Security Services.pdf

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SECURITY SERVICES

RFP #: 26-17938AP-SO/FM

ANDREW PULFORD

JEFFERSON COUNTY

100 Jefferson County Parkway • Golden, Colorado 80419-4500 • (303)271-8586

RFP #: 26-17938AP-SO/FM Security Services

REQUEST FOR PROPOSALS

RFP 26-17938AP-SO/FM

The County of Jefferson, Colorado, is accepting responses for Security Services in accordance with the terms, conditions, and specifications contained in these solicitation documents.

This project and any subsequent addenda will be posted to BidNet (Rocky Mountain E-Purchasing System, RMEPS) website (www.RockyMountainBidSystem.com). Vendors are encouraged to register with BidNet for this and other opportunities.

Funding used for this project is from: General Fund

SCHEDULE OF ACTIVITIES

Solicitation Issued 23 June 2026

Prebid/proposal meeting N/A

Questions DUE 7 July 2026 @ 11:00a.m.

Addendum posted 10 July 2026 (Estimated)

DUE DATE 28 July 2026 @ 11:00a.m.

Evaluation 4-6 weeks (Estimated)

Contract Performance Period 1 Year + Renewals

QUESTIONS

All questions must be submitted via e-mail to Andrew Pulford at APulford@co.jefferson.co.us.

Questions received after the posted due date for questions will not be accepted.

If you are unable to access any of the content of these documents, please complete our digital accessibility request form or call us at 303-271-8455 for assistance.

https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406 https://www.jeffco.us/FormCenter/Accessibility-Request-69/Digital-Accessibility-Request-Form-406

SCOPE OF WORK / SHERIFF’S OFFICE

Administration and Courts Facility Statement of Work - Private Security Guard Services

I. BACKGROUND AND OBJECTIVES

Jefferson County, by and on behalf of the Jefferson County Sheriff, desires to make available a safe and secure working environment for staff and citizens. In certain County buildings, additional security is needed based on specific County business at that building. For this reason, the County seeks to provide private Security Guards at the Administration and Courts Facility, 100 Jefferson County Parkway, Golden, CO (“ACF”), to respond to security-related issues that could involve County property, staff, and citizens (referred to as the “Services”).

II. SUMMARY OF WORK TO BE PERFORMED

Contractor shall provide and supervise properly trained, equipped, armed or unarmed, and uniformed security guards (“Security Guards”), to complete the Services, as well as any other requirements needed for the Services described herein. Services shall be provided at the following posts or locations within the ACF (“Posts”) as follows:

Post 1 – Main Entrance to the ACF. Armed Security Guards at this Post shall provide perimeter and interior building security.

Post 2 – Vendor and Package Entrance (s) to the ACF. Armed Security Guards at this Post shall provide for package delivery and vendor entrance requirements.

Other security guard services may be requested on an as-needed basis for ACF closures and County holidays. A purchase order may be issued for such other services.

III. PERFORMANCE STANDARDS OR SPECIFICATIONS

A. All Services shall be in accordance with the Contractor’s Security Pricing Proposal.

B. Perform all Services in accordance with the professional standards of the industry to the satisfaction of the County Representative.

C. Become and remain duly licensed and bonded in accordance with all applicable law.

D. Provide only security guards that are a minimum of twenty-one (21) years of age, possess a valid, government-issued identification, have a minimum high school diploma or G.E.D., pass a criminal record background check, and have no convictions related to sexual misconduct or any felony.

E. Security Guards shall demonstrate a high level of professionalism and expertise in the field of security including: interpersonal communications skills, general physical appearance, demeanor, and intelligence.

F. Security Guards must be qualified to carry firearms. The Contractor must be able to verify, to the County’s satisfaction, the level (Police Marksman) and quality of firearms training received and retained by the Security Guards.

G. The Contractor must abide by procedures established by the Sheriff’s Office.

H. Provide Criminal Justice Information Services (CJIS) certified security guards as requested for specific Posts, and provide proof of CJIS certification to the County.

I. Screen all potential security guards for illegal drug use. Security Guards shall not use drugs or alcohol while working their Post. If a Security Guard is working their Post and is suspected of being under the influence of drugs or alcohol, the guard will be removed from their Post and the Contractor manager will be notified. No payment for that day will be made to the Contractor for the Security Guard’s services for their workday if it is determined that they are under the influence.

