SB1341-15-RP-0012AMEND001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

2. CORRECT CAR 1352.237-75 KEY PERSONNEL (PAGE 48 OF THE RFP) TO READ:

FROM: TBD SR. CONTRACT SPECIALIST/PROGRAM MANAGER

TO: TBD PROJECT MANAGER

3. EXTEND THE TIME/DATE FOR RECEIPT OF QUOTATIONS

FROM: 5PM EDT 24 JUL 2015

TO: 5PM EDT 29 JUL 2015

4. INSERT UPDATED STATEMENT OF WORK (SEE HIGHLIGHTED SECTIONS 10 AND 11.4.1)

5. INSERT UPDATED PROPOSAL INSTRUCTIONS (SEE HIGHLIGHTED PORTIONS)

6. INSERT UPDATED PROPOSAL EVALUATION (SEE HIGHLIGHTED PORTIONS)

7. INCORPORATE BY REFERENCE FAR 52.222-17, NONDISPLACEMENT OF QUALIFIED WORKERS

8. INCORPORATE FAR 52.216-19 ORDER LIMITATIONS

Attachment Page

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Table of Contents

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SECTION

. 1 STATEMENT OF WORK

. 2 PROPOSAL INSTRUCTIONS

. 3 PROPOSAL EVALUATION

. 4 52.222-17 {52.222-17} NONDISPLACEMENT OF QUALIFIED WORKERS (MAY 2014)

. 5 52.216-19 ORDER LIMITATIONS (OCT 1995)

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SECTION

. 1 STATEMENT OF WORK

STATEMENT OF WORK

ACQUISITION SUPPORT SERVICES

1. BACKGROUND:

This requirement is for acquisition support for the National Institute of Standards and Technology (NIST), Office of Acquisition and Agreements Management (OAAM), Acquisition Management Division (AMD) and the Department of Commerce (DoC) DoC/NIST Acquisition Center of Excellence (ACE).

ACE provides specialized acquisition services to six (6) other specific DoC Bureaus.

AMD is responsible for contracting at various complexities for a variety of supplies and services.

AMD requires subject matter expertise in the area of acquisitions, including policies, procedures, direct acquisition support (covering the full scope of contracting from pre-award to post-award), contract close-out and professional and analytical support.

2. SCOPE:

Provide support for all facets of the acquisition life-cycle (“cradle-to-grave”) to include administrative support of policy, market surveys and source selection (i.e. acquisition planning, pre-post award, closeout and final records disposition), and cost/price analysis. These support services will augment the current Federal contracting workforce in order to meet current and future contract and contract related requirements as defined in this SoW. Work shall be performed for the AMD and DoC/NIST-ACE as required under issued Task Orders. Specific performance goals, objectives and requirements will be delineated under individual Task Orders.

All work performed shall be in conformance with all Government regulations and polices including the Federal Acquisition Regulation (FAR), Commerce Acquisition Regulation (CAR), all established OAAM Standard Operating Procedures (SoP’s) and other agency supplemental regulations, as appropriate.

3. TASKS:

3.1. Requirements and Related Documents: The Contractor shall assist in the preparing of pre-award Statements of Work (SoW), requirements and other related documents. This effort includes assisting program offices in researching and drafting specifications and standards, including Performance-based Work Statements (PWS); developing performance measures and coordinating requirements documents, to include development of evaluation criteria.

3.2. Acquisition Strategy Support: The Contractor shall provide advice and recommendations for all elements in acquisition plans including approaches, options, strategies, risk, contracting methods, competition, sources, cost estimates, milestone schedules, etc. The Contractor shall develop acquisition plans and other related documentation for review and signature by the responsible Contracting Officer (CO).

3.3. Market Research and Market Surveys: The Contractor shall review and comment on market research in accordance with FAR Part 10 to identify potential sources and contract vehicles.

