Safe Home Program - 6908 Highbrook Dr.pdf

SAFE HOME

CITY OF CHARLOTTE

Housing and Neighborhood Services

The City of Charlotte is committed to making our services and programs accessible to all. To make a reasonable accommodation or language access request, please email hnsinfo@charlottenc.gov or dial 311.

Invitation to Bid HNS 26-22 NOTE: Contractors are not authorized to visit the property before or after the bid walk, without being accompanied by the City’s Rehabilitation Specialist.

Documents included in Package:

1) Instructions to Bidders

2) Specs by Location/Trade (Scope of Work)

3) Subcontractor Certifications (if applicable)

4) Floor Plan / Site Drawing (if applicable)

Bid Walk & Bid Opening:

Project Address: Safe Home 6908 Highbrook Dr

Bid Walk:7/30/26 @10:00am

Bid Opening:8/6/26@ 2:00pm

Client Name: HAROLD KELLY

Project Manager: Tommy Dawkins Sr Contact Number: 980-257-2385

Bid Walk and Bidding Instructions:

All bid walks are mandatory.

If you are going to be late the policy is the following:

Contact me BEFORE the start time if you are going to be late. If you are going to be more than 10 minutes late, we will proceed without you and you will not be permitted to bid.

The day of a bid walk the best way to reach me is at 980-257-2385

Bids must be received by the date, time and place specified. All others will be considered non responsive and disqualified.

The Bids will be opened at 600 East Trade St. immediately following the above due date and time.

mailto:hnsinfo@charlottenc.gov

Housing and Neighborhood Services reasonable accommodation or language access request, please email hnsinfo@charlottenc.gov or dial 311.

Company Acknowledgement:

The undersigned, having become thoroughly familiar with the terms, conditions, limitations, and provisions of the housing improvement work to be performed at __6908

Highbrook Dr _____________________ to be funded through the City of Charlotte Neighborhood

& Business Services, in addition, having fully inspected the site in all particulars, hereby proposes and agrees to fully perform the work within the time stated and in strict accordance with the proposed contract documents including furnishing of any and all labor and materials, and to do all work required to complete said Work in accordance with the advised respective contractual, for the sum of money:

All labor, materials, services and equipment necessary for the completion of the Work shown on the Drawings and in the Specifications:

Dollars_($ )_

Written total

Specs Dated: 5-7-26 Number of Pages: 7

Addenda # 1 Dated: Number of Pages:

Addenda # 2 Dated: Number of Pages:

Project Schedule: Minimum Start Date -

Completion Deadline:

Please Print and Sign:

Company Name/Firm:

Authorized Representative Name:

Signature: Date:

Housing and Neighborhood Services reasonable accommodation or language access request, please email hnsinfo@charlottenc.gov or dial 311.

Requirements For Bidders

The city awards rehabilitation bids to the lowest responsive and responsible bidder. A responsible bidder for the safe home program is one who:

1) Is a licensed general contractor in the State of North Carolina

2) Has a Renovate, Repair & Paint Certification (http://www2.epa.gov/lead/renovation-repair-and-painting-program)

3) Is not listed on a local, state or federal debarment list

4) Carries an appropriate amount of insurance

5) Can provide references verifying whether the contractor has completed work of a similar scope in a good workmanship like manner or successfully completed prior work for the Safe Home program. Referenced work must have been completed in one year or less from date of this invitation to bid.

A responsive bidder must:

1) Submit all requested documentation on time

2) Meet the above requirements for responsibility at the time of bid submittal

3) Have the capacity to meet the required schedule for the project

4) Existing rehab projects contracted by the contractor must be on schedule

The City reserves the right to waive any minor informalities or irregularities, which do not go to the heart of the bid submittal or prejudice other offers, or to reject, for good and compelling reasons, any or all bid submittals.

Rehabilitation Specialist Tommy Dawkins Sr City of Charlotte Neighborhood and Business Services 600 E. Trade St.

Charlotte, NC 28202

PH: 980-257-2385

Fax:

mailto:hnsinfo@charlottenc.gov http://www2.epa.gov/lead/renovation-http://www2.epa.gov/lead/renovation-

Housing and Neighborhood Services reasonable accommodation or language access request, please email hnsinfo@charlottenc.gov or dial 311.