IV. SCHEDULE

A. Contractor shall perform Services at each of the Posts pursuant to the following schedules, which may be changed at the discretion of the County Representative, provided the Contractor is given at least 48 hours’ notice of such change:

Administration and Courts Facility – Guard Number/Hours Administration & Courts-Dock

Mon – Fri, 7:00am – 4:00pm

Intentionally left blank

Holidays to align with the ACF Holiday Schedule

Administration & Courts - General

Mon – Fri, Swing = 5:00pm – 1:00am / Night = 7:00pm – 7:00am

Sat – Sun, Day = 7:00am – 7:00pm / Night = 7:00pm – 7:00am

Holidays to align with the ACF Holiday Schedule

B. Security Guards shall have working breaks, meaning they shall respond to any security-related matter during breaks.

V. CONTRACTOR RESPONSIBILITIES

A. The Contractor Shall:

1. Conduct monthly meetings with the County Representative to discuss the Services.

2. Provide all appropriately trained Contractor personnel, equipment, and supervision to complete the Services.

3. Provide the County Representative with a complete list of all the Security Guards assigned to each Post, the individual work schedule for each Security Guard, and proof of completion of required training within 30 days of Post assignment. This personnel information must be updated yearly for all Contractor personnel to the satisfaction of the County Representative.

This also ensures that the Security Guards are up to date on required training topics.

4. Mandatory initial training and yearly refresher training for all security guards includes the following topics:

a. Active Shooter Response

b. Basic Handgun Course which includes safety, use of force, firearm qualification, and de-escalation of force

c. Crisis Response 1 & 2

d. First Aid/CPR

a. First Aid certification from the American Red Cross (or an equivalent) that included Cardio Pulmonary Resuscitation (CPR), use of the Automated External Defibrillator (AED) and how and when to administer NARCAN

e. Resolving Conflicts

f. Sexual Harassment

g. Proper Usage of Hand-Held Metal Detector

h. Pepper Spray

i. Proper Screening and Searching of packages with the use of a magnetometer and hand-held wand.

5. Ensure all Security Guards have a working knowledge of Post intercom systems, security systems and computers prior to assignment.

6. Notify the County Representative of any changes in a Security Guard’s Post and/or work schedule at least 1 hour prior to the Post scheduled shift start time unless circumstances prevent giving the 1 hour notification in which case the notification shall be given as soon as the Contractor becomes aware of the necessity for the schedule change

7. Secure all materials and equipment while not in use.

8. Oversee all Services, any deliveries, and building access with the building representative. The security guard will not receive or sign for any materials and/or material deliveries.

9. Assign an account manager to this contract who shall provide the Justice Services Commander with all of the names of security personnel performing under the contract. The contract manager will submit updated guard rosters as personnel changes. The Sheriff’s Office shall have final approval of assignment of guards and may request a reassignment for any reason.

Replacement security guards shall be provided within 24 hours for any guard not approved or requested reassignment.

10. Report any unsafe conditions to County. Unsafe conditions may include:

a. Exit signs that are unlit, missing or poorly positioned.

b. Fire extinguishers discharged, under -charged or missing.

c. Doors, especially exits, that do not close and latch correctly.

d. Storage areas, electrical, mechanical and / or telephone rooms not locked.

e. Uneven floor or other walking surfaces.

f. Wet or otherwise slippery areas.

g. Any doors found propped open, taped open or otherwise not secured.

11. Provide uniforms and weapons for all security guards and shall require their guards to maintain a professional appearance and demeanor while they are working. The Contractor shall issue and require visible nametags to be worn while on duty. As part of the uniform, all security guards must have a cell phone and be readily available via the cell phone while on duty. The cell phone number must be provided to the County.

12. Always display the photo access badge provided by the County at all times while working on

Post. These access badges shall not be shared among Contractor personnel.

13. Require all security guards to acknowledge, perform, and document, if necessary, all Post-specific job responsibilities or tasks (“Post Orders”).

14. If used, ensure that master building keys do not leave any County building, and that all keys provided by the County are not duplicated. Keys shall be rotated with the shift changes and the rotation shall be documented by security guards on the daily activity reports. If used, at the end of the term of the contract, Contractor shall collect all keys associated with each Post and return them to the County.

VI. COUNTY RESPONSIBILITIES

The County shall:

1. Provide coordination through the County Representative.

2. Provide criminal background checks on personnel used by the Contractor.

3. Issue individual-specific access badges to qualified Contractor personnel. (If Contractor personnel is CJIS Certified, access badge will have an orange stripe indicating same).

4. Provide specific Post Orders for each work site.

5. Provide a location for the storage of materials, equipment, and supplies in work area.

6. Provide pre-arranged access to the subject building.

7. Provide access to public restrooms on site.

8. Provide access to Automated External Defibrillator (AED) equipment.

9. Provide building site staff contact information.

10. Provide training on use of County equipment, as necessary.

11. Provide formal feedback to the Contractor on a quarterly basis.

VII. ACCEPTANCE CRITERIA

The County Representative will maintain regular communication with the Contractor and regularly observe and meet with Contractor Personnel to inspect the Services and verify compliance with the terms and conditions of the Contract.

VIII. PRICING AND PAYMENT

Contractor shall be paid in accordance with the terms and conditions of the Contract.

SCOPE OF WORK / FACILITIES MANAGEMENT

County Buildings Statement of Work - Private Security Guard Services

I. BACKGROUND AND OBJECTIVES

Jefferson County desires to make available a safe and secure working environment for staff and citizens.

