SEALED-BID-717930-MPF-ELECTRICAL-AND-DATA-TELECOM.pdf

SEALED BID DOCUMENT NO. 717930

Authorized pursuant to RCW § 39.04.155

FOR

Multi-Purpose Facility Electrical and Data Telecom Work

AT

Energy Northwest Multi-Purpose Facility

3000 George Washington way Richland, WA 99352

Procurement Contact Silvia Clark

345 Hills Street Richland, WA 99352

(509) 372-5499 sclark@energy-northwest.com

MANDATORY SITE VISIT Monday June 22, 2026

QUESTIONS DUE BY Wednesday June 24, 2026

BID DUE DATE Tuesday June 30, 2026 mailto:sclark@energy-northwest.com

Sealed Bid Document No. 717930

SECTION I

INSTRUCTIONS TO BIDDERS

I.1 INTRODUCTION

Energy Northwest, a joint operating agency and municipal corporation of the State of Washington, invites Bids for the Multi-Purpose Facility (MPF) Electrical and Data Telecom Work as described herein, from qualified Bidders on the Sealed Roster. This Sealed Bid Document is considered Public Works and subject to prevailing wage requirements pursuant to chapter 39.12 Revised Code of Washington (RCW).

Bids shall be submitted in strict compliance of the specifications and governing terms and conditions. Any exceptions will result in your Bid being declared nonresponsive.

This Sealed Bid Document is comprised of:

▪ Section I Instruction to Bidders

▪ Section II Statement of Work, Bid Form, Appendices and Exhibits

I.2 SUBMISSION OF BID

Note: When a Bid is emailed, it is the Bidder’s responsibility to verify that the Bid was received by the Procurement Specialist prior to the Bid due date/time by calling the Procurement Specialist designated below. Any Bids received after the Bid due date/time will be rejected as non-responsive.

There is always a risk of emails being delayed or not reaching their intended destination for a variety of reasons, including but not limited to internet connectivity issues, system cyber security or technical limitations such as size and file type limitations or protocols where an email is treated by the system as spam or investigated for a virus or malware resulting in the email being rejected by the system or is transmitted to the recipients inbox late.

Bids shall be received by Energy Northwest until 11:00 am Pacific Standard Time (PST) on June 30, 2026. The Bid and all required Bidder's data shall be sent via e-mail to:

Silvia Clark Phone No: (509) 372-5499 E-mail: sclark@energy-northwest.com

Each Bid submitted shall constitute an offer to Energy Northwest and shall be irrevocable for a period of 30 days following Bid opening. Contract Award, if any, shall be made within 30 days of the date of Bid opening.

I.3 BID EVALUATION CRITERIA

A. For the purpose of evaluating Bids, Energy Northwest will consider several factors and will not evaluate based on cost alone. Energy Northwest reserves the right to let the Contract to the responsible, responsive and qualified Bidder with the lowest price, whose Bid will be most advantageous to Energy Northwest, price and any other factors considered.

B. Required or Bid will be rejected: Bids are to be submitted in accordance with the instructions contained herein, and on the prescribed attached forms.

1. Submit completed and signed Seal Bid Form (Appendix “B”). If the Bid Form is modified or not signed, the Bid will be deemed non-responsive.

2. Declare on the Bid Form, Bidder affirms that Appendix D - General

Provisions for Sealed contracts are not negotiable. These provisions are included with the solicitation documents in a separate electronic file.

Bidders who submit exceptions will be deemed non-responsive.

Responsible Bidder: Pursuant to RCW 39.04.350, Bidder must meet the following Bidder responsibility criteria to be considered a responsible Bidder. Bidder shall:

1. Declare on the Bid Form, Bidder’s current certificate of registration number as a contractor in compliance with chapter 18.27 RCW, which must be in effect at the time of Bid due date.

2. Declare on the Bid Form, Bidder’s current Washington Unified Business

Identifier number.

3. Declare on the Bid Form, the Bidder has a Washington Employment

Security Department number, as required in Title 50 RCW.

4. Declare on the Bid Form, the Bidder has a Washington Department of

Revenue state excise tax registration number, as required in Title 82 RCW.

5. Declare on the Bid Form, the Bidder has Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington State, as required in Title 51 RCW.

