RFQ_SB134117RQ0623.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

NB672020-17-03010

NB672020-17-03010

SB134117RQ0623

NATIONAL INST OF STDS AND TECHNOLOGY

325 BROADWAY

BOULDER CO 80305-3328

ARON KRISCHEL

aron.krischel@nist.gov

Please See Continuation Page for Line Item Details

303 497-3032

See Schedule

AUG 02, 2017

See Schedule

DUNS:

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 2 OF 66 SB134117RQ0623

The purpose of this RFQ is to award a firm-fixed-price order for the Installation of the Wing 6 Anechoic Chamber Robot and Linear Rail System Servo and Related Components Upgrade at the National Institute of Standards and Technology, Communication Technology Laboratory (CTL).

NIST Contract Specialist: Aron Krischel Email: aron.krischel@nist.gov

The contractor shall provide the following:

0001 Wing 6 Anechoic Chamber Robot Installation and Linear

Rail System Servo Drive and Related Components Upgrade

PR NUMBER: NB672020-17-03010

DELIVERY DATE: 08/31/2018

SHIP TO:

NATIONAL INST OF STDS AND TECHNOLOGY

325 BROADWAY

BOULDER CO 80305-3328

FOB : Destination

1.00 EA

Table of Contents

PAGE 3 OF 66 SB134117RQ0623

SECTION

. 1 Atch A - Solicitation Instructions, Basis of Award

. 2 Attachment B - Statement of Work

. 3 Attachment C - Past Performance Questionnaire

. 4 Attachment D - RFQ Question Inquiry Form

. 5 Attachment E - Site Visit Instructions

. 6 Special Contract Requirements

. 7 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (APR 2014)

. 8 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

. 9 52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

. 10 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

. 11 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

. 12 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

. 13 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (JUL 2016)

. 14 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

. 15 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

. 16 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JAN 2017)

. 17 52.225-8 DUTY-FREE ENTRY (OCT 2010)

. 18 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

. 19 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

. 20 52.242-15 STOP-WORK ORDER (AUG 1989)

. 21 52.247-35 F.O.B. DESTINATION, WITHIN CONSIGNEE`s PREMISES (APR 1984)

. 22 1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

. 23 1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

. 24 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

. 25 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

. 26 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

. 27 1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

. 28 1352.237-73 FOREIGN NATIONAL VISITOR AND GUEST ACCESS TO DEPARTMENTAL RESOURCES (APR

2010)

. 29 1352.242-70 POSTAWARD CONFERENCE (APR 2010)

. 30 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

. 31 52.211-9 III DESIRED AND REQUIRED TIME OF DELIVERY (JUN 1997)--ALTERNATE III (APR 1984).. 56

. 32 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS (JAN 2017)

. 33 52.225-2 BUY AMERICAN CERTIFICATE (MAY 2014)

. 34 52.225-18 PLACE OF MANUFACTURE (MAR 2015)

. 35 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

. 36 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

. 37 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

. 38 1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

. 39 1352.228-70 INSURANCE COVERAGE (APR 2010)

. 40 1352.233-70 AGENCY PROTESTS (APR 2010)

. 41 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

. 42 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

. 43 NIST LOCAL-04 BILLING INSTRUCTIONS

. 44 NIST LOCAL-10 DELIVERY INSTRUCTIONS

PAGE 4 OF 66 SB134117RQ0623

SECTION

. 1 Atch A - Solicitation Instructions, Basis of Award

ATTACHMENT A – SOLICITATION ADDENDA, INSTRUCTIONS, EVALUATION

CRITERIA & BASIS FOR AWARD

CContents

1. 52.212-1 – INSTRUCTIONS TO CONTRACTORS – COMMERCIAL ITEMS,

SOLICITATION ADDENDA

2. CONTINUATION OF INSTRUCTIONS TO CONTRACTORS

2.1. Inquiries

2.2. Submission of Proposals

2.3. Written Submission

2.3.1. General

2.3.2.

