro High

36. 2 Thompson Early Childhood Center

37. 2 Trexler Middle

38. 2 White Oak High

39. 2 Woodland Elementary

40. EXTENDED TOTAL COST

PAGE 9 RFQ NO. CN1111N-2 OFFEROR:

SEMI-ANNUAL INSPECTION OF CAFETERIA HOOD SYSTEMS AT EACH SCHOOL

Item # Quantity Description Semi-Annual

Inspection Cost

Total

Cost

41. 2 Bell Fork Elementary

42. 2 Blue Creek Elementary

43. 2 Carolina Forest Elementary

44. 2 Clearview Elementary

45. 2 Clyde Erwin Elementary

46. 2 Coastal Elementary School

47. 2 Dixon Elementary

48. 2 Dixon Middle

49. 2 Dixon High

50. 2 Heritage Elementary

51. 2 Hunters Creek Elementary

52. 2 Hunters Creek Middle

53. 2 Jacksonville Commons Elementary

54. 2 Jacksonville Commons Middle

55. 2 Jacksonville High School

56. 2 Meadow View Elementary

57. 2 Morton Elementary

58. 2 New Bridge Middle

59. 2 Northside High

60. 2 Northwoods Elementary

61. 2 Northwoods Park Middle

62. 2 Parkwood Elementary

63. 2 Queens Creek Elementary

64. 2 Richlands Elementary

65. 2 Richlands High

66. 2 Sand Ridge Elementary

67. 2 Silverdale Elementary

68. 2 Southwest Elementary

69. 2 Southwest Middle

70. 2 Southwest High

71. 2 Stateside Elementary

72. 2 Summersill Elementary

73. 2 Swansboro Elementary

74. 2 Swansboro Middle

75. 2 Swansboro High

76. 2 Thompson Early Childhood Center

77. 2 Trexler Middle

78. 2 White Oak High

79. 2 Woodland Elementary

80. EXTENDED TOTAL COST

PAGE 10 RFQ NO. CN1111N-2 OFFEROR:

ITEM QUANTITY DESCRIPTION UNIT COST

INSTALLATION

CHARGE

TOTAL

77. 2 each Nozzle Caps

78. 2 each Fusible Links

TOTAL COST OF ALL CLEANINGS $

TOTAL COST OF ALL INSPECTIONS $

TOTAL COST OF LABOR AND TRAVEL FOR REPAIRS $

TOTAL COST $

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CONTRACTOR SHALL:

a. Be responsible for all accidents and damages that might occur due to his equipment or personnel while upon the grounds or buildings used or owned by the Onslow County Board of Education.

b. Be responsible for all clean up and properly dispose of all debris during and after completion of job. Debris and trash shall not be allowed to collect overnight on the site unless approved otherwise. The contractor shall remove all debris and trash from the schools as it accumulates in order that a clean appearance is maintained at all times. DEBRIS MAY NOT BE EMPTIED INTO

DUMPSTERS SERVICED BY THE ONSLOW COUNTY SCHOOLS CONTRACTOR.

c. There shall be no tobacco products inside or outside of buildings, since all Onslow County

Schools buildings and properties are tobacco-free. This includes but not limited to vaping, electronic cigarettes, cigarettes, chew, tobacco pouches, no tobacco products of any kind.

d. There shall be no alcoholic beverages, drugs, or firearms on any Onslow County Schools property.

e. Employees shall be skilled workers who are employees of the awarded vendor. The awarded vendor shall ascertain that all its employees abide by the following rules: They shall wear an identification badge or distinct uniform provided by the awarded vendor at all times while on the premises. They shall be of good integrity and character, and behave in a professional manner at all times while on Onslow County Schools’ property. They shall not engage in idle or unnecessary conversation with any Onslow County School student.

f. The Contractor shall work with the Onslow County Schools on each project work schedule.

g. By submission of a bid, the Contractor acknowledges that he has a complete understanding of the required scope of work, either as defined herein or described orally by the owner's designated representative.

