DRAFT_SOW_-_SSSUD-_RFI___1_29_2016.pdf

Statement of Work for UNMISS - South Sudan Support

1.0 Introduction

The Department of State, Bureau for International Narcotics and Law Enforcement Affairs (INL), as part of the U.S. Government’s contribution to the United Nations Mission in South Sudan (UNMISS) and the UN Interim Security Force for Abyei (UNIFSA), provides civilian Police and Corrections advisors to both missions. When future circumstances permit, INL may also work with UNMISS and the Government of South Sudan (GOSS) and its entities towards implementing the 17 August 2015 peace agreement, and provide support, including training, technical assistance, and equipment to the SSNPS and other criminal justice entities to foster law enforcement, security, rule of law, and justice during the post-conflict transition.

2.0 Task Objectives

2.1 General scope.

The objective of this contract is to provide 32 well-qualified people for this project.

Thirty-one (31) of the 32 individuals will be U.S. police and correctional advisors – referred to as Law Enforcement Generalists and Corrections Generalists – will be assigned to UNMISS or UNIFSA. INL, through the Contracting Officer, may request the Contractor to provide additional advisors should the UN Department of Peacekeeping Operations (DPKO) request them and INL concurs. Information about UN Police Division (UNPOL) and candidate requirements may be found at the UNPOL website: www.un.org/en/peacekeeping/sites/police/ . This contract also includes in-country project management and vehicle maintenance support throughout the contract’s life.

2.2 Specific Areas of Scope.

• UNMISS Law Enforcement (Police) Advisors (16). The Contractor shall recruit, deploy, and support at least sixteen (16) U.S. police advisors, to serve in the U.S. Contingent to UNMISS. For duty description and qualifications, see Section 3.3.

• UNIFSA/UNMISS Law Enforcement (Police) Advisors (2). The Contractor shall recruit, deploy, and support two (2) U.S. police advisors to serve in UNIFSA. If there is no request for advisors to UNIFSA – and there is none at present, the two advisors will be assigned to UNMISS. For duty description and qualifications, see Section 3.3.

• Bilateral Law Enforcement Advisor (1). The Contractor shall recruit, deploy, and support one (1) U.S. police advisor to serve in a bilateral capacity as liaison between the U.S. Embassy, INL, UNMISS, and South Sudan law enforcement entities, advise INL Director on law enforcement-related matters, and brief Embassy personnel and visiting Washington officials. This advisor

1 Procurement Sensitive Unauthorized disclosure of this information violates the Procurement Integrity Act.

See FAR 3.104 http://www.un.org/en/peacekeeping/sites/police/ shall report to the INL Director at the U.S. Embassy. For duty description and qualifications, see Section 3.4.

• Corrections Advisors (12). The Contractor shall recruit, deploy, and support at least eight (8) corrections officers to serve on the U.S. Contingent to UNMISS. For duty description and qualifications, see Section 3.5.

• Contingent Commander (1). The Contractor shall select one Contingent member – either law enforcement or corrections – to serve as Contingent Commander. For duty description and qualifications, see Section 3.6.1.

• Deputy Contingent Commander (1).

The Contractor shall select one Contingent member – either law enforcement or corrections – to serve as Deputy Contingent Commander. For description and qualifications, see Section 3.6.2.

• In-Country Project Manager (1).

The Contractor shall recruit and deploy an In-Country Project Manager to Juba to support the U.S. Contingent to UNMISS. For duty description and qualifications – See Section 3.7.

• Equipment Purchase and Delivery.

The Contractor, upon request by INL through the Contracting Officer, shall purchase and ship law enforcement and corrections-related equipment to South Sudan.

• Vehicles and Maintenance.

The Contractor shall provide maintenance for five (5) vehicles (four [4] Toyota Hilux trucks and one [1] Toyota Land Cruiser) furnished by the U.S.

Government (Government Furnished Equipment [GFE]) in order to provide transportation for the 21 members of the U.S. Contingent.

3.0 Position Descriptions

3.1 Project Staffing Numbers

Type of Advisor/Personnel Number

UNMISS/UNIFSA Law Enforcement Generalists 18 Bilateral Law Enforcement Advisor 1 UNMISS Corrections Generalists 12

In-Country Project Manager 1 Contingent Commander [1] (Can be from either Generalist type)

Deputy Contingent Commander [1] (Can be from either Generalist type) Total Personnel 32

3.2 General.

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All candidates require approval from the INL South Sudan Program Officer.

Candidates with prior INL or UN mission experience should include that experience in their resumes. All U.S. Contingent members represent the United States, U.S. law enforcement and corrections professionals, and the UN while serving in UNMISS or UNIFSA. In the field, the UN has a clear chain of command and a defined set of procedures. U.S. Contingent members will work under the direction of the UNMISS or UNIFSA Police Commissioner or his/her delegate. U.S. advisors report to the Contingent Commander and Deputy Contingent Command for the U.S. Contingent.

The Contingent Commander and the Deputy Contingent Commander are the primary points of contact and consultation for UNMISS and other UN officials in matters related to each Contingent Member’s performance of duties and responsibilities, professional conduct, behavior, and service as a representative of the United States and the UN Mission. Failure to serve as good representative of the United States and the UN Mission is grounds for immediate dismissal and removal from South Sudan.