Number of Copies

2.3.3. Text

2.3.4. Font Size

2.3.5. Page Limitation

2.3.6. Cross-referencing

2.4. Confidential Information

2.5. List of Attachments

3. EVALUATION CRITERIA AND BASIS FOR AWARD

3.1. Factor 1 - Technical Approach

3.2. Factor 2 - Past Performance

3.3. Factor 3 – Installation Schedule

3.4. Factor 4 - Quality Control (QC) Plan

3.5. Price Proposal

PAGE 5 OF 66 SB134117RQ0623

ATTACHMENT A – SOLICITATION ADDENDA, INSTRUCTIONS, EVALUATION

CRITERIA & BASIS FOR AWARD

1. 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS,

SOLICITATION ADDENDA

Instructions to Quoters—Commercial Items - The word “Offer and Offeror” throughout this provision is hereby changed to read “Quotation and Quoter.” Additionally, the following paragraphs of 52.212-1 are changed to read as follows.

(a) North American Industry Classification System (NAICS) code and small business size standard. The associated NAICS code for this RFQ is 541330, Engineering Services with a small business size standard of $15 million.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on a SF 18 letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) Technical and non-price descriptions in accordance with the submittal requirements of paragraph 3 and its subparagraphs contained herein for the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price quotation in accordance with paragraph 3.5 contained herein and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

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CRITERIA & BASIS FOR AWARD

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotation. The quoter agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for receipt of quotations.

(d) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(e) Late submissions.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(f) Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation.

(g) Availability of requirements documents cited in the solicitation.

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CRITERIA & BASIS FOR AWARD

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(h) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,500, and quotations of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish

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CRITERIA & BASIS FOR AWARD

additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(i) System for Award Management. By submission of a quotation, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(j) Requests for information. The contracting officer will notify unsuccessful quoters that responded to this solicitation. Quoters may request information on award(s) resulting from this solicitation from the contracting officer. If requested in a timely manner, the following information will be provided by the contracting officer.

(1) The number of quoters solicited;

(2) The number of quotations received;

(3) The name and address of each quoter receiving an award;

(4) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice; and

(5) In general terms, the reason(s) the contractor’s quotation was not accepted, unless the price information in paragraph (4) of this section readily reveals the reason. In no event will a quoter’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other quoter.

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CRITERIA & BASIS FOR AWARD

2. CONTINUATION OF INSTRUCTIONS TO OFFERORS

2.1. Inquiries

Inquiries regarding the Request for Quotation (RFQ) shall be submitted electronically using the RFQ Question/Inquiry Submittal Form (Attachment D) provided in this solicitation no later than July 14, 2017. Questions not submitted using the required Attachment D – RFQ Question/Inquiry Submittal Form may not be answered. The Point of Contact (POC) for questions/inquiries is Aron Krischel, e-mail address aron.krischel@nist.gov. The Government does not intend to respond to questions or inquiries submitted after the cutoff date identified above. The Government will collect all questions/inquiries, incorporate responses and distribute to all Contractors through amendment to this solicitation in the FedBizOpps System.

2.2. Pre-Quotation Conference and Site Visit

The Government is planning a pre-quotation conference and site visit. Please reference the provision at 1352.270-71 Pre-Bid/Pre-Proposal Conference and Site Visit as well as Attachment E – Site Visit Instructions within this RFQ for information regarding the site visit..

2.3. Submission of Quotations

Quotations shall be submitted electronically via email to aron.krischel@nist.gov.

Quotations shall conform to the instructions contained in the clause at FAR 52.212-1, this addenda, the continuation of instructions and the evaluation factor submittal requirements. Significant deviation may result in the possible exclusion of such quotations from further consideration or may be reflected in the overall evaluation of the quotation. The Government requests commercial item solutions to meet this requirement.

Quotations are due by 10:00am Mountain Time on July 21, 2017. The Contracting Officer reserves the right to modify any quotation due dates as required.

Contractor’s quotations shall be organized, include page numbers and be clearly and concisely written. Clarity and organization is mandatory. No quotation information shall be incorporated by reference. Only the information contained within the submitted quotation itself and within the page limitations will be evaluated by the Government.

