CITY OF CALABASAS

REQUEST FOR PROPOSALS

SAFE STREETS FOR ALL (SS4A) ACTION PLAN

AND DEMONSTRATION PROJECTS

Date of Issuance: Monday, June 29, 2026 Proposals Due Before: 2:00 pm on August 13, 2026

City Contact: Tra'a Bezdecny

I. Introduction

The City of Calabasas (City) is issuing this Request for Proposals (RFP) pursuant to Calabasas

Municipal Code Chapter 3.42 and other applicable law.

The City is seeking a qualified Consultant to The City will develop a comprehensive Safety Action Plan, informed by additional Plans and Activities and Demonstration Projects. Other Plans include Active

Transportation, Roadway Management, Speed Management, and a Complete Streets Policy, roadway safety audits, website development, and community engagement. Demonstration Projects will include temporary installation of a HAWK signal, a temporary roundabout, and an ITS Pilot Program. , as more particularly described in the Scope of Work below.

This RFP describes the required scope of services, the Consultant selection process, and minimum information that must be included in the proposal. Failure to submit information in accordance with this

RFP’s requirements and procedures may be cause for disqualification.

During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from Consultants, or to allow corrections of errors or omissions. At the discretion of the City, Consultants submitting proposals may be requested to make oral presentations.

II. Background

The City of Calabasas is located in western Los Angeles County in the foothills of the Santa Monica

Mountains and adjacent to the San Fernando Valley. Situated approximately 25 miles west of downtown

Los Angeles and eight miles east of the Ventura County line, the City has a population of approximately

23,000 people. The City spans an area of approximately 13.75 square miles and is bordered by the cities of Hidden Hills to the north, Agoura Hills to the west, Los Angeles to the east, and unincorporated

Los Angeles County to the south.

Primary access to the City is from the Ventura Freeway (Highway 101) or by Malibu Canyon Road from

Pacific Coast Highway (PCH, State Route 1). Mulholland Highway provides secondary access between PCH and the Ventura Freeway, while also connecting the eastern and western portions of the

City through unincorporated Los Angeles County lands to the south.

The City of Calabasas was incorporated in 1991. However, the first occupation in the area was by

Chumash Native Americans who settled along the banks of Calabasas Creek. The Chumash were contacted by the Spanish during the mid-1700s. The City’s distinctive character is in part derived from its history, natural environment, oak-studded hillsides, and sprawling open space. Other notable characteristics include its topographical diversity, small town atmosphere, and active population. Old

Town Calabasas represents the historical heart of Calabasas. Developed as a combination of both the old west and modern-day styles, it features a mix of retail shops, fine restaurants, and the historic

Leonis Adobe, one of the oldest buildings in the Los Angeles area.

Calabasas is primarily a residential community and is recognized as one of the most desirable places in the region to live. The community is distinguished by its geographical setting, privacy, city and neighborhood events, excellent public schools, and high-quality public services.

III. Pre-Proposal

There will be a NO VALUE Pre-Proposal Conference for potential proposers.

Anything discussed, or not discussed, in the meeting shall not change the requirements of the RFP or its documents. Any changes to the RFP or its documents shall be in writing issued via Addendum through the City's OpenGov Procurement & Contract Management portal.

The NO VALUE Pre-Proposal Conference will be held on NO VALUE and will start promptly at NO

VALUE and at the following location: NO VALUE

IV. Intent

It is the City’s intent that this RFP encourage competition among qualified Consultants that offer the range of skills, experience, and expertise necessary to complete project tasks. It is the responsibility of each proposing Consultant to notify the City Contact in writing immediately if any language, requirement, specification, or combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be received by the City Contact not later than five (5) days prior to the proposal due date.

City intends to award a contract with an initial term of 3 years.

V. Scope of Work

Scope

The City seeks proposals from qualified consulting firms or consultant teams to assist the City in the development and implementation of a comprehensive Safety Action Plan and associated demonstration activities funded through the United States Department of Transportation (USDOT)

Safe Streets and Roads for All (SS4A) Grant Program. The selected consultant team shall provide project management, scheduling, technical analysis, planning, design support, demonstration project implementation support, public engagement, reporting assistance, and final plan development services necessary to complete the project.