3.3 UNMISS / UNIFSA Law Enforcement Generalists.

Based at UNMISS field locations in the Republic of South Sudan, Law Enforcement Generalists will work under the Direction of the UNMISS or UNIFSA Police Commissioner (or his/her delegate). Currently, no police officers are currently needed for UNISFA, although the Contractor may be asked to recruit these officers during the period of performance. The Law Enforcement Generalist will manage and administer the functions expected of him/her in accordance with international and UN standards and established UN policies and procedures to ensure the success of UNMISS. Unless the individual’s assignment specifies otherwise, Law Enforcement Generalists must have an MRPT clearance, unless they are selected and approved to serve in Contingent leadership positions or as Bilateral Police Advisor, which require a TOP SECRET security clearance (See Sections 3.4 and 3.6).

3.3.1 Duties and Responsibilities.

The Law Enforcement Generalist’s duties and responsibilities may include, but are not limited to, any or all of the following:

• Report to the Contingent Commander.

• Provide periodic reports as required by the Contingent Commander.

• Manage respective units assigned by UN Police Commissioner or his/her designee to the Law Enforcement Generalist’s command.

• Develop and update administrative policy directives, plans, and on order of the Police Commissioner, deployment plans, Standard Operating Procedures (SOPs).

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• Prepare and publish information bulletins on new directives and instructions requiring the attention of all UNMISS or UNIFSA Police officers.

• Supervise human resources management process: Assist in the determination of the appropriate assignments and provide recommendations of suitable personnel to key-non-professional positions.

• Oversee and monitor the deployment of individual police officers and allocation of related resources to meet operational requirements.

• Provide strategic planning and concept of strategies responsibilities.

• Facilitate coordination and management between various UNMISS or

UNIFSA units. Coordinate and oversee the movement of personnel (MOP) within and outside the Mission.

• Ensure the planning of staff rotations, tour of duty extensions, leave, and compensation time off (CTO).

• Oversee and monitor existing UNMISS or UNIFSA Police and Corrections division logistics and resources, ensure that resources remain fully mission capable (FMC) and adhere to required maintenance programs.

• Provide accurate reports, analysis, and statistics on significant operational issues of interest to the Mission.

• Maintain the personnel record filing system.

• Maintain permanent liaison with all sections of the Mission Support component and international staff section regarding police requirements in terms of deployment, accommodation, offices, logistics, supply, constructions, etc.

• Provide guidance and monitoring of policies in support of UN Police operations; ensure compliance with UN rules, regulations, and Mission mandate; ensure conformity to the highest standards of professional conduct and personal behavior by the UNPOL; ensure proper utilization of police resources under his/her command at all times including implementation of regular inspection regimes and initiation of corrective measures to improve efficiency and effectiveness within UN Police component and harmony with other mission components in the spirit of an integrated mission and attainment of common goals.

• Conduct and facilitate visits of groups to UNPOL sites to view the state of UN facilities and operations, liaise with local officials to ensure the groups achieve their objectives and meet the requisite counterparts, observe if work is completed to UN standards and in accordance with sound, progressive management principles.

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• Conduct internal investigations on allegations of misconduct by individual police officers, or other human rights abuses.

• Advise and mentor UNPOL personnel on training, administrative, planning, operational, and logistical functions.

• Submit regular written reports to one’s UNMISS or UNIFSA supervisor or other UN or UNMISS/UNIFSA officials (or their delegates) as required by the UN or UNMISS/UNIFSA leadership or procedures (e.g. facility maintenance report, daily situation reports, and incident reports).

• Submit regular written reports to Contingent Commander or her/his designate as required by the Contractor or INL (weekly reports, monthly reports, trips reports). See Section 8.0.

• Collaborate with UNMISS or UNIFSA staff to ensure the success of the mission.

• Provide orientation to new staff ensuring familiarization with policies and procedures related to UN Police operations.

• In coordination with Contingent Commander, liaise with and maintain relationships with relevant INL and Embassy Juba officials.

• Keep INL informed of local developments and environmental conditions.

• Other duties and responsibilities as determined by the Police

Commissioner, Contingent Commander, and COR, in conjunction and agreed upon by UNMISS/UNIFSA, INL, and UNPOL.

3.3.2 Minimum Qualifications:

• U.S. Citizen in possession of a current U.S. state driver’s license that is valid for the full period of prospective deployment.

• The UN’s maximum age limit for candidates is 62 but strongly prefers candidates no older than 55 years old.

• Police advisors must have at least seven (7) years of experience as a full-time law enforcement officer in a full-service, civilian U.S. law enforcement entity. Military police experience does not count toward experience.

• Must have served as an active-duty police officer within the past five (5) years. Information about UN candidates requirements may be found at the UN Police Division’s website: www.un.org/en/peacekeeping/sites/police/

• Experience in a wide range of operational and administrative issues, including experience in management/supervision and strategic planning, with evidence of progressively responsible leadership experience.

5 Procurement Sensitive http://www.un.org/en/peacekeeping/sites/police/

• Ability to build and maintain key relationships in a culturally diverse environment and negotiate the resolution of conflicting views to enable the implementation of policies and programs.