6. Declare on the Bid Form, Bidder has not been disqualified from performing

Work on any state or federal contracts as detailed in RCW 39.12.065(3).

7. Declare on the Bid Form, Bidder has completed Contractor Training or is exempt. Use the web address below to learn more about Contractor Training.

https://www.lni.wa.gov/TradesLicensing/PrevWage/Contractors/Training.a sp

8. Pursuant to chapter 5.50 RCW verifying under penalty of perjury, the

Bidder shall complete, sign and submit the Exhibit “A” - Certification of Compliance with Wage Payment Statutes with the Bid Documents.

D. Responsive and Qualified Bidder: Supplemental Bidders Data to be provided with the Bid. Pursuant to RCW 39.04.350, Bidder shall supply the following Supplemental Bidders Data for Bid evaluation.

https://www.lni.wa.gov/TradesLicensing/PrevWage/Contractors/Training.asp https://www.lni.wa.gov/TradesLicensing/PrevWage/Contractors/Training.asp

1. Declare on the Bid Form, the Bidder has thoroughly reviewed the specifications, laws and ordinances governing the Work contemplated.

2. Bidder shall provide a Schedule of Values (SOV) itemizing the Total Bid

Price. The SOV may include, but is not limited to, the following:

• Performance and Payment Bond (PPB)

• Materials

• Mobilization

• Site Work

• Cleanup and demobilization

3. Declare on the Bid form that the Bidder shall complete the Work by August

31, 2026.

4. Key Personnel: Name, title, certification(s) and resume of proposed personnel.

• Primary contact for this Work

• Project Manager

• Supervisor(s)

5. Declare on the Bid Form if the Bidder has had an Occupational Safety and Health Administration (OSHA) Lost Time injury or Recordable injury in the last 12 months. Provide the date(s) in a separate document.

6. Declare on the Bid Form if the Bidder has previously performed Work for

Energy Northwest.

7. Subcontractors: Bidder shall provide a list of Subcontractors who perform any of the Work. Bidder shall describe each portion of the Work which it intends to have performed by subcontract. All Subcontractors used must be registered to work in the State of Washington and meet the same requirements as the Contractor.

I.4 MANDATORY EXAMINATION OF SITE

Mandatory examination of Site for all prospective Bidders is:

Date: June 22, 2026

Time: 11:00 am PST

Location: Energy Northwest MPF 3000 George Washington Way Richland, WA 99352

Room: Main Lobby

For questions related to the examination of Site, or for directions, contact Silvia Clark by calling (509) 372-5499 email at sclark@energy-northwest.com.

I.5 INTERPRETATIONS, QUESTIONS, AND COMMUNICATIONS WITH BIDDERS

Questions due by 11:00 am PST June 24, 2026.

It is the intent of Energy Northwest to obtain Bids which are in strict accordance with this Sealed Bid Document and contain no clarifications, assumptions, etc. No oral interpretations will be made to any Bidder as to the meaning of any part of this Sealed Bid Document. All questions must be made in writing sent via email to Silvia Clark, Procurement Specialist at sclark@energy-northwest.com. Energy Northwest reserves the right to determine if an interpretation is required. Every appropriate interpretation made to a Bidder will be in the form of an Addendum which, if issued, will be sent as promptly as practicable to all parties to whom the Sealed Bid Document has been issued. There will be no back and forth dialogue. All such Addenda shall become part of this Sealed Bid Document.

I.6 EXAMINATION OF DOCUMENTS

Bidder shall thoroughly examine, and be familiar with, all parts of this Sealed Bid Document, including attachments. The failure or neglect of the Bidder to examine any document shall in no way relieve the Bidder from any obligation or be the basis for a claim with respect to its Bid or to the Contract.

I.7 PREVAILING WAGE

A. Labor provided under any contract awarded hereunder is subject to Washington State prevailing wage rates. The Bidder awarded for this Work must file an intent to pay and affidavit of wages paid as required by RCW 39.12.040 and chapter 296- 27 Washington Administrative Code (WAC). Even sole proprietors must file forms.