Potential sources would include socio-economic program participants (i.e., small business, SDB, HUBZone, SDVOSB, WOSB, etc.). Potential contract vehicles would include GSA Schedule Contractors, GWAC’s, and other agency contracts. The Contractor shall prepare market research documentation and support NIST Program Offices in documenting small business capability analysis. The Contractor shall prepare FedBizOpps.gov and other electronic posting announcements. The Contractor shall provide the CO with a description of the approach to the

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market research, a record of the results of the effort, and a summary of the possible alternatives.

To the extent possible, the favorable and non-favorable considerations shall be identified for each of the alternatives.

3.4. Small Business Review: The Contractor shall prepare the Form CD 570, Small Business Set- Aside Review, and all supporting documentation supporting the procurement strategy, based upon the market research, and process in accordance with the SoP.

3.5. Pre-Award Documentation: The Contractor shall prepare pre-award documents such as Determinations and Findings (D&F), Justifications for Other Than Full and Open Competition (JOFOC) and other necessary contract file documents. All final decisions will be made by appropriate Government personnel. For acquisitions >$150K which cannot be competitively processed, the Contractor shall draft a 12-point JOFOC document in accordance with Part 6 of the FAR for submission to the responsible CO for review/approval and, if necessary, for elevation to the appropriate reviewing official.

3.6. Solicitation Phase:

3.6.1. FedBizOpps Synopsis: The Contractor shall prepare electronic posting announcements to include pre-solicitation notices and Notices of Intent (NOI) for submission into the Federal Business Opportunities (FedBizOpps) Government-wide portal of entry (GPE). All announcements are subject to review by the CO prior to release.

3.6.2. Solicitation Preparation: The Contractor shall prepare Requests for Quotation (RFQ), Requests for Proposal (RFP) and Combined Synopsis/Solicitations for review and approval by appropriate Government personnel. The Contractor shall ensure the solicitations include all appropriate terms and conditions and recommend and prepare unique terms and conditions, as necessary. Prior to release of solicitations, the Contractor shall ensure all reviews and legal concurrence are completed. The Contractor shall work with the CO to release solicitation by electronic posting, e-mail, fax or mail.

3.6.3. Solicitation amendments: The Contractor shall prepare solicitation amendments to

RFQ’s and RFP’s on a Standard Form (SF) 30.

3.6.4. Pre-proposal conference/visits: The Contractor shall support pre-proposal conferences or site visits by developing agendas, scheduling, recording minutes of meetings, and preparing any other pertinent documentation.

3.7. Evaluation Phase: The Contractor shall guide the customer through the evaluation process and prepare written documentation to support either informal or formal source selection procedures.

The Contractor shall guide the evaluators with guidance from the CO to identify pre-negotiation objectives and assist the CO with discussions with offerors.

3.7.1. Price analysis: The Contractor shall provide analyses to assist the CO in drafting a fair and reasonable price determination.

3.7.2. Cost analysis: The Contractor shall provide analyses to support the CO’s review of proposed costs in either sole source or competitive procurements. Cost analysis includes the review and assessment of proposed direct and indirect costs, as well as profit within a cost breakdown framework. The Contractor shall validate the reasonableness of proposed labor rates as well as indirect rates including fringe, overhead, General & Administrative (G&A), and materials utilizing government sources such as Office of the Inspector General (OIG), Defense Contract Management Area Operations (DCMAO) and the Defense Contract Audit Agency (DCAA) to the maximum extent practicable. Technical evaluations of proposed labor mix and hours as well as materials proposed shall be incorporated into the recommended

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pre-negotiation position. In addition, proposed costs shall be compared to the Independent Government Cost Estimate (IGCE).

The Contractor shall provide the cost realism analysis by performing an independent review of each cost element within an offeror’s cost proposal.

3.7.3. Pre/Post Negotiation position/ memorandum The Contractor shall support the development of a pre- and post-negotiation memoranda. All memoranda shall be fully compliant with the Commerce Acquisition Manual (CAM) and FAR requirements.

