Scope of Work for Scrap Metal.pdf

Scope of Services and Requirements

SCOPE OF SERVICES AND REQUIREMENTS

The scope of work shall be finalized upon the selection of the Firm. The proposal submission shall accurately describe your understanding of the objectives and scope of the requested services and provide an outline of your process to implement the Scope of Services and Requirements. It is anticipated that the scope proposal submission will include, at a minimum, the following:

1. Regulatory Responsibility

All work performed by the SERVICE PROVIDER will be in compliance with all applicable Federal, State, County, and City regulations. SERVICE PROVIDER must be registered and permitted as a recyclables hauler with the CITY.

2. Scrap Wire and Metals

This agreement refers to scrap and recyclables administered by the City of Denton, collected at the Pole Yard, 1701 C Spencer Road, Denton, Texas; the Service Center, 901

B Texas Street, Denton, Texas; Solid Waste Landfill, 1527 S Mayhill Rd. Denton, Texas

76208, and other sites within the City of Denton, and facilities owned by the City of

Denton, Texas.

Ferrous: HMS (Heavy Melt), shred/turnings, plate & structural, cast iron, stainless

(various grades), tool steel.

Non-Ferrous: Aluminum (e.g., 6061, 3003, extrusion), copper (bare bright, #1, #2), brass, bronze, lead, zinc, nickel-based alloys, insulated copper wire (ICW) with grade specification, batteries (with applicable compliance), catalytic converters (chain-of-custody).

ELECTRIC WIRE AND SCRAP METAL, SCRAP WATER METERS, RECYCLABLE

METALS, and SCRAP ELECTRIC METERS

• ALUMINUM:

ACSR

E.C. Wire

Neoprene

URD

Clean and Dirty Aluminum, Misc.

• COPPER:

Copper, Non-Insulated

Insulated

• IRON AND STEEL

• RED BRASS

• WHITE GOODS/APPLIANCES

Recyclable Material from the Solid Waste facilities:

The Solid Waste and Recycling Department, in conjunction with its landfill and Public

Disposal Facility (PDF), collects white goods/appliances consisting of hot water heaters, refrigerators, air conditioners, stoves, dishwashers, washers, dryers, microwaves, etc.

The refrigerators and air conditioners (Freon-containing appliances) are evacuated by certified city staff and tagged or marked as evacuated.

The Solid Waste operations receive miscellaneous ferrous and non-ferrous items from the public and are set aside for recycling. Some examples of items include: bicycles, automotive parts, wheels, metal hand tools, metal building materials, tin, aluminum, copper, and other metals.

NOTE: Any material may be rejected if contaminated with excessive non-metallics, i.e., mud, dirt, plastic, window glass, etc. However, the City of Denton does not guarantee or imply that all items will be sorted by type or material.

3. Pick Up of Scrap Recyclables

Bins for collection of recyclables will be supplied by the SERVICE PROVIDER and emptied as requested by the City of Denton from the Pole Yard, 1701 C Spencer Road, Denton, Texas, 76201, the Service Center, 901 B Texas St., Denton, Texas, 76209, Solid

Waste Landfill 1527 S Mayhill Rd. Denton, Texas 76208 or other sites designated on an as-needed basis by the City of Denton at no additional charge.

A. SERVICE PROVIDER will provide the necessary containers for which to place scrap/recyclable materials. Currently, approximately 10 roll-off containers are in use.

B. SERVICE PROVIDER will provide a pick-up service for containers. Pick-up will be made approximately within 24 hours of notification.

C. SERVICE PROVIDER will pick up containers from the Solid Waste Facility weekly, unless notified by staff that an earlier pickup needs to be done.

D. If SERVICE PROVIDER chooses to supply multiple labeled containers, the CITY will make a reasonable effort to sort materials, but in no way guarantees proper sorting by type or material.

4. Local Drop Off or Delivery Site (Required for Bid Consideration)

The same pricing terms and conditions shall apply as a minimum if the CITY opts to deliver the scrap and recyclables to the SERVICE PROVIDER’S facility (please provide addresses and hours of operation in submittal).

5. Revenues/Expenses

Revenues shall be paid to the CITY on a monthly basis. The month starts on the first day of the month and continues to the last day of the month. The following fees shall be in effect:

A. Payment by SERVICE PROVIDER to CITY for herein referenced scrap/recyclables shall be at the bid percentage of prevailing market prices as quoted in the “American

Metal Market”, Houston (if available), for non-ferrous scrap or iron and steel prices on the day of pickup/delivery. A copy of that day’s prevailing rates shall be attached to the weight receipts at the time of payment and included in the invoicing.

B. All payments are to be made to the City of Denton Purchasing Department, 901 B

Texas Street, Denton, Texas 76209.

