J A.pdf

Control Number: 2016-12

LIMITEDSOURCEJUSTIFICATION

1. Contracting Office: Defense Contract Management Agency (DCMA), Procurement Center, Fort Lee, Virginia.

2. Type of Contract Action: This is a follow-on contract action. The action will be a firm-fixed price delivery order or call order issued against a GWAC Contract (GSA) agreement. This award will use current year operations and maintenance funds.

3. Description of Supplies/Services: The Defense Contract Management Agency

Procurement Center proposes to put in place a BPA style contract with a base and 2 option years of performance to replace its expiring contract S5121A-15-F-0003 and to allow for additional required licensing and support that meets the Agency’s Adobe on-going software and maintenance requirements. Additionally, this contract will allow for the purchase of on-going maintenance for the DCMA inventory of Adobe products that are under the current DCMA ESI contract N00104-09-A-ZF31, as well as cloud based subscription style use of required Adobe “suite” licensing.

Anticipated Cost of Requirement: Estimated Cost Base Year: Base Year - $610,694.37

Option Year One - $610,694.37 Option Year Two - $610,694.37 Total Base & Option Years: $1,832,083.11

(Base Year Period plus two One-Year Option Periods)

Adobe part numbers and quantities are as follows:

Description of Supplies MFG SKU# Quantity

ACROBAT PROFESSIONAL 210T-3275-C2

-2AC02A00

13200

Design Standard 210-3280-1 4

CAPTIVATE 210T-3225 40

COLDFUSION ENTERPRISE (2 CPUS) 210T-3226 70

CCE Full Deployment

210-3280-1 107

Design & Web Premium 210-3280-1 170 Dreamweaver 210-3280-1 15

ELEARNING SUITE 210T-3230 2

Illustrator 210-3280-1 1 Photoshop 210-3280-1 25 Audition 210-3280-1 1 Flash Pro 210-3280-1 1 Prelude 210-3280-1 1

Muse 210-3280-1 1 Framemaker XML author 1 Framemaker Enterprise 210T-3238 1 Illustrator 210-3280-1 1 InCopy 210-3280-1 1 In-design 210-3280-1 1 Contribute 210T-3219 1 Production Premium 210-3280-1 1 Premier Pro 210-3280-1 1 Photoshop Elements 210-3280-1 2

After Effects 210-3280-1 1

PRESENTER 210T-6178 15

Robohelp Office Enteprise 210T-3251 9

ROBOHELP SERVER 210T-3251-S 1

Adobe Technical Suite 210T-3254 1 Adobe “STOCK” 7

CONNECT LICENSE GENERAL SERVER 2R1-6170-9P 3

CONNECT MEETING LICENSE

CONCURRENT USER

2R1-6170-9P 700

CONNECT TRAINING 2R1-6170-9P 100

4. Authority Cited: 41 U.S.C. 152 (3), as prescribed in FAR 8.405-6, Items Peculiar to one

Manufacturer (brand name).

5. Reason for Authority Cited: Adobe is the benchmark product on many key software platforms at DCMA and is an industry leader in a wide variety of applications. DCMA owns and manages a large inventory of these Adobe products and the end user approval is “high.” Adobe Brand name products require annual maintenance per the Terms and Conditions of the contract. Adobe products are proprietary and require Adobe brand name maintenance; therefore, no other maintenance will suffice. These products cannot legally be altered to not require this maintenance.

The annual maintenance required includes security patches for discovered vulnerabilities that might otherwise leave the DCMA network infrastructure vulnerable to outside hostile influences. Maintenance also includes tech support as may be required to assist end-users or in-house technical staff. DCMA maintains 32 separate Adobe products (listed above) including Acrobat of which every DCMA employee and contractor uses to open and read PDF documents. DCMA is currently adding licenses to its inventory in order to meet the demands of an increasing number of users.

If an alternate PDF reader/editor was considered, DCMA could face a significant learning curve for a new product with subsequent loss of productivity. Depending on the proposed new “reader,” the previously stored Adobe PDF could not be compatible and therefore, potentially, stored Adobe Acrobat documents may become unreadable. This would be true, as well, for any of the other 32 products stored data. Proposed pricing for Adobe products is also discounted, based in large part, to the quantity of licenses DCMA is buying and maintaining. DCMA would lose its discount and potentially pay the same amount it currently pays (or more) for fewer products if DCMA moves to a different brand product for one or more of the current Adobe branded products.

