Solicitation-_SB1341-15-RQ-0817.pdf

TITLE: - MEP/TPO Manufacturing Network and Technology Collaboratives Formation

SOLICITATION NUMBER: SB1341-15-RQ-0817

RESPONSE DATE: August 20, 2015 at 12:00 PM Eastern Time

DESCRIPTION:

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL

ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-

STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION

FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION

INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE

WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS

BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE

AUTHORITY OF FAR 13.5 TEST PROGRAM FOR CERTAIN COMMERCIAL ITEMS.

The National Institute of Standards and Technology (NIST) Manufacturing Extension

Partnership (MEP) has a requirement for services in support of the NIST Technology

Partnerships Office (TPO) and MEP Advanced Manufacturing Network and Technology

Collaboratives Formation. The objective of this purchase order is to assist NIST TPO and MEP’s

Program Development Office with program support in the performance of their mission to develop regional advanced manufacturing networks and technology-based collaboratives. Please see the attached document titled “Performance Work Statement- SB1341-15-RQ-0817” for all details on the requirement.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541611- Administrative Management and General Management Consulting

Services. This requirement is competed under full and open competition.

NIST anticipates the award of a single, firm-fixed price purchase order. All offerors shall provide a firm-fixed price quotation in accordance with the Instructions to Offerors for the line items detailed below.

REQUIRED CLIN STRUCTURE:

CLIN 0001:

Quantity: 1

Unit: Lot

Description: Contractor performance of all tasks and provision of all deliverables as detailed in the attached Performance Work Statement.

CLIN 0002:

Quantity: 1

Unit: Lot

Description: All travel costs required for contractor performance of the tasks in accordance with the Performance Work Statement. All travel costs will be paid in accordance with Federal

Travel Regulations.

Not to Exceed Price: NTE $14,000.00

APPLICABLE ATTACHMENTS:

Attached to this solicitation are the following:

1. Performance Work Statement- SB1341-15-RQ-0817

2. Applicable Provisions and Clauses

1352.215-73 INQUIRIES (APR 2010):

Offerors must submit all questions concerning this solicitation in writing electronically to keith.bubar@nist.gov. Questions must be received no later than 6 calendar days after the issuance date of this solicitation. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of Provision).

INSTRUCTIONS TO OFFERORS:

System for Award Management

In accordance with FAR 52.204-7, the awardee must be registered in the System for Award

Management (www.sam.gov) prior to award. Refusal to register shall forfeit award.

Addendum to FAR 52.212-1 Instructions to Offerors- Commercial Items

All quotations must be submitted electronically so that they are received at keith.bubar@nist.gov no later than August 20, 2015 at 12:00 PM Eastern. Facsimile quotations will NOT be accepted.

All offerors shall submit their quotations on letterhead paper to the email address stated above by the date and time specified above. All quotations shall be submitted in two separate volumes:

Technical Volume and Pricing Volume. All quotations shall contain, at a minimum, the information detailed below for each respective volume. If a quotation is missing any of the elements listed below, the quotation may be deemed unacceptable and may not be evaluated further:

1) Price Quotation: The price quotation shall address the following:

mailto:keith.bubar@nist.gov http://www.sam.gov/ mailto:keith.bubar@nist.gov

A. Administrative Information: The Administrative Information section of the price quotation shall contain the following:

(1) The solicitation number SB1341-15-RQ-0817;

(2) The name, address, and telephone number of the offeror;

(3) A total firm-fixed price for the requirement, which shall be the sum of the firm-fixed prices proposed for each of the required line items in the Required CLIN

Structure section;

(4) Any applicable discount terms;

(5) A statement that the Offeror agrees to all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(6) A statement that the quotation is valid for a minimum of 60 days from the response deadline of this solicitation.

B. Pricing Information:

The pricing quotation shall be separate from any other portion of the quotation. The Offeror shall propose a firm-fixed-price for CLIN 0001 as detailed in the Required CLIN Structure section of the solicitation. The Government is assigning a “standard” Not to Exceed (NTE) price to CLIN 0002 for travel costs. Offerors shall not propose a price for CLIN 0002. The

Government is setting the standard NTE price of CLIN 0002 at NTE $14,000.00. Travel costs will be paid for in accordance with Federal Travel Regulation, and the only travel requirements expected are as detailed in the Performance Work Statement. Therefore, Offerors shall all propose a price of $14,000.00 for CLIN 0002.

For CLIN 0001, the Offeror shall propose its firm-fixed price and shall provide sufficient supporting documentation to clearly show how the firm-fixed price proposed for each line item was derived. The proposed firm fixed price for CLIN 0001 shall include the firm fixed price for completion of all of Tasks 1-3 (including all deliverables) in the Performance Work Statement.

Therefore, the supporting documentation provided by the Offeror shall clearly show how the total price of CLIN 0001 was derived. This supporting documentation may include calculations, price lists, product literature, or any other applicable supporting documentation. When possible, Offerors shall include the labor categories and fully burdened hourly labor rates used in calculating the total proposed price for each of CLIN 0001 as supporting documentation.

