S02 - Specs - 607-22-106 Replace Roofs.pdf

DEPARTMENT OF VETERANS AFFAIRS

SPECIFICATIONS

For Replace Roofs

At

WILLIAM S. MIDDLETON MEMORIAL VETERANS

HOSPITAL

MADISON, WISCONSIN

VOLUME 1 of 1

DIVISIONS 00-26

100% CONSTRUCTION DOCUMENTS

VA Project No: 607-22-106

ISSUE DATE: 20 June 2024

"ACCOMPANYING 36C25224B0009"

08-01-21

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 05-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 03-20 01 33 23 Shop Drawings, Product Data, and Samples 06-21 01 35 26 Safety Requirements 07-20 01 42 19 Reference Standards 11-20 01 74 19 Construction Waste Management 01-21

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 01-21 07 22 00 Roof and Deck Insulation 01-21 07 53 23 Ethylene-Propylene-Diene-Monomer Roofing 01-21 07 60 00 Flashing and Sheet Metal 01-21 07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 10-17

APPENDIX A - Pictures

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

G000 Main Drawing

- - - END - - -

00 01 16 - 1

SECTION 00 01 16

SUBMITTALS

# Section # Title Due

DIV 01 - GENERAL REQUIREMENTS

1 01 32

16.15 Project Schedule 15 days from NTP

2 01 32

16.15 Schedule of Values 15 days from NTP

3 01 35 26 Accident Prevention Plan (APP) Pre-construction 4 01 35 26 10-hour and 30-hour OSHA training records Pre-construction 5 01 74 19 Waste Management Plan Pre-construction 6 01 74 19 Final summary of construction and demolition debris diversion and disposal Post-construction

DIV 07 - THERMAL AND MOISTURE PROTECTION

7 07 22 00

Deck Insulation: Drawings, Manufacturer's Literature, Samples, Installer Qualifications Pre-construction

8 07 53 23 EPDM Roof: Pre-construction Package Pre-construction 9 07 53 23

EPDM Roof: Closeout package Post-construction

10 07 60 00 Roof Flashing: Manufacturer's Literature Pre-construction 11 07 84 00 Firestopping: Literature Pre-construction 12 07 92 00 Joint Sealants: Literature Pre-construction

- - - END - - -

01-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Replace Roofs, 607-22-106,as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer.

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection.

Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. See Solicitation Bid Schedule

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

01 00 00 -2

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees and subcontractor employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site. Contact the Contracting Officer’s Representative for details on the current badging process.

2. No photography of VA premises is allowed without written permission of the Contracting Officer’s Representative.

Patients and staff are not to be photographed at any time.

3. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

1. A key control system (Keywatcher box) is utilized at the

Madison VAMC, where keys can be checked out on a daily basis.

Contact the Contracting Officer’s Representative for details on the process to be setup to access this system. Access to this system requires having a VA issued badge.

2. Keys for specific areas are sometimes available for check out for the duration of a project. Contact the Contracting

Officer’s Representative for current availability relating to specific areas and the associated check-out the associated check-out process.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

01 00 00 -3

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of 1 permit shall be issued for General

Contractor and its employees for parking in designated areas only. Contractor to coordinate with Contracting Officer’s

Representative.

1.6 CONTRACTOR EMPLOYEES WORKING ON SITE

1. All contractors must submit acceptable documentation and have completed all requirements for working prior to working on site. The General Contractor must maintain a checklist of all individuals currently authorized to work on site and their completions. The General Contractor is responsible to ensure that no individuals are working on site prior to acceptable completion of all requirements. Submit updates of this list to the Contracting Officer’s Representative at regular monthly intervals in advance of progress payments, whenever there are significant changes to the list, and upon request from the

Contracting Officer’s Representative. Requirements prior to working on site includes, but is not limited to:

a. All contractors working on site must obtain a VA identification badge prior to working on site.

b. All contractors working on site must provide acceptable proof of applicable OSHA training to the VA prior to working on site. Refer to specification 01 35 26.

c. All contractors working on site must have completed the local Infection Control Training Class prior to working on site.

d. All electricians must have submitted acceptable documentation of their Journeyman or Master license. All apprentices must have submitted acceptable documentation of their apprenticeship.

e. All welders must have submitted acceptable documentation of their certifications

01 00 00 -4

f. Refer to other individual specification requirements for installations, as applicable.