3.8. Award Support: The Contractor shall prepare the recommended source selection decision memorandum for review and approval by the CO. The Contractor shall prepare a complete award file with final contract award documents for signature by the CO and obtain all legal concurrences as instructed by the CO. The Contractor shall input the award into the Federal Procurement Data System—Next Generation (FPDS—NG).

3.8.1. Award Documents: The Contractor shall prepare all award documents.

3.8.2. Unsuccessful and successful offeror notifications: The Contractor shall prepare an award synopsis for awards exceeding the prescribed dollar threshold. The synopsis notification made via the FedBizOpps GPE constitutes the notification of award to the successful offeror, on all awards exceeding the prescribed FAR threshold. The Contractor shall also support either Pre-Award or Post-Award debriefings requested by unsuccessful offerors.

The Contractor shall prepare the debriefing materials for an unsuccessful offeror including:

deficiencies and significant weaknesses; overall evaluated cost or price and technical rating, compared to the successful offeror; past performance information; overall ranking of all offerors; and the rationale for award of contract to awardee, including identified significant advantages offered. In addition, a debriefing memorandum shall be prepared including the name of personnel in attendance, a summary of information provided, as well as questions presented and answers provided.

3.8.3. Contract File and Distribution: The Contractor shall follow AMD distribution policy for award actions distribution. The Contractor shall utilize contract checklists to ensure conformance of contract files to AMD policy and procedures.

3.9. Post-Award Support: The Contractor shall prepare appropriate documentation for the exercise of options and assist in the resolution and documentation of performance issues and problems, including letters and correspondence for CO signature. The Contractor shall process modifications, perform cost/price analysis and provide financial assistance planning and reconciliation, support CO’s negotiation of modifications, prepare supporting documentation and memoranda for CO approval and signature, assist with the preparation of cure or show cause notices, support the completion of accurate and fair past performance evaluations of Contractors, and provide such other support as required. The Contractor shall prepare documentation for invoice approval by the CO.

3.10. Contract Closeouts: The Contractor shall prepare appropriate documents for contract files to be closed out. The Contractor shall perform contract closeout in accordance with FAR

4.804 and CAR 1304.8 and NIST policy and procedures. The Contractor shall: a) perform contract closeout actions utilizing Government-furnished resources; b) perform analyses and reconciliations of financial transactions (including invoices, Government payments and audit reports), if necessary; c) enter and retrieve data into and from Government automated systems incidental to effectuate closeout actions and final records disposition; d) prepare memoranda and obtain Contracting Officer Representative (COR) certification that all goods/materials have

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been received or that all services have been completed; e) prepare letters for signature to request final vouchers/invoices be submitted; f) prepare appropriate forms and completion statements to be signed by the CO to effectuate closeout; and, g) assist the Government to recover any unexpended funds (i.e., unliquidated obligations [ULO] through the preparation of de-obligation modifications to be signed by the CO. The Contractor shall complete 125 closeout actions per month per FTE assigned to this task.

4. DELIVERABLES: Deliverables will be specified in all Task Orders. The Contractor shall submit a Monthly Status Report (MSR) due the 10th of every month. At a minimum, the MSR shall include pre-award tracking, post-award tracking, total dollars awarded against the ID/IQ contract, the total no. of Contractor employees employed, the total no. of sub-contractors, total contract dollars for Contractor employees vs. subcontractors, and an inventory of all Government-furnished property supplied to the Contractor employee for use offsite under this ID/IQ contract. NOTE: In addition, the Contractor must show compliance with FAR 52.219-14.

Pre-award tracking shall include current recruitment actions and status of pending requests for quotation. Post-award status shall address compliance with the Statement of Work (SoW), performance period, deliverables, payment status, and issue management for each task order. Any and all differences between the agreed to performance schedule included in the task order and the Contractor’s actual performance schedule shall be fully explained and documented in the report.

The inventory of Government-furnished property shall include, at a minimum, equipment type, make and model of equipment, serial no., NIST property no., responsible party and expiration date of loan agreement. The Contractor’s Sr. Contract Specialist (see Section 11) is responsible for tracking all Government-furnished property and shall obtain copies of the loan agreement from Contractor employees.

