2016-20__Treemap_JA_final_redacted_Redacted.pdf

Control Number: 2016-20

Justification Review Document

Description of Acquisition: DCMA-IT requires support services and maintenance for DCMA owned TreeMap Enterprise software licenses

Statutory Authority: 41 U.S.C. 1901 as prescribed in FAR 13.106-1(b)(1)(i), Soliciting from a Single Source.

Estimated Contract Amount: Base Year – $7,109.55 Option Year 1 - $7,109.55 Option Year 2 - $7,109.55 Option Year 3 - $7,109.55 Option Year 4 - $7,109.55 Total Base Year and all Option Years - $35,547.75

Period of Performance: Base Year - 8/30/2016 - 8/29/2017 Option Year 1 – 8/30/2017 – 8/29/2018 Option Year 2 – 8/30/2018 – 8/29/2019 Option Year 3 – 8/30/2019 – 8/29/2020 Option Year 4 – 8/30/2020 – 8/29/2021

Required Review Signatures: The below have reviewed this J&A and find the justification adequate to support other than full and open competition.

Procurement Center Janice Addison Director:

Policy Analyst Melissa A. Rios

DCMA Software Erin Finkes License Compliance Manager:

Competition Sallee S. Justis Advocate:

ADDISON.JANICE.L

OUISE.

Digitally signed by

ADDISON.JANICE.LOUISE

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=ADDISON.JANICE.LOUISE.

Date: 2016.06.01 11:01:23 -04'00'

RIOS.MELISSA.AN

NE.

Digitally signed by

RIOS.MELISSA.ANNE.

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=RIOS.MELISSA.ANNE.

Date: 2016.05.24 16:39:34 -04'00'

FINKES.ERIN.K. Digitally signed by FINKES.ERIN.K.

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=FINKES.ERIN.K.

Date: 2016.05.26 12:03:50 -04'00'

JUSTIS.SALLEE.S. Digitally signed by JUSTIS.SALLEE.S.

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=JUSTIS.SALLEE.S.

Date: 2016.06.01 12:31:20 -04'00'

LIMITED SOURCE JUSTIFICATION

1. Contracting Office: Defense Contract Management Agency (DCMA), Procurement Center, Fort Lee, Virginia.

2. Type of Contract Action: The action will be a firm-fixed price contract using FY16 operations and maintenance funds.

3. Description of Supplies/Services: DCMA requires ongoing maintenance for TreeMap Enterprise software licenses, which it currently owns. Macrofocus, per their terms and conditions of the TreeMap software license, requires annual license and maintenance fees in order for the Agency to obtain the continual version updates, support services, and fixes/repairs to the software.

Estimated Contract Amount: Base Year – $7,109.55 Option Year 1 - $7,109.55 Option Year 2 - $7,109.55 Option Year 3 - $7,109.55 Option Year 4 - $7,109.55 Total Base Year and all Option Years - $35,547.75

TreeMap Descriptions and Quantities are as follows:

CLIN Description Qty POP

0001 TreeMap Enterprise Support 1 8/30/2016- 8/29/2017

Option Period 1 1001 TreeMap Enterprise Support 1

8/30/2017- 8/29/2018

Option Period 2

2001 TreeMap Enterprise Support 1 8/30/2018- 8/29/2019

Option Period 3

3001 TreeMap Enterprise Support 1 8/30/2019- 8/29/2020

Option Period 4

4001 TreeMap Enterprise Support 1 8/30/2020- 8/29/2021

4. Authority Cited: 41 U.S.C. 1901 as prescribed in FAR 13.106-1(b)(1)(i), Soliciting from a Single Source.

5. Reason for Authority Cited: DCMA currently owns an enterprise wide MacroFocus GMBH license of TreeMap. TreeMap support services and maintenance are required on this software for the purposes of receiving updates, upgrades, bug fixes and technical support.

Both the software and the required maintenance are proprietary; therefore no other vendors are authorized to provide the software maintenance other than Macrofocus. No other maintenance from third party resellers will suffice or is authorized.

6. Efforts to Obtain Competition: Macrofocus supplied written notice that they are the sole supplier of the proprietary TreeMap software maintenance. As such, no request for information or sources sought notice was issued.

7. Fair and Reasonable Cost Determination: Pricing shall be determined fair and reasonable based on historical pricing and in accordance with FAR 13.106-3.

8. Market Research Conducted: Market research included a search of mandatory sources (Federal Prison Industries, AbilityOne, Enterprise Software Agreements) and no results were found. In addition, internet searches conducted revealed Macrofocus as the sole provider of TreeMap software and maintenance. Lastly, Macrofocus confirmed they are the sole provider of the proprietary maintenance.

9. Other Factors: Previous contract information is as follows:

a. Contract Number(s) for last award: S5121A-13-P-0001

b. Competitive status of the actions in (a): unrestricted

c. Authority for other than full and open competition previously used: not applicable

d. If prior award was competitive, explain the changed circumstances that lead to this requirement becoming non-competitive: Original solicitation was competed for interactive data visualization software. The result of which was awarded to Macrofocus.

e. Explain any unusually patterns which are revealed by purchase history (e.g., several consecutive, urgent buys): not applicable

10. Sources: Macrofocus GMBH, Switzerland; CAGE code SHN09

11. Actions Taken to Remove Barriers: The requiring activity reviewed the technical specifications and confirmed that the technical specifications are accurate as written. In the future, DCMA will perform market research to determine if the procurement of commercially, off-the-shelf software would be more cost effective than continuing the maintenance and support of TreeMap.

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included within this justification, are accurate and complete to the best of my knowledge and belief.

Name: David Benson Title:

Fair and Reasonable Price Determination/Contracting Officer Certification:

I hereby determine that the price for this action will be fair and reasonable and the memorandum detailing the Fair and Reasonable Price Determination will be included in the contract file documentation. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Name: Michael M. Toter Contracting Officer

Justification Approval

Based on the foregoing justification, I hereby approve the procurement of TreeMap Maintenance and Support on an other than full and open competition basis, pursuant to the authority of 41 U.S.C. 1901 as prescribed in FAR 13.106-1(b)(1)(i), Soliciting from a Single Source , provided that funds are available, or will be available, and that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Name: Michael M. Toter Contracting Officer

BENSON.DAVID.M. Digitally signed by BENSON.DAVID.M.

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=BENSON.DAVID.M.

Date: 2016.05.25 13:11:20 -07'00'

TOTER.MICHAEL.MA

RTIN.

Digitally signed by

TOTER.MICHAEL.MARTIN.

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=TOTER.MICHAEL.MARTIN.

Date: 2016.06.01 10:19:36 -04'00'

TOTER.MICHAEL.MA

RTIN.

Digitally signed by TOTER.MICHAEL.MARTIN.

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=TOTER.MICHAEL.MARTIN.

Date: 2016.06.01 10:19:58 -04'00'