• Superior negotiation and interpersonal skills.

• Be in good physical condition to meet all UN medical requirements.

• Be able to drive a 4x4 vehicle with a manual transmission.

• Excellent English communication skills (reading, listening, report writing, and oral presentation) and the ability to participate fully and effectively in conversations on a variety of topics in formal and informal settings from both concrete and abstract perspectives. This includes being able to discuss their fields of competence, explain complex matters in detail, and provide concise and coherent narrations.

• A working knowledge and demonstrated proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.

3.3.3 Desired Qualifications:

• At least one year of international experience in law enforcement operations and reform.

• Experience in public outreach/education; training/project assessors;

strategic/tactical planners.

• Experience in one or more of the following areas:

o Senior management/senior level command experience o Project development o Executive leadership development o Internal Investigations o Intelligence o Community Policing o Logistics and Resource Management o Police reform and restructuring

3.4 Bilateral Police Advisor.

Based at the U.S. Embassy in Juba, the Bilateral Police Advisor will work under the direction of the INL Director. The Bilateral Police Advisor shall serve as a liaison between the U.S. Embassy, INL, UNMISS, and South Sudan law enforcement and corrections entities, and will report to the at the U.S. Embassy. Duties and responsibilities for this Law Enforcement Generalists will remain the same as listed below, although more emphasis will placed on building relationships between UNMISS, INL, U.S. Embassy Juba, and South Sudanese law enforcement and corrections entities.

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3.5 UNMISS Corrections Generalist.

Based at UNMISS field locations within the Republic of South Sudan, the Corrections Generalist will work under the direction of the UNMISS corrections director (or his/her delegate), who reports to the Police Commissioner. The Corrections Generalist will manage and administer the functions expected of him/her in accordance with international and UN standards and with established UN policies and procedures, in order to ensure the success of UNMISS in fulfilling its mandate.

All Corrections Generalists must have an MRPT clearance.

3.5.1 Duties and Responsibilities. The Corrections Generalist’s duties and responsibilities shall include, but are not limited to, the following:

• Report to Contingent Commander.

• Provide periodic reports as determined by the Contingent

Commander.

• Manage the overall safety and security regimes of holding facility personnel, persons in holding (PIHs) and visitors.

• Conduct regular security assessments on the holding facilities including infrastructure and PIH population.

• Develop search plans and manage regular searches of the holding facility (interior and exterior) to ensure the safety and security of the facility (fence, buildings, windows, doors, grills and bars, health / hygiene hazards, fire hazards, and all forms of contraband).

• Within limits, conduct searches on PIHs on admission to ensure prohibited articles are not taken into the facility.

• Maintain the admission / release register.

• Maintain PIHs’ property records and storage, and PIHs’ medical registers / records and make referrals for medical attention as appropriate.

• Manage the process for PIHs’ complaints, grievances, and requests. **Manage conflicts between PIHs in order to promote safety and security at all times.

• Provide mediation and counselling services for PIHs, if required.

• Conduct investigations/fact findings of incidents in holding facility.

• Submit regular written reports to one’s UNMISS supervisor or other UN or UNMISS officials (or their delegates) as required by UN or UNMISS leadership or procedures (e.g. facility

7 Procurement Sensitive maintenance report, daily situation reports, and incident reports).

**Submit regular written reports to Contingent Commander or her/his designate as required by the Contractor or INL (weekly reports, monthly reports, trips reports) See Section 8.0.

• Advise and mentor UN Corrections personnel on training, planning, administrative, operational, and logistical functions.

Collaborating with UNMISS and UN staff to ensure the success of the training mission.

• Other duties and responsibilities as determined by the Contract Officer’s Representative (COR), INL Director in Juba, and the Contingent Commander (or his representative), in conjunction and agreed upon by UNMISS, INL, and UN Headquarters.

3.5.2 Minimum Qualifications: U.S. Citizen in possession of a current U.S.

state driver’s license that is valid for the full period of prospective deployment.

• The UN’s maximum age limit for candidates is 62 but strongly prefers candidates no older than 55 years old.

• Corrections advisors must have at least seven (7) years of experience as a full-time corrections officer in a full-service, civilian U.S. corrections facility.

• Must have served as an active-duty corrections officer within the past five (5) years.

• Experience in a wide range of operational and administrative issues, including experience in management/supervision and strategic planning, with evidence of progressively responsible leadership experience.

• Ability to build and maintain key relationships in a culturally diverse environment and negotiate the resolution of conflicting views to enable the implementation of policies and programs.

• Possess superior negotiation and interpersonal skills.

• Be in good physical condition to meet all UN medical requirements.

• Be able to drive a 4x4 vehicle with a manual transmission.

• Excellent English communication skills (reading, listening, report writing, and oral presentation) and the ability to participate fully and effectively in conversations on a variety of topics in formal and informal settings from both concrete and abstract perspectives.

This includes being able to discuss their fields of competence, 8 Procurement Sensitive explain complex matters in detail, and provide concise and coherent narrations.

• A working knowledge and demonstrated proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.

