Scope of Work - CPA and Bookkeeping Services.docx

Scope of Work Requirements – CPA & Bookkeeping Services

General Engagement Parameters

· Compliance & Standards

· Adhere to Nevada Revised Statutes (NRS 631) and Nevada Administrative Code (NAC 631) financial provisions.

· Follow Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP).

· Coordination & Collaboration

· Maintain regular communication with the Executive Director, Board Treasurer, and external financial auditor.

· Participate in scheduled audit-planning and exit conferences, providing all requested schedules and documentation.

CPA Responsibilities

1. Monthly Financial Review & Oversight

· Review bookkeeper-prepared QuickBooks Online (QBO) ledger for accuracy, completeness, and proper account classification.

· Verify bank, credit-card, and merchant-service reconciliations; sign off within 10 business days of month-end close.

2. Quarterly Financial Reporting

· Prepare unaudited quarterly financial statements (Balance Sheet, Profit & Loss, Budget vs. Actual, Cash-Flow).

· Present findings to the full Board at quarterly meetings; highlight variances >5 % or $5,000, whichever is greater.

3. Budget Support

· Assist management in drafting the annual operating budget and multi-year forecast, incorporating historical Airtable data.

· Provide scenario analysis for fee-structure changes or new regulatory programs.

4. Audit Liaison

· Serve as primary contact for the external financial auditor.

· Prepare lead schedules, PBC (prepared-by-client) lists, and footnote disclosures.

Bookkeeper Responsibilities

1. Transaction Processing in QuickBooks Online

· Daily import and categorize bank & credit-card feeds using Board-approved chart of accounts.

· Check Payments

· Enter each check in QBO using the “+ New → Check” workflow.

· Fields to complete: Payee, Bank Account, Payment Date, Check #, Account/Program Code, Amount, Memo (include invoice # or reference).

· Attach scanned check image and supporting vendor invoice.

· Record ACH, wire, and EFT transactions with matching documentation.

2. Accounts Payable & Receivable

· Maintain vendor and customer records in Airtable sync table.

· Generate aging reports weekly; flag items >45 days past due for management action.

3. Reconciliations

· Perform monthly bank, credit-card, and clearing-account reconciliations within seven calendar days of statement availability.

· Document reconciliation reports and bank statements.

Shared Technology & Integration Tasks

· Airtable

· Maintain interconnected bases for Budget and Vendor Records.

· QuickBooks Online

· Lock each prior fiscal year in QBO after audit completion and Board approval.