SAQMMA14R0203.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA14R0203 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

07/29/2014

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

__15:00:00__ local time __08/28/2014 __

10. FOR

INFORMATION

E-MAIL:

A. NAME

Kathleen J. Mejia

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 49-60

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5-12 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 13-32 X J LIST OF ATTACHMENTS 61

X D PACKAGING AND MARKING 33 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 34 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

62-77

X F DELIVERIES OR PERFORMANCE 35-39

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 78-88X G CONTRACT ADMINISTRATION DATA 40-42

X M EVALUATION FACTORS FOR AWARD 89-96X H SPECIAL CONTRACT REQUIREMENTS 43-48

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE:25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Kathleen J. Mejia

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

07/29/2014

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA14R0203

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Section B SUPPLIES OR SERVICES AND PRICES/COSTS

C Descriptions/Specifications/Statement of Work Section C DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

D Packaging and Marking 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997) Section D Packaging and Marking

E Inspection and Acceptance 52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001) 52.246-16 Responsibility for Supplies (Apr 1984) 52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996) Section E Acceptable Levels Of Performance

F Deliveries or Performance 52.211-8 Time of Delivery (June 1997) 52.242-15 Stop-Work Order (Aug 1989) Section F Deliveries or Performance 52.252-2 Clauses Incorporated by Reference (Feb 1998)

G Contract Administration Data Section G Contract Administration Data

H Special Contract Requirements Section H Special Contract Requirements

I Contract Clauses 52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) 52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.204-2 Security Requirements (Aug 1996) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data - Modifications (Oct 2010) 52.219-8 Utilization of Small Business Concerns (May 2014) 52.219-16 Liquidated Damages - Subcontracting Plan (Jan 1999) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-3 Convict Labor (June 2003) 52.222-17 Nondisplacement of Qualified Workers (May 2014) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jan 2014) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Sep 2010) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-37 Employment Reports on Veterans (Sep 2010) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222-41 Service Contract Labor Standards (May 2014) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.222-54 Employment Eligibility Verification (Aug 2013) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug Free Workplace (May 2001) 52.223-10 Waste Reduction Program (June 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.225-5 Trade Agreements (Nov 2013) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.227-1 Authorization and Consent (Dec 2007) 52.227-14 Rights in Data - General (May 2014) 52.227-19 Commercial Computer Software License (Dec 2007) 52.227-23 Rights to Proposal Data (Technical) (June 1987) 52.228-5 Insurance - Work on a Government Installation (Jan 1997) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability Of Funds (Apr 1984) 52.232-22 Limitation Of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.237-3 Continuity Of Services (Jan 1991) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes - Fixed-Price (Aug 1987) 52.243-3 Changes - Time-and-Material or Labor-Hours (Sept 2000) 52.244-2 Subcontracts (Oct 2010) 52.244-5 Competition In Subcontracting (Dec 1996) 52.244-6 Subcontracts for Commercial Items (May 2014) 52.245-1 Government Property (Apr 2012) 52.245-2 Government Property Installation Operation Services (Apr 2012) 52.246-20 Warranty of Services (May 2001) 52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability - Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.249-14 Excusable Delays (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991)

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.243-70 NOTICES (AUG 1999)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

52.216-19 Order Limitations (Oct 1995) 52.216-18 Ordering (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.219-9 (DEVIATION) SMALL BUSINESS SUBCONTRACTING PLAN (SEPT 2006)

(DEVIATION)

52.223-11 Ozone-Depleting Substances (May 2001) 52.225-6 Trade Agreements Certificate (May 2014)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004)

J List of Attachments K Representations, Certifications, and Other Statements of Offerors or Respondents

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.204-5 Women-Owned Business (Other Than Small Business) (May 1999) 52.222-38 Compliance with Veterans' Employment Reporting Requirements (Sep 2010) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan - Certification (Aug 2009) 52.225-25 Prohibition on Contracting With Entities Engaging in Sanctioned Activities Relating to Iran - Representation and Certification (Dec 2012) 52.237-8 Restriction on Severance Payments to Foreign Nationals (Aug 2003) Section K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

OR RESPONDENTS

52.203-2 Certificate Of Independent Price Determination (Apr 1985) 52.204-8 Annual Representations and Certifications (May 2014) 52.209-5 Certification Regarding Responsibility Matters (Apr 2010) 52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.227-15 Representation of Limited Rights Data and Restricted Computer Software (Dec 2007) 52.230-1 Cost Accounting Standards Notices And Certification (May 2012) 52.230-7 Proposal Disclosure Cost Accounting Practice Changes (Apr 2005) 52.234-3 Notice of Earned Value Management System - Post Award IBR (July 2006)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.228-70 DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES (JUN 2006)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.215-1 Instructions to Offerors - Competitive Acquisition (Jan 2004) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) Section L INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL

PREPARATION

52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.252-5 Authorized Deviations in Provisions (Apr 1984)

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) Section M EVALUATION FACTORS FOR AWARD

001 NEXT GEN PASSPORT PERSONALIZATION PRINTERS

AS DESCRIBED IN THE FOLLOWING PAGES.