There is no exemption from the requirement to file the forms. Prevailing wage rates can be found on the Labor and Industries (L&I) website at the following address:

B. It shall be the sole legal and contractual obligation of the Bidder to determine the correct labor categories and wage rates when preparing its Bid for this Work as of the effective date of March 1, 2026.

C. Bidder shall pay the hourly minimum rate of wage, not less than the prevailing wage rate, which may be paid to laborers, workers, or mechanics in each trade or occupation required for such public and prevailing wage rate work employed in the performance of the Contract either by Bidder or its Subcontractors. Bidder shall contact L&I for any clarification on the selection of applicable prevailing wages and/or categories.

Note: False filings of forms may result in penalties and sanctions under RCW

39.12.050. Failure to pay appropriate wages may result in penalties and sanctions under RCW 39.12.065. Energy Northwest shall not be liable for any resulting difference in prevailing wages paid by the Contractor or Subcontractors.

D. The location of the work site is Benton County in Washington State.

I.8 BID FORM

Bids shall be submitted on the Sealed Bid Form, Exhibit “B” provided with the Sealed Bid Document. Any submittals or data which may be required by the Sealed Bid Document to support a Bid shall be attached to the Sealed Bid Form. The Sealed Bid Form must be properly executed; all blanks must be filled in. All Bids shall be submitted in strict compliance with the Sealed Bid Document and the technical and commercial requirements contained herein. Bids which do not comply with these requirements, or which contain or are conditioned upon different terms provided by the Bidder may be rejected. Any Bid which attempts to disclaim liability for the Bidder's negligence or to disclaim liability for damage, which arises from Bidder’s acts to person or property, may be deemed a non-responsive Bid.

Bidder shall specifically identify by paragraph and page number and describe in detail in its Bid proposal each variation or departure from the Sealed Bid Document. If, in Energy Northwest's opinion, the Bid proposal contains material variations in or departures from the commercial terms or functional design requirements, it may be rejected as being non-responsive.

I.9 ADDENDA ACKNOWLEDGMENT

Bidder shall acknowledge receipt of Addenda issued during the bidding period by indicating receipt of the Addendum on the Bid form. It shall be the absolute responsibility of the Bidder, prior to the opening of Bids, to ascertain that its price includes all Addenda issued by Energy Northwest.

I.10 ALTERATION OF BID FORMS

Bids that are conditioned in any way, or that contain erasures or interlineations not authenticated as provided herein, or that contain items not called for, items not in conformity with applicable law, or constitute changes, additions, recapitulations, or any other modifications of the bidding forms that are not specifically called for in the Sealed Bid Document shall, if material, cause the Bid to be rejected. Any interlineations or other changes to the Bid Form shall be authenticated when initialized by the person signing the Bid.

I.11 MODIFICATION OF BIDS

A modification of a Bid already received will be considered only if the modification is received prior to the time and date due. All modifications shall be made in writing, executed and submitted in the same form and manner as the original Bid. Modifications must be clearly identified as a "Bid Modification". Telephone or telegraphic modifications will not be considered.

I.12 WITHDRAWAL OF BID

Bidder may withdraw its Bid at any time prior to the time set for opening of Bids by giving written notice to Energy Northwest at the place designated for receipt of Bids. No Bidder will be permitted to withdraw its Bid after Bid opening unless Energy Northwest fails, for more than 30 days after the time set for the opening of Bids, to either give notice of acceptance of a Bid as provided herein or to reject all Bids. Negligence on the part of the Bidder in preparing its Bid confers no rights for the withdrawal or modification of the Bid after the time and date due of Bid submission.

I.13 ACCEPTANCE OR REJECTION OF BIDS

Energy Northwest reserves the right to reject any and all Bids or to accept the Bid which in its sole and absolute judgment shall under all circumstances best serve the interest of Energy Northwest.

Energy Northwest reserves the right to reject any Bids which are incomplete, obscure or irregular, any Bids which omit a Bid on any one or more items for which Bids are required, any Bids which omit unit prices if unit prices are required, any Bids in which unit prices are unbalanced in the opinion of Energy Northwest, any Bids accompanied by insufficient or irregular Bid securities, and any Bids otherwise determined to be nonresponsive.