Instructions to Bidders

Explanations to Bidders

Any explanation desired by a Contractor regarding the meaning or interpretation of the advertisement for bids, drawings, specifications, etc., must be requested in writing to the

Rehabilitation Specialist with sufficient time allowed for a reply to each Contractor before the submission of their bids. Any interpretation made will be in the form of an addendum to the invitation for bids, drawings, specifications, etc., and will be furnished to all prospective

Contractors. The Contractor must acknowledge any revision to the bid documents in the space provided on the bid form and it must be submitted with their bid package.

Preparation of Bids

Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed. If erasures or other changes appear on the forms, the person signing the bids must initial each erasure or change

• The Contractor’s Bid Proposal must be properly executed and submitted on the form provided. Bids by Contractors must be received by the Rehabilitation Specialist at the time and place specified on the “Invitation to Bid”

• No bid will be considered unless all individual work items on the Bid Form including any addendums are priced. The sum of all work items must equal to the Total Bid Amount.

• Unless called for, alternate bids will not be considered

• Modification of bids already submitted will be considered if received at the office designated in the invitation for bids by the time set for opening of bids

Submittal of Bids

• Sealed bids will be submitted to the Safe Home Program Office as directed in the invitation to bid prior to or at the appointed bid opening time

• Bid will be time stamped on the date of delivery

• Each bid must be submitted in a sealed envelope bearing on the outside the name of the Contractor, the name of the project for which the bid is submitted, and the date and time of the bid opening

• All bids submitted must be typed or written in ink and signed by the Contractor's designated representative

• Failure to include all forms may result in rejection of a bid

• Required Bid Package Forms:

o Scope of Work o Addenda Acknowledgement

Housing and Neighborhood Services reasonable accommodation or language access request, please email hnsinfo@charlottenc.gov or dial 311.

o Itemized Work Sheet o Subcontractor Certifications (if applicable)

Bid Validation

• All approved bids will be valid for 60 days after the bid opening date

HOUSING AND NEIGHBORHOOD SERVICES

http://housing.charlottenc.gov | 600 E. Trade Street | Charlotte, NC http://housing.charlottenc.gov/

Location: 1 - Electrical Approx. Wall SF: 0 Ceiling/Floor SF: 0

City of Charlotte Housing and Neighborhood Services

600 E. Trade Street Charlotte, NC 28202

704-336-7600 6/22/2026

Spec # Spec Quantity Units Unit Price Total Price

Trade: 23 Electrical

1 0147 Replace subpanel 1.00 AL Replace federal pacific panel with new and breakers per NEC.

Identify and label circuits legibly.

2 0170 SMOKE AND CARBON MONOXIDE DETECTORS 1.00 EA

Install UL approved ceiling mounted smoke and heat detectors permanently hard wired into outlet boxes with battery backups in all bedrooms and outside of all sleeping areas.

Detector in the hallway shall be a combination CO/smoke detector.

All detectors shall be interconnected so that when any one detector goes off, all other detectors also go off.

Installation shall comply with all requirements of the Electrical Code SMOKE AND CARBON MONOXIDE DETECTORS

3 0186 REPLACE RECEPTACLES, SWITCHES AND COVER 1.00 AL

PLATES

Replace all existing receptacles, switches, and cover plates throughout the entire house and exterior.

Replace all two prong receptacles with three prong receptacles.

Install GFCI breakers on all two wire receptacle circuits.

*** Existing aluminum wiring***

Install GFCI/AFCI breakers on all bedroom receptacle circuits.

Label outlets per Code requirements.

Receptacles in Code defined wet or damp locations shall be GFCI protected.

Address: 6908 Highbrook Drive Unit: Unit 01

Location: 2 - General Requirements Approx. Wall SF: 0 Ceiling/Floor SF: 0

Location: 3 - Exterior Approx. Wall SF: 0 Ceiling/Floor SF: 0

Trade: 23 Electrical

4 0189

Scope includes repair of any wall or ceiling damage.

Electrical Scope

Make sure all electrical wiring and raceways for the pool pump are securely installed according to code.

1.00 AL

Location Total:

Trade: 1 General Requirements

5 07 All Contractor's Project Requirements 1.00 EA

The contractor is responsible for all project requirements, including but not limited to:

Obtaining all permits required. Said permits shall include all items in this scope of work.