The selected consultant shall serve as the primary point of contact and be responsible for overall project coordination and delivery, including management of subconsultants and other specialized resources as necessary. The consultant team shall provide the multidisciplinary expertise required to successfully complete all components of the project in coordination with City staff and applicable stakeholders.

The project is anticipated to occur over approximately three (3) years and shall include planning, engagement, demonstration project implementation, evaluation, and final plan development activities.

The consultant shall develop, maintain, and regularly update a project schedule identifying major milestones, deliverables, critical path activities, and reporting deadlines throughout the duration of the project.

The project shall be developed in accordance with SS4A program requirements and shall incorporate the Safe System Approach and Vision Zero principles throughout all project phases.

Task 1 – Project Management and Administration

• Develop and submit a baseline schedule, including milestones, for City review and approval

• Project initiation and kickoff meeting

• Project schedule development and maintenance

• Budget tracking and coordination

• Monthly progress meetings and coordination with City staff

• Monthly Action Plan Steering Committee meetings

• Quarterly Traffic and Transportation Commission Updates and Presentations

• Coordination among subconsultants and project partners

• Preparation of progress reports and meeting summaries

• Assistance with federal grant compliance requirements

• Assistance with invoicing, reimbursement documentation, reporting, and grant administration support

• Quality assurance and quality control (QA/QC)

• Coordination related to project implementation activities

• Support through final project completion and adoption

The consultant shall be responsible for advancing all project components necessary to complete the grant-funded scope of work.

Task 2 – Existing Conditions Assessment and Safety Analysis

The consultant shall conduct a comprehensive review and analysis of existing transportation safety conditions throughout the City.

Services shall include, but are not limited to:

• Collection and review of existing plans, policies, studies, and available transportation data; the

City has provided the following information as part of this RFP o Old Topanga @ Mulholland Hwy Project Plans (Attachment A) o West Calabasas Road Roundabout Project Plans (Attachment B) o 2023-2025 Paving Projects (Attachment C) o Bike Lane Conflict Project Plans (Attachment D) o Local Road Safety Plan (Attachment E) o Complete Streets Safety Assessment (Attachment F) o 2025 Speed Survey (Attachment G) o SS4A Grant Applications (Attachment I)

• Review of the City’s existing Local Road Safety Plan, Complete Streets Safety Assessment, Bicycle Master Plan, General Plan, and any other plan as applicable

• Crash data analysis utilizing available state and local data sources – deliverable will be a technical memo summarizing findings

• Development of a High Injury Network (HIN)

• Systemic safety analysis – deliverable will be a technical memo summarizing findings

• Analysis of fatal, severe injury, and overall crash trends – deliverable will be a technical memo summarizing findings

• Identification of emphasis areas and key safety concerns – deliverable will be a technical memo summarizing findings to be included in the action plan and supporting technical documents

• Multimodal transportation safety analysis – deliverable will be a technical memo summarizing findings to be included in the action plan and supporting technical documents

• Identification of gaps and network deficiencies – deliverable will be a technical memo summarizing findings to be included in the action plan and supporting technical documents

• Review of roadway characteristics, operational conditions, and multimodal accessibility

• Coordination with City staff regarding existing and planned capital improvement projects

The consultant shall incorporate Safe System Approach principles into all analyses and recommendations.

Task 3 – Community Engagement and Public Outreach

The consultant shall develop and implement a comprehensive public outreach and engagement strategy to support development of the Safety Action Plan and demonstration activities.

The consultant shall propose an engagement approach appropriate for the project scope and community context.

Services may include, but are not limited to:

• Public workshops and meetings (assume 3 meetings)

• Steering Committee meetings (assume 10 meetings)

• Community events and pop-up outreach (assume 4 events)

• Coordination with schools and community organizations

• Outreach related to demonstration projects (assume 4 meetings)

• Educational and awareness materials (deliverables will include graphics and flyers that can be both printed and pushed out on social media channels)

• Surveys and interactive engagement tools - Public participation methods used to gather community input, including online and paper surveys, interactive mapping activities, polls, comment portals, and other digital or in-person engagement techniques.