In addition to any information required by provisions of this RFQ, quotations shall directly respond to the submittal requirements for each evaluation factor and should provide more than superficial coverage of the information required by the evaluation factors identified herein.

The Government shall not be liable for any costs incurred by any contractor submitting

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CRITERIA & BASIS FOR AWARD

a quotation in response to this solicitation.

Quotations shall consist of one attachment per part. Each part shall contain the following:

Part I – Technical and Non-Price Factors:

Factor 1 – Technical Approach (Technical Factor)

Factor 2 – Past Performance (Non-Price Factor)

Factor 3 – Installation Schedule (Technical Factor)

Factor 4 – Safety (Technical Factor)

Part II – Price Quotation

2.3.1. Quotation Cover Letter

The quotation shall include a cover letter which contains the following information:

Solicitation number Data Universal Numbering System (DUNS) number Name, address, and telephone number of the contractor Acknowledgment of Solicitation Amendments A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

2.3.2 Quotation Submission Format

Quotations shall be submitted electronically via email in a format compatible with MS Office and Adobe Acrobat for PDF documents.

2.3.3 Text

Text shall be at least single spaced, on 8 ½” x 11” inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two (2) pages. Submission as double-sided printing/copying on recycled paper is encouraged. Foldout pages sized 11:

x 17: may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8 ½” x 11” paper. An 11” x 17” sheet is equivalent to two pages with regard to the page count limitations.

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CRITERIA & BASIS FOR AWARD

2.3.4 Font Size

Print shall be of a minimum 11-point font size or a maximum 11 characters per inch (11-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

2.3.5 Page Limitation

The cover letter, title pages, table of contents, glossary of abbreviations and acronyms and completed past performance questionnaires do not count against page count limitations. Quotations for the entirety of Part I Technical factors 1, 3 & 4 shall be limited to 20 pages total (including any charts, diagrams, or tables).

Quotation contents that exceed the stated page limitations will be removed from the quotation by the Contracting Officer before the quotation is turned over to the Government evaluation teams and will not be considered in the evaluation.

2.3.6 Cross-referencing

Each Part, other than the cost/price Part, shall be written to the greatest extent possible on a standalone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a quotation volume is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references within the quotation is permissible. However, hyperlinking to information outside of the quotation itself (i.e. internet link) is impermissible and shall not be evaluated.

Information required for quotation evaluation that is not found in its designated Part or cross-referenced is assumed to have been omitted from the quotation.

If multiple solutions are quoted, the quotation shall be clear what elements of the quotation will change as a result.

2.4 Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contractor qualifications and proposals submitted to Federal agencies. If a contractor’s submission contains information that they believe should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the contractor should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered to be privileged or

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CRITERIA & BASIS FOR AWARD

confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______”.

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

2.5 List of Attachments

Attachment A – Solicitation Addenda, Instructions, Basis for Award & Evaluation Criteria Attachment B – Statement of Work Attachment C – Past Performance Questionnaire_PPQ (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Word document for ease of responding to this RFQ) Attachment D – Pre-quotation Question/Inquiry Form (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Excel document for ease of responding to this RFQ) Attachment E – Site Visit Instructions

3 BASIS FOR AWARD AND EVALUATION CRITERIA

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to conduct discussions with one or more Offerors; and to award the contract to the Offeror submitting the proposal determined to represent the best value -the proposal most advantageous to the Government, price and non-price factors considered.

The Government intends to evaluate proposals and award a contract without discussions with Offerors. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

The tradeoff process is selected as appropriate for this acquisition in order to achieve the best value to the Government. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced Offeror or other than the highest technical / non-price rated Offeror.

All technical / non-price evaluation factors when combined are more important than price.

The Technical Approach and Safety Factors, when combined, are more important than the Past Performance Factor and the Installation Schedule Factor. The Technical Approach Factor and the Safety Factor are of equal importance. The Past Performance Factor and the Schedule Factor are of equal importance.