0.00 LT

Doc Ref No:

Delivery Date FOB:

Section B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PROGRAM OVERVIEW

The U.S. Department of State (DoS or Department) has used color thermal-ink-transfer printers for personaliz-ing U.S. passports since 1998. The DoS personalizes passports at 29 domestic passport agencies and production centers. To meet the need for enhanced security and a desire for longer lasting travel documents DoS will re-place these units with passport personalization printers that have the capability of laser-engraving personaliza-tion data on a polycarbonate data page, as well as other security and quality enhancements. The objective of this contract is for the US Department of State to procure its NextGen Passport Personalization Printers (referred to herein as Personalization Printers) and maintenance using an Indefinite-Delivery, Indefinite-Quant-ity (IDIQ) contract.

B.2 TYPE OF CONTRACT

a) This is a single-award indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in Federal Ac-quisition Regulation (FAR) 16.504 (Indefinite-Quantity Contracts).

b) The DoS Office of Acquisition Management (A/LM/AQM) will issue Firm Fixed Price (FFP) or Time and Material (T&M) Task orders in accordance with FAR Part 16.5 and the procedures set forth in Sections G and I.

B.3 MINIMUM AND MAXIMUM QUANTITIES

a) The Government shall meet the contract minimum of $1 million (inclusive of all direct costs, indirect costs, and profit/fee) through the issuance of task order(s) within the contract’s period of performance.

b) The maximum for the contract’s period of performance, including any extension(s), shall be any quantity or combination of supplies and services not exceeding $250 million (inclusive of all direct costs, indirect costs, and profit/fee).

B.4 PRICE/COST

In order to be considered for contract award, offerors must propose pricing for all CLINs, except where noted.

Offerors shall submit pricing for each CLIN under attachment G pricing table, 1- Mandatory, 2- Elective & 3- Testing support equipment.

All CLINS on the IDIQ contract are Firm Fixed Price (FFP), except for CLINS 0011, 0012, 0013, 0014, 0022 & 0023 which are Time and Materials (T&M).

CLINS 0001AE, 0001AF, 0002AE & 0002AF are FFP and are “Elective” CLINs on this contract. Pricing for the “Elective” CLINs should not be included in the overall pricing but shall be identified on attachment G pri-cing table 2- Elective. The “Elective” CLINs will be evaluated separately to determine that prices are fair and

SAQMMA14R0203

Line Item Summary

Solicitation Number:

SAQMMA14R0203

Contract Number: Title: Date of Solicitation:

07/29/2014

Line Item No. Description Quantity Unit Unit Price Total Cost reasonable.

Pricing for CLINS 0003 & 0004 will be established at the task order level. Pricing for shipping shall be in ac-cordance with published catalog pricing, pricing for shipping cost shall not include profit.

The consumable materials for CLINS 0007, 0008, 0015 & 0016 will be determined at time of award. The offer-or must list and provide pricing for these CLINS in accordance with requirements set forth in section C.

CLIN 0026 is FFP and is for integration testing equipment, which includes installation, maintenance and ship-ping. Pricing for this CLIN is separate and shall not be included in the overall pricing.

CLIN Description Quantity Unit Price 0001 High Capacity Printer and Options 0001AA High Capacity Printer As Ordered Each 0001AB Option for inkjet printing - High Capacity As Ordered Each 0001AC Option for perforation - High Capacity As Ordered Each 0001AD Option for Endorsement Printing - High Capacity As Ordered Each 0001AE Elective - Option for Back of Data Page Engraving As Ordered Each 0001AF Elective - Option for Secure Mailing As Ordered Each

0002 Low/Mid Capacity Printer and Options 0002AA Low/Mid Capacity Printer As Ordered Each 0002AB Option for inkjet printing – Low/Mid Capacity Printer As Ordered Each 0002AC Option for perforation - Low/Mid Capacity Printer As Ordered Each 0002AD Option for Endorsement Printing - Low Capacity As Ordered Each 0002AE Elective - Option for Back of Data Page Engraving As Ordered Each 0002AF Elective - Option for Secure Mailing As Ordered Each

