S02 36C26225Q0180 EMS Sanitation QA Tech Sources Sought.pdf
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- Attached to
- EMS Sanitation QA Tech
- Solicitation number
- 36C26225Q0180
About this file
This is a Sources Sought Notice from the Department of Veterans Affairs seeking responses from Service-Disabled Veteran Owned Small Businesses (SDVOSB) for Software Technology for Sanitation/Pest Control Management at the Carl T. Hayden Medical Center in Phoenix, AZ. Responses are due by December 3, 2024 at 3PM Eastern Time.
The requirement is for a paperless EMS Quality Assurance Cleaning Inspection System that includes mobile inspection capabilities via phone/tablet, customizable inspection templates, automated data collection, and reporting features. The contractor must provide all supplies, equipment, software, and training. Key features include the ability to collect inspection data, photos and notes, generate follow-up tickets, and produce reports/dashboards. The system must be vendor-hosted with 24/7/365 maintenance support and automatic WiFi syncing capabilities. The solution will be used for various inspection types including daily cleaning, terminal/discharge cleaning, fluorescent marking, ATP testing, patient experience, and pest control. The solicitation number is 36C26225Q0180 and falls under NAICS code 541620 with PSC R702.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* Sanitation QA Tech
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 85012
SOLICITATION NUMBER* 36C26225Q0180
RESPONSE DATE/TIME/ZONE 12-03-2024 3PM EASTERN TIME, NEW YORK,
USA
ARCHIVE 60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE SDVOSBC
PRODUCT SERVICE CODE* R702
NAICS CODE* 541620
CONTRACTING OFFICE ADDRESS NCO 22
Department of Veterans Affairs
Network Contracting Office
650 E Indian School Road
Phoenix AZ 85012
POINT OF CONTACT*
Contract Specialist
Jasmon Cornick jasmon.cornick@va.gov
480-466-7924
PLACE OF PERFORMANCE
ADDRESS Department of Veteran Affairs
Carl T. Hayden Medical Center
Phoenix VA Healthcare Systems
650 E Indian School Road
Phoenix AZ
POSTAL CODE 85012
COUNTRY USA
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Small Businesses interested and capable of providing the services described below. The priority is to find two or more Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB).
Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number and (h) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.
CONTRACT REQUIREMENTS
STATEMENT OF WORK – Software Technology for Sanitation/Pest Control
Management
This contract covers Software Technology utilized by Environmental Management Service and is requesting the purchase of a paperless EMS Quality Assurance Cleaning Inspection System in a manner that ensures the requirements of Department of Veterans Affairs, The Joint
Commission, Inspector General and other third-party regulatory reviews.
Used by the EMS Supervisors and Management team to replace the labor involved in manual paper-based inspections. Eliminating data entry, rework and the time spent following up and manually producing reports.
Contractor shall provide maintenance and network support. Maintenance/Support is 24/7/365, often from remote site.
Location:
Department of Veterans Affairs
VA Medical Center
650 East Indian School Road
Phoenix AZ 85012
Statement:
The contractor shall provide all supplies, equipment, software, and training for an automated mobile inspection program for EMS QA inspections. Inspection data will be collected on a phone/tablet. Photos, notes and details can be added to any issues and produce a follow-up ticket to be corrected by the EMS staff, with automatic follow-up and closure tracking.
Vendor shall provide customizable EMS QA Inspection type requirements/questions/ templates to choose for their individual needs. A list of mandatory questions for the medical center to have on their EMS QA inspection question database will be given to the vendor. Types of inspections will include but not limited to: Daily Cleaning, Terminal/Discharge Cleaning, Fluorescent
Marking, ATP test results, Patient Experience, pest control. Inspectors will only be given the items to be inspected based upon the type of room they are evaluating.
The vendor shall provide reports that formulate the collected data into easily readable reports and dashboards such as executive summaries, and graphs that compare, detail, cross reference, collate and display the information and data.
Administrators can set inspection quotas for their team with automated reminders to ensure compliance. Online modifications can be made immediately to the EMS QA Inspection requirements.
The program shall be hosted by the vendor requiring no new technical requirements onsite or on the Veterans Affairs servers. Data will be synced automatically when WiFi is available on the tablet or phone.
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