The actual performance shall be tracked against the deliverables in each task order.

MSR’s may be required to be uploaded into a NIST share-point site. The Contractor may be required to upload the MSR’s and other documents to the share-point site.

The MSR shall be prepared in MS Word and may include embedded MS Excel tables and graphs, unless otherwise specified. One copy of the MSR shall be sent via e-mail to the COR, CO and to the Contract Specialist administering the ID/IQ contract.

The Contractor shall prepare a Task Order Action Plan to be submitted within 15 calendar days of award of each Task Order. The Task Order Action Plan shall be prepared in MS Word and delivered via e-mail to the Task Order CO, COR, the contract COR (if different than the TO COR) and the Contract Specialist administering the Task Order and the contract (if different).

5. Period of Performance: The contract period of performance, inclusive of conforming Task Orders, will consist of a Base Period not to exceed twelve (12) months, with concurrent and unilateral four, one (1)-year options, anticipated as follows:

Base Period: October 1, 2015 through September 30, 2016 Option Year 1 – October 1, 2016 through September 30, 2017 Option Year 2 – October 1, 2017 through September 30, 2018 Option Year 3 – October 1, 2018 through September 30, 2019 Option Year 4 – October 1, 2019 through September 30, 2020

NIST anticipates awarding a single ID/IQ contract. Firm-fixed labor rates and labor categories will be incorporated in the base award and individual task orders will be issued as needed under the ID/IQ contract.

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6. Government Furnished Resources & Systems’ Access: The Government will provide the Contractor workforce with daily controlled access to facilities (office space, telephones for business use), workstations with appropriate desktop hardware, software and office equipment and supplies to fulfill performance requirements of a Task Order.

The Contractor shall maintain Government-furnished supplies, equipment, and work areas in a safe, orderly and clean condition. The Contractor shall abide by all NIST requirements for physical and logical security of NIST property and equipment. Items issued will remain the property of the Government and shall not be removed from the NIST campus without a signed property pass.

Telephones, copiers, computers, facsimile machines and other equipment are authorized for official Government business only and shall not be used for personal business. Telephones, computers, facsimile machines and other equipment are subject to Government monitoring at all times.

Space used by contract employees in performance of services may be used for other purposes during their absences. Items of clothing, personal effects, or equipment cannot be secured by NIST during their absence. The Government will not incur any liability for theft, damage to, or loss of such personal items.

7. Systems Access: The Government will provide access to the following systems: FPDS—NG, DoC’s Comprizon Suite (or other DoC Acquisition System(s)), and AMD systems (i.e., FileTrail). The Contractor shall attend Government-provided training on the use of these automated systems on an as-needed basis. The Contractor shall also complete IT Security Awareness training prior to accessing these automated systems. The Contractor can complete this training their first day by going to NIST’s IT Assistance Center (iTAC) when they get their user-id and password.

8. Section 508 Compliance and Other Requirements: Any and all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194, which implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov. Pursuant to individual Task Orders, other requirements as promulgated by the DoC Office of the Chief Information Officer (OCIO) shall also be implemented and followed.

9. Place of Performance and Hours of Operation: The place of performance will be onsite at the NIST Gaithersburg, MD campus as well as onsite at other DoC locations in the Washington D.C.

Metropolitan area (e.g., National Technical Information Service [NTIS] in Alexandria, VA) or NIST Boulder, CO campus. The specific place or places of performance will be stated in each individual Task Order. Regular work hours for contract personnel performing work at a government facility will be specified in the SoW for each Task Order. Most Task Orders will require that the work be performed during normal core duty hours Monday through Friday, between 7:00 a.m. to 6:00 p.m.

with the exception of Federal holidays or other official closures. The standard work week shall not exceed 40-hrs. (8-hrs./day) unless the Contractor is approved by the CO otherwise. Contractor personnel will not be allowed to work at a government facility outside of core duty hours, without prior written authorization by the CO or COR, unless specifically stated in the Task Order.

