S02 Intent to Sole Source 36C24723Q0310 Hill-Rom Bed Monitoring.pdf

***INTENT TO SOLE SOURCE NOTICE-***

Estimated Date of Award: Feb 13, 2023

Synopsis:

The Department of Veterans Affairs, Charleston, SC located at 109 Bee St intends to award a sole source procurement for Hill-Rom monitoring, maintenance, software and licensing.

EXT-CFCM1 1 HR/RR EXTENSION PROPRIETARY

SOFTWARE/HARDWARE BASE + 4 YEAR SENSOR

EXTENSION 66 EA

ACT-CFCM1 2 HR/RR INITIAL ACTIVATION. RENEWAL OR

DEACTIVATION REQUIRED. Base + 4 years 9 EA

The contract will be for base year plus four renewable option years. The manufacturer of the intellectual property in Hill-Rom Co Inc and the only authorized distributor for this requirement.

The applicable NAICS code for this procurement is 339113 – Surgical Medical Equipment

Manufacturing, with a business size standard of 750 employees.

Furthermore, the Contracting Officer has determined that no opportunities exist for competition for either Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned

Small Businesses (VOSB). The Contracting Officer has determined Healthcare Control Systems

Inc is the only authorized vendor for this procurement.

Therefore, the Government intends to solicit and negotiate with only one source under the

Authority of FAR 13.106-1 which states that Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available. This is because market research efforts found that HealthCare

Control Systems Inc is the only vendor authorized to provide software and licensing for their equipment without voiding warranties associated with the previous procurement.

This notice of intent is not a request for competitive quotes. However, the Government will consider all quotes received no later than 1:00pm EST on Feb 3, 2023. A determination by the

Government not to compete with the proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

System for Award Management (SAM): Rule requires a firm to be registered in the SAM

Registration Data Base (SAM), prior to award of any contract and agreements. Firms must register on an on-time basis, and annually confirm accuracy and completeness of registration information. To register in SAM, go to: https://www.sam.gov/portal/public/SAM/. If you have any

Benford Brundage, Contracting Officer, benford.brundage@va.gov

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers mailto:benford.brundage@va.gov and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Hill-Rom Subscription Service HR/RR sensors (CCFM Technology) for

75 Centrella Smart Beds

2. Scope of Work: Contact-Free Continuous Monitoring (CFCM) powered by

EarlySense enables the Centrella Smart+ Bed to accurately monitor a patient’s heart rate and respiratory rate (HR/RR) in real-time without any leads or contacts simply by placing a patient in the bed. The technology is designed to allow healthcare providers to identify signs of patient deterioration, initiate an early intervention, and promote patient safety.

Hill-Rom owns the proprietary technology and is the sole provider of CFCM in acute care globally. This advanced sensing technology is available on the Centrella Smart+ bed.

3. Background: The referenced medical technology requires a contract to maintain safe and effective clinical operation, manufacturer’s specifications, and compliance to The Joint

Commission’s inspection standards.

4. Type of Contract: Firm-Fixed-Price

B. GENERAL REQUIREMENTS

Proprietary Software CCFM:

1. Contractor shall provide the following:

a. HR/RR Extension for 67 Centrella Smart + Beds

b. HR/RR Initial Activation Code for 8 Centrella Smart + Beds

i. Patient Safety:

1. Fall Prevention

2. Pressure Injury prevention

3. Continuous heart rat and respiratory rate monitoring

4. Real-time incontinence detection

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. LOCATION

All work is to be conducted at the Ralph H. Johnson VAMC located at 109 Bee Street, Charleston, South Carolina.

E. CONTRACTOR PERSONNEL REQUIREMENTS

REPORTING: All repairs and services that will be performed during normal working hours, should be done in coordination with the Biomedical Engineering Section, as described above, to report/sign-in and to obtain an identification badge which shall be worn at all times while repairman is on station. After all work is completed, the Vendor must again report in person to the Biomedical Engineering Section, to submit in writing, a complete report of services or repairs performed for each item of equipment and must also include a listing of replacement parts, when applicable.

PERFORMANCE: The Contractor must respond to service calls within one (1) hour of notification and be on-station within eight (8) hours. Competent personnel who are experienced and qualified to work on the specific equipment must perform all work. All work performed shall be accomplished in accordance with the manufacturer’s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor’s maintenance of the equipment must satisfy all requirements as set forth by NFPA and The Joint Commission.

HOURS OF WORK: This contract is a full service contract to include all necessary service calls, five

(5) days per week, between the hours of 8:00 AM and 5:00 PM, Monday through Friday, excluding

Federal Holidays.

ADDITIONAL SERVICES: The Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. All changes, updates or retrofits made on any component or system shall be annotated on station equipment manuals and records.

Services also include recording all routine work; corrections and repair work in the equipment log.

AUTHORIZED SERVICES: Only those services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization.

Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained.

CONTRACTOR SUBMITTALS: Within fifteen calendar days after award date, the Contractor will furnish two (2) copies of its preventive maintenance procedures manual which will be used during the preventive maintenance services of this contract to the Contracting Officer or his/her designee. These manuals are required by the Government as a condition of the facility’s Joint Commission accreditation and must be received before any invoice can be certified for payment.