0003 Shipping for High Capacity Printer As Ordered Per Printer 0003AA Tucson Passport Center 0003AB Arkansas Passport Center

0004 Shipping for Low/Mid Capacity Printer As Ordered Per Printer 0004AA Atlanta Passport Agency 0004AB Boston Passport Agency 0004AC Buffalo Passport Agency 0004AD Charleston Passport Center 0004AE Chicago Passport Agency 0004AF Colorado Passport Agency 0004AG Connecticut Passport Agency 0004AH Dallas Passport Agency 0004AI Detroit Passport Agency 0004AJ El Paso Passport Agency 0004AK Honolulu Passport Agency 0004AL Houston Passport Agency 0004AM Los Angeles Passport Agency 0004AN Miami Passport Agency 0004AO Minneapolis Passport Agency 0004AP National Passport Center 0004AQ New Orleans Passport Agency 0004AR New York Passport Agency 0004AS Philadelphia Passport Agency 0004AT San Diego Passport Agency 0004AU San Francisco Passport Agency 0004AV San Juan Passport Agency

CLIN Description Quantity Unit Price 0004AW Seattle Passport Agency 0004AX Special Issuance Agency 0004AY Vermont Passport Agency 0004AZ Washington Passport Agency 0004BA Western Passport Center

0005 Installation for High Capacity Printer As Ordered Per Printer 0005AA Tucson Passport Center 0005AB Arkansas Passport Center

0006 Installation for Low/Mid Capacity Printer As Ordered Per Printer 0006AA Atlanta Passport Agency 0006AB Boston Passport Agency 0006AC Buffalo Passport Agency 0006AD Charleston Passport Center 0006AE Chicago Passport Agency 0006AF Colorado Passport Agency 0006AG Connecticut Passport Agency 0006AH Dallas Passport Agency 0006AI Detroit Passport Agency 0006AJ El Paso Passport Agency 0006AK Honolulu Passport Agency 0006AL Houston Passport Agency 0006AM Los Angeles Passport Agency 0006AN Miami Passport Agency 0006AO Minneapolis Passport Agency 0006AP National Passport Center 0006AQ New Orleans Passport Agency 0006AR New York Passport Agency 0006AS Philadelphia Passport Agency 0006AT San Diego Passport Agency 0006AU San Francisco Passport Agency 0006AV San Juan Passport Agency 0006AW Seattle Passport Agency 0006AX Special Issuance Agency 0006AY Vermont Passport Agency 0006AZ Washington Passport Agency 0006BA Western Passport Center

0007 Consumable Materials for High Capacity Printer As Ordered As Specified

0007AA TBD

0007AB TBD

0008 Consumable Materials for Low/Mid Capacity Printer As Ordered As Specified

0008AA TBD

0008AB TBD

0009 Preventive Maintenance for High Capacity Printer As Ordered Per Printer 0009AA Tucson Passport Center 0009AB Arkansas Passport Center

0010 Preventive Maintenance for Low/Mid Capacity Printer As Ordered Per Printer 0010AA Atlanta Passport Agency 0010AB Boston Passport Agency 0010AC Buffalo Passport Agency

0010AD Charleston Passport Center 0010AE Chicago Passport Agency 0010AF Colorado Passport Agency 0010AG Connecticut Passport Agency 0010AH Dallas Passport Agency 0010AI Detroit Passport Agency 0010AJ El Paso Passport Agency 0010AK Honolulu Passport Agency 0010AL Houston Passport Agency 0010AM Los Angeles Passport Agency 0010AN Miami Passport Agency 0010AO Minneapolis Passport Agency 0010AP National Passport Center 0010AQ New Orleans Passport Agency 0010AR New York Passport Agency 0010AS Philadelphia Passport Agency 0010AT San Diego Passport Agency 0010AU San Francisco Passport Agency 0010AV San Juan Passport Agency 0010AW Seattle Passport Agency 0010AX Special Issuance Agency 0010AY Vermont Passport Agency 0010AZ Washington Passport Agency 0010BA Western Passport Center