• Public feedback collection and documentation (deliverables include meeting minutes for all meetings and retaining any and all survey results)

The consultant shall prepare all outreach materials consistent with City branding requirements and applicable accessibility requirements.

The consultant shall document outreach activities and incorporate community feedback into plan recommendations and project development.

Task 4 – Safety Action Plan Development The consultant shall prepare a comprehensive Safety Action Plan consistent with SS4A requirements and incorporating Vision Zero and Safe System Approach principles.

The Action Plan shall include, but not be limited to:

• Safety vision, goals, and objectives

• Existing conditions and safety analysis findings

• High Injury Network and systemic safety analysis

• Identification of priority corridors and intersections

• Safety strategies and countermeasures

• Policy and program recommendations

• Prioritized project lists with benefit-cost analysis

• Conceptual improvement recommendations

• Planning-level cost estimates

• Funding and implementation strategies

• Performance measures and implementation framework

• Phasing recommendations

• Monitoring and evaluation framework

• Coordination with existing and planned City projects and initiatives

The final Action Plan shall be prepared as a polished, public-facing document suitable for adoption and future grant implementation efforts.

Task 5 – Supporting Plans and Technical Documents

The consultant shall prepare additional planning and technical documents to be incorporated as components of the Safety Action Plan. These plans may be incorporated directly into the Action Plan or as appendices or attachments.

A. Active Transportation Plan

Preparation of a scaled active transportation plan addressing bicycle, pedestrian, and first/last mile transit connectivity improvements. Services may include network analysis, corridor recommendations, conceptual improvements, bike facility type recommendations, and project prioritization.

B. Roadway Management Plan

Preparation of a roadway management and pavement assessment program, including pavement condition analysis, asset management recommendations, and short- and long-term maintenance and capital planning strategies using 4 scenarios; current budget, proposed budget, budget needed to reach 85 PCI, and budget needed to maintain current PCI. This item will also include a sign inventory program.

C. School Safety Plan

Preparation of a citywide school safety plan addressing multimodal access and circulation around all schools within the City, including walk audits and safety recommendations.

D. Local Road Safety Plan Update

Update and refresh of the City’s existing Local Road Safety Plan, including updated data analysis, emphasis areas, project recommendations, and alignment with current federal and state guidance and Safe System principles.

E. Safer Streets Policy

Preparation of a safer streets strategy incorporating policy, operational, and engineering approaches to reduce speeds and improve roadway safety. The consultant shall incorporate the City’s recently completed speed survey and develop recommendations including traffic calming strategies and speed management countermeasures.

F. Complete Streets Policy

Preparation of an adoption-ready Complete Streets Policy that aligns with City goals.

G. Complete Streets Design Guide

Preparation of a Complete Streets Design Guide and local design standards supplement incorporating multimodal design guidance, traffic calming strategies, retrofit guidance, quick-build design approaches, and planning-level evaluation of priority pedestrian, bicycle, and transit corridors and facilities to inform recommendations. The guide shall also include recommendations for supporting amenities including bus shelters, shade infrastructure, seating, lighting, and wayfinding. This may include a planning-level assessment of selected pedestrian, bicycle, and transit facilities and corridors to identify opportunities, constraints, and potential design treatments.

Task 6 – Roadway Safety Audits

The consultant shall conduct Roadway Safety Audits at locations identified in coordination with City staff.

Services may include:

• Field reviews and observations

• Multidisciplinary safety evaluations

• Operational and multimodal safety analysis

• Identification of safety concerns and countermeasures

• Documentation of findings and recommendations

• Conceptual improvement recommendations and cost estimates

The consultant shall recommend an appropriate number and prioritization of audit locations as part of the project approach. Proposers shall assume eight locations.

Task 7 – Website Development and Digital Engagement The consultant shall develop and maintain a project website or project webpage to support public engagement and project communication throughout the duration of the project. The webpage may be hosted on the City’s website or on a separate platform proposed by the consultant and linked to the

City website.

The consultant may propose appropriate digital engagement and information-sharing tools, which may include interactive mapping, surveys, project updates, document libraries, dashboards, or other engagement features.

The website shall comply with applicable accessibility requirements and shall be transferable to the

City upon project completion if requested by the City.