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CRITERIA & BASIS FOR AWARD

The following criteria will be used to evaluate competitive bids for this purchase:

3.1 Factor 1 - Technical Approach

Submittal Requirements

Contractors shall submit a Technical Approach Narrative which may include charts, graphs, tables and drawings. The Technical Approach is defined as the contractor’s proposed solution(s) to successfully conduct the requirements of the contract. The technical approach shall clearly describe, in sufficient detail, the contractor’s technical approach to successfully fulfilling the technical requirements identified in this RFQ.

At a minimum, the technical approach narrative shall address:

1. Plan of approach for Project Management including identification of key tasks and coordination with the Government Contracting Officer’s Representative (COR) and any other Government personnel.

2. A complete and detailed description of how the contractor will address the requirements of section C “Specific Tasks” in the Statement of Work.

Basis of Evaluation

Evaluation of this factor is a subjective evaluation of the contractor’s understanding of the requirements and the quoted approach to meeting the specification requirments. The Government will evaluate the technical approach narrative to determine the extent to which the technical approach demonstrates a clear understanding of the performance specification; the degree to which the technical approach is complete and realistic and technically sound; the risk associated with the technical approach; and the degree to which the technical approach meets or exceeds the requirements of the specification.

Technical solutions that exceed the minimum requirements may be evaluated more favorably. Technical solutions which minimize timing and triggering conditions may be evaluated more favorably.

The Government is requesting commercial item solutions to the greatest extent practicle.

3.2 Factor 3 - Past Performance

Submittal Requirements Offeror shall submit a Past Performance Questionnaire (PPQ) (RFQ Attachment C) or Contract Performance Assessment Reporting System (CPARS) Evaluation Report for at least three (3) relevant projects completed within the last three (3) years. If a CPARs is available, the contractor shall submit the CPARS and shall not submit a PPQ for the project. The Contractor should provide completed PPQs in the quotation. Contractors

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should follow-up with clients to help ensure timely submittal of the completed questionnaires with the RFQ. If the Contractor is unable to obtain a completed PPQ from a client for a project(s) before the RFQ closing date, the Contractor should complete and submit the first page of the PPQ with the quotation, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information.

A relevant project is defined as a project that is similar in size, scope and complexity to that of the RFQ. Project relevancy will be assessed based on a graduated scale.

If requested by the client, questionnaires may be submitted directly to the Government’s point of contact, Mr. Aron Krischel; aron.krischel@nist.gov, (303) 497-3032.

Contractor may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages, or two (2) double-sided pages, in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Contractor’s clients / references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Evaluation Basis The assessment of the contractor’s past performance will be used as a means of evaluating the contractor’s probability of successfully meeting the requirements of the RFQ. This past performance evaluation considers each contractor’s demonstrated recent and relevant record of performance in regards to the RFQ requirement. This subjective evaluation focuses on how well the Contractor performed on relevant and recent projects.

Evaluation of past performance is a subjective evaluation of how relevant a recent contract effort was in regards to the RFQ requirements and how well the contractor performed on relevant contracts.

In addition to the PPQ information, the Government reserves the right to obtain more information for use in the Evaluation of the past performance factor. Also, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) Federal Awardee Performance and Integrity Information System (FAPIIS) using all CAGE / DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company / subsidiary / affiliate) identified in the contractor’s quotation, inquiries of owner representative(s), and any other known sources not provided by the contractor. The Government reserves the right to contact any other source of information that may have knowledge or information on a contractor’s relevant past performance history.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

Contractors lacking relevant past performance history will not be evaluated favorably or

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unfavorably in past performance, and will receive a Neutral rating.

3.3 Factor 4 – Installation Schedule/Plan

Submittal Requirements

Contractor’s shall submit a project schedule which identifies key milesontes, resources, and deliverables for the requirement. The schedule shall describe the proposed timeline and include a Gantt chart illustrating the project schedule and showing the dependency relationships, between activities.

Basis of Evaluation

The contractors proposed schedule will be subjectively evaluated to determine whether the proposed schedule is realistic, complete and meets or exceeds the delivery requirements set forth in this RFQ. Additionally, the subjective evaluation will be used to determine the Contractor’s demonstrated understanding of the project requirements in terms of resources and tasks required as well as the project management schedule to include key milestones and deliverable requirements.