0011 Routine Remedial Maintenance for High Capacity Printer As Ordered Per Hour

0011AA Tucson Passport Center 0011AB Arkansas Passport Center

0012 Routine Remedial Maintenance for Low/Mid Capacity Printer

As Ordered Per Hour

0012AA Atlanta Passport Agency 0012AB Boston Passport Agency 0012AC Buffalo Passport Agency 0012AD Charleston Passport Center 0012AE Chicago Passport Agency 0012AF Colorado Passport Agency 0012AG Connecticut Passport Agency 0012AH Dallas Passport Agency 0012AI Detroit Passport Agency 0012AJ El Paso Passport Agency 0012AK Honolulu Passport Agency 0012AL Houston Passport Agency 0012AM Los Angeles Passport Agency 0012AN Miami Passport Agency 0012AO Minneapolis Passport Agency 0012AP National Passport Center 0012AQ New Orleans Passport Agency 0012AR New York Passport Agency 0012AS Philadelphia Passport Agency 0012AT San Diego Passport Agency 0012AU San Francisco Passport Agency 0012AV San Juan Passport Agency 0012AW Seattle Passport Agency 0012AX Special Issuance Agency

0012AY Vermont Passport Agency 0012AZ Washington Passport Agency 0012BA Western Passport Center

0013 Priority Remedial Maintenance for High Capacity Printer As Ordered Per Hour 0013AA Tucson Passport Center 0013AB Arkansas Passport Center

00014 Priority Remedial Maintenance for Low/Mid Capacity Printer

As Ordered Per Hour

0014AA Atlanta Passport Agency 0014AB Boston Passport Agency 0014AC Buffalo Passport Agency 0014AD Charleston Passport Center 0014AE Chicago Passport Agency 0014AF Colorado Passport Agency 0014AG Connecticut Passport Agency 0014AH Dallas Passport Agency 0014AI Detroit Passport Agency 0014AJ El Paso Passport Agency 0014AK Honolulu Passport Agency 0014AL Houston Passport Agency 0014AM Los Angeles Passport Agency 0014AN Miami Passport Agency 0014AO Minneapolis Passport Agency 0014AP National Passport Center 0014AQ New Orleans Passport Agency 0014AR New York Passport Agency 0014AS Philadelphia Passport Agency 0014AT San Diego Passport Agency 0014AU San Francisco Passport Agency 0014AV San Juan Passport Agency 0014AW Seattle Passport Agency 0014AX Special Issuance Agency 0014AY Vermont Passport Agency 0014AZ Washington Passport Agency 0014BA Western Passport Center

0015 Replacement Parts for High Capacity Printer As Ordered As Specified See Attachment “X” To be inserted at IDIQ Award

0016 Replacement Parts for Low/Mid Capacity Printer As Ordered As Specified See Attachment “X” To be inserted at IDIQ Award

0017 Full-Time Service Technicians for High Capacity Printer Each Techni-cian

Per Year

0017AA Arkansas Passport Center Shift 1 0017AB Arkansas Passport Center Shift 2 0017AC Arkansas Passport Center Shift 3 0017AD Tucson Passport Center Shift 1 0017AE Tucson Passport Center Shift 2 0017AF Tucson Passport Center Shift 3

0018 Printer Maintenance Extended Warranty for High Capacity Printer

Per Printer Per Month

0018AA Tucson Passport Center 0018AB Arkansas Passport Center

0019 Printer Maintenance Extended Warranty for Low/Mid Ca-pacity Printer

Per Printer Per Month

0019AA Atlanta Passport Agency 0019AB Boston Passport Agency 0019AC Buffalo Passport Agency 0019AD Charleston Passport Center 0019AE Chicago Passport Agency 0019AF Colorado Passport Agency 0019AG Connecticut Passport Agency 0019AH Dallas Passport Agency 0019AI Detroit Passport Agency 0019AJ El Paso Passport Agency 0019AK Honolulu Passport Agency 0019AL Houston Passport Agency 0019AM Los Angeles Passport Agency 0019AN Miami Passport Agency 0019AO Minneapolis Passport Agency 0019AP National Passport Center 0019AQ New Orleans Passport Agency 0019AR New York Passport Agency 0019AS Philadelphia Passport Agency 0019AT San Diego Passport Agency 0019AU San Francisco Passport Agency 0019AV San Juan Passport Agency 0019AW Seattle Passport Agency 0019AX Special Issuance Agency 0019AY Vermont Passport Agency 0019AZ Washington Passport Agency 0019BA Western Passport Center

0020 Training (High Capacity Printer) 0020AA Certified Operator Training (Government Site) per class (6 students max) As Ordered Per Class

0020AB Train the Trainer (Government Site) per class (6 Students Max)

As Ordered Per Class

0020AC Certified Operator Training Materials and Documentation (unlimited use)

0021 Training (Low/Mid Capacity Printer) 0021AA Certified Operator Training (Government Site) per class (6 students max) As Ordered Per Class

0021AB Train the Trainer (Government Site) per class (6 Students Max)