C. Payment Schedule

The pricing quotation shall include a payment schedule that clearly shows how the Offeror is proposing to bill under CLIN 0001 (invoices for travel costs under CLIN 0002 will be paid in accordance with Federal Travel Regulation). The payment schedule for CLIN 0001 proposed by the Offeror shall include payments that are tied to the deliverables detailed in the Deliverables

Schedule in Section “E- DELIVERABLES” of the attached Performance Work Statement, to the maximum extent practicable.

2) Technical Quotation: The technical quotation shall be divided into the following sections:

A. Technical/Management Approach

B. Experience

C. Past Performance

D. Attachments (including resumes of key personnel)

A. Technical/Management Approach:

The Offeror shall provide a written, detailed Technical/Management Approach for how it proposes to satisfy the requirements of the Performance Work Statement. This section shall demonstrate the offeror's understanding and familiarity with the work required. At a minimum, this section must include the following:

A staffing plan/organizational chart that demonstrates the offeror’s understanding and management of important events or tasks, Identification and explanation of the proposed labor mix for completion of this work.

This shall include the following information on the proposed labor mix, along with a clear rationale for the proposed labor mix:

o Description of the proposed labor categories, the skills and experience required for each category, the number of personnel the offeror is proposing under each labor category and the number of labor hours proposed for each labor category o Clear identification of any and all key personnel proposed for this work

As attachments to this quotation (in section D of the Technical Quotation), the Offeror must provide resumes for all proposed key personnel. The resumes shall clearly demonstrate that the minimum qualifications detailed in section “I- KEY PERSONNEL

REQUIREMENTS” of the Performance Work Statement have been met or exceeded.

Demonstration of how the management and coordination of the various efforts will be accomplished.

Quality Control Plan for the purchase order.

If any subcontracting is anticipated, the Offeror shall identify the areas of work to be subcontracted and how the subcontracted effort will be managed to ensure satisfactory and timely performance of the work.

B. Experience

The Offeror shall demonstrate its level of relevant experience. The Offeror shall describe the role the Offeror played in each instance of previous experience, any relevant knowledge and expertise gained from specific instances of previous experience, and any relationships developed through previous experience that would enhance the Offeror’s chance for successful performance under the resultant purchase order award.

The offeror shall provide past performance information regarding relevant contracts over the past five (5) years with Federal, state, or local governments, or commercial customers. If the offeror intends to subcontract with another firm(s) for part of this requirement, that firm’s past performance information shall also be provided. If the offeror has no relevant past performance, it may include a statement to that effect in its quotation. The government reserves the right to consider data obtained from sources other than those described by the offeror in its quotation. It is recommended that approximately 3-5 contracts be referenced.

The description of each contract/order described in this section shall not exceed one half page in length. For each contract/order, the offeror shall provide the following information:

1. Contract number;

2. Description and relevance to solicitation requirements including dollar value;

3. Period of Performance – indicate by month and year the state and completion (or

“ongoing”) dates for the contract;

4. Reference Contact – If a non-Government contract, identify the name and address of the client with current telephone number and email address of a point of contact of the client responsible for the contract;

5. Contracting Office – If a Government contract (Federal or state), identify the Procuring

6. Contracting Officer (PCO), administrative Contracting Officer (ACO), and Contracting

Officer’s Representative (COR), and their names, current telephone numbers and email addresses.

7. Problems Encountered – include information regarding any problems encountered on the contracts described above and corrective actions taken to resolve those problems.

EVALUATION FACTORS FOR AWARD:

The Government anticipates awarding a single purchase order to the Offeror whose quotation offers the best value to the Government price and other factors considered. The tradeoff method will be used in evaluating quotations. The Contracting Officer intends to award without discussions, but reserves the right to enter into discussions if it is in the best interest of the

Government. The Government will evaluate quotations based on the following evaluation criteria:

A. Technical/Management Approach

B. Experience

D. Price

The three (3) non-price factors are listed in descending order of importance. All non-price factors, when combined, are more important than price. See below for detailed descriptions of each evaluation criterion:

A. Technical/Management Approach:

The Government will evaluate the quotation on the extent to which the Offeror’s

Technical/Management Approach instills confidence in successful performance of the work detailed in the Performance Work Statement. The evaluation will consider the Offeror’s demonstrated level of understanding and familiarity with the work. The Government will consider the suitability of the Offeror’s proposed labor mix for successful completion of this work. The Government will consider the extent to which the proposed key personnel meet or exceed the requirements detailed in section “I- KEY PERSONNEL REQUIREMENTS” of the

Performance Work Statement. Finally, the Government will consider how well the Offeror has demonstrated they will manage and coordinate all of the efforts involved in this work.

B. Experience:

The Government will evaluate the extent to which the Offeror has demonstrated previous experience relevant to the work described in this SOW.

C. Past Performance:

The evaluation of past performance is separate and different from the evaluation of the Offeror’s

Experience. The Government’s evaluation will be a subjective assessment based on the past performance information included in the quotation and obtained independently by the

Government from a variety of public or private sources.

The Government will consider the relevance of the Offeror’s previous contracts/orders to the subject requirement, and the Offeror’s performance on the previous contracts/orders.

NOTE – If an offeror does not have a history of relevant contract experience, or if past performance information is not available, the offeror will not be evaluated favorably or unfavorably on this factor; however, an offeror without a history of relevant experience may receive a lowered rating for the Experience Factor.

D. Price:

The Government will consider the fairness and reasonableness of the pricing information proposed by the Offeror.