Energy Northwest shall be the final authority with regard to whether a Bid is responsive and whether a Bidder is a responsible Bidder under the conditions of its Bid. No award of Contract shall be invalidated solely because of the failure of any prospective Bidder to receive a Sealed Bid Document.

I.14 SEALED BID CONTRACT AWARD

Award of a Sealed Contract, if made, will be for the SOW to the Bidder who is determined to be qualified, responsive and responsible, offering the best Bid Price and on the data furnished with the Bid. Energy Northwest may reject the Bid of any Bidder who has failed to perform satisfactorily a previous contract with Energy Northwest. There is no representation made by Energy Northwest that guarantees usage or a dollar amount.

Recommendation for award of the contract(s) will consider the proposal which is most advantageous to Energy Northwest.

I.15 PROPRIETARY DATA – PUBLIC REORDS ACT

Bidders are cautioned that information contained in Bids relating to price and Contract terms and conditions cannot be regarded as proprietary under applicable Washington State statutes relating to public disclosure. Bidders are further cautioned that other information submitted to Energy Northwest may become a public record in accordance with RCW and may not be exempt from disclosure under the Washington State Public Disclosure Act.

I.16 REFUSAL TO EXECUTE SEALED BID CONTRACT

Should the successful Bidder fail or refuse to execute a Sealed Contract within 10 days after notification of Contract Award by Energy Northwest, the Bidder shall be considered to have abandoned the Bid. Energy Northwest may thereupon award the Sealed Contract to any other Bidder.

I.17 PERFORMANCE AND PAYMENT BOND

Pursuant to RCW 54.04.080, Contractor shall provide the Performance and Payment Bond (PPB) on the Form No. 715 provided by Energy Northwest within 10 days from the notification of Contract Award. To ensure compliance with the terms of the Sealed Contract Documents, the Contractor shall furnish a PPB in an amount equal to 100% of the amount of the Total Sealed Contract Price, excluding Washington State sales tax. The PPB shall remain in force until released by Energy Northwest.

The release of the PPB is initiated once the Work is completed. Energy Northwest submits the Final Statement and General Release to the Contractor for completion and signature. Contractor must submit the completed Final Statement and General Release form to the Procurement Specialist via email and file the prevailing wage affidavit. Subcontractors performing Work on the project must also file the affidavit.

I.18 INCORPORATED DOCUMENTS

➢ APPENDIX “A” - STATEMENT OF WORK

➢ EXHIBIT “B” – SEALED BID FORM

➢ APPENDIX “C” - SPECIAL PROVISIONS

➢ APPENDIX “D” - GENERAL PROVISIONS

➢ APPENDIX “B” – SCHEDULE OF PAYMENT

➢ EXHIBIT “A” – CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT

STATUS

➢ DRAWINGS

➢ PAYMENT AND PERFORMANCE BOND FORM

➢ BID BOND FORM

All drawings, attachments, papers, or specifications annexed or referred to herein shall be deemed as part of this Contract.

APPENDIX “A” - STATEMENT OF WORK

A.1 SCOPE OF WORK

A. The Contractor shall provide all labor, materials, equipment, tools, and supervision required to remove existing cabling, install new CAT6 Ethernet (CAT6) structured cabling, upgrade electrical circuits, and perform associated testing and documentation. Work shall be performed in Suites C, D, and E and any additional locations identified in project drawings and attachments.

B. The location of the work site is 3000 George Washington Way, Richland, WA

99354, on the premises of Energy Northwest property.

C. The Scope of Work is intended to give an overview of the Work and is not inclusive of all the Work necessary to complete the scope of Work:

General Cabling Requirements

• Install two (2) CAT6 Ethernet cable home runs from the communications room patch panels to all cubicles, offices, conference rooms, hard-wall locations, and any additional locations designated in project attachments (including new data jack locations, wireless access points, and auditorium spaces).

• Terminate all CAT6 cables into CAT6 wall jacks.

• Install an adjacent 2-post rack and mount Keystone patch panels per IS&T design requirements. The specified patch panel is FS.COM INC. part number

C6P-U24FT1U. If unavailable, the Contractor must notify Energy Northwest representative for an approved alternative.

• Where CAT6 is routed next to existing CAT5 Ethernet (CAT5), install a second power pole and route new CAT6 cable alongside existing cable.

