Self-service Postmarking and Canceling Machine SOO Final JL.pdf
PDF 107 KB Posted
- Solicitation number
- 3A-25-A-0035
- Issued by
-
United States Postal Service
About this file
This is a Statement of Objectives (SOO) issued by USPS Retail Technology Programs for acquiring a self-service postmarking and cancellation machine for letter mail and flats. The document was issued on February 21, 2025 (Rev 1) and outlines requirements for equipment to be installed at the Retail Test Lab in the Merrifield Engineering Systems Facility in Virginia.
The SOO specifies key technical requirements including: stamping speed of 3,600 pieces/hour, adjustable print head, automatic ink supply system, automatic counting/stop/alarm functions, receipt printer connectivity, and ability to process mail through a wall slot. Performance requirements include postmark missing rate ≤0.4%, envelope damage rate ≤0.1%, obstruction rate ≤0.1%, power requirements of 120/240V 60Hz with ≤1920W consumption, and noise level ≤75dB. Deliverables include pricing estimates, equipment delivery and installation, technical documentation (manuals, schematics, drawings), parts lists, and safety instructions. The purpose is to assess feasibility of implementing self-service mail postmarking capabilities at USPS retail locations.
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| File | Type | Posted |
|---|---|---|
| USPS RFI 3A-25-A-0035 Postmarking Machine in Retail Space Final JL v1.pdf |
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Self-service Postmarking and Canceling Machine SOO Final JL JL 1 of 5
Statement of Objectives (SOO)
Self-service Mail Postmarking and
Cancellation Machine
Prepared by:
Retail Technology Programs
8403 Lee Highway Merrifield, VA 22081-8101
Issue Date: February 21, 2025
Rev. 1
Self-service Postmarking and Canceling Machine SOO Final JL JL 2 of 5
Revision History
Revision Date Notes Author Rev 0 02/14/2025 Baseline document H. Khavari Rev 1 02/21/2025 Added DMM Links H. Khavari
Self-service Postmarking and Canceling Machine SOO Final JL JL 3 of 5
Table of Contents
1. Background and Purpose
2. Objectives
3. Applicable Documents
4. Postal Furnished Equipment/Location
5. Technical Requirements
6. Work to be Performed
7. Deliverables
Self-service Postmarking and Canceling Machine SOO Final JL JL 4 of 5
Background and Purpose Retail Technology Programs is seeking to acquire a postmarking and cancellation machine for letter mail and flats. The machine will be used in the Retail Test Lab at Merrifield, VA.
The purpose is to assess the feasibility of a secure, efficient, and fully self-service option for customers to postmark their own for letter mail and flats at USPS retail locations.
1. Objectives The objectives of this SOO are to:
• Identify a Supplier able to supply a self-service postmarking and cancellation machine for letter mail and flats.
• Acquire pricing for the individual unit and pricing estimates for a potential high-volume order.
• Purchase equipment which meets the functional and technical requirements outlined in section 5.
2. Applicable Documents Domestic Mail Manual (DMM) links:
• 101 Physical Standards (Retail Mail Letters, Cards, Flats, and Parcels) https://pe.usps.gov/text/dmm300/101.htm
• 102 Elements on the Face of a Mailpiece (Retail Mail Letters, Cards, Flats, and Parcels) https://pe.usps.gov/text/dmm300/102.htm
• 201 Physical Standards (Commercial Mail Letters, Cards, Flats, and Parcels) https://pe.usps.gov/text/dmm300/201.htm
• 202 Elements on the Face of a Mailpiece (Commercial Mail Letters, Cards, Flats, and Parcels) https://pe.usps.gov/text/dmm300/202.htm
3. Postal Furnished Equipment/Location The equipment shall be installed at the Retail Test Lab in the Merrifield Engineering Systems Facility at 8403 Route 29, Merrifield, VA 22082-8101.
https://pe.usps.gov/text/dmm300/101.htm https://pe.usps.gov/text/dmm300/101.htm https://pe.usps.gov/text/dmm300/102.htm https://pe.usps.gov/text/dmm300/102.htm https://pe.usps.gov/text/dmm300/102.htm https://pe.usps.gov/text/dmm300/201.htm https://pe.usps.gov/text/dmm300/201.htm https://pe.usps.gov/text/dmm300/202.htm https://pe.usps.gov/text/dmm300/202.htm https://pe.usps.gov/text/dmm300/202.htm
Self-service Postmarking and Canceling Machine SOO Final JL JL 5 of 5
4. Technical Requirements The equipment must meet the following functional requirements:
• Have stamping speed of 3,600 pieces/hour.
• Have an adjustable print head to apply postmark on different locations upon mail pieces.
• Have a fully automatic ink supply system.
• Have automatic counting, stop, and alarm upon obstruction.
• Be able to connect to a receipt printer underneath or above the unit. Receipt should be deposited through a slot in the wall.
• Enable customers to place individual letter mail and flats pieces through a slot in the wall that is fed into the machine. Reference section 3, DMM 101 and 201 for mail piece specifications.
Technical and performance requirements:
Type of Postmark round, square, or wave etc.
Auto adding ink Yes Postmark missing percentage ≤ 0.4% Envelop damage percentage ≤ 0.1% Obstruction percentage ≤ 0.1% Power supply 120/240 60Hz Power consumption ≤1920W Noise ≤ 75dB
5. Work to be Performed The Supplier shall ship or deliver the equipment to the Retail Test Lab. The equipment shall be installed and configured to the specifications of the USPS. The deliverables listed in section 7 shall be provided upon completion of the installation.
6. Deliverables
• Pricing estimates
• Equipment delivery, lead time and installation
• User manuals
• Electrical schematics
• Mechanical drawings
• Parts lists with recommended spare parts lists
• Maintenance and operation manuals
• Safety instructions
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