During an anticipated closure of the NIST facility due to declared holidays, administrative leave granted to the entire government staff, or other closures, contract employees will not be required to perform services on the campus, unless specifically scheduled. In the event of facility closure due to natural disasters, severe weather, emergencies, staff furloughs, early closure, or added holiday, Contractor employees who are scheduled to work shall not report to work for the duration of the shutdown unless directed/approved in writing in advance, or shall arrive/leave as directed in the event of late openings/early closings. In the event of a facility closure, the Contractor shall not be compensated nor penalized for the time of the closure.

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Contract employees will not be allowed to work at the NIST facility unless a designated government employee is present, or an exception is written into the Task Order and out-of-hours work is authorized by the CO.

In the event NIST is closed or delayed in opening due to weather, if approved by the CO, the Contract employees may work in excess of 8-hrs./day to try and make up the hours missed but cannot exceed the 40-hrs./wk. authorized in the ID/IQ.

To be considered to work in excess of 8-hrs./day, the Contract employee must notify the Project Manager (PM) that he/she wants to work additional hours to make up the lost hours. The Contract employee must identify the no. of hours they want to make up. The PM must notify the CO and COR, in writing, that the Contract employee wants to work additional hours to make up for lost hours due to a weather related closure/delay. The CO or COR will notify the PM that make up hours have been authorized. The Contract employee cannot make up the hours until the CO or COR has authorized the make-up hours.

If a Contract employee will be out of the office, he/she must notify the PM. The PM shall notify the COR that the Contract employee will be out of the office.

10. Key Personnel: Key Personnel shall consist of a Project Manager (PM) to be responsible for any required performance reporting activities and oversee and manage Contractor personnel. The Project Manager must be a U.S. citizen. The Project Manager shall have a min. of a Bachelor of Business Admin. or Finance Degree, or Bachelor of Science Degree; and, 5-yrs. of experience managing contract(s) of similar size and complexity.

The Project Manager shall:

• Act as primary interface between the Government and the Contractor personnel (including subcontractor personnel)

• Participate in periodic meetings with NIST CO or COR

• Ensure project schedules/milestones/deliverables are met

• Review and monitor work products for overall quality, efficiency and timeliness

• Interact with all areas associated with a Task Order including end users

• Proactively identify issues/problems and recommend and take action to direct the analysis and solutions of issues/problems

• Submit MSR’s

• Maintain awareness of current NIST IT, safety, security, intellectual property, government property, and conduct requirements and ensure Contractor personnel are aware of requirements and any changes made during the performance period. Establish procedures to address willful violations of the NIST policies/rules

11. Staffing Minimum Qualifications: The qualifications for the Senior Contract Specialist, Contract Specialist, Junior Contract Specialist and Purchasing Agent are:

11.1. Senior Contract Specialist:

11.1.1. A minimum of 10 years of work experience within the acquisition field as an 1102 Contract Specialist; and

11.1.2. Evidence of either FAC-C Level III, DAWIA Contracting Level III certification while employed by the Government; or, NCMA ICCM-F Level III or NCMA ICCM-D Level III certification.

11.2. Contract Specialist:

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11.2.1. A minimum of 5 years of work experience within the acquisition field as an 1102 Contract Specialist; and

11.2.2. Evidence of either FAC-C Level II, DAWIA Contracting Level II certification while employed by the Government; or, NCMA ICCM-F Level II or NCMA ICCM-D Level II certification.

11.3. Junior Contract Specialist:

11.3.1. A minimum of 2 years of work experience within the acquisition field as an 1102 Contract Specialist; and

11.3.2. Evidence of either FAC-C Level I, DAWIA Contracting Level I certification while employed by the Government; or, NCMA ICCM-F Level I or NCMA ICCM-D Level I certification.

11.4. Purchasing Agent:

11.4.1. A minimum of 2 years of work experience within the federal acquisition field as an 1105 Purchasing Agent following FAR (Federal Acquisition Regulation) regulations.