6. Marketing

The SERVICE PROVIDER accepts all responsibility for marketing of materials and arranging for the transportation of materials to market. The materials will be inspected at the time of delivery to the vendor to determine their acceptability and to ensure that they contain minimum quantities of non-recyclables upon acceptance. The SERVICE

PROVIDER is also responsible for disposal costs of non-recyclable materials except as otherwise agreed to by the City of Denton.

7. Record Keeping

In accordance with State of Texas standards, vehicles will be weighed both before and after the collection of recyclable materials. Tare weights for vehicles can be used once established. The CITY will be advised of what these tare weights are. The SERVICE

PROVIDER shall submit a monthly report providing a summary of the materials accepted and tonnage. The reports should be delivered to the CITY no later than the 15th of each month (following the end of the month) of pickup. Pickup sites must be identified.

8. Program Tracking

The CITY intends to periodically review this contract and determine if it is in the best interests of the CITY to continue with the program. The CITY does not make any guarantees as to the quantities or quality of materials recovered at the pickup centers or as delivered to the SERVICE PROVIDER’S place of business.

9. Liability

The SERVICE PROVIDER shall assume all risks and responsibilities of loading, sorting, and marketing recyclable materials listed herein and shall complete the work in and under conditions that may be encountered or created without additional cost to the CITY. The

SERVICE PROVIDER shall also be responsible for maintaining the condition of all containers provided for use under this Agreement and shall be liable for any loss or damage to such containers, except in cases where the damage is caused by the CITY.

10. Rights Reserved by The City/County

The CITY reserves the right to inspect the facilities and operations of the SERVICE

PROVIDER to assure the safety and authenticity of the SERVICE PROVIDER’S operations. The CITY also reserves the right to review the SERVICE PROVIDER’S records kept on commodities received from the CITY under the terms of this contract. The

CITY agrees to notify the SERVICE PROVIDER at least 24 hours prior to inspection.

11. Safety and Environmental Hazards

The City does not warrant or guarantee against the possibility that safety or environmental hazards or potential hazards (including premises and special defects) may exist at the

City’s facilities. The Contractor shall be responsible for identifying any hazardous conditions and notifying the City of these conditions in writing no later than 30 days after contract award and prior to initiation of service delivery on the property. This will be accomplished by the Contractor conducting an environmental assessment and an occupational health and safety inspection of the service bay or field service areas by competent, qualified, and appropriately licensed practitioners. The costs of these inspections and any subsequent corrective action will be negotiated between the City and the Contractor.

All contractors to the City of Denton are required to ensure that absolute safety standards are applied and enforced. The City of Denton will not be responsible for individual contractor safety, and the awarded contractor shall not hold the City of Denton responsible. Known hazards shall immediately be reported, and all safety precautions shall be taken to prevent potential safety issues from occurring.

The successful contractor, at their expense, shall comply with all applicable laws, regulations, rules, and orders, including, but not limited to, federal, state, and local, regardless of when they become or became effective, and furnish satisfactory evidence of such compliance with the City upon request.

Should any discharge, leakage, spillage, emission, or pollution of any type occur upon or from the premises due to the contractor’s use and occupancy thereof, the successful contractor, at its expense, shall be obligated to clean all property affected thereby to the satisfaction of the City (insofar as the property owned and controlled by the City is concerned) and any governmental body having jurisdiction thereover.

12. Contractor Standards of Performance

Monthly Time Standards - Contractors shall fully understand that the City relies on the service of the RFP to provide vital municipal services, and the availability and reliability of the service are of the essence. With this in mind, the Contractor shall meet the following performance standards at all times. Labor disputes, strikes, and other events, except those beyond the Contractor's control, such as acts of God, shall not relieve the Contractor from meeting these standards. For the service category, the Contractor must ensure the given level of service is achieved within the designated number of working hours.

Contractor shall deliver services within specified delivery times for 95% of all orders.

13. Anticipated Problems And Proposed Solutions

Respondent shall offer written observations, based upon previous experiences in public projects, addressing any anticipated problems and offering proposed solutions to those problems.

14. Evaluation Criteria

Compliance with specifications, quality, reliability, and characteristics to meet stated or implied needs (FACTOR: 20%)

Compliance with the stated specification(s) coupled with the quality and reliability of the goods and services, such as fitness for use, that meet or exceed Owner's expectations and the characteristics of the product or service that bear on its ability to meet the stated/implied needs.

Probable Performance (FACTOR: 20%)

Indicators of probable performance under the contract to include: past vendor performance, financial resources and ability to perform, experience or demonstrated capability and responsibility, references, and the vendor's ability to provide reliable maintenance agreements and support.

Price, Total Cost of Ownership (FACTOR: 60%)

The price of items, including the total cost of ownership, such as installation costs, life cycle costs, and warranty provisions.