3.5.3 Desired qualifications: At least one year of international experience in prison operations and reform.

• Experience in public outreach/education; training/project assessors; strategic/tactical planners.

• Experience in one or more of the following areas:

o Senior management/senior level command experience o Project development o Executive leadership development o Internal Investigations o Intelligence o Community Policing o Logistics and Resource Management o Police reform and restructuring

3.6 Contingent Leadership Positions

The Contractor shall nominate four (4) advisors, either Law Enforcement or Corrections, to serve as the Contingent leadership Team. The nominations shall be based on the individual’s leadership and management capabilities, and the Bilateral Police Advisor is not eligible for the four positions. The Contractor shall rank the four nominees by merit and preference, and then submit the list and associated resumes to the COR and the INL South Sudan Program Officer for review and approval. Upon COR and INL approval, the top name shall be the Contingent Commander, the second name will be the Deputy, and the third and fourth names shall be designated as the Alternate Deputy Contingent Commanders 1 and 2. All four leadership positions shall have a TOP SECRET security clearance in order to fulfill all duties of the Contingent Commander and the Deputy Contingent Commander.

3.6.1 Contingent Commander. Based at UNMISS Headquarters in Juba, the Contingent Commander will report to the UNMISS Special Representative of the Secretary General (SRSG) or his/her delegate, and the UNMISS Police Commissioner or corrections director, depending on their generalist type. Under the UN system, the Contingent Commander does not supervise a Contingent member, unless the Contingent member is assigned

9 Procurement Sensitive to a position under Contingent Commander’s oversight. The Contingent Commander does have a supervisory role in that s/he is the primary point of contact for UN and UNMISS officials in matters related to each Contingent member’s performance of duties and responsibilities, conduct, behavior, and service as a representative of the UN Mission and of the United States. The individual will be classified as “Supervisory.” After consultation with COR, the INL South Sudan Program Officer, and the Contractor, the Contingent Commander will take such action as necessary and mutually agreed. If such matters involve the Contingent Commander or a conflict of interest occurs with a particular Contingent Member, the Deputy Contingent Commander will assume this role. The Contingent Commander also regularly liaises and communicates with U.S. Embassy Juba officials and visiting Washington officials, briefing them as necessary on the status and circumstances of the U.S. Contingent. This includes attending meetings and briefings at the U.S. Embassy as necessary, and therefore, must have a TOP SECRET security clearance.

Duties and Responsibilities of Contingent Commander. Besides the duties and qualifications for his/her respective Law Enforcement or Corrections generalist position, the Contingent Commander shall also include the following duties and responsibilities:

• For UN Mission, serve as the primary contact person for the

Contingent.

• Supervise each Contingent member’s reporting and work requirements to meet INL and Contract needs.

• Submit bi-weekly and monthly reports specifically outlining the

U.S. Contingent’s achievements and activities in South Sudan directly to the INL South Sudan Program Officer and the INL Director in Juba. These reports shall not be reviewed or edited by the Contractor prior to submission to the INL South Sudan Program Officer and INL Director in Juba. The In-Country Project Manager and the Contractor’s U.S.-based manager should be copied on the submission. See Section 8.0 for details.

• Liaise and communicate regularly and directly with the INL South Sudan Program Officer and the INL Director in Juba.

• Liaise and communicate regularly with relevant U.S. Embassy officials. Provide and attend Embassy or Department of State briefings as necessary. The individual must possess a current TOP SECRET security clearance.

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• Coordinate requests for extension or termination of deployments of individual Contingent members to UNMISS with COR and INL South Sudan Program Officer.

• Report to the COR, INL South Sudan Program Officer, and the INL Director in Juba any accidents or incidents involving U.S.

Contingent members or the In-Country Project Manager. The Contingent Commander or his/her delegate will coordinate and ensure submission of a report detailing each incident, measures taken, disciplinary action if necessary, and any recommendations for further action.

• Report directly to the COR, INL South Sudan Program Officer, and the INL Director in Juba about any actions or behaviors that are improper, unprofessional, illegal, or otherwise reflect poorly on the United States or the UN Mission. Regardless of whether such actions or behaviors result in UN disciplinary action, the Contingent Commander must report the incident to INL immediately.

• Contact the COR, INL South Sudan Program Officer, and the INL Director in Juba on any medical support that a contingent member may require that the UN Mission cannot provide or meet.

Qualifications.

In addition to the qualifications identified above for their respective Generalist category, the Contingent Commander must have:

• A minimum of five (5) years of experience as a first-line or mid-level supervisor in an active-duty, civilian law enforcement force or agency.

• A university or college degree or equivalent in criminology, criminal justice, law, or relevant academic discipline.