PAGE 17 RFQ NO. CN1111N-2 OFFEROR:

ONSLOW COUNTY SCHOOLS (“the District”)

GENERAL CONTRACT TERMS AND CONDITIONS

1. PERFORMANCE:

a) It is anticipated that the tasks and duties undertaken by the Vendor under the contract which results from the Onslow County Schools’ solicitation in this matter (Contract) shall include Services, and/or the manufacturing, furnishing, or development of goods and other tangible features or components, as deliverables.

b) Except as provided herein, and unless otherwise mutually agreed in writing prior to award, any deliverables not subject to an agreed Vendor license and provided by Vendor in performance of this Contract shall be and remain property of Onslow County Schools. During performance, Vendor may provide proprietary components as part of the deliverables that are identified in this Contract. Vendor grants Onslow County Schools a personal, permanent, non-transferable license to use such proprietary components of the deliverables and other functionalities, as provided under this Contract. Any technical and business information owned by Vendor or its suppliers or licensors made accessible or furnished to Onslow County Schools shall be and remain the property of the Vendor or such other party, respectively. Vendor agrees to perform under the Contract in at least the same or similar manner provided to comparable users and customers. Onslow County Schools shall notify the Vendor of any defects or deficiencies in performance or failure of deliverables to conform to the standards and specifications provided in this Contract. Vendor agrees to timely remedy defective performance or any nonconforming deliverables on its own or upon such notice provided by Onslow County Schools.

c) Vendor has a limited, non-exclusive license to access and use Onslow County Schools’ Data provided to Vendor, but solely for performing its obligations under and during this Agreement and in confidence as further provided for herein or by law.

d) Vendor or its suppliers, as specified and agreed in the Contract, shall provide support assistance to Onslow

County Schools related to all Services performed or other deliverables procured hereunder during the District’s normal business hours. Vendor warrants that its support, customer service, and assistance will be performed at a minimum in accordance with generally accepted and applicable industry standards.

e) Onslow County Schools may document and consider in awarding or renewing future procurement contracts the general reputation, performance and performance capabilities of the Vendor under this Contract as provided by

G.S. 143-52 and 143-135.9 (a) and (b) (Best Value).

2. DEFAULT AND TERMINATION:

In the event of default by the Vendor, Onslow County Schools may, as provided by NC law, procure goods and services necessary to complete performance hereunder from other sources and hold the Vendor responsible for any excess cost occasioned thereby. See, G.S. 25-2-712. In addition, and in the event of default by the Vendor under the Contract, or upon the Vendor filing a petition for bankruptcy or the entering of a judgment of bankruptcy by or against the Vendor, the District may immediately cease doing business with the Vendor, terminate the Contract for cause, and take action to recover relevant damages, and if permitted by applicable law, debar the Vendor from doing future business with Onslow County Schools. 01 NCAC 05B.1520.

If, through any cause, Vendor shall fail to fulfill in a timely and proper manner the obligations under the Contract, including, without limitation, in these General Terms and Conditions, Onslow County Schools shall have the right to terminate the Contract by giving thirty days written notice to the Vendor and specifying the effective date thereof. In that event, any or all finished or unfinished deliverables that are prepared by the Vendor under the Contract shall, at the option of the District, become the property of Onslow County Schools (and under any applicable Vendor license to the extent necessary for the District to use such property), and the Vendor shall be entitled to receive just and equitable compensation for any acceptable deliverable completed (or partially completed at the District’s option) as to which such option is exercised. Notwithstanding, Vendor shall not be relieved of liability to Onslow County Schools for damages sustained by the District by virtue of any breach of the Contract, and the District may withhold any payment due the Vendor for the purpose of setoff until such time as the exact amount of damages due Onslow County Schools from such breach can be determined. Onslow County Schools, if insecure as to receiving proper performance or provision of goods

PAGE 18 RFQ NO. CN1111N-2 OFFEROR:

deliverables, or if documented Vendor Services performance issues exist, under this Contract, may require at any time a performance bond or other alternative performance guarantees from a Vendor without expense to Onslow County Schools as provided by applicable law. G.S. 143-52(a); 01 NCAC 05B.1521; G.S. 25-2-609.