Provide temporary toilet facilities from job start until the completion of work.

Provide AS MANY roll-off dumpsters as needed without damaging the site. Collect construction debris using dust control methods. Remove dumpsters and repair any evidence of the dumpster use.

Contractors may haul debris away daily using dump trailers or trucks.

6 010 Leade Abatement Scope 1.00 EA

See attached scope. An allowance to complete the scope of work attached.

Trade: 4 Site Work

7 016 Exterminate Termites

Exterminate for termites. Drill and patch foundation and pavement where necessary. Exterminator must be licensed and provide a 1 year guarantee with an optional yearly renewable warranty for the homeowner.

1.00 SF

Trade: 10 Carpentry

8 2795 WINDOW REPAIR 1.00 EA

Location: 1 - Electrical Approx. Wall SF: 0 Ceiling/Floor SF: 0

Location: 4 - Interior Approx. Wall SF: 0 Ceiling/Floor SF: 0

Replace broken and cracked glass in kitchen with double strength glass. Remove loose glazing compound and reglaze.

Repair and adjust window to open and close smoothly. Ensure the window is weathertight.

Trade: 15 Roofing

9 4547 EPDM W/INSULATION BD 1.00 SQ

Remove all shingles and replace all rotted and damaged components. Install 1.5" polyisocyanurate insulation board with a fiberglass backing compatible with the EPDM system to be installed. Place 2x4 treated nailer boards at all perimeters.

Install a 60 mil EPDM single ply membrane with adhesive per manufacturer's specs. All membrane flashing, metal flashings and counter flash cones, as well as installation procedure to follow manufacturer's specs. Furnish Owner w/20 year labor and materials warranty.

10 4567 ROOF--REPAIR SHINGLES 1.00 SF

Carefully remove any damaged shingles without damaging any surrounding roof components. Replace box vents, boots, and missing or damaged shingles with matching shingles (include 96 SQFT of decking replacement in bid).

When installing under existing shingles higher on the roof fasten the new shingles by gently prying up existing shingles.

Add roofing felt under the repaired area as necessary to maintain a continuous layer maintaining a waterfall installation.

The finished repair will be water tight.

Trade: 30 Exterior Carpentry & Wall Framing

11 048 Soffit and Fascia Repair

Remove and replace all deteriorated soffit, fascia, siding and associated wood components. Prepare surfaces, including caulking and priming, and apply finish paint to the entire exterior wood soffit, fascia and siding. Scope includes the removal and reinstallation of all attached elements, including electrical, gutters, columns, and related components.

12 2501 **INTERIOR STAIRS & HANDRAILS**

Secure lower level handrail at basement stairs.

Trade: 34 Doors & Windows

Location: 3 - Exterior Approx. Wall SF: 0 Ceiling/Floor SF: 0

Location: 5 - Plumbing Approx. Wall SF: 0 Ceiling/Floor SF: 0

Trade: 34 Doors & Windows

13 098 Door Hardware Exterior (Rear right door) 1.00 EA

Replace rear side entry double keyed hardware. Install mortised dead bolt and lever handled door, with exiting key alike. Owner chooses hardware finish and style.

14 0106 Prehung Door Interior 2.00 EA

Install and replace rear bedroom and front corner bedroom with new 1- 3/8" prehung, doors including casing both sides and lockset. Match existing style and finish. Prime and paint and adjust framing as needed.

Trade: 35 Wall Coverings/Ceilings/Trim

15 0250 Prep & Paint 1.00 SF

***Hall Bathroom*** Remove or cover hardware and accessories not to be painted. Scrape loose, peeling, cracked and blistered areas. Remove all existing wallpaper. Clean oil, grease, fungus, dirt and dust from surfaces. Fill holes and cracks. Prime all new materials and spot prime existing with acrylic latex. Topcoat with owner's choice of low VOC acrylic SEMI-GLOSS latex. Replace or uncover hardware, fixtures and accessories. Any moving of furniture required shall be included.