As Ordered Per Class

0021AC Certified Operator Training Materials and Documentation (unlimited use)

0022 Technical Support As Ordered Per Hour 0022AA Project Manager – Senior 0022AB Software Developer – Senior 0022AC Software Developer – Intermediate

0022AD Software Systems Engineer – Senior 0022AE Software Systems Engineer – Intermediate 0022AF Systems Engineer 0022AG Test Engineer

0023 Travel As Required TBD

0024 Transition –Out Disposal Services for High Capacity Print-er

As Ordered Per Printer

0023AA Tucson Passport Center 0023AB Arkansas Passport Center

0025 Transition –Out Disposal Services for Low/Mid Capacity Printer

As Ordered Per Printer

0025AA Atlanta Passport Agency 0025AB Boston Passport Agency 0025AC Buffalo Passport Agency 0025AD Charleston Passport Center 0025AE Chicago Passport Agency 0025AF Colorado Passport Agency 0025AG Connecticut Passport Agency 0025AH Dallas Passport Agency 0025AI Detroit Passport Agency 0025AJ El Paso Passport Agency 0025AK Honolulu Passport Agency 0025AL Houston Passport Agency 0025AM Los Angeles Passport Agency 0025AN Miami Passport Agency 0025AO Minneapolis Passport Agency 0025AP National Passport Center 0025AQ New Orleans Passport Agency 0025AR New York Passport Agency 0025AS Philadelphia Passport Agency 0025AT San Diego Passport Agency 0025AU San Francisco Passport Agency 0025AV San Juan Passport Agency 0025AW Seattle Passport Agency 0025AX Special Issuance Agency 0025AY Vermont Passport Agency 0025AZ Washington Passport Agency 0025BA Western Passport Center

0026 Integration Testing Support Equipment Per month EACH 0026AA High Capacity printer 1 0026AB Mid/Low printer 1

B.5 TRAVEL COSTS (Cost-Reimbursement)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) The Contractor shall include a breakout of all authorized travel expenses as an attachment to its invoices.

(c) Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contract-or.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the De-partment of State to be a hazardous duty area, hazardous duty premium pay may be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Haz-ardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from stat starting point to destination. Other related mis-cellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a com-pact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., ex-cess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other au-thorized work locations, except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA),, a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers by FLSA exempt con-tractor employees for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

Section C- Descriptions/Specifications/Statement of Work

Section C DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

C.1. PURPOSE OF PROCUREMENT

The U.S. Department of State (DoS or State Department) has personalized U.S. passport books since 1998 using color thermal ink-transfer printers. Currently, the DoS personalizes e-passports (passport books with embedded chips) at 29 domestic passport agencies and production centers. To enhance security, durability and quality of future passport books, DoS intends to replace current systems with Next Generation (or NextGen) Passport Per-sonalization Printers supporting automated laser engraving on a polycarbonate data page with embedded chip personalization consistent with International Civil Aviation Organization (ICAO) standards for travel docu-ments.

The procurement includes NextGen printers and the related consumables, technical support, maintenance, and spare parts needed to sustain U.S. passport personalization at current passport book issuance facilities and any new facilities designated during the contract period. This procurement is not limited to the DoS, but also in-cludes the Department of Homeland Security (DHS) and other Federal Government agencies.

C.1.1. General

Procurement will be under an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. Task and delivery or-ders issued under this contract will include:

• High-Capacity Passport Personalization Printers: High-capacity laser-engraving printers personalize at least 200 books per hour and are suitable for an industrial environment, which may require support not nor-mally found in an office environment, e.g., 440V, 3-phase AC power, compressed air, chilled water, noise shielding, or a very large footprint.

• Low/Mid-Capacity Passport Personalization Printers: Low-capacity or mid-capacity printers are suit-able for an office environment and require no greater than 20 Amps from a standard 120 or 220 Volt AC power outlet and will produce books indistinguishable from books produced on the high-capacity printers.

• Related equipment: Related equipment will be necessary to satisfy all requirements. For example, all High-Capacity printers must include print hoppers and perform inline personalization of the contactless chip. These are desired features for Low/Mid-Capacity printers.

The contractor will provide:

• Installation Support Services: Provide any material, equipment, and tools required for the contractor’s proper installation of the Personalization Printer.

• Training Materials and Services: Provide operator and maintenance training with each Personalization Printer in a manner suited for internal reuse by DoS.

• Replacement Parts and Consumables: Preposition replacement parts and consumables in a manner that supports the uptime and availability specified for each Personalization Printer.

• Test support: Support acceptance testing and other testing as described in the task or delivery order to en-sure the consistent quality of passport personalization.