Task 8 – Demonstration Projects

The consultant shall provide planning, analysis, design, implementation support, management, evaluation, and documentation services for demonstration projects intended to inform the final Safety

Action Plan recommendations per the requirements of the grant.

Demonstration projects may include, but are not limited to:

A. HAWK Beacon Demonstration

Evaluation of candidate locations and development of demonstration and permanent improvement recommendations for a HAWK beacon installation and all associated pedestrian improvements.

B. Temporary Roundabout Demonstration

Development and implementation support for a temporary roundabout demonstration at a City-identified intersection, including evaluation and post-installation analysis.

C. Temporary Class IV Bikeway Demonstration

Identification, evaluation, and implementation support for a temporary Class IV bikeway demonstration corridor utilizing temporary or quick-build materials.

The consultant shall support all aspects of demonstration project delivery as necessary to complete the project objectives, including coordination, design development, implementation support, traffic analysis, operational analysis, public outreach support, evaluation, and documentation.

The consultant shall conduct pre- and post-installation evaluations and provide recommendations regarding long-term implementation opportunities.

D. ITS Pilot Program

The consultant shall provide support for development and implementation of an Intelligent

Transportation Systems (ITS) pilot program incorporating advanced transportation technologies and safety strategies. Specifically, the City is interested in applying artificial intelligence and machine learning for adaptive traffic signal control.

Services may include feasibility analysis, deployment support, performance evaluation, coordination with City systems and infrastructure, and recommendations for long-term implementation strategies.

Task 9 – Mini-Grant Competition Support (Optional Task) At the City’s discretion, the consultant may assist the City with development and implementation support for a community-based mini-grant competition focused on traffic safety education and placemaking initiatives.

Potential activities may include program development, application materials, outreach support, evaluation support, and documentation for inclusion within the final Action Plan.

Potential mini-grant activities may include:

• Crosswalk art installations near schools

• Traffic safety education poster campaign

Task 10 – Final Plan Adoption and Project Closeout The consultant shall support finalization and adoption of project documents and completion of all grant-related deliverables.

Services shall include, but are not limited to:

• Preparation of final deliverables

• Revisions based on City comments

• Preparation of presentation materials

• Support for Traffic and Transportation Commission and City Council meetings as required

• Final implementation roadmap

• Final reporting and grant closeout assistance

• Delivery of all GIS files, design and picture files, mapping data, technical files, and editable source materials developed as part of the project

The consultant shall support completion of all required project components prior to final project acceptance by the City.

VI. Questions & Clarifications

All questions, inquires, or requests for clarification regarding this RFP shall be submitted through the

City's OpenGov Procurement & Contract Management portal at https://procurement.opengov.com/portal/cityofcalabasas and all questions, inquiries, or requests for clarification shall be submitted prior to 2:00 pm on Thursday, July 23, 2026.

VII. Conflicts of Interest

All Consultants interested in this request (including the Consultant’s employees, representatives, agents, lobbyists, attorneys, and sub-contractors) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process. This policy is intended to create a level playing field for all potential proposers, assure that contract decisions are made in public, and protect the integrity of the selection process. All contacts regarding this selection process should be addressed to the designated City Contact.

All Consultants must disclose any and all relationships with third parties, City Council members, or employees of the City which would (1) present a conflict of interest with the rendering of services included in this RFP under Government Code section 1090, the Political Reform Act (Government Code section 81000, et seq.), or other applicable law; (2) prevent the Consultant from performing the services included in this RFP; or (3) present a significant risk of the disclosure of confidential information.

VIII. Contract Requirements

The selected Consultant will be required to enter into the City’s Professional Services Agreement

(PSA), included as an Attachment to this RFP. Consultants must review the City’s contract language prior to submitting their proposal.

IX. California Wage Requirements

Projects under this RFP may be subject to prevailing wage requirements and compliance and monitoring by the California Department of Industrial Relations. An applicant shall not be qualified to respond this RFP unless currently registered and qualified to perform public work pursuant to Labor

Code Section 1725.5.

https://procurement.opengov.com/portal/cityofcalabasas

X. Submittal Requirements

Proposals will not be accepted if submitted in any manner other than as prescribed within this RFP. All proposals are due through the City's OpenGov Procurement portal prior to 2:00 pm on Thursday, August 13, 2026. No late submittals will be accepted by the City.