2. Madison VA Medical Center is a No Smoking Campus. Any contractors working on site in violation of this policy are subject to immediate and permanent removal from campus, at the discretion of the Contracting Officer’s Representative.

3. All general contractor and subcontractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements, and/or other disciplinary reasons.

4. All general contractor and subcontractor employees working on site are subject to illegal drug or alcohol testing at the discretion of the COR. Any refusals to submit to testing will be considered grounds for immediate and permanent removal from campus. Any positive test results for illicit drugs or for alcohol above the local driving limit will be considered grounds for immediate and permanent removal from campus.

1.7 DAILY REPORT/LOGS (FAR 852.236-79)

A. The General Contractor shall complete daily reports in accordance with FAR 852.236-79.

B. The General Contractor will utilize VA form 10101 (dated Jul 2018 or current). If a copy is needed, contact the Contracting

Officer’s Representative.

1. If additional lines are needed for a particular field, attach additional sheets as necessary.

C. Submit daily reports on a weekly basis to the Contracting

Officer’s Representative. Contact Contracting Officer’s

Representative for submission vehicle (i.e. email, Submittal

Exchange, etc.)

D. Submit daily reports in PDF format. Combine all daily reports for a week’s period into one document.

1. Utilize the following filename formatting: “<Company> WE

<YYYY-MM-DD> Daily Reports.pdf”

01 00 00 -5

a. <Company> = A label easily recognizable as a specific general contractor or subcontractor company. Utilize the same label for the duration of the project.

b. <YYYY-MM-DD> = Date of the end of the week for the current grouping of daily reports.

c. Example: Daily reports for the week ending July 6, 2030 for

Aardvark Construction, LLC would be:

Aardvark WE 2030-07-06 Daily Reports.pdf

E. Reports are required to be submitted to the Contracting Officer’s

Representative within 2 working days following the week reported.

1.8 CERTIFIED PAYROLLS

A. Certified payrolls are required to be submitted by the General

Contractor for all work by General Contractor employees and all subcontractor employees associated with the project; on site and off site.

B. Payrolls may be submitted on contractor’s present payroll forms along with, Statement of Compliance. Payrolls may also be submitted on form WH-347 (available from DOL) which has the

Statement of Compliance on the reverse side.

C. Submit certified payrolls to Contracting Officer’s Representative and Contracting Officer on a weekly basis. Contact Contracting

Officer’s Representative for submission vehicle (i.e. email, Submittal Exchange, etc.)

D. Submit certified payrolls in PDF format.

1. Utilize the following filename formatting: “<Company> WE

<YYYY-MM-DD> Certified Payrolls #<xx>.pdf”

a. <Company> = A label easily recognizable as a specific general contractor or subcontractor company. Utilize the same label for the duration of the project.

b. <YYYY-MM-DD> = Date of the end of the week for the current grouping of daily reports.

c. <xxx> = Payroll number. Each contractor (general or sub) will assign a sequential number for each payroll starting with 1 for work completed.

01 00 00 -6

1) Once started, no week will be skipped. If no work is performed during a particular week, it is still assigned a number. The certified payroll in the document will be noted “No Work Performed”.

2) For the very last payroll, once all work has been confirmed completed and accepted for that company, the payroll number will additionally include the term “FINAL” at the end.

3) The first payroll for each company (general contractor and subcontractors) are not necessarily the same for each. Each company’s first payroll should begin when their company first had work to report.

d. Example: The final certified payroll for the week ending

July 6, 2030 for Aardvark Construction, LLC that is their

17th payroll would be:

Aardvark WE 2030-07-06 Certified Payrolls #17 FINAL.pdf

E. Certified payrolls are required to be submitted within 2 weeks of completion of each represented period.

1.9 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer’s Representative. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the

Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer’s Representative and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

01 00 00 -7

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with

01 00 00 -8 milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

I. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. /

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

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1.10 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by Contractor, to the Contracting Officer’s

Representative. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Shall note any discrepancies between drawings and existing conditions at site.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.11 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of by the Contractor.

1.12 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site, which are not to be

01 00 00 -10 removed and which do not unreasonably interfere with the work required under this contract.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant

Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

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2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

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1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators.

Outside type hoist shall be used by Contractor for transporting materials and equipment.

B. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components.

3. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.13 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) when required by the various sections of the specifications and as hereinafter specified.