3.6.2 Deputy Contingent Commander. Based at UNMISS Headquarters in Juba, the Deputy Contingent Commander shall serve as the Contingent Commander in the event that the Contingent Commander is absent, (e.g.

leave, Rest and Relaxation), ill, travelling, or otherwise indisposed. The Deputy Contingent Commander will report to the Contingent Commander and to the UNMISS Special Representative of the Secretary General (SRSG) or his/her delegate, as well as the UNMISS Police Commissioner or corrections director, depending on generalist type. Under the UN system, the Deputy Contingent Commander does not supervise a

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Contingent member’s work, unless that member is assigned to a position under the Deputy Contingent Commander’s oversight. The Deputy Contingent Commander does have a supervisory role in that s/he is the second of two primary points of contact for UN officials in matters related to each Contingent member’s performance of duties and responsibilities, conduct, behavior, and service as a representative of the UN Mission and the United States. Upon consultation with COR, the INL South Sudan Program Officer, and the Contractor, the Contingent Commander (or Deputy Contingent Commander in his/her absence) will take such action as necessary and mutually agreed. If such matters involve the Contingent Commander or the Contingent Commander has a conflict of interest for a particular instance, the Deputy Contingent Commander shall assume this role. The Contingent Commander also regularly liaises and communicates with U.S. Embassy Juba officials and visiting Washington officials, briefing them as necessary on the status and circumstances of the U.S.

Contingent. This includes attending meetings and briefings at the U.S.

Embassy as necessary, and therefore, must have a TOP SECRET security clearance.

Duties and Responsibilities of Deputy Contingent Commander.

Besides the duties and responsibilities identified under his/her relevant generalist type, the Deputy Contingent Commander shall also have the following duties and responsibilities:

• For UN Mission matters, serve as the second primary contact person for the Contingent.

• Assist the Contingent Commander in overseeing each Contingent member’s reporting and work requirements to meet INL and Contract needs.

• Assist the Contingent Commander with his/her responsibilities when so delegated by the Contingent Commander.

• Shall serve as the Contingent Commander in the event that the Contingent Commander is absent, (e.g. leave, Rest and Relaxation), ill, travelling, or otherwise indisposed.

• If matter(s) related to performance of duties and responsibilities, one’s conduct, behavior, and service as a representative of the United States and UN Mission involve the Contingent Commander, the Deputy Contingent Commander shall serve as the primary point of contact for UNMISS and the UN, and after

12 Procurement Sensitive consultation with the COR, INL South Sudan Program Officer, and the Contractor, take such action as necessary and mutually agreed.

3.6.3 Alternate Deputy Contingent Commanders 1 and 2

The Alternate Deputy Contingent Commanders shall serve as the Deputy Contingent Commander in the event that the Deputy Contingent Commander must serve as the Contingent Commander, or in the event that the Deputy Contingent Commander is absent, (e.g. leave, Rest and Relaxation), ill, travelling, or otherwise indisposed. If the Contingent Commander and the Deputy Contingent Commander are absent, (e.g.

leave, Rest and Relaxation), ill, travelling, or otherwise indisposed, the Alternate Deputy Contingent Commander shall serve as the Contingent Commander, and Alternate Deputy Contingent Commander 2 shall serve as the Deputy Contingent Commander. Duties include attending meetings and briefings at the U.S. Embassy as necessary, and therefore, must have a TOP SECRET security clearance; however, access to Classified materials is only allowed when performing duties as the Deputy Contingent Commander or in the rare instance , Contingent Commander.

3.7 In-Country Project Manager (1). The In-Country Project Manager assists the Contractor in providing a full range of support to the deployed members of the U.S.

Contingent to UNMISS and UNIFSA. Such support includes: logistical support, medical support, morale, welfare, and recreational activities; and contingency plans for emergencies. The Contractor shall draft the formal documents for position description, duties and responsibilities document, required and desired qualifications based on guidance in 3.6.1. The Contractor shall follow all established hiring policies and procedures for the position. Once the Contractor determines a candidate, the candidate’s resume should be submitted to the COR and INL South Sudan Program Officer for concurrence. Because the In-Country Project Manager likely shall become party to law-enforcement-privileged information during the course of supporting the Contingent and the Bilateral Police Advisor, an MRPT clearance is recommended.

3.7.1 Duties and Responsibilities of In-Country Project Manager.

The duties and responsibilities of the In-Country Project Manager shall include, but not limited to:

• Provide logistical support outlined below for U.S. police and corrections advisors assigned to UNMISS and UNIFSA. S/He shall be located in Juba, and the position may be required to

13 Procurement Sensitive undertake travel to deliver supplies to personnel serving in outlying posts. It is strongly urged that the In- Country Project Manager consult with the INL Director and U.S. Embassy’s Regional Security Officer (RSO) or his/her delegate for any travel in the country, particularly outside Juba, and follow any travel recommendations the RSO or his/her delegate offers.

• Promote coordination and facilitate communication between U.S.

Contingent members, the INL Director in Juba, other U.S.-led initiatives (including USAID and RSO’s office), the U.S. Embassy, and INL to help minimize confusion, duplication of effort, and generally work to enhance mission success, overall and in specific facets.

• In coordination with the INL South Sudan Program Officer and the INL Director in Juba, review, revise, and when necessary implement contingency response plan for various situations and emergencies to ensure the safety of the U.S. Contingent and him/herself. The contingency response plan should be an updated version of the plan that the Contractor originally provided to the CO and COR. (See Section 10.1, Transition).

• Maintain items and equipment issued to Advisors and repair or replace equipment as necessary, utilizing a local subcontractor when necessary.