3.4 Factor 5 - Safety

Submittal Requirements

The Contractor shall submit a narrative of the safety features of the positioning system addressing both human safety and device-under-test protection. The narrative shall discuss the proposed measures, such as the use of laser curtains and interference zones, that will be incorporated into the entire positioning system solution. Discuss how the safety measures of the system will comply with the most current version of the standard ANSI/RIA R15.06. Additionally, the narrative shall discuss how an e-stop system of the positioning range can be tied into the existing fire alarm system of the building.

Basis of Evaluation

The safety features of the positioning system will be subjectively evaluated to determine the overall risk to both human safety and device-under-test protection. Solutions which reduce safety risk will be evaluated more favorably.

3.5 Price Proposal

Submittal Requirements

Submittal Requirements Contractor’s shall submit a firm fixed price (FFP) quotation on the SF 1449. The Government reserves the right to request a price breakdown for the purpose of

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conductiong price analysis and determining price fair and reasonableness.

Supporting documentation shall not exceed eight (8) single-sided pages, or four (4) double-sided pages, in total.

Basis of Evaluation The Government will evaluate the price quotation using price analysis techniques to determine fairness, reasonableness and realism in relation to the technical solution. Price analysis will be conducted in accordance with the FAR, Commerce Acquisition Manual and any other provision within this RFQ. The analysis may include information from a Government auditing agency, Government technical personnel, or other sources. If a price is disproportionally lower than other competitive prices or significantly unbalanced, the price may be deemed unrealistic. Payment schedule terms more favorable to the Government may be evaluated more favorably. A determination will be made by the Contracting Officer based upon the information provided. The Government reserves the right to ask for any additional price related information from the Contractor in order to determine a price fair and reasonable.

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. 2 Attachment B - Statement of Work

ATTACHMENT B

STATEMENT OF WORK

Wing 6 Anechoic Chamber Robot Installation and Linear Rail System Servo Drive and Related Components Upgrade

Communication Technology Laboratory, Radio Frequency Technology Division

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) Radio Frequency Technology (RFT) Division in the Communications Technology Laboratory (CTL) performs a wide variety of tasks including multiple-input and multiple-output (MIMO) communication testing, antenna testing, field generation, phased array synthesis, electromagnetic immunity and compatibility. Crucial to the successful completion of these tasks is the accurate positioning of probe and test antennas.

CTL staff have proven the viability of using commercial-off-the-shelf robotics, guided by laser trackers and other metrology equipment, to perform very high accuracy antenna positioning.

Recently, CTL purchased a 7-axis Yaskawa Motoman Robotic Arm for use in the Building 1, Wing 6 anechoic chamber (Room 1-4611). This chamber is primarily used to generate reference fields for calibrating antennas and field probes for use in advanced communications research.

CTL has a requirement to install the robotic arm onto an existing bridge gantry that is positioned by a dual linear rail system inside the chamber.

Critical to this work is the retrofitting of the existing linear rail guides with a modern state of the art servo drive system and related components. CTL has developed a working interface demonstrated on several Yaskawa Motoman robots, presented papers and have many staff trained on Yaskawa Motoman robot safety and programming. A common platform across which to run all our movement needs in different ranges maximizes efficiency, minimizes training and improves safety. Familiarity with the different ranges allows the limited staff to cross train on all our ranges. Programming at the driver and measurement level will be consistent between ranges minimizing training, and documentation burdens. A consistent operational interface and safety protocol can dramatically improve usability and limit the inherent risks in using industrial robots by the occasional user. Consequently, the servo drive equipment must be compatible with the existing Yaskawa robot controller, the guide rails, and the gantry owned by NIST.