Questions about this RFP must be directed through the City's OpenGov Procurement portal as noted in the Questions & Clarifications section of this RFP.

XI. Evaluation Of Proposals

Each proposal will be reviewed to determine if it meets the submittal requirements contained within this

RFP. Failure to meet the requirements for the RFP can be cause for rejection of the proposal. The City may reject any proposal if it is conditional, incomplete, or contains irregularities. The City may waive an immaterial deviation in a proposal, but this shall in no way modify the proposal document or excuse the consultant from compliance with the contract requirements if the Consultant is awarded a contract.

Proposals will be evaluated based upon the following factors and weighting as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications of Firm and Experts

Assigned

Qualifications of the firm and the experts assigned, including education, experience, and professional expertise in this type of work

Points Based 20 (20% of Total)

2. Experience

Experience in conducting similar work

Points Based 10 (10% of Total)

3. References

Client experience on similar work

Points Based 15 (15% of Total)

4. Understanding of Work Points Based 15 (15% of Total)

5. Approach, Methodology, and Timelines Points Based 20 (20% of Total)

6. Overall Cost for Services Points Based 20 (20% of Total)

XII. Selection for Award

References may be contacted and interviews may be scheduled. The City therefore requires each

Consultant to submit a proposal clearly addressing all of the requirements outlined in this RFP. Once a preliminary selection has been made by the City, the selected Consultant may be asked to provide a revised staffing table with hourly rates and costs, subject to negotiation. If agreement cannot be https://procurement.opengov.com/portal/cityofcalabasas/projects/277160/document?section=2674844 reached, negotiations with that Consultant will be terminated and the second place Consultant will be approached, and so on.

Should any Consultant have concerns about meeting any requirements of this RFP, the Consultant shall include a clearly labeled subsection with individual statements specifically identifying the concerns and any qualifications and/or exception requests.

Any proposal received prior to the date and time specified above for receipt of proposals may be withdrawn for modification by written request of the proposer. To be considered, however, the modified proposal must be received before the submission time and date specified in this RFP.

XIII. Miscellaneous

Addendum and Supplement to Request The City shall not be held responsible for any oral instructions. If it becomes necessary to revise any part of this RFP or if additional information is necessary to enable an exact interpretation of provisions of this request, an addendum will be issued through the City's OpenGov Procurement portal and all

Consultants following this RFP at https://procurement.opengov.com/portal/cityofcalabasas/projects/277160 will be automatically notified upon the posting of such addendum. It is the responsibility of the Consultant submitting a proposal to ensure that all addendums are received.

Authority to Bind

Proposals MUST give full legal name and address of Firm. Failure to manually sign the Letter of

Authorization may disqualify a proposal from consideration by the City. Person signing the proposal should show TITLE and AUTHORITY TO BIND the firm in a legal contract.

City's Rights

The City reserves the right to reject any or all proposals submitted; to waive any defect, informality, or irregularity in any proposal received; to request additional information or clarification of information submitted; to withdraw this RFP at any time without prior notice; and to be the sole judge of the merits of the respective proposals received. The City expressly reserves the right to postpone reviewing the proposals for its own convenience and to reject any and all proposals responding to this RFP without indicating any reasons for such rejection. The City reserves the right to remedy technical errors, modify the published scope of services, and approve or disapprove the use of all sub-consultants. No representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

The City has the right to use any or all ideas or concepts presented in any proposal or interview without restrictions, and without a conversation with the proposers. As a corollary, the selection of an individual or firm does not constitute the City’s acceptance of all of the particulars of its RFP.

Costs

All costs incurred in the preparation of a proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Consultant, and not included in the estimated cost of the work. The City will not be responsible for any expenses incurred relative to the preparation and submittal of a proposal.

https://procurement.opengov.com/portal/cityofcalabasas/projects/277160

Confidentiality

All proposals submitted become the property of the City and will become a public record available for release to the public upon selection of a successful Consultant after an agreement is reached. Any language purporting to render all or portions of the proposals confidential will be regarded as non-effective and be disregarded. Statements and other RFP materials submitted will not be returned unless portions of submittals are requested to be returned at the expense of the submitter.