• Transition Out Services: Remove Personalization Printers at end-of-life and related equipment.

C.2. BACKGROUND

C.2.1 Passport Services and Its Current Operational Environment The Passport Services Directorate of the Bureau of Consular Affairs (CA/PPT) issues passports to eligible US citizens and other US nationals. As such, CA/PPT manages a system of domestic passport issuance locations (see ATTACHMENT C Personalization Facility Locations). CA/PPT may open additional passport agencies and processing centers to meet public demand during the contract period.

In addition to routine passport requests, all agencies must be able to issue passports on an emergency, short-turnaround basis. The passport business is highly seasonal with increased requirements during the peak season, which usually begins in January and continues through the early fall. Particularly during the peak season, the passport book printers are used for extended operational periods. The printers are the key element of passport production and must remain operational at a high level of performance to satisfy demand.

C.2.2 The Passport Document The United States passport is an international travel document in book format, issued by DoS requesting that other countries grant travel privileges to the bearer of the document. The physical design, technical specifica-tions, and high-quality materials incorporated into the passport not only offer assurance to border authorities that it is a genuine official document, but also that it offers the best possible security against counterfeiting, for-gery, alteration, and misuse by terrorists, international criminals, drug traffickers, and illegal immigrants.

US passports are machine-readable documents that conform to the international standards for such documents as prescribed by the International Civil Aviation Organization (ICAO), of which the US is an active member.

These standards include specifications on the format and size of the document and its data page, the variable and non-variable data in the passport, and the photograph. The standards require the precise printing of variable text data in optical character recognition - B (OCR-B) font in a machine-readable zone, which must be machine-readable at the B-900 near-infrared level of the spectrum. The US Government Printing Office (GPO) prints and assembles all blank US electronic passports and delivers them to DoS for issuance.

In March 2006 the US issued its first electronic passport that includes a contactless chip embedded in the back cover of the passport. In January 2015, the US will begin replacing these with the Next Generation Passport.

The Next Generation will incorporate enhanced security features as well as a laser-engraved personalization data on a polycarbonate data page.

C.2.3 The TDIS Issuance System DoS uses a computerized passport issuance system referred to as the Travel Document Issuance System (TDIS). TDIS is a modern, state-of-the-art personal computer-based local area network (LAN) system. All TDIS systems, although standalone at each issuance location, are linked together by a Wide Area Network (WAN) to support mutual remote querying and transfer of electronic data.

The workflow involved in the passport issuance process can be divided into two major categories:

• Adjudication: Adjudication consists of the intellectual determination of the entitlement of an individual to the issuance of a new passport or the renewal of a previous passport. This decision is made following re-view of the applicant’s identity and birth evidence and name-check comparisons against relevant databases.

A passport cannot be printed in TDIS without adjudicative approval.

• Passport Processing: High-speed scanners are used to capture digital photo images as part of the Mail Open, the first processing step. Scanned photo images and text data regarding the applicant are linked in TDIS by a unique processing number. In the next step called Image Review, the processing staff verifies that the digitized photo is a clear representation of the applicant-provided photograph attached to their ap-plication, and is consistent with the State Department’s quality standards for printing in the book.

If adjudicative approval has been given, the photo and personal data, plus the passport number, derived from scanning the pre-printed passport number in a blank passport book, are sent to the printer for personalization.

At final processing, the passport chip is loaded with identical text and photo information, conforming to ICAO

Basic Access Control Standard (BAC), as has been physically printed on the data page of the passport and ap-propriate mailing labels and envelopes are prepared. Data on the chip and data page are quality reviewed and passports are then mailed out to applicants or picked up on a will-call basis as necessary.

C.3. SCOPE

This procurement includes delivery of personalization printers, personalization printers consumable materials, software, replacement parts, technical support services, maintenance services, and support documentation re-quired to produce completed passports. The procurement also includes support during the installation and setup of new and relocated printers at the passport issuance facilities, the integration of the printers with computerized passport issuance systems, the training of Government and contractor personnel, maintenance of the printers, and technical support services for reliable operation of the current and evolving TDIS system.