11.4.2. Evidence of a high school diploma or FAC-PA Purchasing Agent Certification

11.5. All Contractor employees shall be proficient in Microsoft Office Suite, specifically Microsoft Outlook, Word, and Excel. Skill in written and oral communication and the ability to work effectively with in-house acquisition staff, program office stakeholders and representatives from targeted industries is imperative.

The Contractor shall assign only qualified staff in accordance with Section 11 with sufficient training and supervision to perform the work. The Contractor shall work diligently to provide qualified resources in a timely manner. It is expected that the Contractor would fulfill the requirement within fourteen (14) calendar days from the receipt of a Task Order Request for Proposal (TO-RFP). If after the fourteen (14) calendar days, the Contractor is unable to provide a qualified candidate to meet the specific requirement, the Government will have the discretion to use other means to fulfill the requirement.

12. Security & Contactor Identification: Contractor employees shall conform to facility and systems access security policies, procedures and protocols, consistent with the Federal Government workforce at all places of performance and wear a conspicuous identification badge.

The Contractor shall not employ talent for work under this IDIQ contract if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and/or building and its population.

13. Organizational Conflict of Interest (OCI) Mitigation: The Contractor shall be bound by FAR Part

9.5 and additional Task Order clauses with respect to potential or actual organizational conflicts of interest. As such, individual Task Orders may require the submission of an OCI Mitigation Plan as a condition of performance.

14. Performance Requirements – Ordering Requirements – Task Orders: The Contractor shall promptly and fully respond to all TO-RFPs within the manner and time frames proscribed under the particular TO-RFP. In response to TO-RFPs, at a minimum, the Contractor shall provide a Task Order Project Management Plan to incorporate procedural guidance, the functional alignment of staff to tasks assigned, planned use of innovative techniques and automated solutions, and the nature, type and frequency of deliverables.

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15. Federal Holidays: The Contractor will not be allowed to work at a Government facility without prior written approval from the COR and a designated Government employee present during the work hours.

16. Observance of Federal Holidays: The following is a list of federal holidays:

New Year’s Day, January 1st

Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4th

Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th

Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

17. Safety: The Contractor and/or Contract employee shall comply with all facility safety regulations.

Such regulations include, but are not limited to, general safety, fire prevention, equipment use, material handling, and waste disposal.

18. (Identification/Access) Badges/Information: To gain access to a Government facility the Contractor must be able to obtain a clearance to be issued a Personal Identification Verification (PIV) badge (to be issued by NIST). The Contractor shall immediately report any lost or stolen badge to the COR, CO, his/her designated company representative, and the NIST Security Office.

Additionally, the Contractor must present a valid State vehicle registration (for each vehicle) to apply for a NIST vehicle registration/parking permit. Upon completion of the Task Order, or termination/resignation of services under this IDIQ contract, the Contractor must relinquish any Government-issued badge(s), registrations, and/or permits.

19. Identification of Contractors: The Contractor shall identify themselves as contractors through any electronic or personal interaction (e.g., e-mails, telephone communications, meetings)

20. Use of Facilities/Government Property: The Contractor shall only use Government facilities and other Government property for activities directly related to accomplish the requirements under the Task Order. The Contractor shall not enter laboratories or facilities without permission.

21. Misconduct/Disruption of Services: The Contractor whose actions (e.g., intoxication, debilitation resulting from drug use, insubordination, theft, violation of computer policy or code of conduct) result in any disruption to the workforce may be immediately removed by the CO.

22. Inspection and Acceptance: The Contractor deliverables under each Task Order will be inspected by the COR to determine their acceptability. Deliverables will be accepted if they conform to the requirements of the Task Order SoW, including any specified acceptance criteria.

