S02 JA-OFOC MPT-SAT) (Rev 2-1-22) (002) open mkt rev Software Mnt Tech Spt 552-23-1-6115-0003 -complete.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:___36C250-22-AP-6502___________________

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10, located at 2780 Airport Drive, Suite 340, Columbus, OH 43219-1834, in support of VISN 10 VA Dayton VAMC, 4100 W. Third Street, Dayton, OH 45428. Purchase request 552-23-1-6115-0003 is applicable.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Annual Software Maintenance & Technical Support for InvoTech UHF RFID Uniform for Garment Inventory Management (Software is licensed for up to 1500 employees) new contract with base plus four one-year options beginning 110122.

Name of Proposed Contractor and Address:

Invotech Systems, Inc.

20951 Burbank Blvd, Suite B Woodland Hills, CA 91367 818-461-9800

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Maintenance and Technical Support contract for contract for existing UHF RFID Uniform System for Garment Inventory Management (Software is licensed for up to 1500 employees) at Dayton VAMC. Vendor is to supply 24/7/365 Customer & Technical Support over website, email or phone – hands on support remotely over internet connection. Software Updates with new features for the most efficient operations. Assist with system and server updates and Periodic Software Enhancements. System training when there are software updates with new system features and reports. Manager training and staff training can be scheduled for individuals or groups over internet meeting. Ensures all equipment and interfaces are working properly. System Interfaces & Equipment Support and Client Relations, as needed.

Service Contract is to include base plus four one-year options beginning 2022 thru 2027. The estimated value of the proposed action is $24,100.00.

https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2

4. Description of market research conducted and results or statement why it was not conducted: VA

Rule of Two cannot be met. Manufacture of the software must perform the maintenance and upkeep in order to keep it running properly. Manufacturer has specifically trained support technicians for repair and maintenance issues for software and equipment, the operation and technical assistance the VA may require. This service agreement makes getting technical assistant available 24/7/365. Manufacturer’s personnel have ongoing training to keep up with new technology and new issues that may arise in order to provide the best possible customer service.

Ongoing training and interaction with other technical personnel within the company allows networking with others to produce a higher quality and more efficient technical work force. This enables them to troubleshoot in less time, which means the customer has less down-time and can continue operations with little to no disruption. It is vital the manufacturer of their product do the maintenance on their own equipment/software. VETBIZ NAICS 541519 State OH strictly 2 matches, Dayton, OH – 1 match, no restrictions 2152 matches. SBA SBDS Tool NAICS 541519 State Ohio Montgomery County 57 matches. GSA E-library search Invotech Systems, Inc – negative. GSA E-library search software revealed source MAS category 54151: SDVOSB 45, VOSB 71, WOSB 71, SMALL 474; History 36C25018P4571 small business set aside NAICS 541519 PSC Code D319.

FEDDATACHECK search via Invotech Systems, Inc revealed SAM UEI # MXTZHJAD4QJ4 is active, Reps Certs small disadvantaged socio-economic status. FAPIIS Summary had not negative remarks. Quote #220721-7 has been received from Invotech Systems Inc. pricing reflected as follows: Base:

$4300.00, OYC1: $4700.00, OYC2: $4700.00, OYC3: $5200.00, OYC4: $5200.00. Base Plus All Options Grand Total $24,100.00. Services will be performed 110122 – 103127. This procurement processed as only one source being capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. The estimated value of the proposed action is $24,100.00. The FAR authority 6.302-1 is applicable as only one responsible source and no other supplies or services will satisfy agency requirements.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Lisa A Clark Date

Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://dvagov.sharepoint.com/:b:/r/sites/VHAProcurement/VHAPG/S19%20Open%20Market%20(FAR%2013)%20Award%20Documentation%20Form%20with%20Abstract.pdf