• Coil existing CAT5 in ceiling for final removal during each project section’s completion.

• Test and certify all installed CAT6 cabling for 1–10 Gigabit Ethernet performance. Ensure accurate and updated labeling of all data ports.

E Suite – Scope of Work

• Remove and dispose of all existing Cat5 cabling.

• Pull and coil CAT6 cabling to all existing cubicle locations.

• Modify electrical circuits to support new cubicle layouts and printers/copiers.

• Provide power connections; pull, terminate, and test CAT6 cabling. Each cubicle shall receive two (2) data ports.

• Install three (3) new dedicated 120V / 20-amp circuits as indicated in project drawings.

• Install four (4) duplex receptacles per cubicle, distributed across three (3) circuits poles, with two cubicles served by each circuit.

D Suite – Scope of Work (See Attachments)

• Remove all existing CAT5 cable.

• Pull and coil CAT6 cabling to cubicle workstations.

• Modify circuits to support new cubicles and printers/copiers.

• Provide power connections; pull, terminate, and test Cat6 cabling. Each cubicle shall receive two (2) data ports.

• Install four (4) dedicated 120V / 20-amp circuits as shown in drawings.

• Install four (4) duplex receptacles per cubicle using three (3) circuit poles, with two cubicles per circuit.

C Suite – Scope of Work (See Attachments)

• Remove all existing CAT5 cabling.

• Modify existing circuits to support updated cubicle layouts in Suites, D, and E.

• Pull one (1) 6-strand single-mode (SM) fiber optic cable with LC connectors from an existing patch panel in Room J101 (Main Building) to the existing patch panel in the MPF.

• Test and certify all newly installed cable to support 10-Gigabit Ethernet performance

D. Consumables: Contractor shall submit a list of consumables to be used during the Project to the Technical Representative or designee for review and approval.

There are consumables that are approved on the Energy Northwest chemical control / permit list that can be used in the plant. All consumable products must be approved prior to being brought onsite.

A.2 SCHEDULE OF WORK

A. Technical Representative or designee will coordinate actual start date.

B. Contractor is expected to work 4, 10-hour shifts per week. The work week will be

Monday through Thursday. The start and end times will be coordinated and accepted by the Parties.

C. The Work is scheduled to start and complete based on the following estimated timeline.

1. Estimated start date for onsite Work is July 15, 2026.

2. Required completion date is August 31, 2026.

A.3 REFERENCES AND ATTACHMENTS

References and Attachments are available upon request. Contact the Technical Representative or designee for the electronic files.

A.4 ENERGY NORTHWEST RESPONSIBILITIES

A. Schedule and coordinate a pre-job brief upon Contractor’s arrival on Site prior to start of any physical Work.

B. Provide Project layout, Site coordination, access to work area and work schedule.

C. Provide Technical Representative or designee for overall project support and coordination with Facilities and Building Manager.

D. Provide Telecom Representative or designee for technical oversite of IT/IS related Work.

E. Provide Electrical Engineer or designee to provide technical review and oversite with Craft Electrician support as needed.

F. Provide the decision regarding Contractor mobilization based on current Energy

Northwest maintenance schedules. Energy Northwest shall notify the Contractor in a timely manner of delays or schedule changes.

G. Provide drawings and other information as necessary to complete the Project.

H. Attend Final walk down for approval and acceptance of Work.

A.5 CONTRACTOR’S RESPONSIBILITIES

A. Provide required resources necessary to complete the Work.

B. Comply with all applicable codes, standards, and safety requirements.

C. Mobilize equipment and personnel required for the project in a well-organized manner.

Provide quality workmanship and comply with the approved schedule.

D. Assist the Technical Representative or designee in the development of the final implementation schedule.

E. Provide and Coordinate delivery, placement, and removal of dumpster or receptacle for all debris related to Work, with Energy Northwest Technical Representative.

F. Coordinate and schedule work to create least disruption for the tenant with facility representatives.

G. Provide personnel with appropriate personal protective equipment and ensure it is worn by personnel, and meets Energy Northwest standards; including, but not limited to, hearing protection, hard-hat, gloves, eye protection, sturdy shoes, welding glasses, etc.

