(S1.4d1) WILLOW UPDD FY21_SAP JOTFOC Tech Rep.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER

2121851P45840

PROJECT/TASK

NUMBER

WILLOW UPDD

FY21

Work Items: 4,5 and

ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING

$250,000)

$45,000.00

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

The contractor shall provide the services of a Rolls Royce; Original Equipment Manufacturer (OEM) authorized/licensed Tech Rep to accomplish he following on site:

1.Propeller Blade, Removal and Installation 2.Controllable Pitch Propeller Hub, Renewal 3.Thruster Units (Bow and Stern), Overhaul

Provide manufacturer’s proprietary system/equipment information, software and tools. Assist with and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection, repair, modification, calibration and reassembly of the equipment/system.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

In accordance with FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, only OEM manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation of the work items, equipment. As such, only an authorized/licensed technical representative are qualified to provide the manufacturer’s procedures and standards during disassembly, inspection, repair modification, calibration, and reassembly of the equipment/system.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

OEM is the only known source of the required technical representative services to ensure compliance for work being performed on the project Work Items. The absence of an OEM technical representative on-site could cause significant damage to equipment if reassembly out of calibration. The manufacturing drawing and specifications are proprietary to OEM and have not been purchased by the Coast Guard.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

OEM is the only known vendor that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to provide these technical representative services on the work items.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

USCG will continue to conduct market research; however, without proprietary technical information described above, obtaining full and open competition is not realistic. The Coast Guard cannot require any vendor to release proprietary information.

SIGNATURE AND TITLE OF CUSTOMER

2/1/2021

X Pamela E. Arts-Smith

CWO

Signed by: ARTS-SMITH.PAMELA.ELLEN.1242748065