Scope of Work Fire.pdf

Page 1 of 3 Navajo Area I.H.S. - Gallup Service Unit – Tohatchi Health Center

Fire Extinguisher and Fire Sprinkler Test and Inspection

Scope of Work The Contractor shall provide all necessary services to inspect, test and replace fire extinguishers and/or fire sprinkler system devices at the Tohatchi Health Center (THC) located on the Navajo Indian Reservation in Tohatchi, New Mexico. Contractor shall provide all labor, tools, materials, supplies, transportation, equipment and supervision to complete services provided for the fire extinguishers and fire sprinkler system.

I. General Requirements Servicing and recharging shall be performed by trained persons having available the appropriate servicing manuals, the proper types of tools, recharge materials, lubricants and manufacturer's recommended replacement parts or parts specifically listed for use in the fire extinguisher.

Ill. Maintenance Requirements

Maintenance is a thorough examination of the extinguisher as defined by NFPA 10. It is intended to give maximum assurance that a fire extinguisher will operate effectively and safely. It includes a thorough examination and necessary repair or replacement of missing, broken or improper parts. It will also reveal if hydrostatic testing or internal maintenance is required.

IV. Fire Extinguishers Deliverables

1. Visually inspect the extinguisher.

a. Remove extinguisher from its bracket or cabinet to verify accessibility is not compromised.

b. Check to ensure that the instructions are legible and unobstructed.

c. Cylinder is inspected for corrosion, abrasion, or dents (including under removable bands).

d. Extinguisher is inspected for missing, substitute or broken parts.

2. Check the hydrostatic and maintenance date.

a. Date of manufacture is checked on the extinguisher.

b. Most recent hydrostatic test and six-year maintenance dates are noted and the applicable service procedure (hydrostatic test or six-year maintenance) is performed

3. Weigh the extinguisher.

a. Hand portable extinguishers are weighed to assure that they are fully charged with chemical.

b. The weight is compared with the findings printed on the extinguisher label or cylinder.

c. If necessary, the extinguisher is recharged. If the extinguisher needs to be taken offsite a temporary replacement will be provided until the original extinguisher has been recharged and returned.

4. Visually inspect the pressure gauge

a. Gauge is checked for damage

b. The protective cover lens is clear and that the proper gauge has been installed

c. The operating pressure is checked to assure that the extinguisher is properly charged.

5. Remove the tamper seal and safety pull pin

a. The plastic tamper seal is removed and the safety pull pin is removed to assure that it is not bent and operates freely

b. A new tamper seal is installed

6. Check the discharge hose for continuity

a. Removable discharge hoses are removed and the hose gasket (o-ring), hose and nozzle assembly are checked for damage.

b. The hose is checked for obstructions.

7. Inspect the valve assembly

a. The valve assembly is inspected for corrosion or damage in hose thread connections.

D R A F T

Page 2 of 3 Navajo Area I.H.S. - Gallup Service Unit – Tohatchi Health Center

b. The top and bottom (carrying) handles are checked for proper alignment and to make sure they are secure.

8. Clean and re-hang the extinguisher

a. Extinguisher is wiped down to remove dust and debris.

b. The hanging bracket is checked to ensure that the correct bracket is being used and that the bracket is securely installed.

c. Cabinet is checked to ensure door handle is secure and the door opens fully

d. Extinguisher is re-hung on bracket or in its cabinet

9. Review the extinguisher placement, size and type.

a. The size, type and placement of the extinguisher are checked to ensure it is appropriate for the hazard area.

b. Additional record keeping is completed as required

10. Attach a new certification tag

a. Valid for one year from the month punched, the certification tag will bring you into compliance with State, Local and National Fire Codes.

11. Provide at least 3-l0lb replacement fire extinguishers as needed.

V. Fire Sprinkler System Deliverables

Awarded vendor will complete annual fire sprinkler system inspections and routine maintenance in accordance with NFPA 25. Vendor will provide a signed/certified report of inspection to THC. Vendor will provide job estimates along with any evaluation data to THC prior to any repairs.