If this Contract contemplates deliveries or performance over a period of time, Onslow County Schools may terminate this Contract for convenience at any time by providing 30 days’ notice in writing from the District to the Vendor. In that event, any or all finished or unfinished deliverables prepared by the Vendor under this Contract shall, at the option of the District, become its property, and under any applicable Vendor license to the extent necessary for the District to use such property. If the Contract is terminated by Onslow County Schools for convenience, the District shall pay for those items or Services for which such option is exercised, less any payment or compensation previously made.

3. INTERPRETATION, CONFLICT OF TERM:

The definitions in the Instructions to Vendors in the relevant solicitation for this Contract are specifically incorporated herein.

If federal funds are involved in the transactions under this Contract, the Vendor shall comply with all applicable state and federal requirements and laws, except where State requirements are more restrictive. See the additional federal requirements included in the “Federal Funds Provisions” section below.

“Purchasing Agency” herein is as defined in 01 NCAC 05A.0112, Contracts made in contravention of General Statutes, Chapter 143, Article 3, are void. G.S. 143-58.

In cases of conflict between specific provisions in this Contract and any other referenced documents, the Order of Precedence shall be (high to low) (1) any special terms and conditions specific to this Contract, including any negotiated terms; (2) requirements, specifications and administrative terms; (3) these GENERAL CONTRACT TERMS AND CONDITIONS, including the Federal Funds Provisions; (4) Definitions and other provisions in INSTRUCTIONS TO VENDORS in this solicitation, which is specifically incorporated in this Contract; (5) PRICING, and (6) Vendor’s Bid, to the extent specifically and mutually incorporated into this Contract.

In the event of conflict of terms between applicable provisions of the Federal Funds Provisions and the other provisions of these North Carolina General Contract Terms and Conditions, the more restrictive provision will govern.

4. TERMINATION FOR NON-APPROPRIATION OF FUNDS: Notwithstanding any other provision of this contract, Onslow

County Schools shall not be obligated for Vendor/Contractor’s performance hereunder or by any provision of this contract during any of Onslow County Schools’ future fiscal years unless and until the Board of Education appropriates funds for this contract in the Onslow County Schools’ budget for each such future fiscal year. In the event that funds are not appropriated for this contract, this contract shall terminate effective June 30 of the last fiscal year for which funds were appropriated. Onslow County Schools shall notify Vendor/Contractor in writing of any such non-appropriation of funds at the earliest possible date.

5. TAXES: Any applicable taxes shall be invoiced as a separate item.

a) G.S. 143-59.1 bars the Secretary of Administration from entering into Contracts with Vendors if the Vendor or its affiliates meet one of the conditions of G.S. 105-164.8(b) and refuses to collect use tax on sales of tangible personal property to purchasers in North Carolina. Conditions under G.S. 105-164.8(b) include: (1) Maintenance of a retail establishment or office, (2) Presence of representatives in the State that solicit sales or transact business on behalf of the Vendor and (3) Systematic exploitation of the market by media-assisted, media-facilitated, or media-solicited means. By execution of the proposal document the Vendor certifies that it and all its affiliates, (if it has affiliates), collect(s) the appropriate taxes.

b) The agency(ies) participating in the Contract are exempt from Federal Taxes, such as excise and transportation.

Exemption forms submitted by the Vendor will be executed and returned by the using agency.

c) Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless required by the North Carolina Department of Revenue.

https://ncconnect.sharepoint.com/sites/doa/pandc/Shared%20Documents/Website/Form_North%20Carolina%20General%20Terms%20and%20Conditions_01.2020.docx?web=1 https://ncconnect.sharepoint.com/sites/doa/pandc/Shared%20Documents/Website/Form_North%20Carolina%20General%20Terms%20and%20Conditions_01.2020.docx?web=1 https://ncconnect.sharepoint.com/sites/doa/pandc/Shared%20Documents/Website/Form_North%20Carolina%20General%20Terms%20and%20Conditions_01.2020.docx?web=1