II. SCOPE OF WORK

The Contractor shall install the robotic arm onto the bridge gantry and retrofit the existing gantry linear rail guides with a modern state-of-the-art servo drive system and related components. The result of the install and retrofit will be a fully functional, fully safety-compliant (RIA15.06), robotic arm positioning system whose base can be accurately positioned using the newly equipped linear rail system. All installation and purchasing of hardware and software described below will be done by the Contractor unless otherwise explicitly stated.

III. WORK DESCRIPTION

A. OVERVIEW

The existing positioning system inside the chamber has 6 total axes (Figures 1 and 2). The

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axes 1-4 subassembly is mounted to a linear rail (axis 5) on the front of the gantry. The gantry is mounted on a dual rail system (axis 6). An absorber panel is mounted to support arms extending outward from the front side of the gantry. A control PC and the axes 1-6 servo drives are stored inside the gantry, under the walkway. Access is granted via hinged doors that can be opened from the top. CTL staff will disassemble and remove the front absorber panel, front absorber panel support arms, control PC, axes 1-4 subassembly, axis 5 linear rail system, and axes 1-5 servo drive components (Fig 3). CTL staff will not remove any axis 6 component (see list below). The Contractor shall be responsible for disassembly and removal all necessary axis 6 components as needed for the upgrade. Existing foam absorber inside the chamber is not to be damaged. Should damage occur, the Contractor shall be responsible for exact or equivalent replacement subject to Government prior approval.

The axis 6 hardware components that CTL staff will leave in the chamber include:

1. Anorad LCK-S-3-P-NC-TE-HES linear coil assembly (left and right rails).

2. Anorad LCK-S-780 780mm Magnet assembly (left and right rails).

3. Anorad SMA8415-0C54-002-1A-1-00 servo drive (left and right rails).

4. Sony SL331 relative encoder strip (left and right rails).

5. Sony PL60 magnetic digital scale head (left and right rails).

6. Sony MJ10 encoder detector box (left and right rails).

7. Omron E2E-C1C1 home sensor (left and right rails).

8. Omron E2E-C1C1 front limit sensor (left and right rails).

9. Omron E2E-C1C1 rear limit sensor (left and right rails).

10. Software PLC (installed in PC on gantry).

11. Allen-Bradley 800T-FXQ24 A5 emergency stop.

B. GOVERNMENT OWNED PROPERTY

Below are the component quantities, descriptions and characteristics for the Government-owned robotic arm located at NIST Boulder to facilitate the upgrade.

Qty Description Characteristic 1 Motoman SIA30D Robot 1. Seven axes of control

2. 30-kg (66.2-lb) payload capacity

3. Maximum reach vertical 2,597 mm (102.2"); horizontal 1,485 mm

(58.5”)

4. Relative positioning accuracy of ±0.1 mm (±0.004")

1 Robot Base Riser 1. 305 mm (12”) fabricated steel riser for robot mounting

2. Includes drilled and tapped holes for mounting

1 DX100 Robot Controller 1. Windows® CE programming pendant with color touch screen, USB interface, and 8-meter (26.2’) programming pendant cable

2. INFORM III icon-driven programming

3. Supports all major fieldbus networks, including Ethernet/IP, DeviceNet, Profibus-DP and many others

4. 40 input/40 output standard I/O

5. High processing speeds for smoother interpolation, improved I/O response, accelerated Ethernet communication

6. Step-down isolation transformer kit converts 240/480/575 VAC

(+5% to -10%), 3-phase, 60-Hz delta primary to 208 VAC, 3-phase, 60-Hz wye secondary voltage

7. Three levels of password protection for up to 100 individual users

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8. Patented multiple robot control supports up to eight robots/72 axes

9. Collision Detect software for safeguarding manipulator

10. Compliant to ANSI/RIA 15.06-2012 and other relevant ISO and

CSA safety standards 1 15 Meter High Flex

Manipulator Cable, 1BC 156869-5

1 15 Meter High Flex Manipulator Cable, 2BC 156632-5

1 15 Meter Base I/O Cable 150037-5

1 Base I/O Pigtail Cable 150034-1

1 Robot End of Arm Cable 156669-2

1 28 Meter Programming Pendant Cable 156798-4

1 Ethernet IP Interface for System Communication

1. Built-in LAN port interface through DX100 controller

2. Supports both scanner and master capabilities

3. Ability to connect up to 10 adapters

4. Communication speed at 10/100 Mbps, with up to 3000 packets/sec

5. Capable of 505 bytes of input and output data

1 XOI01B-1 Expanded I/O Module

a. 40 optically isolated inputs of NPN-type (sinking) arranged in ten groups of four

