SAP CI JA Mail Sorter Maint_Redacted.pdf

Source Selection Information – See FAR 2.101 and 3.104 1

DEPARTMENT OF THE NAVY

NAVSUP FLEET LOGISTICS CENTER NORFOLK

1968 GILBERT STREET SUITE 600

NORFOLK VA 23511-3392

IN REPLY REFER TO:

245.1

23 July 2020

NF 20224

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY.

Requiring Agency:

NAVSUP Fleet Logistics Center Norfolk (FLCN), Naval District Washington (NDW) Postal Division

2822 Doherty Drive SW Ste 1000

Joint Base Anacostia Bolling DC 20373-5899

Contracting Agency:

NAVSUP Fleet Logistics Center Norfolk (FLCN)

Contracting Department Norfolk

1968 Gilbert Street, Ste. 600

Norfolk, Virginia 23511

2. Description of the Action Being Approved. NAVSUP FLCN NDW Postal Division request approval of a sole source award to DMT Solutions Global Corporation (DBA: BlueCrest) for the acquisition of annual maintenance services on the Vantage sorter from BlueCrest. This is a follow-on requirement that is currently being performed under contract N0018919P0907, which expires 30 September 2020. An award of a sole source, firm fixed price contract is anticipated.

The resulting contract will contain one twelve-month base year and four twelve-month option years with an option to extend services up to six months.

3. Description of Supplies/Services. The contractor shall provide the manpower/personnel and oversight required to perform the on-call maintenance support services and extended parts warranty and licensing renewals for one (1) BlueCrest mail sorter machine all defective parts/material, necessary for the onsite technician to perform daily barcode sorter maintenance support. The BlueCrest Vantage / RPM Inbound / Outbound Barcode Sorter requires all annual licensing services as listed below and must be the most current versions. Daily help desk support is required whenever there is an issue in parts replacement or software. Required warranty and licensing are as follows:

Source Selection Information – See FAR 2.101 and 3.104 2

Model: Vantage/RPM Serial # STV20004098

a) Extended Parts Warranty

b) Help Desk

c) OCR License

d) AddressLink License\UMove Interface

e) Full Service IMB Annual Software License Fee

f) Full Service IMB Hardware

g) SIEMENS - UMove

h) On Call Support

4. Statutory Authority Permitting SOLE SOURCE. 41 USC 1901(e)(2) - a sole source acquisition under the authority of simplified procedures for certain commercial items, as implemented by FAR 13.501(a).

5. Rationale Justifying Use of Cited Statutory Authority. The BlueCrest Inbound/Outbound

Sorter Vantage/RPM was procured in 2016 and installed at the Navy Regional Mail Center

Washington. BlueCrest is the original equipment manufacturer (OEM) for the mail sorter and proprietary software, licenses and parts for the machine to operate. The mail sorter requires an annual OCR and AddressLink License\UMove Interface Licenses to operate and BlueCrest maintenance parts covered under the extended BlueCrest parts warranty in order to maintain the annual maintenance support. Furthermore, the Siemens Universal Move (UMove) application management required by the U.S. Postal Service (USPS) is supported to interface be compatible with the U-Move management licensing. Without it, the sorter cannot function with the

BlueCrest equipment as BlueCrest partnership with Siemens.

The BlueCrest mail sorter and United States Postal System and Department of Defense directives/ instructions mandate the use and licensing requirements of the system. BlueCrest is the only authorized vendor that can provide the equipment maintenance, warranties, licenses, and services. Failure to procure the warranties and licensing will degrade the mission of the Navy

Regional Mail Center (NRC) and adversely affect the 251 DON commands and those Naval

District Washington tenant and DOD/Federal Agencies and reimbursable customers within the

NCR.

The BlueCrest warranty and licenses are follow-ons to the existing BlueCrest mail sorter contract

N0018919P0907. Due to BlueCrest proprietary rights, any substitution of parts or licenses will void the existing BlueCrest warranties and the entire system would have to be replaced.

Replacement of the existing mail sorter machine would be in excess of $720 thousand plus the maintenance. Additionally, award to other than BlueCrest would result in a substantial duplication of cost to the Government that is not expected to be recovered through competition.

Source Selection Information – See FAR 2.101 and 3.104 3

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

The requiring and contracting activities have conducted market research to determine if there are other sources that can provide the required maintenance. Market research was conducted to identify existing contracts within the Department of Defense (DoD) to satisfy this effort. It was determined that the only existing DoD contract that is capable of providing the required maintenance is the current contract which expires on 30 September 2020. A Sources Sought

Notice was posted on beta.SAM on 15 July 2020, to determine if there were any existing companies capable of performing this requirement. One response was received from 24/7

Enterprises, LLC. A review of its capability statement identified that there was not sufficient detail to determine if it could provide the services or not. Therefore, based on the market research it has been determined that BlueCrest is the only company capable of providing the required maintenance services. The lack of information provided 24/7 Enterprises, LLC’s response to the sources sought notice further validates FLCN NDW’s sole source determination.

7. Determination of Fair and Reasonable Cost. A determination of fair and reasonableness of price will be based on the Contracting Officer’s price analysis of the contractor’s quote and/or a comparison of previous pricing history and published price list of the same or similar items in accordance with FAR 13.106-3.

8. Actions to Remove Barriers to Future Competition. For the reasons set forth in paragraph

5, FLCN has no plans at this time to compete future contacts for the types of services covered by this document. If another potential source emerges, FLCN will assess whether competition for future requirements is feasible.

9. Contracting Point of Contact. The point of contact at NAVSUP FLCN Contracting

Department is Tierra K. Watson, Code 245.1, at (757) 443-1395 or by e-mail at tierra.watson@navy.mil or Aaron Martin, Code 245.1, at (757) 443-1375 or by e-mail at aaron.b.martin2@navy.mil.

mailto:tierra.watson@navy.mil mailto:aaron.b.martin2@navy.mil