SEAMLEI TEW 2022 SOW Transportation.pdf

STATEMENT OF WORK (SOW)

US Coast Guard, Pacific Area for

The SOUTHEAST ASIA MARITIME LAW ENFORCEMENT INITIATIVE

Technical Experts Working Group (TEW)

Transportation

(Rev 07OCT2022)

1.0 BACKGROUND

The United States Coast Guard Pacific Area as the executive agent for US Department of State, International

Narcotics and Law Enforcement (INL) is seeking proposals for transportation for the 2022 Technical Experts

Working Group of the Southeast Asia Maritime Law Enforcement Initiative (SEAMLEI). The forum will be hosted by the USCG and funded by INL through the USCG. This unclassified forum provides an opportunity for mid-level officers to participate in a joint exercise utilizing Command Center Simulators to begin developing a SEAMLEI

Standard Operational Procedure (SOP) for regional interoperability.

2.0 OBJECTIVE AND SCOPE

2.1 USCG seeks an Offeror to provide transportation services for SEAMLEI TEW being held 06-11 November 2022 in Petaluma and/or Santa Rosa, CA, USA. The services required are transportation for the attendees to and from the event and various locations around the Petaluma and/or Santa Rosa area.

SCOPE:

The conference will be attended by approximately thirty (30) delegates from five (5) Southeast Asia countries, eight

(8) Subject Matter Experts (SME), US delegates, and support staff, and twelve (12) additional forum attendees from the US and international locations, totaling an estimated fifty (50) delegates and support staff attending the forum.

The primary transportation services for the conference will support all the fifty (50) attendees.

2.2 The Offeror shall provide the following:

a. Coordinating shuttle bus services between SFO Airport to the Petaluma, CA, USCG Training Center

Petaluma, CA, Marin Highlands, CA, San Francisco, CA and Burlingame, CA for up to 50 passengers.

b. All vehicles/drivers to be staged 30 minutes in advance of scheduled pickup times.

c. Winning offeror to provide dedicated point of contact available immediately by phone or on-site with authority to resolve emergent issues.

d. All contracted companies must comply with all applicable Federal and State licensing and insurance requirements.

e. These times are estimates and exact times will be provided prior to events.

2.3 Technical Point of Contact - The US government shall provide a Technical Point of Contact (hereafter referred to as the TPOC) to assist in coordination of the delivery of services specified under this contract and be the business communications liaison between the US government Contracting Officer and selected Offeror. The TPOC will also monitor the selected Offerors progress in fulfilling the technical requirements specified in the contract. Should the selected Offerors fail to fulfill the contractual requirements, the TPOC will inform the cognizant US government

Contracting Officer of such failure. The TPOC will perform onsite monitoring of contract execution and coordinated communication and delivery of already contracted services, however at no time shall the selected Offeror accept or cause to accepted commitments or obligations on behalf of the US Government from any person but the cognizant

US government Contracting Officer.

2.4 The Offeror shall provide facility access to USG and PCG support staff throughout the duration of the period of performance. The TPOC for the project will provide the Offeror with a list of personnel requiring access prior to the period of performance.

Period of Performance: 6-11 November 2022

Conference Dates: 6-11 November 2022

3.0 PERFORMANCE & SERVICE REQUIREMENTS

3.3.4 Charter Bus Service: The Offer should provide by deluxe charter bus service as follows:

a. Airport shuttle service from San Francisco International Airport to hotel in Santa Rosa/Petaluma, CA on 7

November, 2022. There will be 5 separate groups of up to 7 passengers each plus luggage that will require transportation. Each group will arrive together as a group, on separate flights from overseas. List of arrival flights will be provided no later than 3 November 2022.

b. Bus service for up to 50 persons on 8 November, 2022 from hotel in Santa Rosa/Petaluma, CA to USCG

Station Bodega Bay, CA (100 Dorm Park Rd, Bodega Bay, CA 94923). The bus would leave the hotel at approximately 1400 hours, stay on site during the visit, and return to the hotel at 1730 hours.

c. Bus service for approx. 50 persons on November 9, 2022 from hotel in Santa Rosa/Petaluma, CA to USCG

Training Center (599 Tomales Rd, Petaluma, CA 94952) leaving at approximately 0800 hours, and providing return service to the hotel, leaving at approximately 1600 hours.

d. Bus service for approx. 50 persons on November 11 from hotel in Santa Rosa/Petaluma, CA leaving at 1330 hours.

The bus would then stop at the Golden Gate Recreation Area (Marin Headlands, CA) for approximately one hour for sightseeing. Next, the bus would take attendees to Fisherman’s Wharf at Pier 39 in San Francisco, CA for approximately one hour to 90 minutes for sightseeing. Next, the bus would take the group to a hotel in Burlingame, CA at approximately 1600-1700 hours for the final stop of the trip.

e. Locations subject to change within a 30-mile radius. List of updated locations will be provided no later than 3

November 2022.

OTHER SERVICE REQUIREMENTS SUMMARY TABLE B

OTHER Qty. # of persons

SOW

paragraph

DATE and TIME

3. Shuttle Bus Service 1 Package 3.3.4 See SOW paragraph

3.6 SERVICE DELIVERY SUMMARY TABLE F:

Performance Objectives SOW Paragraph Performance Threshold

1. Performance & Service Requirements Paragraph 3.0 – 3.5 100% delivery and Compliance.

4.0 QUALITY ASSURANCE:

4.1 The Offeror is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

5.0 OFFEROR QUALIFICATIONS/REQUIREMENTS:

5.1 All work performed shall be in accordance with United States Federal and host nation regulations and procedures.

5.2 Covid-19 Safety Management Measures:

a. Meet a recognized industry standard for COVID-19 cleanliness and safety such at the AHLA Safe Stay, GBAC Star, etc.

b. Provide hand sanitizer on the bus and make sure all surfaces have been effectively cleaned.

6.0 PERSONNEL:

6.1 The Offeror shall furnish sufficient personnel to perform all work specified within this contract. Personnel provided shall be fluent in spoken English. The Offeror must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW.

6.2 When performing work associated with this SOW, the Offeror employees shall clearly identify themselves (i.e.

company shirt, pin, visible company identification, etc.) to avoid creating an impression that they are Host nation and US Government personnel when it is not obvious to third parties.

6.2.1 Offeror personnel shall not manage, supervise, direct, or task U.S. military, DOD civilians or other personnel not associated with the Offeror while performing the tasks within this SOW.

6.2.2 Offeror personnel shall not make any commitment which commits the expenditure of U.S. Government resources.

6.2.3 Offeror personnel shall not establish an employee-employer relationship with U.S. government under this

SOW.

6.2.4 The Offeror shall not provide personal services to U.S. government personnel. If Offeror employees are directed by any government employee at any time to perform services not covered under this contract, the Offeror shall immediately notify the TPOC.