01 00 00 -13

B. Manuals: Maintenance and operating manuals and one compact disc

(four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

1.14 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation.

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02-01-15

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.4 SUBMITTALS

A. Project Schedule: Within 15 calendar days after receipt of Notice to

Proceed, the Contractor shall submit for the Contracting Officer's review and approval the project schedule.

B. Schedule of Values: Within 15 calendar days after receipt of Notice to

Proceed, the Contractor shall submit for the Contracting Officer's review and approval the schedule of values. An approved schedule of values must be in place prior to any invoice submissions for the project.

1.6 SCHEDULE OF VALUES

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract

01 32 16.15 - 2 price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. All items listed shall be deliverable based.

E. The Contractor shall cost load work activities/events for all BID

ITEMS. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

F. All line items listed on the Schedule of Values shall correlate to the line items on the project schedule.

G. Schedule of Values Breakdown – With the Schedule of Values submission, include a document containing a breakdown for every line item listed on the schedule of values, including at a minimum:

1. Hours planned for every trade category.

1.7 PROJECT SCHEDULE

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time schedules and reports generated from monthly project updates.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s

01 32 16.15 - 3 representative, to correct errors which affect the payment and schedule for the project.

D. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

01 32 16.15 - 4

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

E. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

F. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the

Project Schedule.

G. If at any time the project falls more than 14 days behind schedule, an updated schedule is required to be submitted within 7 days.

H. Construction Approval to Mobilize – Overall project Notice to Proceed is issued by the Contracting Officer at the start of the contract performance period. However, an Approval to Mobilize is issued by the

Contracting Officer’s Representative partway through the performance period when the Construction Contractor has completed all necessary pre-requisites to proceed into doing construction.

1. Contractor may not mobilize or start any construction work on site until all pre-construction related work has been completed and the

Contracting Officer’s Representative has provided a written Approval to Mobilize, unless otherwise granted by the Contracting Officer’s

Representative. The prerequisites for this Approval to Mobilize include, but are not limited to:

a. Completion and acceptance of all Pre-Construction submittals.

Refer to Section 00 01 16 Submittal Register.

b. Completions of authorizations to work on site for a substantial portion of the workforce. All trades and subcontracting

01 32 16.15 - 5 companies planned are to be represented. “Substantial” is at the discretion of the Contracting Officer’s Representative or

Contracting Officer. Refer to section 01 00 00.

c. Completion and submission of satisfactory SF-1413s to the

Contracting Officer’s Representative and Contracting Officer for all planned subcontractors. General Contractor to provide written confirmation that all planned subcontractors have been included in the submission(s).

d. General Contractor to provide written confirmation that they have ordered, have received, and are in possession of all significant materials and equipment for this construction project. Key equipment/materials are to be specifically noted in the confirmation.

I. All line items listed on the Project Schedule shall correlate to the line items on the Schedule of Values.

J. Where applicable, provide a categorical breakdown by section or task, as defined by the drawings. Within each category, provide a breakdown as defined by this specification section.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR

52.232 – 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR

852.232 – 71 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The

Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule of values.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the following:

1. Submittal of a satisfactory monthly update of the project schedule.

2. Submittal of satisfactory daily logs for the applicable period.

3. Submittal of satisfactory certified payrolls for the applicable period.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COTR and the Contractor. Contractor and their CPM consultant

01 32 16.15 - 6

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s representative with reports.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and Contracting Officer’s

Representative for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the Contracting Officer’s

Representative. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the Contracting Officer’s Representative within fourteen

(14) calendar days of completing the regular schedule update. Before

01 32 16.15 - 7 inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the VA, the General Contractor, its approved CPM Consultant, RE office representatives, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COTR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

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Schedule before the next update, at no additional cost to the

Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file

(s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the

Contractor from the requirements specified unless the conditions are shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. CPM revisions made under this paragraph which affect the previously approved computer-produced schedules for Government furnished equipment, vacating of areas by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval.

C. Contracting Officer's approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the Contracting

Officer or the VA representative.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes) and VAAR 852.243 – 70 (Changes –

Supplemental), and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

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1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COTR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting

Officer's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer- produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes) and VAAR 852.243 –

70 (Changes – Supplemental). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

05-01-17

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or

01 33 23 - 2 product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying

01 33 23 - 3 submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register…