All documents, data, discussion, or other information developed or received or provided for performance of the Scope of Work shall be deemed confidential and shall not be disclosed without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all

City data and documents shall be returned to City.

Execution of Contract The selected Consultant must execute the City’s PSA, secure all insurance, and furnish all certificates required by the PSA. Failure or refusal to enter into a contract as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award by the City and the award of the contract to an alternative Consultant.

The contents of the proposal submitted by the Consultant and this RFP will become part of any contract awarded as a result of the RFP. The submitting Consultants whose proposals are not accepted will be notified in writing upon award of the contract. No binding contract will exist between the Consultant and the City until the City executes a professional services agreement.

Discrimination

Contractors (and all sub-contractors) shall not discriminate on the basis of race, color, national origin, or sex in the performance of the awarded contract. The selected Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of contracts. Failure to carry out these requirements is a material breach of the awarded contract, which may result in the termination of the contract or such other remedy, as deemed appropriate. Any contract/agreement to be awarded as a result of this RFP will be awarded without discrimination based on race, color, religion, sex, or national origin.

Tentative Schedule

RFP Issued: June 29, 2026

Questions Due: July 23, 2026, 2:00pm

Submissions Due: August 13, 2026, 2:00pm

Consultant Interviews: August 2026

Selection of Consultant: August 2026

Award of Contract: September 2026

XIV. Proposal

Company - Legal Company Name* Please enter the full legal company name of the Proposer.

*Response required

Company - Company Address* Please enter the full company address of the Proposer. Including any suite or box number. Please be sure to include city, state, and ZIP code.

*Response required

Company - Telephone Numbers* Please provide any company phone numbers that may be applicable to this proposal.

*Response required

Company - Website* Please provide the URL for the company website. If there is no website to provide, please respond with

"N/A".

*Response required

Company Point of Contact - Full Name* Please provide a point of contact that is authorized to represent the Proposer and to whom correspondence should be directed.

Please provide the full name (first and last) of the point of contact for this proposal.

*Response required

Company Point of Contact - Title* Please provide the title/position of the point of contact for this proposal.

*Response required

Company Point of Contact - Email Address*

Please provide the email address for the Proposer's point of contact for this proposal.

*Response required

Company Point of Contact - Telephone Number* Please provide a contact phone number for the point of contact for this proposal.

*Response required

Backup Company Contact*

Just as the main point of contact must be authorized to represent the Proposer the backup point of contact (if applicable) must also be authorized to represent the Proposer in the absence of the main point of contact. If you have no backup to submit, please respond here with "N/A".

Please provide all applicable information for a backup for the company point of contact. Please be sure to include:

• Full Name (first and last)

• Title

• Email Address

• Telephone Number

*Response required

State Tax ID* Please provide Proposer's State Tax ID.

*Response required

Federal Tax ID*

Please provide Proposer's Federal Tax ID.

*Response required

Brief Statement* Please provide a brief statement of the services to be performed and a positive commitment to provide them, if selected.

*Response required

Letter of Authorization*

Please upload a letter signed by a corporate officer or person authorized to bind the Proposer to this proposal and confirming the point of contact noted above.

*Response required

California Professional Licenses and/or Registrations* Please provide a listing of all Professional Licenses and Registrations held within the State of California by the Proposer.

*Response required

California Department of Industrial Relations Registration Number*

Please provide Proposer's California Department of Industrial Relations Registration Number.

*Response required

Federal Requirements*

This project is funded in whole or in part through the United States Department of Transportation

(USDOT) Safe Streets and Roads for All (SS4A) Grant Program. The selected Consultant shall comply with all applicable federal, state, and local laws, regulations, and requirements associated with the use of federal funds.

By submitting a proposal, the Consultant certifies that it understands and agrees to comply with all applicable federal requirements, including but not limited to:

• 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards;

• Applicable USDOT and SS4A grant requirements;

• Title VI of the Civil Rights Act of 1964 and related nondiscrimination requirements;

• Americans with Disabilities Act (ADA);

• Equal Employment Opportunity (EEO) requirements;

• Federal lobbying restrictions and certification requirements;

• Debarment and Suspension requirements;

• Access to Records and Audit requirements;

• Record Retention requirements;

• Termination for Cause and Termination for Convenience provisions;

• Applicable federal contract provisions contained in Appendix II to 2 CFR Part 200.