In certain County buildings, additional security is needed based on specific County business at that building. For this reason, the County seeks to provide private Security Guards at the District Attorney Building, 500 Jefferson County Pkwy, Golden, CO 80602 (DAB), and Remington Building, 11011 W 6th Ave Frontage Rd, Lakewood, CO 80215 (RMB), to respond to security-related issues that could involve County property, staff, and citizens (referred to as the “Services”).

II. SUMMARY OF WORK TO BE PERFORMED

Contractor shall provide and supervise properly trained, equipped, armed or unarmed, and uniformed security guards (“Security Guards”), to complete the Services, as well as any other requirements needed for the Services described herein. Services shall be provided at the following locations within the DAB & RMB (“Posts”) as follows:

DAB – Main Entrance. Armed Security Guards at this Post shall provide security of the building and its occupants by screening all visitors to the building using metal detection equipment, monitoring video surveillance in and around the building, following security orders from Golden Police Department or the Chief Deputy Criminal Investigator, or her designees, when called upon to do so, and surveilling the outside perimeter of the building as needed, but no less than once a shift.

RMB – Main Entrance. Armed Security Guards at this Post shall provide security of the building and its occupants by screening all visitors to the building using metal detection equipment.

Other security guard services may be requested on an as-needed basis for any county building or property. A purchase order may be issued for such other services.

III. PERFORMANCE STANDARDS OR SPECIFICATIONS

A. All Services shall be in accordance with the Contractor’s Security Pricing Proposal.

B. Perform all Services in accordance with the professional standards of the industry to the satisfaction of the County Representative.

C. Become and remain duly licensed and bonded in accordance with all applicable law.

D. Provide only security guards that are a minimum of twenty-one (21) years of age, possess a valid, government-issued identification, have a minimum high school diploma or G.E.D., pass a criminal record background check, and have no convictions related to sexual misconduct or any felony.

E. Security Guards shall demonstrate a high level of professionalism and expertise in the field of security including: interpersonal communications skills, general physical appearance, demeanor, and intelligence.

F. Security Guards must be qualified to carry firearms. The Contractor must be able to verify, to the County’s satisfaction, the level (Police Marksman) and quality of firearms training received and retained by the Security Guards.

G. The Contractor must abide by procedures established by the Sheriff’s Office and District Attorney’s Office.

H. Provide Criminal Justice Information Services (CJIS) certified security guards as requested for specific Posts and provide proof of CJIS certification to the County.

I. Screen all potential security guards for illegal drug use. Security Guards shall not use drugs or alcohol while working their Post. If a Security Guard is working their Post and is suspected of being under the influence of drugs or alcohol, the guard will be removed from their Post and the Contractor manager will be notified. No payment for that day will be made to the Contractor for the Security Guard’s services for their workday if it is determined that they are under the influence.

IV. SCHEDULE

A. Contractor shall perform Services at each of the Posts pursuant to the following schedules, which may be changed at the discretion of the County Representative, provided the Contractor is given at least 48 hours’ notice of such change:

Location Hours Note:

Remington Building M-F 8:00 AM to 5:00

PM

Not including Court holidays for the DAB and county holidays (listed below) for RMB plus other building closures as determined by County management.

District Attorney Building

M-F 8:00 AM to 5:00

PM

B. Security Guards shall have working breaks, meaning they shall respond to any security-related matter during breaks.

C. County Holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Cabrini Day, Veteran’s Day, Thanksgiving, Day after Thanksgiving, Christmas Day. Court Holidays include the holidays above with the exception of the Day after Thanksgiving; it is at the discretion of the Chief Judge of the 1st Judicial District whether court is in session, and therefore the DAB Building open on that day.

V. CONTRACTOR RESPONSIBILITIES

The Contractor Shall:

1. Conduct monthly meetings with the County Representative to discuss the Services. In the event the Security Guard(s) provided do not meet the needs of the County, Contractor shall provide alternate Security Guard(s). This determination is at the sole discretion of the County, and the County will give Contractor two weeks written notice.

2. Provide all appropriately trained Contractor personnel, equipment, and supervision to complete the Services.

3. Provide the County Representative with a complete list of all the Security Guards assigned to each Post, the individual work schedule for each Security Guard, and proof of completion of required training within 30 days of Post assignment. This personnel information must be updated yearly for all Contractor personnel to the satisfaction of the County Representative. This also ensures that the Security Guards are up to date on required training topics.

4. Mandatory initial training and yearly refresher training for all security guards includes the following topics:

a. Active Shooter Response

b. Basic Handgun Course which includes safety, use of force, firearm qualification, and de-escalation of force

c. Crisis Response 1 & 2

d. First Aid/CPR

a. First Aid certification from the American Red Cross (or an equivalent) that included Cardio Pulmonary Resuscitation (CPR), use of the Automated External Defibrillator (AED) and how and when to administer NARCAN

e. Resolving Conflicts

f. Sexual Harassment

g. Proper Usage of Hand-Held Metal Detector

h. Pepper Spray

i. Proper Screening and Searching of packages with the use of a magnetometer and hand-held wand.