• Maintain the communications and internet access for Contingent members. Provide replacements when equipment needs repair or fails to work. Make adjustments and offer recommendations on how to improve phone and internet service and reliability.

• Maintain strict accountability of all supplies and equipment in South Sudan. All equipment shall be tracked and accounted for in a quarterly report sent to the Contracting Officer, the COR, INL South Sudan Program Officer and the INL Director in Juba.

• Responsible for collecting and verifying time sheets / hours worked by Contingent members.

• Provide any support to the Contingent Commander related to reporting of accidents and incidents, requests for personnel extensions or terminations to UNMISS or UNIFSA deployments, and provision of medical support to U.S. contingent members, including planning for and facilitating emergency medical evaluations. See Section 3.6.1 for Contingent Commander’s duties and responsibilities.

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• Assist the Contractor in procuring supplies, equipment, and support services to support the U.S. contingent to UNMISS and UNIFSA. This includes procurement, storage, and distribution of items outlined in Section 6.0.

3.7.2 Minimum Qualifications. The minimum qualifications of the In-Country Project Manager are:

• Two (2) years of experience working overseas or in a remote or difficult environment.

• Bachelor’s degree from an accredited college or university.

• Two (2) years of experience in a supervisory capacity, including knowledge and application of human resource methodologies.

• One year experience in payroll, bookkeeping, or accounting.

• Procurement experience.

• Logistics experience.

• Experience working with communications technologies.

• Experience in emergency procedures.

4.0 Recruitment, Selection, and Pre-Screening. The Contractor will follow the terms of candidate selection and pre-screening stated in the original contract with the following clarification.

4.1 Recruitment. The Contractor shall recruit and deploy the above personnel to serve on the U.S. Contingent for UNMISS and UNIFSA for a period of twelve (12) months.

Renewal of the In-Country Project Manager’s appointment may occur upon concurrence by the INL Director in Juba, COR, INL South Sudan Program Officer, and Contractor.

The Contractor shall proactively identify staffing needs, including reporting on end-of-mission (EOM) dates for existing contingent members, and changes in EOM dates.

Concurrent with this reporting, the Contractor shall begin the selection process for appropriate candidates based on the above-detailed job descriptions using internal recruitment mechanisms and/or any candidates provided by INL (if applicable).

The Contractor shall communicate to candidates that they must inform the Contractor immediately if they decide to withdraw from consideration or if candidates may postpone their nomination or deployment. Contractor must immediately notify the INL South Sudan Program Officer of the withdrawal or postponement of a candidate.

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Within fourteen (14) days of INL’s notification, the Contractor shall submit to the INL South Sudan program officer on this task order the most qualified candidate(s).

This should be done by submitting the candidate’s resume and references.

4.2 Pre-screening.

The Contractor is responsible for conducting a full and expeditious pre-screening that shall include, but not be limited to, the following for all successful candidates:

• Requisite experience, conducting background, disciplinary, criminal and credit checks, including at least two independent background references.

• Excellent personal and professional behavior/performance during previous international missions including verification of successful completion of previous commitments (usually one year).

• Men and women should be included in the candidate pool.

• Per UN requirements, the candidate must have served full-time for a U.S. law enforcement agency within the previous five (5) years.

• That the candidate does not turn 62 years old during the prospective deployment period. If the candidate turns 62 during that period, the UN will decline the candidate.

• Identification of previous overseas policing or corrections experience in similar missions (e.g. Sudan, Democratic Republic of the Congo, East Timor, Haiti, Iraq, or Afghanistan). Contractor must obtain approval from the INL South Sudan Program Officer for all candidates, particularly those with prior INL experience.

• Requisite medical and psychological examinations and clearances are complete and accurate, and candidates obtain the separate, required UN medical clearance (See paragraph just above the 4.4 Records header).

• Per UN requirements, candidate must renew their driver’s license prior to deployment if the expiration date occurs during the deployment period.

• Candidates must be willing and able to serve for prolonged periods of time under harsh and austere conditions.

• Demonstrated ability to operate a 4x4 vehicle with manual transmission (may be delayed until PDT);

Within 21 days after request, the Contractor shall request and obtain approval from the INL South Sudan Program Officer. The Contractor shall submit a documentation package containing PDF copies of the following: the candidate’s completed UN P-11 form (see http://www.un.org); the candidate’s resume and references; the candidate’s passport (the biographical page of the passport that contains the candidate’s photo, name, signature, date of birth, place of birth, place of issue), the candidate’s driver’s

16 Procurement Sensitive http://www.un.org/ license, a completed UN Entry Medical Examination form (Form MS2-E - see http://www.un.org), and Airport of Departure. INL reserves the right to decline candidates if they do not meet the minimum or desired qualifications, or if the UN alters UNMISS’s mission, and the candidate(s) do not meet the minimum or desired qualifications based on the new mission, during the period of performance of this contract.

Upon INL approval, the INL South Sudan Program Officer shall submit a candidate’s records package to the UN for consideration. Once the UN interview with the candidate (usually by telephone) is complete, the Contractor will inform the INL South Sudan Program Officer within 48 hours (2 business days) and coordinate the scheduling of the candidate’s participation in PDT (See Section 5.0).