2. 16 outputs with relay contacts, 24VDC

3. 24 resistor-type outputs, 24VDC

4. Includes four break-out cards and cables

2 Keyance Laser Scanners 1. SV-Z-VH1X

2. 5.5 meter range

3. Includes 10-meter cables pre-wired to DX100

1 Documentation Package 1. Provided in electronic format, on request

2. Standard robot manipulator, general application-specific programming, and user function manuals

3. Electrical, mechanical, and pneumatic drawings, Contractor manuals, and custom safety documentation, as applicable

4. Hard copy documentation available for an additional charge on request 1 MotoCal™ Calibration of

Robots at Motoman Robotics

1. Robust calibration that makes the robot very accurate versus simply very repeatable

2. Ideal for improving tool positioning and program shifts in demanding applications 1 MotoCom SDK Software 1. Robot communication software development kit that provides a developer with the capability to create custom applications that communicate with Motoman robots

2. MicroSoft Visual C++ and Visual Basic 6.0 programming supports robot serial and Ethernet communications

3. Allows user to upload, download and delete files

4. Read and write robot variable data

5. Read and write robot I/O

6. Read robot status (play, teach, operating, etc.)

7. Requires Windows XP for application development, communication option enabled on controller 1 MotoPlus SDK Software 1. Provides real-time access and communications with the controller

2. Enables interaction with any computing device

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3. Can be used to embed complete algorithms for data acquisition in an ANSI C programming environment

4. Requires Microsoft Visual Studio Professional (2008 or higher), or Visual Studio Express for Desktop, PC with Windows XP (Service Pack 2) or newer, Microsoft .NET Framework 3.5

1 ROS Runtime, MotoPlus Software

1. Robot controller driver which enables ROS-Industrial (ROS-I) node to directly control the motion of Motoman robots

2. ROS-I is an open-source project that extends the advanced capabilities of the robot operating system (ROS) software to industrial applications

1 MotoSim® EG-VRC Offline Programming Software

1. Motoman Simulator Enhanced Graphics Virtual Robot Control

2. Comprehensive software package provides accurate, 3D, robot cell simulation

3. Used to optimize robot and equipment placement, perform collision detection, reach modeling, and cycle calculations

4. Provides accurate off-line programming of complex systems

5. Virtual Robot Controller (VRC) capability means that the simulation software now operates and displays the actual programming pendant interface for DX100 controllers

6. VRC supports all standard INFORM (robot language) programming instructions and can completely simulate DX100 controller software in the PC environment, including system configuration functions and condition file editing

7. Includes Job Editor for DX100 programming software to support the INFORM programming language

8. Windows® 7 or Windows® XP

9. One year phone support is included

1 Upgrade from Motomax I to Motomax III

1 Operator Station 1. 10.4” Pro-face display

2. Pedestal mount stand

3. Includes E-stop and cycle start button

4. Includes high speed Ethernet server function for robot controller

1 Pendant Hanger 1 Pendant Hook 1 Pendant Stand

C. SPECIFIC TASKS

The Contractor shall provide all support for project oversight, administration and technical execution of this action. The Contractor shall complete the following tasks:

1. Axis 6 Servo Drive Upgrade The Contractor shall upgrade the axis 6 servo drive system. The new axis 6 servo drive system shall be mounted in a drive cabinet, designed by the Contractor, in an adjacent room (see Figure 4). The Contractor shall inform CTL of required electrical service, such as 120, 208, 480 VAC, etc. CTL will then provide appropriate electrical service. The Contractor shall install new cabling from drive cabinet outside the chamber to the bridge weldment inside the chamber. The Contractor shall keep the motor power separate from signal cables for noise mitigation. The Contractor shall ensure all cabling allows for bridge movement. The cabling cannot be in the rail way or hanging loose. See task 4 in this section for details.