16 0262 Prep & Paint Ceiling 1.00 RM

*** Master bathroom*** Remove or cover hardware and accessories not to be painted. Scrape loose, peeling, cracked, and blistered areas. Clean oil, grease, fungus, dirt, and dust from surfaces. Fill holes and cracks. Prime all new materials and spot prime existing with acrylic latex. Topcoat with Owner's choice of low VOC acrylic flat latex. Replace or uncover hardware, fixtures and accessories. Any moving of furniture required shall be included.

Trade: 22 Plumbing & Fixtures

17 0212

18 0214

Miscellaneous Plumbing Scope

Secure toilet base in basement bathroom.

Replace Tub/Shower Valve and Trim

Remove the existing tub and shower valve and trim and replace with new per the Plumbing Code and the Construction Standards. Provide new tub/shower trim kit—including the tub spout, showerhead, and tub drain trim—with new fixtures.

Provide the owner with three options for hardware style and finish for selection.

Access to the valve will be through the back side of the tub

Location: 4 - Interior Approx. Wall SF: 0 Ceiling/Floor SF: 0 wall. DO NOT REMOVE TUB SURROUND FINISH

MATERIALS.

Complete repairs to the hallway tub and shower valve upon demolition of the master shower.

Provide owner choose hardware and finish.

19 0217 Walk-In Shower - Complete 1.00 EA

Remove existing tub and surround, including valve and drain and dispose of properly.

Remove and replace all water-damaged wall and flooring materials adjacent to the shower, including deteriorated tile, grout, and underlying substrates, and restore the area to a sound, sanitary condition.

Insulate open exterior wall cavity with R-13.

Install blocking for up to three grab bars at locations determined by rehab specialist and homeowner.

Install a 30" x 60" fiberglass shower pan (field measure exact size). Pan must be pre-approved by City rehab specialist.

Install cement tile backer board and a ceramic tile surround.

Owner's choice of tile, hardware, and finish.

Install new drain and mixing valve with all associated plumbing lines. Shower head shall be located as normal. Install grab bars at designated locations.

Install tempered glass sliding shower doors.

Provide an approved seat manufactured for use in showers.

All materials and work shall comply with the Construction Specifications and the Plumbing Code.

Caulk all seams and penetrations.

20 0218 Replumb Supply Lines 1.00 AL

Remove and properly dispose of all existing water supply lines in crawlspace. Install new PEX supply lines to code to service bathrooms, kitchen and laundry area. Insulate exposed hot and cold water lines, installed to code. Repair any wall or ceiling tear out required to install system.

21 0219 VANITY WITH CULTURED MARBLE TOP 1.00 EA

***Hall bathroom*** Remove old vanity and dispose of properly.

Repair any leak in plumbing lines the wall and patch and paint as required.

Install a new vanity cabinet complete with marble-lite top with preformed sink. Match existing dimensions.

Install single handle metal faucet with P- trap and drain lines to the wall, pop-up drain plug, supply lines, full port ball type shut-off valves & escutcheon plates.

All materials and workmanship shall meet the requirements of the NC Plumbing Code and the Construction Specifications.

Provide owner three to five options.

22 7004 TOILET-RESET 1.00 EA

*** Hall bathroom** Reset existing toilet on new wax ring with polyethylene flange. Install brass bolts and nuts and secure tightly to the floor.

23 7060 TPR VALVE 1.00 EA

Install temperature and pressure relief valve and discharge tube on water heater. Discharge tube to run within 6" of floor or to outside of structure.

Unit Total for 6908 Highbrook Drive, Unit Unit 01:

Address Grand Total for 6908 Highbrook Drive:

Bidder:

Scope of Work for Lead Hazard Control Address 6908 Highbrook Dr Date 5-7-26

All work described must be performed by a North Carolina state certified lead firm and a state lead permit is required. All work must comply with all applicable federal, state, and local regulations. Provide a separate price for each line item and add the total of line items at the end of the scope. Transfer the lead scope total to the lead control line item in the main scope of work.

Lead Hazard (from LIRA) Method of Control and Scope of Work Line Item Cost

INTERIOR

Room 6 – Window A1, Remove and replace mini blinds

Window A2 and Window owner choice of color and style.

D1 – beige vinyl mini-blinds Complete specialized cleaning in

(lead contained within the Room 6.

matrix of the vinyl) and lead dust hazards on windowsills

Total Lead Cost