During PDT, the Contractor shall facilitate interviews between the COR, INL South Sudan Program Officer, and each of the candidates as a final check on the candidate’s suitability. Interviews shall be conducted as “one-on-one” with no other candidates present. A group interview of candidates is not acceptable.

4.3 Personnel Records. The Contractor shall maintain comprehensive records on all applicants and successful candidates for positions listed under this contract. The records shall include tracking the status of all applicants, particularly those invited to pre-deployment training. For applicants who attend PDT, the Contractor shall have information on the candidates’ years of law enforcement experience and prior mission experience; and shall note if they completed PDT, if they deployed to mission, and reason(s) for not deploying or qualifying for deployment. For all officers currently or previously deployed, the Contractor will maintain records in a format that is searchable electronically and contains documentation that notes dates the officer served in UNMISS, performance, and the reason for ending the mission. Such records shall be provided to the INL South Sudan Program Officer and INL Training Coordinator on a monthly basis.

4.4 Security Requirements. Candidates may not attend pre-deployment training until they have been interviewed by the UN, and receive their security clearance, Public Trust certification, or interim clearance/Public Trust certification. Candidates may deploy with an interim MRPT clearance. No candidates are permitted to deploy without a clearance, at minimum an interim clearance. The COR and the INL South Sudan Program Officer may consider and approve/disapprove PDT attendance if the Contractor makes a special request due to unusual circumstances. If the candidate is ultimately denied his/her respective clearance or public trust certification, all

17 Procurement Sensitive http://www.un.org/ expenses related to training and deploying that candidate will be the responsibility of the Contractor.

4.4.1 Contingent Leadership and Bilateral Police Advisor.

The Contingent Commander, Deputy Contingent Commander, Alternate Deputy Contingent Commanders, and the Bilateral Police Advisor positions require a TOP SECRET security clearance issued by the Defense Security Service (DSS). Candidates may deploy with an interim Secret clearance if the subject interview with DSS has been completed prior to deployment.

4.4.2 Other Contingent Members

All other positions personnel performing on this contract must favorably pass a Moderate Risk Public Trust (MRPT) determination conducted by the Bureau of Diplomatic Security (DS) prior to contract performance.

5.0 Pre-Deployment Training (PDT)

5.1 Scheduling for PDT. The Contractor shall proactively identify PDT needs, providing INL South Sudan Program Officer and the INL Pre-Deployment Program (INL-PREP) team with quarterly projection of training needs by the 28th of the 3rd month of each quarter (i.e. March, June, September, December). All pre-screening, INL approval, and UN interviews, but not UN medical clearances, shall be completed prior to the start of PDT training. PDT generally occurs before the candidates receive deployment orders. UN clearances and deployment of Advisors may take time and can be unpredictable. UN delays for deployment orders are beyond INL’s control and INL bears no responsibility for the delays. INL considers a 60-day period between the date that the candidate completes PDT and the date of their actual UN deployment as “normal.” As such, upon completion of PDT, candidates will return to their place of residence. If delays exceed 45 days, the Contractor, Contracting Officer (CO), and INL will consult on alternatives.

5.2 PDT Support. The Contractor will provide pre-deployment support. Pre-deployment support shall include, but not be limited to, on-site and headquarters contract program management, and transportation arrangements for pre-deployment training. Pre-deployment support shall include appropriate medical immunizations and vaccinations required for the country of deployment; provision of uniforms and equipment; and meals and/or lodging for administrative personnel as needed and approved in advance by the COR.

5.3 Attendance and Scheduling of PDT: INL contract advisors, mentors, and instructors are required to attend the INL Pre-Deployment Program (INL-PREP)

18 Procurement Sensitive before deploying overseas to assume their assigned duties. The In-Country Project Manager must also attend INL-PREP before deploying overseas. The INL-PREP training program is administered by the Office of Criminal Justice Assistance and Partnership (INL/CAP) Training Team. INL-PREP presently consists of a seven-day schedule. However, depending on INL program needs, the schedule could range between two and up to fifteen days in duration. As such, the Contractor shall consult with the INL-PREP Training Team and the INL South Sudan Program Officer regarding the schedule. INL-PREP includes all meals and lodging, as well transportation from and to Dulles International Airport (IAD).

Pre-screening requirements cited in this SOW or subsequent contract modifications, including security clearances or separate interview processes as may be required by the UN must be completed and certified by the INL South Sudan Program Officer prior to INL-PREP attendance. In addition, pre-screening processes, including medical health exams, psychological testing, and participating in INL-PREP refresher training must be renewed every two years. If a Contingent member is extended beyond two years, he/she will need to attend refresher training. The Contractor should propose travel for this refresher training.

Request for slots in a training class should be submitted via the INL/CAP Training Center Class Request form available from the INL/CAP Training Team or the INL South Sudan Program Officer. Requests must be approved by the INL South Sudan Program Officer and submitted to the INL/CAP Training Team at least thirty (30) days prior to the start of the scheduled class. Requests for training will be honored as space permits on a first-come, first-served basis. INL/CAP will notify the contractor of the approved attendees within three (3) days and initiate preparations for the class.

