SAJU Polvorin HVAC Condensers SOW.pdf

Replace HVAC Compressors at Santa Elena Historic Powder House (Polvorin)

SAN JUAN NATIONAL HISTORIC SITE

OLD SAN JAUN, PUERTO RICO

STATEMENT OF WORK

NATIONAL PARK SERVICE

SOUTHEAST REGION

SOUTH MAJOR ACQUISITION BUYING OFFICE

Replace Polvorin HVAC Condensers

SOW Format

1. Background

2. Objectives

3. Place of performance

4. Period of performance

5. Scope

6. Tasks

7. Deliverables

8. Government-Furnished Property (GFP)

9. Safety

10. Security Considerations

11. Travel

12. Special Material Requirements

13. Other Unique Requirements and Considerations

14. Quality Assurance Requirement

15. Project Personnel

1. BACKGROUND

San Juan National Historic Site (SAJU) has a maintenance facility located in the historical Santa Elena Powder House, otherwise known as the Polvorin. The HVAC Condensers for this building have reached the end of their service life and need to be replaced. Because this building is historical, the temperature needs to be controlled or mold can form causing an unsafe work environment.

2. OBJECTIVES:

This contract is to replace the HVAC equipment for San Juan National Historic Site Polvorin with same size and quality equipment. However, the new HVAC shall be variable speed for more consistent temperature and relative humidity (RH) for the preservation of the historic Povlrin.

3. PLACE OF PERFORMANCE:

Polvorin, San Felipe del Morro Castle (El Morro) Street Address: San Juan National Historic Site, NPS

501 Calle Norzagaray, San Juan, Puerto Rico, 00901

4. PERIOD OF PERFORMANCE:

All tasks and deliverables for this contract must be completed within 180 days after award. Days listed herein refer to calendar days. The primary and approved work schedule is Monday through Friday between the hours of 6:30 am to 3 pm. Any days or hours outside the primary work schedule will have to be requested in advance and approved by the Contracting Officer’s Representative (COR) in advance.

5. SCOPE:

The project consists of replacing the HVAC equipment listed below. The new equipment shall be upgraded to meet the latest technology and energy efficiencies available with current industry standards. The contractor shall deliver the following services and provide an itemized cost breakdown to include materials/equipment, labor, administrative, and other fees. The contractor shall have an on-site superintendent/foreman present at all times.

6. TASKS:

Under this contract, the contractor shall complete the following tasks and requirements:

• This project is to replace the following equipment in-kind:

o Five (5) 5-ton condensing unit variable speed for the Santa Elena Powder House

(Polvorin).

• All equipment will be replaced in-kind (Trane brand) or equivalent.

• Equipment must be energy efficient.

• Safely dispose of all equipment to be removed. Remove and recover all refrigerants per

EPA regulations.

• All equipment shall be treated with an anticorrosion treatment equivalent to adsil treatment with a certified installer by manufacturer of product.

• Replace (approximately 3 feet) of all refrigerant lines, condensate lines, and other linesets/piping at the connecting points with the new equipment. New linesets are to be provided and old linesets removed if the old linesets were not used with the new blended refrigerants (i.e. R410a, etc…)

• Coordinate all work and utility service interruptions with park staff. No less than a 24-hour notice shall be given before any type of utility interruption is to occur. Interruptions shall not exceed more than one working day.

• All affected areas must be restored to their original condition from before the work began. Any damages will be fixed and repaired at no cost to the government.

• Clean job-site of all dust and debris at the end of each workday and ensure that all work is performed in a professional manner.

• The contractor is responsible for coordination with all federal and state authorities before the beginning or start date of the project to make sure that it will meet the required timeline once the project started.

• Train Owner's maintenance personnel to adjust, operate, and maintain new HVAC systems. Minimum two (2) hour training for six (6) personnel.

7. DELIVERABLES:

Contractors Must Include Submittals with their quote.

• Provide product specification sheet / submittals for all equipment to be installed for approval by COR.

• Provide Unit dimensions and weight.

• Provide approximate date for delivery and installation.

• Provide warranty information.

• Provide list of local suppliers that can provide replacement parts.

Before contract close out

• Provide two hard-bound copies of Operation and Maintenance (O&M) Manuals to the park for all equipment installed. O&M manuals are to include the manufacturer’s specifications and instructions for all new equipment.

• Provide one hard-bound copy of all warranty information for new equipment. Must include list of all model and serial numbers as applicable.

• Conduct training on new equipment and systems for park personnel.

• Provide one hard-bound copy of Operation and Maintenance (O&M) Manuals to the park for all equipment installed. O&M manuals are to include the manufacturer’s specifications and instructions for all new equipment.

• Provide one hard-bound copy of all warranty information for new equipment. Must include list of all model and serial numbers as applicable.

8. GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION

(GFP, GFM, GFE, OR GFI):

N/A.

9. SAFETY:

This contractor is to follow at a minimum all OHSA rules and procedures.

10. SECURITY:

Contractor shall not be permitted in Polvorin without NPS supervision at all times.

11. TRAVEL:

Contractor shall be responsible for all travel related expenses for this project, including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem.

12. SPECIAL MATERIAL REQUIREMENTS:

N/A.

13. OTHER UNIQUE REQUIREMENTS AND CONSIDERATIONS:

Before using open flames or heat to solder pipes, notify the COR. The fire suppression is heat sensitive and must be shutoff.

The contractor will not be permitted access to the Polvorin without supervision from a park staff member.

14. QUALITY ASSURANCE REQUIREMENT:

The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance in accordance with the statement of work. All new equipment must conform to the manufacturer’s instructions and guidelines for installation and start-up.

While performing work, the contractor shall comply with the latest applicable versions of the following:

• NFPA 101 (National Fire Protection Association's Life Safety Code)

• Federal, State and Local Building Codes, Standards and Policies

• International Family of Codes, primarily the IBC (International Building Code)

• American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE)

Standards and Guidelines

• National Environmental Balancing Bureau (NEBB)

• Associated Air Balance Council (AABC)

• NFPA 101 (National Fire Protection Association's Life Safety Code)

• Federal, State and Local Building Codes, Standards and Policies

• Local codes only if required by utility companies for service connections.

• National Electrical Code (NEC)

• Occupational Safety and Health Administration (OSHA) requirements

Additional Requirements:

• All affected areas must be restored to their original condition from before the work began. Any damages will be fixed and repaired at no cost to the government.

• All new equipment must conform to the manufacturer’s instructions and guidelines.

15. PROJECT PERSONNEL:

Contracting Officer, Facility Manager, and Project Inspector contact information will be given at time of award.