23. Non-Personal Services: This is a non-personal services IDIQ contract. Per FAR 37.101, a non-personal services contract is defined as “a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees”

24. Performance Standards: Responsiveness and Quality. An integral part of successful performance under this contract is not only the production of quality products described but also the responsiveness of Contractor personnel in their day-to-day oversight and administration of assigned requirements. While an end product or deliverable is vital to successful performance, day-to-day

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oversight also includes client interaction and responsiveness. Accordingly, the Contractor is required to proactively maintain assigned workload and be responsive to all entities with business dealings related to the assigned workload. For any work that was determined by the Government to be late or incomplete or unsatisfactory, the Contractor shall take necessary action to ensure that future performance conforms to contract requirements.

Performance Requirements Summary

Task Performance Objectives

Performance Standard

Acceptable Quality Level

Performance Measurement Method of

Surveillance Contractor Workforce Requirements

The Contractors workforce shall be professional in demeanor, responsiveness, appearance and deportment. Contractor personal shall have excellent written and oral communications skills sufficient to provide clear concise communication and documentation

The Contractors staff has sufficient experience, training and expertise in the Federal acquisition and assistance processes to:

proactively interact with clients and Contractors; ensure that COs are informed of developments with assigned actions;

and prepare documentation that fully supports assigned actions consistent with regulation and policy

Review of work products and communications with client organizations and the Acquisition staff.

Random review of work products by the COR no less than once a month and feedback from appropriate Government sources.

Responsiveness and Quality

The Contractor is responsive and proactive in the day to day oversight and administration of assigned workload.

This includes interaction with program offices and the Acquisition Management staff.

The Contractor is required to respond to phone messages and e-mails within 24 hours of receipt, if applicable;

Contractor’s work products are timely, complete, and accurate, 90% or more of contractual documents are error free. To meet this standard, contractual documents should conform to current regulation, the Acquisition operating procedures and instructions, as well as guidance from the CO on the

Review of work products and communications with client organizations and the Acquisition staff.

Random review by the COR no less than once a month and feedback from appropriate Government sources.

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Task Performance Objectives

Performance Standard

Acceptable Quality Level

Performance Measurement Method of

Surveillance desired content and format for the documents. Minor editorial and typographical errors should be few.

Workload Management

The Contractor ensures that sufficient staff is available on-site at all times during core business hours to support assigned programs. The Contractor shall ensure its personnel accomplish the assigned tasks within agreed upon schedules, and at an acceptable level of quality.

Ensure that sufficient staff are available during core business hours to proactively interact with clients by initiating or attending meetings and teleconferences;

ensure that COs are informed of developments with assigned actions.

Review of work products and communications with client organizations and the Acquisition staff.

Random review by the COR no less than once a month and feedback from appropriate Government sources.

Data Integrity Contract data is entered accurately in Acquisition systems and FPDS-NG, and conforms to the Acquisition organizations local implementation and operating standards.

The Contractor reviews invoices are being reviewed by COR and invoices conform to contract requirements.

At least 95% of the data records are complete, accurate, and conform to the Acquisition organizations operating procedures. All input and document creations are entered correctly;

are appropriate for the contract action;

are thorough; are formatted appropriately

Review of work products and communications with client organizations and the Acquisition staff.

Random review by the COR no less than once a month and feedback from appropriate Government sources.

Workload Management Report

Workload Management Report accurately reflects status of all assignments in process or completed during the period, case processing metrics and other workload related metrics as determined by the COR

Reports are comprehensive and fully address the requirements of the SoW. Reports are submitted in accordance with the time period specified.

No more than one in three submissions to be late by more than five business days.

100% review by the

COR

. 2 PROPOSAL INSTRUCTIONS

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INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449 ). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449 , letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see

FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449 , include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

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(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the

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public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to

1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding

$3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4”

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followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11 ) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Para. (a) North American Industry Classification System (NAICS) code and small business size standard.

NAICS code for the requirement is 541611 and the size standard is $15.0M.

(1) GENERAL INSTRUCTIONS:

Period for Acceptance of Offers. Proposals shall remain valid for acceptance for a minimum of 90 days from the closing date of this solicitation.

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Proposals are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, a proposal shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number. A one page transmittal letter signed by an individual authorized to commit the organization shall be transmitted with the proposal to the Government.