As the training dates approach, INL/CAP, through email, will contact the Contractor to verify and update the names and number of individuals attending PDT and any items needed to assist finalizing class preparations. First, no later than ten (10) days prior to the start of INL-PREP, the contractor must submit to the INL-CAP Training Team an updated roster of attendees, as previously approved by the INL South Sudan Program Officer. Second, three (3) business days prior to the start of INL-PREP, the contractor’s training representative will confer with the INL/CAP Training Team to review, update, and finalize the program schedule and participants roster.

The Contractor shall arrange for students to arrive at the INL/CAP facility, located at the Executive Conference and Training Center (ECTC), near Dulles Airport, at 22685 Holiday Park Drive, Sterling Virginia, 20166. The Contractor may include up to

19 Procurement Sensitive eight (8) hours of personal deployment time if time permits. Contractor shall require trainees to complete a comprehensive evaluation of the training, trainers, staff, facility, and logistics and provide the results for the INL/CAP Training Team after each class and assist with additional training evaluations while officers are in mission if so requested by INL. The Contractor shall propose a package of personal uniforms and equipment for each officer, in accordance with existing contract provisions. The equipment will include, but not be limited to, uniforms suitable for South Sudan’s weather, rain gear, web gear, boots, and other equipment as necessary and approved.

For the South Sudan program, trainees must take and pass a driving skills and safety test in a vehicle with a manual transmission. Also, trainees may be required to perform physical and skills training evaluations or tests, including but not limited to combat first aid, and mindset in high risk environments (includes travel safety, surveillance detection, and situational awareness). The Contractor shall coordinate with the INL-PREP Training Team on the driving test and any other required evaluations or tests, including allowing for additional days beyond the INL-PREP scheduled PDT training course. If the INL-PREP Training Team is not able to provide the necessary instructor(s) / evaluators, the Contractor shall provide a certified instructor / evaluator, equipment and resources, and evaluation/test site, all of which are cost-reimbursable expenses. All completed test results or evaluations must be submitted to the COR and INL South Sudan Program Officer.

The Contractor shall have in place a functional plan to address candidates who become ill during training, and coordinate this plan with the INL-PREP Training Team. This plan shall be incorporated into the Contractors’ submittal. 80 If, after attending PDT, a candidate voluntarily decides not to deploy to South Sudan, all expenses related to deploying to PDT are the responsibility of the Contractor. 80 The Contractor shall be responsible to identify any element omitted in this SOW that is being performed in the current PDT sessions and development of requirements for using ECTC. INL will provide a syllabus to the Contractor prior to PDT.

The Contractor shall be responsible to identify and obtain any secure storage space convenient to ECTC or for any Contractor training materials expected to be stored between training days or sessions. Neither the designated training facility nor INL shall be held liable or responsible for any materials lost, damaged, or pilfered.

5.4 Training Conducted At Locations Other Than ECTC. If there should be any PDT elements that the Contractor believes cannot be performed at the ECTC, the Contractor must inform the INL-PREP Training Team and INL South Sudan Program

20 Procurement Sensitive

Officer immediately, and provide justification and rationale as to why such training cannot be performed at the ECTC. The Contractor must also provide an alternative plan and location for that training element. Should the INL-PREP Training Team and INL South Sudan Program Officer concur, the INL-PREP Training Team shall make the necessary site arrangements. In the event that PDT cannot be held at ECTC or other pre-designated training facility, the INL-PREP Training Team will notify the Contractor, and the Contractor, INL-PREP Training Team, and the INL South Sudan Program Officer will consult to make alternative arrangements.

5.5 Personnel (Staff) Working/Instructing at the PDT Site. The Contractor shall designate one point of contact, an Orientation and Pre-Deployment Manager, with decision-making authority to coordinate all orientation and training-related issues and assign that individual to the ECTC for the entire period of the PDT. The Contractor shall submit to the COR any requests for meals and/or lodging for the Orientation and Pre-Deployment Manager or other staff as designated to provide administrative support at the Pre-deployment Training site. These requests must be submitted at least two (2) weeks in advance of the training, and are subject to approval of the COR and the INL South Sudan Program Officer.

5.6 Deployment Documentation: Passports, Visas, Immunizations. Contractor is responsible for ensuring recruits have a current U.S. passport, valid for the prospective deployment period, with the proper South Sudan visas. Where and when possible, and when appropriate, INL will assist expedition of this requirement when approved by the COR. Contractor is responsible for ensuring that all required immunizations and vaccinations are completed and up-to-date, and documented in a international certificate of vaccination.

5.7 Deployment. The UN provides deployment orders and airline tickets to each police and corrections candidate selected for the UN Mission in South Sudan. While candidates may be able to submit certain deployment expenses to the UN for reimbursement, the Contractor shall be prepared to provide support for deployment.

Such support may include an overnight hotel stay near the airport of departure for an early morning departure (prior to 09:00 a.m.), shipment of personal items to South Sudan for the Contingent members, transportation from residence to airport of departure, etc. Questions about acceptable deployment expenses may be directed to the COR and INL South Sudan Program Officer, with final approval from the CO.

If the UN does not provide deployment transportation or temporary lodging, the Contractor shall provide the necessary support to ensure the advisor arrives at…