S02 - Brand Name Justification and Approval.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

OFOC SOP Revision 11 Page 1 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C776-23-AP-0391

1. Contracting Activity:

Department of Veterans Affairs

Program Contracting Activity Central (PCAC)

6100 Oak Tree Blvd., Suite 490

Independence, OH 44131

2. Nature and/or Description of the Action Being Processed:

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA) requires existing, off-the-shelf, web and print-based journal subscriptions for the VA Central Office (VACO) Library.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) requires an existing commercial, off the shelf web-based healthcare knowledge-based resources that will be made available throughout the VHA healthcare system.

The overall goal of this acquisition is to support the Network Library, and the VACO Library, by fulfilling a requirement to ensure uniform availability of healthcare knowledge-based resources across the VHA system to improve clinical decision making.

Estimated value is:

4. Statutory Authority Permitting Other than Full and Open Competition:

FAR 13.106-l(b)(1) - Brand Name Acquisition.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority:

This procurement action is for the purchase of an award on a brand name basis for VA enterprise-wide for electronic access to journal titles selected by the VA Advisory Group (part of the Academic Publishing Division of Informa PLC) and, no substitutions for alternate titles is acceptable.

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Veterans Health Administration (VHA) medical center libraries, Central Office staff, and the staff at the all-VA Medical Centers (VAMCs), Community Based Outpatient Clinics (CBOCs), and other affiliated programs and offices continue to require continued access to the web-based versions of the journal titles selectioned 24 hours a day, 7 days a week.

The journal titles selected are used by VA librarians, clinicians, researchers, and educators. Also, the access to these journal titles selection by the VA Advisory Group is available in many academic, research centers collection and bodies involved in healthsciences and biomedical facilities.

The web-based version journal titles selection by providing the following:

American Journal of Epidemiology & Epidemiologic Reviews Combo Subscription

American Journal of Tropical Medicine & Hygiene

American Medical Association Manual of Style

Chicago Manual of Style Online

Chronicle of Higher Education with The Almanac of Higher Education

Clinical Infectious Diseases & Journal of Infectious Diseases Combo Subscription

CompoundingToday.com

Gerontologist

Health Affairs

Health Security

International Journal of Pharmaceutical Compounding (Site License)

Journal of Allied Health

Journal of Change Management

Journal of Clinical Ethics

Journal of the National Cancer Institute (JNCI) and Journal of the National Cancer Institute Monographs Combo

Medical Reference Services Quarterly

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National Journal Unified Package

PharmacoEconomics

Research on Aging

Science

Telemedicine & e-Health

What Every Veteran Should Know Book & Newsletter Supplements Combo

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Per the Department of Veterans Affairs Acquisition Regulation (VAAR) Sections 810.001-70 & 810.002, The Vendor Information Pages (VIP) was queried on 12/28/2022 utilizing NAICS 519130 to search for capable, verified Service-Disabled Veteran-Owned Small Business (SDVOSB) & Veteran-Owned Small Business (VOSB) concerns. The VIP search produced approximately 234 SDVOSB & VOSB businesses (See Attachment 1). NAICS code 519290 which is currently being utilized was quiered on 12/28/2022 for this procurement produced zero (0) SDVOSB & VOSB businesses (See Attachment 2). NAICS code 519130 is not valid and is has been replaced with 519290, registration of NAICS 519290 will not begi until January 2023.

The COR was contacted contacted to find out the publisher(s) of the required subscriptions. Program Office responded with a list of different publishers and authorized resellers (See Attachment 3 – list of Publisher’s with their authorized resellers).

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

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The Contracting Officer will determine the price of the awardee to be fair and reasonable prior to award by reviewing the perviouse wareded contract 36C77621D0006 and by comparison to the Independent Government Cost Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The Vendor Information Page (VIP.gov) was queried on December 28, 2022 to locate verified

SDVOSB and VOSB concerns utilizing the NAICS code 519130. The search resulted in a list of

234 organizations. NAICS code 519290 resulted in zero (0) results.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

VA will continue to perform market research in attempts to find other sources soliciting new awards for the same or similar future acquisitions of the services being acquired.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

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List of Documents:

(a) Attachment 1 – VIP search Report 519130

(b) Attachment 2 - VIP search Report 519290

(c) Attachment 3 – Publisher’s confirmation of authorized reseller

(d) Attachment 4 – Resellers Confirmation on Subcontracting policy