5. Ensure all Security Guards have a working knowledge of Post intercom systems, security systems and computers prior to assignment.

6. Notify the County Representative of any changes in a Security Guard’s Post and/or work schedule at least 1 hour prior to the Post scheduled shift start time unless circumstances prevent giving the 1 hour notification in which case the notification shall be given as soon as the Contractor becomes aware of the necessity for the schedule change

7. Secure all materials and equipment while not in use.

8. Oversee all Services, any deliveries, and building access with the building representative. The security guard will not receive or sign for any materials and/or material deliveries.

9. Assign an account manager to this contract who shall provide the Justice Services Commander with all of the names of security personnel performing under the contract. The contract manager will submit updated guard rosters as personnel changes. The Sheriff’s Office shall have final approval of assignment of guards and may request a reassignment for any reason. Replacement security guards shall be provided within 24 hours for any guard not approved or requested reassignment.

10. Report any unsafe conditions to County. Unsafe conditions may include:

a. Exit signs that are unlit, missing or poorly positioned.

b. Fire extinguishers discharged, under -charged or missing.

c. Doors, especially exits, that do not close and latch correctly.

d. Storage areas, electrical, mechanical and / or telephone rooms not locked.

e. Uneven floor or other walking surfaces.

f. Wet or otherwise slippery areas.

g. Any doors found propped open, taped open or otherwise not secured.

11. Provide uniforms and weapons for all security guards and shall require their guards to maintain a professional appearance and demeanor while they are working. The Contractor shall issue and require visible nametags to be worn while on duty. As part of the uniform, all security guards must have a cell phone and be readily available via the cell phone while on duty. The cell phone number must be provided to the County.

12. Always display the photo access badge provided by the County at all times while working on Post. These access badges shall not be shared among Contractor personnel.

13. Require all security guards to acknowledge, perform, and document, if necessary, all Post-specific job responsibilities or tasks (“Post Orders”).

14. If used, ensure that master building keys do not leave any County building, and that all keys provided by the County are not duplicated. Keys shall be rotated with the shift changes and the rotation shall be documented by security guards on the daily activity reports. If used, at the end of the term of the contract, Contractor shall collect all keys associated with each Post and return them to the County.

VI. COUNTY RESPONSIBILITIES

A. The County shall:

1. Provide coordination through the County Representative.

2. Provide criminal background checks on personnel used by the Contractor.

3. Issue individual-specific access badges to qualified Contractor personnel. (If Contractor personnel is CJIS Certified, access badge will have an orange stripe indicating same).

4. Provide specific Post Orders for each work site.

5. Provide a location for the storage of materials, equipment, and supplies in work area.

6. Provide pre-arranged access to the subject building.

7. Provide access to public restrooms on site.

8. Provide access to Automated External Defibrillator (AED) equipment.

9. Provide building site staff contact information.

10. Provide training on use of County equipment, as necessary.

11. Provide formal feedback to the Contractor on a quarterly basis.

VII. ACCEPTANCE CRITERIA

The County Representative will maintain regular communication with the Contractor and regularly observe and meet with Contractor Personnel to inspect the Services and verify compliance with the terms and conditions of the Contract.

VIII. PRICING AND PAYMENT

Contractor shall be paid in accordance with the terms and conditions of the Contract.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

PROPOSAL FORMAT

PROPOSAL REQUIREMENTS

Proposals shall include the information requested in Sections 1 through 7 and must be presented in the same order as defined. Failure to meet these requirements may result in rejection of the proposal.

The response will be evaluated based on how well the offeror can fulfill the services listed in this solicitation. Licensing and/or certifications should be up to date for all Key Personnel at issuance of Notice to Proceed.

1. COVER LETTER AND EXECUTIVE SUMMARY

This section should include the Table of Contents, Title Page, and a summary of the Offeror’s relevant background pertaining to the work. Include firms’ history and size and any sub consultants your firm intends to use. Specify the number of years your firm has been engaged in providing the requested services. Include your firm’s capacity to add this project to your current workload.

Identify one Authorized Representative for Offeror and include their address, phone number, and email address. The Authorized Representative will receive all communication from the County related to the project on behalf of the Offeror.

2. KEY PERSONNEL

Provide the name, address, business type, and role of Key Personnel including sub-contractors. If applicable, identify a Project Manager for this project. In an appendix, provide a single-page resume for each member. Resumes should include:

• Education including relevant degrees, licensing, registration, certifications, permits and/or training

• Years of experience performing similar work

• Years spent with current employer

• Additional relevant project experience not already highlighted in Section 3

3. EXPERIENCE

Present the relevant experience to the work. Cite a minimum of three (3) and a maximum of five (5) projects that were similar in scope and magnitude to this project. If references are the same as the information provided for relevant work experience, include a statement to that effect.

For each project, provide a project description, identify which Key Personnel were involved and describe their role in the project. Additionally, include the following information for each project:

• Project name

• Contact information for project owner representative: name, address, phone number, and email address

• Original projected completion date, actual completion date, and explanation for schedule change if applicable

• Original contract amount, actual cost after completion, and explanation of change orders if applicable

• Include the names of key subcontractors that contributed to the project

4. OFFEROR’S ORGANIZATIONAL STRUCTURE

Depict the functional structure with an organizational chart comprised of the Key Personnel listed in Section 2. This chart should specify if Key Personnel are prime contractors or subcontractors, if applicable. Indicate which members, by name, are responsible for work tasks and their relative role in the project.

For each individual, provide details such as company, location, commitment, and anticipated percent workload devoted to the project. Additionally, this section should include a brief description of how Key Personnel will function as an integrated team. Specifically, describe the functional relationships, communication process, and work history between firms and with the County, if applicable.

5. STATEMENT OF WORK EDITS

If needed provide proposed edits to the attached Statement of Work to create a detailed Statement of Work describing the implementation of the solution and the services to be provided including all deliverables and schedule of milestones and/or deliverables.

6. PROJECT APPROACH

Provide a description of your firm’s understanding of the objectives to be met through this RFP. Describe your firm’s commitment, management approach, and philosophy for meeting the project goals. Identify issues that typically surface during this type of project and how your firm is prepared to resolve them.

7. COST PROPOSAL

Provide ONE (1) electronic copy of the Excel Bid Schedule attached in a separate document (envelope) on the Rocky Mountain E-Purchasing System Website. Rates must be held firm for the entire one-year period.

The cost proposal should detail all necessary costs to accomplish the project objectives and activities outlined in the Scope of Work.

8. ADDITIONAL RELEVANT INFORMATION

Provide additional information that you believe to be necessary or valuable to further explain why your team is best suited to successfully complete the services stipulated in this solicitation. Additional information is not required but is encouraged.

EXHIBITS - DOCUMENTS APPLICABLE TO THIS SOLICITATION

• Bid Schedule

METHOD OF SUBMITTAL

Responses shall be submitted in the format stipulated in the Submittal Checklist.

All responses submitted shall become the property of Jefferson County and will become public record.

Jefferson County reserves the right to reject any responses in whole, or in part, received in response to this RFP.

All costs related to the development of a response to this solicitation and/or any possible subsequent presentations are the exclusive responsibility of the responding firm. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating firms.

EVALUATION

The County will evaluate responses based on the evaluation criteria listed. The evaluation criteria are not listed in any order of predominance. Firms should consider all criteria when submitting their response.

Selection will be based solely on the information each firm provides, and submissions should be complete and include all required information to ensure full consideration. Proposals will be evaluated on the following criteria:

A. Cover Letter and Executive Summary B. Key Personnel and Organizational Structure C. Experience D. Proposed Project Schedule E. Statement of Work and Project Approach F. Fit and Appropriateness of Proposed Solution G. Firm Stability (i.e., bankruptcy, financial statements) H. Quality & Completeness of Proposal I. Cost Proposal J. Interview/Presentation, if applicable K. References (may only be reviewed for top-rated firms)

The selection process may include a request from the top-rated firms for additional information (e.g.

financial statements, etc.) or an oral presentation to support the written response.

The request for Financial Statements includes one of the following:

• The vendor's latest audited annual financial statements and most current quarterly balance sheet and operating statement.

OR

• If no audited financial statements are available, the vendor's latest quarterly balance sheet, operating statement, and any bank letters of credit currently in force.

Review of the financial statements will be restricted to the County's financial officer or her/his designee.

Results of the review will be restricted to evaluation committee, the Procurement Office, or others as deemed appropriate by the County's Financial Officer.

METHOD OF AWARD

METHOD OF AWARD

The County reserves the right to award this Contract to the firm(s) that demonstrate the best ability to fulfill the requirements of this solicitation, based on the qualifications and evaluation criteria outlined herein and factors other than lowest price. The successful Offeror will be required to execute an agreement with Jefferson County that includes all applicable terms, conditions, specifications, costs, and any approved exceptions to this solicitation; the enclosed sample agreement is substantially in the form that will be executed. The successful firm(s) shall commence work only after receipt of a fully executed Contract and Notice to Proceed.

COMPANY SUBMISSION

Complete, sign, and submit this portion with your solicitation response.

This information must be the cover page of your response.

Company Information

Company Name: ________________________________________ EIN: __________________

Active Unique Entity Identification (UEI) Number: __________________________________________

Company Name as filed with the Secretary of State, if corporate entity:

(Colorado Secretary of State Website, for reference purposes, is http://www.sos.state.co.us/ ) Note: Be advised that the successful firm, if a corporate entity, will be required to provide evidence of current good standing with the Colorado Secretary of State after acceptance of bid.

Phone Number: _________________________

Company Address: ________________________________________

When organized? __________________________________________________________________________

A. If a corporation, what State incorporated in? _______________________________________________

B. Date of last filing with Secretary of State_____________________________________________

Authorized Representative Indicate if Authorized Representative will be the same for both Sheriff Office and Facilities Management Contract. If different, please list both representatives and which department they will represent.

Indicate the name of the Authorized Representative who will be assigned to this project:

Phone Number: _________________________ Email Address:__________________________________________

Contract Key Notices

Indicate if Authorized Representative will be the same for both Sheriff Office and Facilities Management Contract. If different, please list both representatives and which department they will represent.

Indicate the name and title of the individual who will receive CONTRACT Key Notices__________________________________

Company E-mail Address_______________________________________________________________________

Mailing Address_______________________________________________________________________________

Telephone Number_____________________________________________________________________________

Authorized Signatory for Contract

The County requires a legally authorized person to sign contracts and accepts signatures on contracts from the following individuals:

A. Corporation (For-Profit or Non-Profit) – President or Vice President

B. Limited Liability Company (LLC) - Manager or Member

C. General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP), Limited Liability Limited Partnership (LLLP) - General Partner

Please choose one of the below options and identify:

(1) title of the person who will sign the contract according to your business form, and

(2) the document authorizing that person to sign:

Limited Liability Company (LLC) Sole member or manager

Other: _________________________________ (documentation required)

If the signatory is not a sole member or manager, including company officers such as President, CEO, CFO, or General Counsel, please identify and attach documentation (e.g., operating agreement) demonstrating their authority to bind the company:

Corporation (for-profit or non-profit) President

Vice-President

Other: _________________________________ (documentation required) If the signatory is not the President or Vice President, including corporate officers such as CEO, CFO, or General Counsel, please identify and attach documentation (e.g., a board resolution) demonstrating their authority to bind the company:

Partnerships (including general, LP, LLP, and LLLP) General Partner

Other: _________________________________ (documentation required)

If the signatory is not a general partner please identify and attach documentation (e.g., partnership agreement) demonstrating their authority to bind the company:

Print name of authorized signatory:

Insurance The successful Contractor shall be required to furnish the County with certificates of insurance for the insurance types and limits as detailed on the attached insurance exhibit prior to performing any activity on this project. Jefferson County, Colorado shall be the Certificate Holder and shall be named as Additional Insured. All subcontractors must meet the same insurance requirements unless a deviation has been approved.

Indicate your ability to comply with the following requirements:

a. Your firm agrees to meet all insurance requirements. If no, provide details on Exceptions sheet.

Yes No

b. The County shall be added as an Additional Insured to all liability policies:

c. Your property and liability insurance company is licensed to do business in Colorado:

d. Indicate the name of your property and liability insurance company here:

Name: ________________________________________________________

e. Your property and liability insurance company has an AM Best rating of not less than A- and/or VII:

Qualifications All questions must be answered completely. If necessary, you may supply any additional information with your submittal.

1. How many years have you been engaged in this type of work/service? Under what firm name(s) and how long under each? How long has each company been bonding work?

2. Liquidated damages and/or disputes: Attach a list of all government or agency projects in the last two

(2) years where liquidated damages were or may be assessed; current or previous substantial disputes or protests. Attach explanation in detail.

3. Have you ever failed to complete any work satisfactorily and on time awarded you by a government agency?

If yes, where and why? __________________________________________________________________

4. Have you ever defaulted or been terminated on a contract with a government agency?

If yes, where and why? Was the contract bonded?

5. (if applicable) Do you anticipate subcontracting work under this contract?

If yes: what percentage to total contract? _________% Attach list of known subcontractors.

6. Has your firm filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven (7) years?

7. Are any lawsuits; Federal, State or Local Tax Liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm currently?

If yes, attach details.

8. Have any charges been filed against you, your firm, or the bidding entity, with the office of contract compliance, the equal opportunity commission, a state government civil rights commission, or any other similarly constituted entity of anti-discrimination legislation or regulations?

If yes, attach details.

9. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

10. Are you or your firm currently debarred or have any exclusions from receiving federal funds according to the System for Award Management (SAM) at https://sam.gov

Cooperative Purchasing Jefferson County encourages cooperative purchasing to assist other agencies to reduce their cost of issuing solicitations and to make better use of public funds through volume purchasing. Please indicate if you agree to extend the prices and terms of the resulting award to other local government agencies in the event they would have need for your product/services:

Yes No

Exceptions Are there any exceptions taken to any of the terms, conditions, or specifications of these bid documents or sample contract?

Yes No

If there are exceptions taken to any of the terms, conditions, or specifications of these bid documents, they must be clearly stated on a separate sheet of paper, attached to this bid sheet, and returned to Jefferson County.

Acknowledgment of Receipt of Addenda Proposer acknowledges receipt of addenda numbers ______ through _____ . (Check if none: ☐)

Acknowledged by: ______________________________

Acknowledgment The undersigned, having carefully examined all the documents pertaining to the subject project, including the project specifications, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in the submittal documents in accordance with the project documents for the price set forth herein.

This acknowledgment shall be signed by an authorized agent and returned with the submittal.

Authorized Signature: ______________________________________________________________

Printed Name and Title: __________________________________________________________

E-mail Address: _________________________________________________________________

Date: _______________

Submittal Checklist Proposing firms should make every effort to submit responses in a digitally accessible format.

In addition, the awarded proposer and its solution must comply with all applicable provisions of §§ 24-85- 101, et seq., C.R.S., the Accessibility Standards for Individuals with a Disability established by the Colorado Governor’s Office of Information Technology pursuant to § 24-85-103(2.5), C.R.S., all State of Colorado technology accessibility standards, and Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), as incorporated into those standards.

The County will only accept responses submitted on BidNet (Rocky Mountain E-Purchasing System, RMEPS) and will not accept hard copies or responses submitted by any other means. After uploading response documents, you must click the SUBMIT button. The County will not accept uploads that are “saved” but not “submitted”. To verify that your response was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status. For any technical assistance, please contact BidNet support at 800-835-4603.

Late proposals will not be accepted.

The following documents are to be returned with your response. An incomplete response may lead to disqualification.

Submit the following copies of all information requested herein, including all attachments, and in the order listed below Place a check (√) against each document submitted.

ONE (1) electronic copy submitted on BidNet www.bidnetdirect.om/colorado to include:

❑ Response to the Scope of Work of this solicitation (Proposal Format Items 1-7) ❑ Bid Schedule (Excel format - in a separate envelope) ❑ Completed and signed Company Submission ❑ Completed Qualifications sheet ❑ W-9 for firm submitting the response ❑ Attachments for the following items:

▪ References (if different than project contacts listed under Proposal Format item #3)

▪ Resumes ❑ If applicable:

• Details on liquidated damages and/or disputes

• List of subcontractors

• Details on bankruptcy

• Details on lawsuits

• Details on charges filed

• Exceptions sheet

• Authorized Signatory pages https://colorado.public.law/statutes/crs_24-85-101 https://colorado.public.law/statutes/crs_24-85-101 https://oit.colorado.gov/standards-policies-guides/guide-to-accessible-web-services/accessibility-law-for-colorado-state-0 http://www.bidnetdirect.com/colorado http://www.bidnetdirect.om/colorado

Terms and Conditions of the solicitation

1. Understanding of the Work: All participating firms or individuals (hereinafter referred to as Offeror or

Vendor) are expected to examine all documents contained herein. Failure to do so shall in no way relieve an Offeror from obligations with respect to their offer or to the subsequent award. Nonresponsive and incomplete submittals may be deemed cause for rejection. The County is not required to consider any claim of misunderstanding.

2. Questions: Offerors, by their signature hereunder, shall agree to comply with all the conditions, requirements, and instructions of this solicitation as stated or implied herein. Should the County omit anything from this solicitation package which is necessary to a clear understanding of the project, or should it appear that various instructions are in conflict, then the Offeror shall secure instructions from Jefferson County Procurement. All questions must be submitted in writing or via e-mail to the Jefferson County Purchasing Agent listed in the solicitation by the time and date specified in the solicitation.

Questions must reference the solicitation number and title. Responses to Offeror inquiries for project budget or engineer's estimate will be deferred until after bid opening (for competitive sealed bids) or after award (for competitive sealed responses).

3. Modifications: Modifications to any of the terms, conditions, or specifications of this solicitation which are made by the County after the solicitation has been posted, and prior to the due date and time, will be made in writing, and signed by the Procurement Manager. No employee of Jefferson County is authorized to modify any of the terms, conditions, or specifications of this package without written approval of the Procurement Manager. This does not prevent the County from considering or accepting offers that propose specifications differing from those included here.

4. Informalities or irregularities: The County reserves the right to reject any or all responses or portions thereof, to waive any informalities or irregularities in the responses received which are inconsequential or immaterial in nature, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Jefferson County.

5. Joint Ventures: In the event a response is submitted by a joint venture, each signatory of the joint venture agreement by which such joint venture was formed, shall sign the response documents.

6. Collusion: By submitting a response, the Offeror certifies that (a) the prices in the response have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other participating Offeror or with any competitor; (b) the prices quoted herein have not been and will not be knowingly disclosed, directly or indirectly, by the Offeror to any other participating Offerors, competitors or County's representatives prior to the final date for submission of such offer; and (c) no attempt has been made and none will be made by the Offeror to induce any other person partnership or corporation to submit a response or not to submit a response (complementary or otherwise) for the purpose of restricting competition.

7. Obligation: By submitting a response, the Offeror acknowledges that (a) the preparation and submission of the response, and other quotations herein contained, does not obligate the County in any way; (b) the

County assumes no obligation to enter into an agreement for the project; (c) all solicitation documents are understood; and (d) the Offeror has the equipment, technical ability, personnel and facilities to complete the project as specified herein in accordance with the solicitation documents.

8. Confidential/Proprietary Information. The County is a public entity whose records are subject to public inspection in accordance with the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”).

Upon an award of contract to the successful Vendor, all responses, whether successful or not, will become public records subject to public inspection in accordance with CORA. For these reasons, the County discourages Vendors from submitting trade secrets, or confidential commercial, or financial information, or geological or geophysical data, unless absolutely necessary to respond to the solicitation. If Vendors intend to submit this type of information, Vendors will adhere to the following process:

a. Vendor will package trade secrets and/or confidential commercial or financial information in a separate file and will clearly identify it as such. Comingling of trade secrets and/or confidential commercial or financial information with other information is NOT acceptable.

b. In its response, Vendor will generically identify the separately packaged information and the basis for which such information should be deemed exempt from public inspection under CORA.

If, in the sole determination of the County, the tendered information is a trade secret or confidential commercial or financial information, then the County will not produce such information in response to a CORA request. If a Vendor comingles trade secrets and/or confidential commercial or financial information with its response, then Vendor will be deemed to have waived any claim of confidentiality for those materials and will not be afforded the benefits of this Section. The County will make a determination as to the validity of any written request for confidentiality. Neither a response in its entirety, nor price information will be considered trade secrets or confidential commercial or financial information.

9. Payment for Information: All costs, fees and expenditures paid for, or incurred by, the Offeror in connection with (1) the solicitation (2) negotiations (if any) between the Offeror and Jefferson County shall be the Offeror’s sole responsibility, and the Offeror shall have no recourse whatsoever against the County for reimbursement of such expenses.

10. Pre-submittal Corrections: Responses should be free of strikethroughs. Errors may be crossed out with corrections printed in ink or typed adjacent and must bear dated initials of the person signing the response.

11. FOB Point: All prices must be quoted as FOB DESTINATION unless stated otherwise

12. Exceptions/Deviations: Any item which does not meet all the terms, conditions, or specifications of this solicitation must be identified on a point-by-point basis on a separate sheet of paper and returned with your response. Indicate the paragraph numbers from the solicitation or describe the specific location of a requirement specified in any attachment, for each deviation proposed. Deviations may be considered, if you submit adequate explanation and justification for any proposed deviation. If there are no exceptions/deviations, so state under the exceptions section of the solicitation.

13. Prices: All prices offered must exclude all taxes and discounts and represent the full net amount the Offeror expects the County to pay if the project is awarded.

14. Withdrawal of Response: No response shall be withdrawn for a period of one hundred eighty (180) days after the opening of responses without the consent of the County's Procurement Manager or ttheir delegated representative.

Withdrawal of inadvertently erroneous responses before the award may be permitted if the Offeror submits proof which clearly and convincingly demonstrates, as determined by the County, that an error was made.

RESPONSES MAY NOT BE RE-SUBMITTED.

15. Electronic Submittal: BidNet (Rocky Mountain E-Purchasing System, RMEPS is the sole location where Jefferson County publishes its solicitations. Only responses uploaded to BidNet will be considered.

16. Submittal Deadline: The electronic responses are stamped with the date and time they are received on BidNet (Rocky Mountain E-Purchasing System, RMEPS). Your response must be received in the format requested by the County no later than the date and time indicated in the solicitation. Late responses will not be accepted or considered.

It is the responsibility of the Offeror to ensure the response is uploaded to BidNet by or prior to the time indicated on the solicitation. The County will not accept any late responses, regardless of the cause, unless the County causes the delay.

17. Clarification: The County reserves the right to request additional written or oral information from Offerors to obtain clarification of their response.

18. Award Recommendation: The award recommendation shall be made to that responsible Offeror whose response is most advantageous to Jefferson County, price, qualifications as submitted with the response, and other factors considered.

19. Preliminary Procedures: The solicitation, the solicitation process and any negotiation towards a final contract are preliminary procedures only and shall not be binding on the County unless and until the County has duly approved and executed a written agreement with the Offeror.

20. Process Termination: The County may terminate the solicitation process and any negotiation or discussion in connection with the solicitation at any time with or without notice to the Offeror or any other person. In such event, the county shall have no liability whatsoever to the Offeror or any other person in connection with such termination.

21. Terms of Payment: The terms of payment shall be Net 30 following inspection and acceptance of goods/services or receipt of invoice, whichever is later, unless agreed to otherwise.

22. Nonperformance: Offerors who fail to perform in accordance with their response are subject to the County striking that Offeror from future bidding opportunities for a period to be determined by the Procurement Manager.

23. Acknowledgement: By…