C.4. REQUIREMENTS

The contractor shall ensure that the personalization printing system and materials are compatible and that they can be successfully integrated with the existing and evolving TDIS issuance system. The contractor shall sup-port DoS, GPO, other Government agencies, and contractors, as designated by the Government, to ensure:

• The successful integration of new personalization printers into the current and future operational environ-ment;

• The successful integration of the personalization printer into the format and configuration of the US Next Generation electronic passport;

• That the passport data page is and remains highly secure against threats from alteration, counterfeiting, and simulation;

• That technical upgrades to required consumable materials and equipment are implemented and maintained at DoS direction;

• That printer drivers and other software applications are maintained and upgraded to work with DoS suppor-ted operating systems;

• That the Image Quality Improvement Program of DoS is supported and maintained;

• That new and evolving technologies are developed and integrated to the evolving DoS passport printing system

C.4.1. Printer Supply and Delivery Requirements

C.4.1.1. High-Capacity Passport Personalization Printers (CLINS X001AA) The contractor shall supply High-Capacity Passport Personalization Printers that satisfy the Passport Personaliz-ation Printer and Document Technical Requirements for High-capacity printers in Section C.5.

C.4.1.2. Option for inkjet printing – High-Capacity Personalization Printers (CLINS

X001AB)

The contractor shall supply optional inkjet printing for High-Capacity Passport Personalization Printer

C.4.1.3. Option for perforation – High-Capacity Personalization Printers (CLINS X001AC) The contractor shall supply optional perforation capability for High-Capacity Personalization Printer

C.4.1.4. Option for endorsement printing – High-Capacity Personalization Printers (CLINS

X001AD)

The contractor shall supply optional endorsement printing capability for High-Capacity Personalization Printer

C.4.1.5. Option for back of data page engraving – High-Capacity Personalization Printers

(CLINS X001AE)

With added setup or optional system modules, the High-Capacity Personalization Printers may have the capabil-ity to engrave the back of the data page.

C.4.1.6. Option for Secure Mailing – High-Capacity Personalization Printers (CLINS

X001AF)

With added setup or optional system modules, the High-Capacity Personalization Printers may have the capabil-ity to prepare the passports for secure mailing.

C.4.1.7. Low/Mid-Capacity Personalization Printers (CLINS X002AA) The contractor shall supply Low/Mid-Capacity Passport Personalization Printers that satisfy the Passport Per-sonalization Printer and Document Technical Requirements for Low/Mid-Capacity printers in Section C.5.

C.4.1.8. Option for inkjet printing - Low/Mid-Capacity Personalization Printers (CLINS

X002AB)

The contractor shall supply optional inkjet printing for Low/Mid-Capacity Personalization Printer

C.4.1.9. Option for perforation - Low/Mid Capacity Personalization Printers (CLINS

X002AC)

The contractor shall supply optional perforation capability for Low/Mid Capacity Personalization Printer

C.4.1.10. Option for endorsement printing - Low/Mid Capacity Personalization Printers

(CLINS X002AD)

The contractor shall supply optional endorsement printing capability for Low/Mid Capacity Personalization Printer

C.4.1.11. Option for back of data page engraving - Low/Mid Capacity Personalization Printers

(CLINS X002AE)

With added setup or optional modules, the Low/Mid-Capacity Personalization Printers may have the capability to engrave the back of the data page.

C.4.1.12. Option for Secure Mailing - Low/Mid Capacity Personalization Printers (CLINS

X002AF)

With added setup or optional modules, the Low/Mid-Capacity Personalization Printers may have the capability to prepare the passports for secure mailing.

C.4.2. Shipping (CLINs X003 and X004) The contractor shall ship new High-Capacity and Low/Mid-Capacity personalization printers, using bonded shippers, to locations specified by the DOS.

C.4.3. Installation Support Services (X005 and X006)

The contractor shall set up and install new personalization printers, according to schedules agreed to with the DoS, at locations specified by the DoS. Each printer delivered shall include an installation guide and wiring dia-gram. Printer equipment installation support service requirements include:

• Contractor shall support planning for installing the Personalization Printers.

• Contractor shall participate in development of installation schedules.

• Contractor shall participate in equipment installation related meetings.

• Contractor shall identify needed materials, equipment and supplies for site installations.

• Contractor shall perform installation of equipment at required sites (optional).

• Contractor shall perform or assist in performing operational checks of equipment following installation.

• Contractor shall help review with the Government-designated personnel and, as needed, revise the site facil-ity drawings after completion of installation.

• Contractor shall perform other related installation activities to support subsequent engineering projects, ac-cording to schedules agreed to with the DoS, at locations specified by the DoS.

After the contractor installs the equipment and adjusts it to specification, the contractor shall conduct an accept-ance test witnessed by Government-designated personnel according to the government-approved Installation Test Plans/Procedures. The equipment and facility drawings will be accepted at each site upon successful com-pletion of the field tests on the installed equipment.