1. As part of every complete annual inspection, the vendor will survey the building and fire sprinkler systems

(and all related equipment) for any manufacturers' recalls, recommended repairs, upgrades, or modifications.

2. All findings will be included as a separate part of the inspection report.

3. Coordination of tests, inspections, and repairs will take place with Facilities Services or designee, being mindful that these systems are monitored/alarmed locally.

4. The awarded contractor shall maintain the systems as hereinafter specified and shall provide all labor and materials necessary to keep the systems properly maintained for correct, efficient operation at all times.

5. The contractor shall use trained personnel directly employed and supervised by the contractor to regularly and systematically examine, adjust, repair, and test the systems.

6. System Specifications:

a. Inspect wet systems and risers

b. Perform 2" drain test and record static and residual pressure(s)

c. Determine if fire sprinkler system is functional and in satisfactory condition

d. Check condition of drain valves, gauges and related components

e. Inspect and test all sprinkler control valves for proper position and condition

f. Tag alarm valves as required by code and law

g. Inspect sprinkler control valve identification signs and security arrangements

h. Check all control valves

i. Function check system control valves and sectional valves and lubricate as necessary

j. Check condition of all alarm valves and related trim

k. Test water motor alarm gong on all systems by: • Operating inspectors test connection • Visual inspection • Water flow for evidence of any obstruction I. Inspect and test sprinkler alarm system components

m. Check condition of sprinkler heads for any obstructions or coatings

n. Check reserve sprinkler heads for proper supply and arrangement

o. Check for adequate clearance around sprinkler heads for proper water distribution

p. Check general condition of sprinkler system piping, hangers, and related equipment

Page 3 of 3 Navajo Area I.H.S. - Gallup Service Unit – Tohatchi Health Center

q. Inspection the following fire department connections: • Couplings • Caps • Threads • Clapper• Check valves• Drains• Lubricate as necessary r. Instruct designated individuals in the care and maintenance of the fire protection equipment as required by NFPA 13 and 25 State requirements.

VI. General Conditions

1. Codes and Standards. The Contractor shall adhere to all the following code and standards requirements for work performed.

a. 2012 Edition NFPA 99

b. OSHA Occupational safety and Health Act - CFR1926

c. 2014 NFPA 70 National Electric Code

2. Safety

a. Contractor shall provide all worksite safety equipment.

b. Housekeeping accomplished on a daily basis. All debris and trash generated by this project will be disposed of properly at a state certified disposal site in accordance with national, state and local environmental regulations.

c. Contractor shall be responsible for complete and strict compliance with Gallup Service Unit facility policies, including the safety policy.

d. Contractor(s) shall sign in and out with Security who will issue contractor badges that must be worn at all times.

e. Contractor will follow all posted speed limit signs especially when driving by the local school driveways and through the residential areas.

3. Execution:

a. All activities shall be coordinated with Tohatchi Health Center Facility Management staff to ensure that there is no detrimental impact on the day-to-day operations of the hospital. Advance notification of 72 hours is required to properly coordinate issues and delays.

b. Contractor is responsible for obtaining all appropriate signed forms and permits prior to starting any work.

c. Contractor shall verify all existing site conditions and measurements prior to removal and installation.

d. Contractor shall verify all clearances and accessibility of equipment follows the codes and standards listed.

4. Service Schedule

a. The contractor shall provide a detailed schedule indicating starting and completion dates of the project.

b. Contractor shall work with local contact for job access and work time coordination.

c. Contractor shall provide a coordinated schedule to Contract Officer Representative (COR) and Contract

Specialist {CS).

d. Hours of operation for the facility are 8:00am - 4:30pm, Monday to Friday (excluding federal holidays).

Work outside these hours must be submitted three business days in advance in writing to the Contract Officer for approval.

5. Performance Period:

a. The government shall allow 30 days from the date of Notice to Proceed (NTP) to complete the work.

6. Final Payment

a. Final payment will not be authorized until all work is complete, including punch list items and final inspection has been made.

b. Close out documents shall include approved submittals and copies of warranty letters.

c. Staff training to be complete.

7. Warranty

a. Contractor shall warrant all work for one year from date of acceptance.