The vast majority of the Adobe products as listed are available on ESI contract N00104-09-A-ZF31. Since DCMA is seeking a BPA style contract, the terms and conditions of the ADOBE ETLA (Enterprise Term Licensing Agreement) contract and the Government ESI Agreement conflict, and as such disallows the use of the ESI Agreements. The complete DCMA Adobe requirement base however is available, as requested, on GSA at a minimal cost difference.

6. Market Research and Efforts to Obtain Competition: Market research was conducted by internet searches. In addition, industry personnel were consulted to determine availability of sources. Research indicates that Adobe maintenance and support is available from holders of Enterprise Software Agreements under the DoD ESI. IAW 40 U.S.C. 11312, DoD agencies are required to fulfill requirements for commercial software and related services through ESI when possible. However, as noted above, due to a conflict of posted Terms and Conditions and Government policy ESI is not able to be used as a source of supply. DCMA contacted the following Adobe authorized resellers for interest:

(1) En Pointe Gov, (2) CDW-Government, (3) Dell Software Inc., (4) Emergent Technology Group, (5) GovConnection, (6) Insight Public Sector, (6) SHI International Corporation, and (6) Softmart Governmental Services, Inc. The requirement will be solicited among the holders of GSA.

7. Fair and Reasonable Cost Determination: Pricing will be determined fair and reasonable based on competition, a comparison of current market prices and the historical contract pricing of GSA contract vehicles and DCMA BPA and call orders.

8. Other Factors: None

9. Sources: DCMA is aware of several authorized Adobe resellers holding GWAC BPAs.

BPA holders are as follows: (1) Carahsoft Technology Inc. (CAGE 1P3C5); CDW-G (1KH72); (2) Dell Marketing L.P. (3DMD3); (3) Emergent, LLC (4J2K1); (4) GovConnection (0GTJ3); (5) Insight Public Sector (575H6); SHI International Corporation (1HTF0); (6) Softchoice Corporation (3DH15); and (7) Softmart Government Services, Inc. (1LW45)

10. Actions Taken to Remove Barriers: In 2015 the IT department considered the possibility of removing Adobe Acrobat for an alternate Brand of PDF reader. The results of this consideration determined that Best value for the Government was to remain with Adobe Acrobat for the foreseeable future due to the reasons previously mentioned to include the quality of the product and the Security patches that are helping to protect our environment from vulnerabilities as well as due consideration of the investment DCMA currently has in its Adobe inventory.

HER.M.1229563242

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included within this justification, are accurate and complete to the best of my knowledge and belief.

CAMPOSANO.GEORGE.T.

Name: George Camposano Signature: 1048250480

Digitally signed by CAMPOSANO.GEORGE.T.1048250480 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=CAMPOSANO.GEORGE.T.1048250480 Date: 2016.02.10 12:10:13 -08'00'

Title: IT Project Manager Date:

Fair and Reasonable Price Determination/Contracting Officer Certification:

I hereby determine that the price for this action will be fair and reasonable and the memorandum detailing the Fair and Reasonable Price Determination will be included in the contract file documentation. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Digitally signed by MOORE.CHRISTOPHER.M.1229563242 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=MOORE.CHRISTOPHER.M.1229563242

Name: Christopher Moore Signature: Date: 2016.02.11 08:06:59 -05'00'

Contracting Officer Date: February 11, 2016

Justification Approval

Based on the foregoing justification, I hereby approve the procurement of Adobe maintenance and support on an other than full and open competition basis, pursuant to the authority of 41 U.S.C. 152 (3), as prescribed in FAR 8.405-6, Items Peculiar to one Manufacturer (brand name), provided that funds are available, or will be available, and that the services and products herein described have otherwise been authorized for acquisition.

APPROVED: JUSTIS.SALLEE.

S.1230493185

Digitally signed by

JUSTIS.SALLEE.S.1230493185

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DCMA, cn=JUSTIS.SALLEE.S.1230493185

Name: Sallee S. Justis Signature: Date: 2016.02.12 12:51:11 -05'00'

Competition Advocate Date:

MOORE.CHRISTOP