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6. SITUS AND GOVERNING LAWS:

a) This Contract is made under and shall be governed by and construed in accordance with the laws of the State of

North Carolina, including, without limitation, the relevant provisions of G.S. Chapter 143, Article 3, and the Rules in 01 NCAC Chapter 05, and any applicable successor provisions, without regard to its conflict of laws rules, and within which State all matters, whether sounding in Contract, tort or otherwise, relating to its validity, construction, interpretation and enforcement shall be determined. G.S. 22B-3.

b) Vendor shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business and its performance in accordance with the Contract, including those of federal, state, and local agencies having jurisdiction and/or authority, and including, without limitation, the applicable requirements in the Federal Funds Provisions, below.

c) Non-resident Vendor corporations not formed under NC law must be domesticated in the Office of the NC

Secretary of State in order to contract with Onslow County Schools. G.S. 55A-15-01.

7. INSPECTION AT CONTRACTOR’S SITE: Onslow County Schools reserves the right to inspect, at a reasonable time, the equipment/item, plant or other facilities of a prospective contractor prior to contract award, and during the contract term as necessary for Onslow County Schools’ determination that such equipment/item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the contract.

8. NON-DISCRIMINATION COMPLIANCE:

Wholly State Funded Contracts.

a) The Vendor will take affirmative action in complying with all State requirements and laws concerning fair employment and employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin or disability or rights, such as preserved by Governor Roy Cooper Order E.O. 24 or 25, and will take necessary action to ensure that its internal employee policies and procedures are consistent with Executive Order #82 (Roy Cooper, December 6, 2018), which extends workplace protections and accommodations to pregnant employees.

b) Federal Law, such as the following, applies as provided for therein: Titles VI and VII of the Civil Rights Act of

1964 (PL 88-352), and the regulations issued pursuant thereto (prohibiting discrimination on the basis race, color, national origin and ensuring that individuals are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age); Title IX of the Education

Amendments of 1972 (codified as amended at 20 U.S.C. § 1681 et seq.) (prohibiting discrimination on the basis of sex); Titles I, II, III, IV, and V of the Americans with Disability Act of 1990 (prohibiting discrimination on the basis of disability); Section 504 of the Rehabilitation Act of 1973 (codified as amended at 29 U.S.C. §

794) (prohibiting discrimination on the basis of handicap); the Age Discrimination Act of 1975 (codified as amended at 42 U.S.C. § 6101 et seq.) (prohibiting age discrimination); Executive Order 11063 as amended by Executive Order 2259; and Section 109 of the Housing and Community Development Act of 1974, as amended.

Contracts Partially or Wholly Federally Funded.

To the extent federal funding is involved in this procurement, in whole or in part, compliance with the following is required:

c) The Vendor shall comply with all Federal Funds Provisions requirements (below) and not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Vendor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, PAGE 20 RFQ NO. CN1111N-2 OFFEROR:

sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

d) The Vendor shall, in all solicitations or advertisements for employees placed by or on behalf of the Vendor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin:

e) The Vendor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Vendor's legal duty to furnish information.

f) The Vendor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Vendor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

g) The Vendor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

h) The Vendor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and shall permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

i) In the event of the Vendor's noncompliance with the nondiscrimination clauses of this Contract or with any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the Vendor may be declared ineligible for further Government contracts or federally assisted construction Contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

j) The Vendor shall include the portion of the sentence immediately preceding paragraph (a) and the provisions of paragraphs (a) through (g) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Vendor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a Vendor (or herein “applicant,” as applicable in context within these Federal Funds Provisions) becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Vendor may request the United States to enter into such litigation to protect the interests of the United States.

k) The Vendor further agrees that it shall be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the

Vendor so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or

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under the Contract.

l) The Vendor agrees that it shall assist and cooperate actively with the administering agency and the

Secretary of Labor in obtaining the compliance of Vendors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it shall furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it shall otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

m) The Vendor further agrees that it shall refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a Vendor debarred from, or who has not demonstrated eligibility for, Government Contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause…