Section_J_-_Att_No__002_Performance_Work_Statement.pdf

GOGA 253800 2024 Sand Management Ocean Beach Performance Work Statement

Performance Work Statement Sand Management Ocean Beach

PMIS 253800

National Park Service, Golden Gate National Recreation Area

1. GENERAL

This is a non-personal services contract to provide sand management services for the Golden Gate

National Recreation Area.

1.1. BACKGROUND

Since the 1970s due to various natural and manmade factors, the beach at the northern end of Ocean Beach has been widening. Through wind erosion, this excess sand builds up against the O’Shaughnessy seawall, at times overtopping the seawall. flows up the stairwells onto the promenade, and then eventually drifting into the parking lot, Great Highway, and adjacent neighborhoods. This excess sand needs to be managed to maintain public access on the promenade and to reduce sand build-up and maintenance of sand in areas adjacent to Ocean

Beach.

1.2. OBJECTIVE

Within the defined project area, using appropriate heavy equipment, move built-up sand shoreward away from the O’Shaughnessy seawall to reduce the build-up of sand along the seawall and adjacent areas. Ocean Beach is a recreational beach and sand removal enhances visitor access and enjoyment.

1.3. CONTRACT TYPE.

This is a Firm-Fixed Price Contract.

1.4. PERIOD OF PERFORMANCE.

The period of performance for this contract is from July 1, 2024, to August 31, 2024.

1.5. QUOTES

Contractors will prepare their quote based on the sand conditions that exist during the quoting period.

1.6. DATES AND HOURS OF OPERATION.

All work must be performed between daylight hours from 7 a.m. to 6 p.m. No night work is authorized for service delivery operations due to public safety concerns. No work shall be performed on weekends when the government has no personnel on duty available for the inspection of the contractor’s work unless prior approval of the COR is obtained. No work is to be performed on Federal Holidays.

1.7. CONTRACTOR USE OF SITE

1.7.1. The contractors use of the site is restricted to the designated work areas. Contractors may elect to use the parking lot for parts of the sand moving operation, however, contractor is responsible for obtaining permission/permits for use of the parking lot through the City and County of San Francisco, Department of Parks and Recreation.

1.7.2. Material and Equipment Staging. Materials and equipment must be stored inside the work area as specified in Attachment – Maps_Figures_Photos. Contractor is responsible to secure all equipment and material. Spill containment measures (see

11.3) shall be enacted for any equipment staged on the beach.

1.7.3. Temporary Facilities. There are no public restrooms available at Ocean Beach.

Portable toilets shall be provided by the Contractor and shall be locked when not in use and during non-work hours. Portable toilets shall be cleaned on an as-needed basis. COR will provide the location where portable toilets can be placed.

1.7.4. Protection of Historic Properties. The O’Shaughnessy Seawall and promenade are eligible historic structures for the National Register of Historic Places. Work shall not damage these structures.

1.7.5. Equipment on the Beach. Only necessary equipment conducting sand operations work are permitted on the beach. Fueling vehicles on the beach is not permitted.

2. DESCRIPTION OF SERVICES

The contractor must provide all personnel, equipment, tools, materials, supervision and other items and services necessary to perform services in this Performance Work Statement (PWS). All quoters are urged to visit the job site and examine existing conditions before submitting quotes.

All quoters will be held to have the same knowledge concerning the site and the on-ground conditions as if they had inspected the job site.

2.1. Move Built-Up Sand. Using appropriate heavy equipment, move excess sand shoreward away from the O’Shaughnessy seawall to reduce the build-up of sand along the seawall and adjacent areas.

The base elevation is the first step on the seawall, from this point sand will be pushed out

250-300 ft. at a 30:1 grade (see Attachment – Maps, Figures, Photos).

The Base Bid requires sand be moved between stairwells 8 – 15. Bid Options are described in

Section 14 and in Attachment – Maps_Figures_Photos.

The Bid Option requires sand be moved between stairwells 0-8. Bid Options are described in

Section 14 and in Attachment – Maps_Figures_Photos.

2.1.1. Fire rings are present between Stairwells 15-20. Should sand moving operations occur in this area and affect fire pits, Contractor shall move concrete fire pits and immediately replace them back in their original place after sand moving operations have been completed in this area.

2.2. Visitor Safety. Contractor will enact visual barriers that discourage visitors from entering active sand moving operations. At a minimum, delineator tubes or cones shall be placed a minimum of 50’ spacing around active sand moving operations. Stairwells leading to the beach where active sand operations are occurring will be barricaded to discourage access.

3. CONTRACTOR PROJECT MANAGEMENT AND SUPERVISION

3.1. The Contractor must always be responsible for safe, careful and efficient operations of his equipment. The Contractor must provide an on-site qualified supervisor during all sand moving operations.

3.2. The Contractor must be responsible for the repair or replacement of all government property, damaged by his operations. The Contractor may review the areas with the COR prior to the start of operations to validate current conditions.

3.3. The Contractor must be responsible for all damages to vehicles or property caused by his/her operations. If a vehicle is damaged, the Contractor must report the incident immediately with all pertinent details to local/state police, the Contracting Officer and the COR.

3.4. The Contractor shall report all accidents to the Contracting Officer as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

4. CONTRACTOR PERSONNEL

4.1. CONTRACT MANAGER. The contractor must provide a qualified and capable on-site contract manager who must be responsible for the performance of the work. The contract manager, alternate and site supervisor must be able to effectively read, write, speak, and understand the English language. At the contract site, at least one person must be able to effectively speak and understand English and be able to translate for non- English-speaking workers. The name, address, and telephone numbers of this person, and an alternate or alternates who must act for the contractor when the manager is absent, must be designated in writing to the

Contracting Officer five days before the contract start date.

4.1.1. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.1.2. The contract manager or alternate must be available during normal working hours within 30 minutes to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas. After normal working hours, the manager or alternate must be available within two hours.

4.2. CONTRACTOR EMPLOYEES. The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.3. LICENSES. The Contractor must ensure that employees have current and valid licenses for the operation of such equipment as the Contractor may use in the performance of this contract.

Contractor must ensure all DOT medical requirements are met.

4.4. EQUIPMENT OPERATIORS. Equipment operators must be experienced and capable of operating the equipment. They must be Commercial Drivers Licensed (CDL) by the state for the equipment and the motor vehicles they are operating.

4.5. EMPLOYEE IDENTIFICATION and APPEARANCE. The Contractor personnel must wear or have in their possession appropriate identification with a current photo and employee name.

Contractor personnel must present a neat appearance and be easily recognized as contractor employees. The contractor must require all employees, including supervisors, to wear distinctive uniform clothing, which must have the contractor’s name easily identifiable and affixed in a permanent or semi-permanent manner such as a badge or monogram.

4.6. EMPLOYEE CONDUCT. The Contractor must not allow any employee who is under the influence of alcohol, drugs or any other incapacitating agents to perform work under this contract.

4.7. SAFETY PROGRAM. The Contractor must implement and maintain a safety program for preventing accidents and preserving the life and health of Contractor personnel and

Government personnel involved in the performance or administration of the contract. A copy of the Contractor's safety program must be made available at the request of the Government.

See also requirements under 9.1.2.

5. CONTRACTOR SUPPLIED EQUIPMENT AND SERVICES

VEHICLE AND EQUIPMENT REQUIREMENTS. The contractor must furnish all supplies, materials, and equipment necessary for the performance of the work of this contract. The Contractor's vehicles and accessories required to perform this contract must be specifically designed for the purpose intended in this contract. The Contractor's furnished equipment and vehicles must be provided in adequate numbers and appropriate type and size to fulfill the requirements of this contract in accordance with bid schedule, workload estimates and local, State and Federal environmental, and safety requirements as applicable.

5.1. Contractor's vehicles must also meet the following criteria:

5.1.1. The Contractor must comply with the provisions set forth in the most recent revision of 40 CFR Part 202 https://www.ecfr.gov/current/title-40/chapter-

I/subchapter-G/part-202/subpart-B/section-202.20 (available upon request), for the routine maintenance of vehicles and all equipment required to assure satisfactory performance of snow plowing and removal operations.

5.1.2. The Contractor must comply with the provisions set forth in 49 CFR Part 390-397 https://www.ecfr.gov/current/title-49/subtitle-B/chapter-III/subchapter-B/part-

390 (available upon request), for motor carrier safety standards.

5.1.3. The vehicles furnished by the Contractor must have the Contractor's name, address and telephone number clearly visible on each vehicle involved in the project.

5.1.4. The Contractor must operate his vehicles in accordance with all federal, state and local traffic regulations and provide for registration, licensing and insurance in compliance with all applicable laws, regulations and subject to the terms and conditions of this contract. The Contractor must supply all fuel, lubricants, spare parts and provide repair and maintenance necessary to keep equipment in operating condition.

6. CONTRACTOR QUALITY CONTROL

6.1. The contractor must establish a control program to ensure the requirements of the PRS are provided as specified. The program shall include a schedule for those requirements to be performed other than daily or as required. Within five workdays prior to the starting date of the contract or option period, the contractor must submit a copy of its program to the COR.

6.2. The inspection system must cover all the services stated in the contract to include a checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections, the name(s) of the individual(s) who will perform the inspection, a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the government inspectors point out the deficiencies, and a file of all inspections conducted by the contractor and the corrective action taken. This documentation must be made available to the government during the term of the contract.

7. CONTRACTOR QUALITY ASSURANCE

7.1. The authority and responsibility of the COR is delegated in separate correspondence. The contracting officer (CO) shall furnish a copy of this delegation prior to the start date of the contract.

7.2. According to the Inspection/Acceptance clause of the contract (FAR 52.212-4(a) incorporated by reference), the government reserves the right to inspect any services tendered for acceptance. For those tasks listed in the PRS, the COR or evaluators will follow the methods of surveillance (i.e., monitoring techniques) specified in this contract.

Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. Initialing the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Any action taken by the contracting officer as a result of surveillance will be in accordance with the terms of this contract.

7.3. Performance Evaluation Meetings. The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract file and must be signed by the contract manager and the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such nonconcurrence shall be provided in writing to the contracting officer within 14 calendar days following receipt of the minutes.

8. CONTRACTOR REQUIRED SUBMITTALS

8.1. The following submittals shall be submitted to the Contracting Officer before work is commenced:

8.1.1. Service Work Schedule. After contract award, Contractor shall provide a Service Work

Schedule for the entire service period.

8.1.2. Diesel-Fueled Vehicles. Contractor shall provide a list of diesel-fueled equipment to be used to accomplish the PWS. Contractors shall comply with Title 13, California

Code of Regulations (CCR) Section 2449(i)(1)-(4) and (j) pages 57-60. Contractor shall submit to the Contracting Officer a Certificate of Reported Compliance for any diesel-fueled vehicle being used on the project. Only Title 13, CCR Section 2449 compliant vehicles can be used to perform work identified in this PWS.

8.1.3. Site Specific Safety and Health Plan (SSSHP). A SSSHP shall be prepared covering on-site work to be performed by the Contractor and Subcontractors.

8.1.3.1. The prime contractor shall be responsible for development, implementation, and oversight of the SSSHP. The plan shall establish in detail, the protocols necessary for recognition, evaluation, and control of hazards associated with each task performed. The plan shall address site specific safety and health requirements and procedures based upon site specific conditions. The level of detail provided in the site specific safety and health plan shall be tailored to the type of work, complexity of operations to be performed, and hazards anticipated. The site specific safety and health plan shall address, in as much detail as possible, anticipated tasks, their related hazards, and anticipated control measures. As work proceeds, the site specific safety and health plan shall be adapted to new situations and new conditions. Changes and modifications to the accepted SSSHP shall be made with the knowledge and concurrence of the safety office, site superintendent and Contracting Officer's Technical Representative (COR).

9. GOVERNMENT FURNISHED PROPERTY AND SERVICES

9.1. The government is not providing any property, equipment, materials, or services.

10. CONTRACTING OFFICERS REPRESENTATIVE

10.1. Contracting Officers Representative:

Steven Ortega steven_ortega@nps.gov

415-561-4776

11. ENVIRONMENTAL SPECIFICATIONS

11.1. Housekeeping. At all times keep project neat, orderly, and in a safe condition. Store and use equipment, tools, and materials in a manner that does not present a hazard.

Immediately remove all hazardous waste. Do not allow rubbish to accumulate.

Provide onsite containers for collection of rubbish and dispose of it at frequent intervals during progress of work which will include grease cartridges, rags or other materials used to maintain the equipment.

Dispose of waste materials (non-hazardous) using park trash receptacles located along the promenade, which will include food waste, wrappers, bottles, and cans used for personal consumption of workers during their workday.

11.2. Spill Containment. It shall be the responsibility of all operators and contractors, functioning within the park to properly cleanup, mitigate and remediate, if necessary, all unauthorized discharges of hazardous materials or non-hazardous chemical and biological products released from fleet and/or other support vehicles or stationary sources. Response shall be consistent with guidelines established by federal, state and local regulations, and as outlined within the operator's Safety or Hazardous Materials Business Plan.

11.2.1. Contractor shall have an emergency spill containment kit in the case of a spill. If a spill, leak, or other release occurs, the operator shall as soon as possible, without impeding cleanup, notify the National Park Service Emergency Dispatch

(415-561-5505).

12. GOVERNMENT QUALITY ASSURANCE

12.1. Contractor performance will be monitored to determine if it meets the contract standards through periodic inspection of the output and customer complaints.

12.2. Performance Evaluation. Performance of a service will be evaluated to determine whether it meets the performance requirements of the contract. When the performance requirement is not met, as defined herein, the contracting officer will issue a Contract Discrepancy Report (CDR) to the contractor. Upon evaluation of the contractor’s response to a CDR for tasks monitored by random sampling or verification of customer complaints, the contractor’s payment for the month in which the performance in question occurred will be calculated with an appropriate deduction.

The contractor shall respond to the CDR and return it to the contracting officer within seven calendar days of receipt.

12.2.1. Notwithstanding the provisions of paragraph 14.2, the contractor will be required to reperform all deficient work if reasonably practicable even if not in excess of the maximum error rate specified in the PRS. If the contractor fails to reperform the required work, deductions from amounts due under the contract may be made.

13. INSPECTIONS AND PROJECT CLOSEOUT

13.1. Close-Out. Remove temporary facilities, service tools and similar elements from the site.

Complete final cleaning requirements including removal of all trash. Repair any damaged property to original condition. Schedule a preliminary inspection once work is completed.

13.2. Final Inspection and Acceptance of Work.

13.2.1. Request final inspection in writing when project or designated portion of project is

90% completed. Contracting Officer will coordinate with Contractor to schedule a final inspection within 5 days of receipt of written request or will advise Contractor of items that prevent project from being reviewed for final acceptance. If work is determined to be acceptable to the Government following final inspection, Contracting Officer will prepare a Letter of Acceptance.

13.2.2. If work is determined to be incomplete following final inspection, Contracting

Officer will notify Contractor in writing of deficiencies. Contractor shall request new final inspection after completing deficient work. Contractor shall complete deficient work within 7 weekdays, weather permitting. If Contractor completes deficient work and all contractually required items, Contracting Officer will issue

Letter of Acceptance. If Contractor fails to complete work within the time frame, Contracting Officer may correct work with an appropriate reduction in contract price or charge for re-inspection costs in accordance with Inspection of Service contract clause. A Release of Claims document must be executed and submitted to the Contracting Officer before final payment can occur.

14. BID CONTRACT LINE ITEMS (SEE ATTACHMENT – MAPS_FIGURES_PHOTOS)

14.1. Base-Bid (CLIN 1). Conduct all work as described above in 2.0 (Description of Services) for the area of Stairwells 8-15.

14.2. Bid Option 1 (CLIN 2). Conduct all work as describe above in 2.0 (Description of Services) for the area of Stairwells 0 – 8 and add SW0. Grade sand out to 250 ft.

15. PERFORMANCE REQUIREMENT SUMMARY (PRS)

Performance Objective Performance Standard Acceptable Quality

Level (AQL) Surveillance Method

Move Sand Away from the Seawall at 30:1 slope as specified in Attached Drawing.

Contractor will complete a minimum of two stairwells in a one week work period to the specified slope and distance. A work week is defined as 5 consecutive workdays. Finished grade will be uniform without windrows of ungraded sand or large ruts or track marks.

• Measured slope will be within 5% of specified slope.

• Measured distance will be within 10% of specified distance.

100% Inspection. In two stairwell increments, at the contractor’s declaration that two stairwells have been completed, COR will inspect that the specified slope and distance has been achieved. Distance will be measured from the beach facing side of the seawall.

Visitor Safety Controls

When conducting sand moving operations, contractor shall always have visual barriers bordering the work zone and access restricted to stairwells within the work zone.

Delineator tubes or cones placed at a minimum spacing of 50’ around the border of active sand moving operations.

100% Inspection

Equipment Storage and Environmental Controls

At the end of each workday, when service equipment is turned off and not operating, contractor will implement spill prevention under each piece of machinery on the beach; or during the day if equipment is shut down for more than 30 minutes. At a minimum spill prevention will be heavy mil plastic and tubs placed under machinery where drips or spills are likely to occur.

Everyday. 100% Inspection