Task Minimum Requirements:

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a. The upgraded axis 6 servo drive system must be capable of balanced movement of the gantry + robot + 200 lb payload. The approximate gantry weight is 2300lbs. The approximate robot weight is 760 lbs.

b. Servo drive cabinet placement in adjacent lab.

c. Maximum velocity at least 10 cm/s. Motion must be smooth and continuous with absolutely no binding during travel at any speed up to and including the maximum velocity. Additionally, the servos must be properly tuned and capable of synchronized motion throughout this identical speed range.[WS(1]

d. Two synchronous servo drives are required, one for each axis 6 rail guide.

e. Each drive must have minimum thrust per drive not lower than 552 N (continuous force @ 25 degrees Celsius).

f. The minimum travel of ~5 meters.

g. Maximum acceleration distance of 30 cm.

h. Front and back limit stops for both left and right rails.

i. Axis 6 operates in dusty environment. Existing rail guide covers or suitably designed new rail guide covers must be used.

j. CTL will provide Contractor with the rail guide flatness measurements used to determine reasonable accuracy requirements of gantry positioning. Figure 15 shows a plot of the axis 6 rail deviations from a best fit line. The deviations were measured over the travel range of the axis 6 rail using a laser tracker with 10 microns of spatial resolution. The retroreflector was positioned on the front main beam of the gantry. The front absorber panel and support arms were removed before the measurement. Two scenarios were tested—one where no external weight was added to the gantry, and another where a 700lb load was added to simulate the weight of the robotic arm. Note that the axes 1-5 assemblies were still attached for both measurement. Measurement statistics:

1) 700lb Load:

a) RMS Deviation 241 microns

b) Max Deviation 517 microns

c) Min Deviation 3 microns

2) No Load:

a) RMS Deviation 214 microns

b) Max Deviation 504 microns

c) Min Deviation 9 microns

Based on these measurements, CTL specifies that the maximum deviation of the gantry from a best fit line, shall not exceed 800 microns after the completion of the project. CTL will verify this specification using the same measurement technique in Figure 15.

k. Resolution of at least 10 microns.

l. Positioning accuracy must be at least 100 microns over ~5 meters of travel.

1) Results of CTL rail guide flatness measurements used to determine the accuracy requirements.

2) The precision and accuracy will be verified by CTL using a laser tracker to measure the displacement of the gantry with respect to the home position, and the position of maximum travel (~5 meters away from home). These measurements will be compared to the difference in the encoder reading

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between the home position and position of maximum travel to determine final accuracy.

m. The Contractor shall be responsible for lifting and replacing gantry to gain access to any hardware on the axis 6 linear guides. The gantry weight is 2300 lbs.

n. Length of travel is ~5 meters.

2. Axis 6 Motor and Components The vendor shall replace the axis 6 motor and components (motors, hall sensors, magnets, etc) as required for compatibility with the new servo drives. These components are embedded in the linear rail guides under the bridge gantry. Thus, access to these components requires that the gantry be lifted off the rail guides. The Contractor shall be responsible for lifting and replacing gantry to gain access to any hardware on the axis 6 linear guides. Gantry weight is 2300lbs.

3. Cable Management New cabling from the robot controller and servo drive cabinet shall be installed from the adjacent lab to the robot and gantry. Figure 4 shows a conceptual drawing of the desired location for the robot controller and axis 6 servo drive cabinet. The Contractor shall provide a cable tray (conceptual location shown in Figure 4) that will be tied to existing unistrut in the ceiling for robot controller and axis 6 servo cabling. The cabling cannot interfere with the large chamber access port shown in Figure 4. The cabling shall enter the chamber through the removable access plate shown in Figure 4 and Figure 5. The Contractor shall be responsible for designing a new removable access plate for the cabling that uses waveguide filters made from bent metal tubing that the robot and axis 6 cabling will pass through (see Figures 11, 12, 13, 14).