The Consultant shall execute any certifications, affidavits, disclosures, or other federal forms required by the City, USDOT, or other oversight agencies as a condition of contract award.

Failure to comply with applicable federal requirements may result in proposal rejection, contract termination, withholding of payments, or other remedies available under applicable law.

☐ Please confirm

*Response required

List of Subcontractors*

Please provide a list of subcontractors to be used in performance of work for the Scope/Statement of

Work provided with this RFP. Please be sure to include applicable professional licenses and/or registrations and the work anticipated to be performed by each subcontractor.

*Response required

Company Experience*

How long has the Company on this proposal been in business?

*Response required

Business Providing Proposed Services*

How long has the Company on this proposal been in business performing work similar to that noted in the Scope/Statement of Work provided with this RFP?

Proposal* Please provide a proposal, be sure to include how the Proposer is qualified to perform the services, similar projects in scope with related references, approach and methodology, timelines, and an overall understanding of the work required for this RFP. The proposal should be no longer than 20 pages.

*Response required

Proposer's Capability*

Please provide a description of how the Proposer is positioned to provide the services requested in this

RFP in a manner that will allow the City to assess the Proposer's capability to execute, coordinate, and manage potential projects in an effective and efficient manner, including a description of the Proposer's

Quality Control/Quality Assurance Program.

*Response required

References* Please provide at least three (3) references for clients, to whom similar services have been provided within the past five (5) years. Be sure to include the following for each reference:

• Name

• Title

• Address

• Email Address

• Telephone Number

• Information regarding actual services performed

• Number of Users

• Length of Period of Performance

*Response required

Staff Resources* Please provide a list of staff resources, with identification of principals and key personnel, who will to provide the services; experience and expertise of staff; local availability of staff; and role and responsibilities of each staff member. Any substitution of key personnel is subject to written approval of the City; unauthorized substitutions may result in termination of the contract. Present the qualifications and experience of the proposed key staff and any support staff and subcontractors for the scope of work. Resumes that include educational background and relevant project experience for all key project staff should be provided.

Acknowledgment of City's Professional Services Agreement (PSA)*

The Proposer hereby confirms that they have read the City's Professional Services Agreement (PSA) and Proposer confirms that they meet the prerequisite insurance requirements and that if selected, firm will agree to enter into such agreement.

☐ Please confirm

*Response required

Conflicts of Interest* Has the Proposer identified any conflicts of interest or even potential conflicts of interest at this point in time regarding this RFP or performance of services stated in this RFP for the City?

☐ Yes

☐ No

*Response required

When equals "Yes"

Conflicts of Interest - Explanation* Please provide an explanation of all such conflicts or potential conflicts.

*Response required

Non-Collusion Declaration*

Please complete the Non-Collusion Declaration (Attachment J) to complete this section.

*Response required

Campaign Contributions Disclosure* Please complete the Campaign Contributions Disclosure (Attachment L) to complete this section.

*Response required

Cost Proposal* Please provide firm’s estimated fee for completing the Scope of Work. Provide a breakdown of your fee by task, identifying project team members, billing rates and estimated hours per task. Include hour and fee total by subtask and information of any other incidental cost, such as mileage, rate escalations, etc.

Indicate the proposed compensation rate and structure for the described services. Provide the price of each component including optional services. Provide cost broken down by Task.

*Response required

Additional Information (if needed) For any additional information requested or required by any of your previously provided answers or as stated within this RFP please upload the additional documentation here.

Confirmation*

Proposer hereby confirms that the proposal and cost schedule will be valid and binding for ninety (90) days following the proposal due date and will become part of the contract negotiated with City for the term of the contract.

Proposer further confirms that to the best of their knowledge, all information contained within this proposal is accurate at the due date and time for proposals.

☐ Please confirm

*Response required

Addendum #1 Upload*

Sign and upload Addendum #1 Attachment.