H. Perform a walkdown with Energy Northwest Technical Representative or designee for verification and approval or Work satisfactorily complete.

I. Demobilize personnel and equipment following successful acceptance of the Work by the Technical Representative or designee.

A.6 CONTRACTOR PERFORMANCE EXPECTATIONS

A. Provide reports and required documentation to the Technical Representative or designee for review and approval.

B. Perform the Work with no injuries.

C. Perform the Work within budget.

D. Perform the Work with no rework.

E. Cleanup work area daily, housekeeping shall be managed at the highest level of performance to attain an industrially hygienic and safety conscience work environment throughout the duration of the project

A.7 CONTRACTOR DELIVERABLES

A. Provide copy of certification for 10 gigabit Ethernet to Energy Northwest Technical

Representative or designee.

B. Provide copies of As-Constructed drawings to Energy Northwest Technical

Representatives or designee.

C. Provide copies of all permits and inspections to Energy Northwest Technical

Representative or designee.

D. Provide an updated and accurate data port labeling report.

E. Provide CAT6 and fiber certification reports.

F. Provide an As-Constructed (as-built) drawings.

G. Provide a Patch panel-to-jack port map.

A.8 QUALITY ASSURANCE

A. It is the expectation of Energy Northwest that all Contractors perform at or exceed industry standards and uphold all the safety standards.

B. All activities performed by the Contractor on Energy Northwest property shall be subject to the QA requirements of Energy Northwest.

EXHIBIT “B” – SEALED BID FORM

Do not modify this Bid Form. Bid Forms that are modified will be deemed non-responsive.

NAME OF BIDDER:

(Full Legal Company Name)

NOTE: ALL SECTIONS MUST BE FILLED IN.

Required Criteria YES NO

Bidder has completed and signed the Bid Form?

Bidder can perform the Work by the required completion date of August 31,2026?

Bidder affirms Appendix “D” General Provisions for Sealed are nonnegotiable?

Responsible Bidder Must be filled in

Current certificate of registration number as a contractor:

Washington State Unified Business Identifier (UBI) number:

Washington State Employment Security Department number:

Washington Department of Revenue state excise tax registration number:

YES NO

Bidder has Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington?

Bidder has not been disqualified from performing work on any state or federal contract?

Bidder has completed the required Contractor Training or is exempt?

Bidder has submitted the completed and signed Exhibit “A” - Certification of Compliance with Wage Payment Statutes?

Responsive and Qualified Bidder YES NO

Bidder has thoroughly reviewed the specifications, laws and ordinances governing the Work contemplated?

Bidder included a schedule of values?

Bidder has included key personnel?

Bidder has an OSHA lost time injury or recordable in the last 12 months? If yes, has dates provided in a separate document?

Bidder has previously performed Work for Energy Northwest?

Bidder has included list of Subcontractors?

Additional Information Declare

Number of Addendums received and have been considered in preparing this Bid.

Bidder attended mandatory examination of Site?

The Total Bid Price above represents a Firm Fixed Price and shall be interpreted as the Contract Price upon Contract Award. Payment shall be made in accordance with the approved SOV. A line item of the SOV must be fully complete prior to payment.

Attached hereto is the Bid Form and all Bidder’s Data required in support of this Bid.

BIDDER:

(Full Legal Company Name)

STREET ADDRESS:

CITY, STATE & ZIP CODE:

PHONE NO.:

EMAIL ADDRESS:

Bidder affirms that by signing this Bid Form, Bidder clearly understands the scope of work as described in the Sealed Bid Document and any published Addendums. Bidder has the required resources to complete the Work in the designated duration.

BY:

(Type or Print Name)

TITLE:

SIGNED:

DATE:

Note: Failure to sign the Bid Form above shall result in rejection of the Bid.

Description Firm Fixed Price

Title

Bid Price does not include sales tax.

SUPPLEMENTAL BID ATTACHMENT

Proposed Subcontractors

The following Subcontractors are proposed to be employed to perform portions of the Work.

