SDVOSB Sole Source Justification.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 2 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C263-25-AP-3520

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office (NCO23), 2501 W 22nd Street, Sioux Falls, SD 57105.

2. Nature and/or Description of the Action Being Approved: This is an emergency procurement to fix and repair the fire doors at the Nebraska-Western Iowa VA Health Care System to ensure the safety the VA Employees, Veterans and Visitors.

The funding is available under 636-25-4-5058-0169

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Atlantic First Industries Corporation is the contractor that did the inspection under Contract 36C26323C0036. Atlantic First Industries Corporation is familiar with the fire doors and layout the facilities which should expedite the repair of the fire doors. Atlantic First Industries Corporation is certified SDVOSB company. This procurement is being completed under 819.7008 Sole source awards to a certified service-disabled veteran-owned small business.

The cost estimate of the procurement is $27,000.00 for a period of performance of 06/23/2025 to 09/30/2025

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Atlantic First Industries Corporation is the contractor that did the inspection under Contract 36C26323C0036.

Atlantic First Industries Corporation is familiar with the fire doors and layout the facilities which should expedite the repair of the fire doors.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: A sole source posting 36C26325Q0898 was posted on Friday June 13, 2025. At the close of the notice period of Noon June 17, 2025 the Department of Veteran Affairs did not receive any responses.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The price to repair for the fire doors is $27,000.00. A review of the FPDS Database found similar procurement of 75H71024P01182 for $27,030.00 with the Indian Health

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 2 Revision: 04 Effective Date: 11/15/2024

Service and EP003 EPC10011 for $27,140.00 with the EPA. Based on this comparison the price was found fail and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The following sources were checked:

• A search of the SBA Dynamic Small Business Search Database for SDVOSB Companies using 238290 and keyword of “fire” found fifty-one companies.

• A search of the SBA Dynamic Small Business Search Database for VOSB Companies using

238290 and keyword of “fire” found seven companies.

• Fire door repair services are not part of the AbilityOne Services.

• Fire door repair services for Omaha, NE is not listed in GSA eLibrary.

• A search of the SBA Dynamic Small Business Search Database for small business companies using 238290 and keyword of “fire” for the State of Iowa and Nebraska found two companies.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: The Department of Veterans Affairs did not receive any communication from companies interested in offering these services.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Market research will be conducted for future acquisitions to determine if market conditions have changed that would allow for competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Patrick Cox Supervisory Maintenance Mechanic Nebraska-Western Iowa Health Care System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

John Milroy Contracting Officer

NCO 23

PATRICK

COX

Digitally signed by

PATRICK COX

Date: 2025.06.23 12:04:04 -05'00'

6/23/25 Date

JOHN

MILROY

Digitally signed by JOHN

MILROY

Date: 2025.06.23 12:09:27 -05'00'

6/23/25 Date