C.4.3.1. Installation Material and Equipment

In accordance with the delivery order, the contractor shall provide any material, equipment, and tools required for proper installation of Personalization Printers. The contractor shall be fully responsible for the transport of all installation material and equipment, without damage or loss, to the installation site and the Government-desig-nated installation area within the site building. The contractor shall be responsible for the off-loading of all equipment at the receiving site.

C.4.3.2. Placement

In accordance with the delivery order, the contractor shall be responsible for the transport and placement of all equipment from the designated point within the installation site building to the designated installation posi-tions. The Government will not be responsible for the storage of equipment for any period of time between transport and placement. Government personnel will not assist in this activity, except to clear aisles and areas to allow for the intra-facility movement of the equipment to the installation positions.

C.4.3.3. Mechanical Installation

In accordance with the delivery order, the contractor shall be responsible for all of the mechanical/physical in-stallation aspects for the equipment including, but not limited to, activities such as assembly, placement of com-ponents, and inspections.

C.4.3.4. Electrical Installation

In accordance with the delivery order, the contractor shall be responsible for the complete electrical installation of the equipment. This may include connection of the system components to the site power and grounding sys-tem, and placement of inter-component cabling. The contractor shall supply all cabling, wiring, connectors, ter-minators, and associated hardware. The contractor shall conduct all electrical inspections following installa-tion. For the low and mid capacity printers, the Government is assuming the electrical characteristics of a mod-ern office facility are sufficient for producing the installation plan. For any exceptions to this assumption and for the high capacity printers, the contractor shall ensure that all electrical power requirements can be met be-fore preparing the installation plan.

C.4.3.5. Disposition of Materials

The contractor shall be responsible for the disposition of all packaging and other disposable materials.

C.4.3.6. Constraints

The contractor shall plan and conduct installation, integration, and testing activities while not interferring with any on-going passport personalization operations. The contractor shall provide an initial Installation and Integ-ration Plan seven days after contract award (DATOA). The contractor shall provide an updated Installation and Integration Plan for each installation location. The Installation and Integration Plan shall document schedule, contract manpower, required path clearance dimensions, and equipment requirements which may impact pass-port production operations. The contractor shall make adequate provisions in the personnel staffing and install-ation/testing procedures to allow for a flexible use of contractor on-site personnel and to avoid conflicts with passport personalization activities at the site. Every effort will be made by DoS to permit as much installation work to proceed on the prime shift, but no absolute assurance can be given that this will always be possible.

The contractor shall perform installations and deliveries during other than prime shifts as the mission require-ments dictate in accordance with the specific requirements for that location.

C.4.4. Consumable Materials for High-Capacity Printer (CLIN X007)

The contractor shall supply all consumable materials for the on-going operation of the high-capacity personaliz-ation printers.

C.4.5. Consumable Materials for Low/Mid-Capacity Printer (CLIN X008)

The contractor shall supply all consumable materials for the on-going operation of the low/mid-capacity person-alization printers.

C.4.6. Warranty and Maintenance

Following the agreed warranty period, the contractor shall continue to provide maintenance and parts for Per-sonalization Printers at each facility. The contractor shall maintain this equipment in good operating condition.

C.4.6.1. Responsibilities of the Contractor for Maintenance

Contractor maintenance does not include electrical work external to the equipment. Contractor maintenance does not include repair of damage resulting from accident; transportation between Government sites; neglect;

misuse; failure of electrical power, air conditioning, humidity control; or causes other than ordinary use.

The contractor shall ensure on-site maintenance personnel are U.S. citizens and as a minimum have obtained a DoS Secret personnel clearance. The contractor shall remain responsible for the actions and resulting con-sequences of their on-site personnel. While contractor’s personnel or representatives are on-site at issuance loc-ations or other government facilities, the contractor shall be responsible for their compliance with all laws, rules and regulations governing national security, security and controls identified in Section H – Special Contract Re-quirements and personal information privacy of passport applicants covered under the Information Privacy Act.

The contractor shall complete repairs using only new parts that equal or exceed in performance to the original parts being replaced. Parts that have been replaced will become the property of the contractor.

Contractor-sponsored alterations or attachments to the Personalization Printers shall be made only with the con-sent of the Government through a modification to this contract.

The contractor shall honor orders for maintenance and replacement parts at prices and for periods established as shown in Section B. All equipment that is delivered under this contract shall be covered by the same mainten-ance terms.

C.4.6.2. Responsibilities of the Government for Maintenance

Government personnel will not perform maintenance or attempt repairs to equipment provided under this con-tract, unless specified in the contractor supplied user manual, covered in contractor provided training, or agreed to by both Government and the contractor.

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