Name City and State Phone

APPENDIX “B” – SCHEDULE OF PAYMENTS

(Inserted as part of the Sealed Contract Document following Award)

B.1 PRICING

B.2 PREVAILING WAGE REQUIREMENTS

A. Labor provided under any contract awarded hereunder is subject to Washington State prevailing wage rates. The Bidder awarded for this Work must file an intent to pay and affidavit of wages paid as required by RCW 39.12.040 and chapter 296- 27 WAC. Even sole proprietors must file forms. There is no exemption from the requirement to file the forms. Prevailing wage rates can be found on the L&I website at the following address:

http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp

B. It shall be the sole legal and contractual obligation of the Bidder to determine the correct labor categories and wage rates when preparing its Bid for this Work as of the effective date of March 1, 2026.

C. Bidder shall pay the hourly minimum rate of wage, not less than the prevailing wage rate, which may be paid to laborers, workers, or mechanics in each trade or occupation required for such public and prevailing wage rate work employed in the performance of the Contract either by Bidder or its Subcontractors. Bidder shall contact L&I for any clarification on the selection of applicable prevailing wages and/or categories.

Note: False filings of forms may result in penalties and sanctions under RCW

39.12.050. Failure to pay appropriate wages may result in penalties and sanctions under RCW 39.12.065. Energy Northwest shall not be liable for any resulting difference in prevailing wages paid by the Contractor or Subcontractors.

A. The location of the work site is Benton County in Washington State.

B.3 CERTIFIED PAYROLL

Contactor shall submit certified payroll reports to L&I using the L&I online system.

B.4 RETAINAGE

A. Pursuant to chapter 60.28 RCW, all payments made under this Contract shall have a sum retained equal to 5% of the approved invoiced amount. The retained amount will be paid to Contractor in accordance with the terms concerning final payment.

Description Firm Fixed Price

Bid Price does not include sales tax.

http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp

B. With the consent of Energy Northwest, the Contractor may submit a bond in lieu of retainage for all or any portion of the amount of funds retained. The retainage bond is at the Contractor’s expense.

C. The retainage or bond in lieu of retainage shall remain in force until the three

Washington State agencies (Department of Revenue, Employment Securities Department, and L&I) approve the release of the retainage or bond in lieu of retainage.

1. The release of retainage or bond in lieu of retainage is initiated once the

Work is completed. Energy Northwest submits the Final Statement and General Release form, Exhibit “A”, to the Contractor for completion and signature. Contractor must submit the completed form to the Procurement Specialist via email.

2. Contractor and Subcontractor(s) must file the prevailing wage affidavit.

3. Once the affidavit(s) is/are approved by L&I, Energy Northwest will submit the Notice of Completion form to the three Washington State agencies for the approval to release retainage or bond in lieu of retainage.

4. Energy Northwest must receive approval from the three Washington State agencies prior to releasing retainage or bond in lieu of retainage. When Energy Northwest receives the approvals, the retainage or bond in lieu of retainage will be sent to the Contractor.

B.5 SALES TAX

Washington State sales tax shall be applied to each invoice.

B.6 COMPENSATION AND PAYMENT

A. Contractor may submit an invoice to Energy Northwest for approval and payment for Work satisfactorily completed. Compensation for Work completed shall be per the fully completed Line Items set forth in this Appendix “B”. In no event shall the total amount paid to Contractor for Work performed exceed the Firm Fixed Price of $ USD, plus Washington State sales tax, unless an Amendment authorizing the same is issued in accordance with Appendix “B” of the Contract Documents. The Technical Representative or designee shall verify the invoice for payment purposes.

B. Invoices may be submitted electronically to:

accountspayable@energy-northwest.com and sclark@energy-northwest.com

C. Payment will be made by electronic payment with Paymode-X through Bank of

America Merrill Lynch. Contractor must enroll online at www.paymode.com/energynorthwest.

B. Incomplete or improper invoices may be returned to the Contractor for corrections.

mailto:accountspayable@energy-northwest.com http://www.paymode.com/energynorthwest

APPENDIX “C” - SPECIAL PROVISIONS

C.1 COMMENCING WORK

A. Contractor shall commence Work under this Contract immediately after the following:

1. Signed Contract by both Parties.

2. Provide required insurance certificate.

3. File Prevailing Wage Intent.

4. Submit Performance and Payment Bond.

5. Provide a current W-9.

C.2 ENERGY NORTHWEST’S HOURS OF OPERATION

A. Energy Northwest’s week is designated as Saturday through Friday. Core business hours are 8:00am to 3:30pm (Pacific Time), Monday through Thursday.

B. Energy Northwest legal holidays are as follows: New Year's Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day before Thanksgiving, Christmas Eve and Christmas Day. If a holiday falls on Saturday, it will be observed on the previous Thursday. If a holiday falls on a Sunday, it will be observed on the following Monday.

C.3 REPORT FOR WORK/WORK LOCATION

Technical Representative or designee will be responsible for establishing and coordinating the reporting location, orientation and pre-job/ post award conference check lists. The Work herein shall be performed on Energy Northwest property and under technical supervision of the Technical Representative or designee.

When accessing Energy Northwest property, in accordance with Benton County Code, Chapter 13.01, Contractor vehicles are subject to search for prohibited items. Prohibited items include:

• Firearms and ammunition

• Explosives

• Incendiary devices

• Chemical agents and self-defense sprays (mace, pepper spray, etc.)

• Tasers or other like self-defense items

• Alcoholic beverages

• Kombucha and other ‘no-alcohol’ beverages

• Marijuana/Cannabis

• Illegal drugs and controlled substances without prescription

• Prescription medications are not in the original container and belong to a member of the Contractor’s crew.

• Contraband defined as “goods having been imported or exported illegally.”

Any of the above found in a vehicle or on a person will be denied Site access and subject to possible legal action.

C.4 WORKMANSHIP AND MATERIALS

Unless otherwise directed by the Technical Representative or designee or expressly provided for by the specifications issued under this Contract:

1. All workmanship shall be free of defects and faults.

2. All materials, equipment and supplies incorporated in the work are to be:

• New and of the most suitable grade of their respective kinds for the purpose.

• In accordance with any applicable drawings and specifications where materials, equipment and supplies are referred to in the specifications as “equal to” and particular standard, the Technical Representative or designee shall decide the question of equality.

• Installed to the satisfaction of and with the approval of the Technical Representative or designee.

C.5 CLEANUP

Prior to demobilization from the work site, Contractor shall remove and dispose of all waste materials and debris resulting from the Work in accordance with Energy Northwest policies. All cleanup shall be complete prior to Energy Northwest's acceptance of the Work and payment, therefore. No separate reimbursement for cleanup will be made beyond the compensation described in Appendix “E”.

C.6 PROJECT MONITORING

Technical Representative or designee shall be the prime contact during the performance of the Work to respond to questions, assuring that Energy Northwest responds to Contractor needs that are within the contract scope, and verifying the completion of the Work. The Work herein shall be performed on Energy Northwest property and under technical supervision of the Technical Representative or designee.

Technical Representative or designee shall be responsible for monitoring and providing technical guidance, establishing and coordinating the reporting location, badging, testing, orientation and post award/pre-job conference check list, and should be contacted regarding questions or problems of a technical nature. In no event, however, will an understanding or agreement, modification, change order, or any deviation from the terms of the Contract be effective or binding upon Energy Northwest unless formalized by the Energy Northwest Procurement Specialist prior to any deviation from the terms of the Contract. On all matters that pertain to Contract terms, the Contractor shall contact the Procurement Specialist specified in the Contract Documents. When in the opinion of the Contractor, the Technical Representative requests or directs efforts outside the existing scope of the Contract Documents; the Contractor shall promptly notify the Procurement Specialist. The Technical Representative or designee does not possess any explicit, apparent, or implied authority to modify the Contract Documents.

APPENDIX “D” – GENERAL PROVISIONS

General Provisions for Sealed contracts are not negotiable. Bidders who submit exceptions will be deemed non-responsive. These provisions are included with the solicitation documents in a separate electronic file.

EXHIBIT “A”

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

(Bidder), hereby certifies that, within the three-year period immediately preceding the IFB due date, INSERT DATE, Bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by L&I or through a civil judgment entered by a court of limited or general jurisdiction.

I declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Printed Name of Authorized Official

Signature of Authorized Official

Title of Authorized Official

Date City State or Country

Check One:

Sole Proprietorship ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice -president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.