S02 - 36C25723Q1033.docx
DOCX document 268 KB Posted
- Attached to
- 6835--Amarillo Bulk Oxygen/Medical Gas
- Solicitation number
- 36C25723Q1033
About this file
This is a solicitation for a supply contract to provide medical-grade liquid bulk oxygen and medical gases to the Amarillo VA Healthcare System in Texas and its associated clinics. Key requirements include the annual delivery of approximately 73,000 gallons of bulk oxygen and various medical gas cylinders. The base period of performance is one year with four optional one-year extensions. Pricing will be paid monthly based on itemized rates. The solicitation identifies locations, estimated quantities of different gases needed, delivery and performance details. It also outlines licensing, safety, and subcontracting requirements for offerors.
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| 36C25723Q1033_1.docx | DOCX document |
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36C25723Q1033
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
504-23-3-079-0029
06-27-2023 Lesley Kitchen 972-708-0818 07-06-2023
12PM
CDT
36C257 Department of Veterans Affairs NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137
X
325120 1200 Employees
N/A
36C257 Department of Veterans Affairs VISN 17 North Texas Healthcare System
6010 W Amarillo Blvd Amarillo, TX 79106 36C257
NCO 17
Department of Veterans Affairs North Texas Veterans Health Care Center 124 E. Hwy 67, Suite 100 Duncanville TX 75137
This is accomplished through the Tungsten Network located at:
http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.
(877) 353-9791
(512) 460-5540
See CONTINUATION Page
Description: Medical Gas and Oxygen
The contractor shall provide a quote for Medical Gas and
Oxygen Supplies in accordance with the SOW.
For additional details reference B.2 Price/Cost Schedule and
SOW B.4
NOTIFICATION TO OFFEROR:
Offerors must complete and return all information designated in section E prior to the time specified in block 8 of the SF 1449 Pg 1.
Blocks 30a,30b, and 30c on pg1 of the SF1449 must be Completed and signed in order to be considered for award.
Required documents and instructions for quote submission Are included in the Addendum to FAR 52.212-1, Instructions
To Offerors-Commercial products and Commercials Services.
This procurement is IAW FAR Part 13.
See CONTINUATION Page x
Latasha Messer Contracting Officer
Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 PRICE/COST SCHEDULE | 5 |
| ITEM INFORMATION | 5 |
| B.3 DELIVERY SCHEDULE | 22 |
| B.4 STATEMENT OF WORK | 23 |
| SECTION C - CONTRACT CLAUSES | 36 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 36 |
| C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 42 |
| C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 43 |
| C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 43 |
| C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) | 43 |
| C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) | 43 |
| C.7 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) | 44 |
| C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) | 44 |
| C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)(DEVIATION) | 45 |
| C.10 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)(DEVIATION) | 48 |
| C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 50 |
| C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 51 |
| C.13 VAAR 852.246-71 REJECTED GOODS (OCT 2018) | 51 |
| C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) | 52 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 61 |
| NONE | 61 |
| SECTION E - SOLICITATION PROVISIONS | 62 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) | 62 |
| ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 66 |
| E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 68 |
| E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) | 69 |
| E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 72 |
| E.5 52.233-2 SERVICE OF PROTEST (SEP 2006) | 73 |
| E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) | 73 |
| E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) | 74 |
| E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 74 |
| E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 76 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
| a. CONTRACTOR | Name: | _____________________________ | |
| Address: | _____________________________ | ||
| City/State/Zip: | _____________________________ | ||
| POC Name: | _____________________________ | ||
| POC Phone: | _____________________________ | ||
| POC Email: | _____________________________ | ||
| SAMS UEI: | _____________________________ | ||
| TIN: | _____________________________ |
b. GOVERNMENT: Contracting Officer 36C257 Latasha Messer Latasha.Messer2@va.gov Department of Veterans Affairs NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137
Contract Specialist 36C257 Lesley Kitchen Lesley.kitchen@va.gov Department of Veterans Affairs NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Monthly |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP 50LBS CGA 320 C/0
Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6835 - Medical Gases
LOCAL STOCK NUMBER: CD USP50C
| 10.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA940 CD USPE
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: CD USPE
| 58.00 |
| EA |
| __________________ |
| __________________ |
HYDRO OR REQUALIFICATION TEST CYL MTNFEE
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: CYMRETEST
| 157.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAR REFILL 5LT NI GMPDEWARFILL5L
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: NI GMPDEWARFILL5L
| 60.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN MEDICAL NF 200 CGA 580 C/0 NI NF200C
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: NI NF200C
| 600.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAAR REFILL 25LT NI GMPDEWARFILL 25L
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: NI GMPDEWARFILL25L
| 7.00 |
| CY |
| __________________ |
| __________________ |
NITROUS OXIDE USP200 CGA 326 C/0 NS USP56C
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: NS USP56C
| 13.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP DA MED CGA 870 C/0 OX USPDAC
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: OX USPDAC
| 1,247.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP EA CGA 870 C/0 OX USPEAC
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: OX USPEAC
| 3,960.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPEC
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: OX USPEC
| 1.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPE
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: OX USPE
| 3.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA 940 CD USPE
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 5.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP EA CGA 940 CD USPEA
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: CD USPEA
| 1.00 |
| EA |
| __________________ |
| __________________ |
MEDICAL CYLINDERS EMERGENCY DELIVERY SECEXPEDITE
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: SECEXPEDITE
| 110.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL A,B,C,D,& E; Monthly
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: SIZA,B,C,D,E
| 6.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL OTHER THAN A,B,C,D,&E
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 12.00 |
| CY |
| __________________ |
| __________________ |
LUNG DIFFUSION 3% CO, 3%CH4, 21% O2 BAL N2 SIZ H220
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: Z04NI7852003060
| 46,145.00 |
| CF |
| __________________ |
| __________________ |
BULK OXYGEN PER CCF
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: BULKLOX
| 12.00 |
| MO |
| __________________ |
| __________________ |
MONTHLY TELEMETRY MONITORING TELEMETRY
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
LOCAL STOCK NUMBER: TELEMETRY
| 1.00 |
| EA |
| __________________ |
| __________________ |
BULK OXYGEN EMERGENCY DELIVERY FEE
POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP 50LBS CGA 320 C/0
Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 10.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA940 CD USPE
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 58.00 |
| EA |
| __________________ |
| __________________ |
HYDRO OR REQUALIFICATION TEST CYL MTNFEE
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 157.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAR REFILL 5LT NI GMPDEWARFILL5L
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 60.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN MEDICAL NF 200 CGA 580 C/0 NI NF200C
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 600.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAAR REFILL 25LT NI GMPDEWARFILL 25L
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 7.00 |
| CY |
| __________________ |
| __________________ |
NITROUS OXIDE USP200 CGA 326 C/0 NS USP56C
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 13.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP DA MED CGA 870 C/0 OX USPDAC
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1,247.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP EA CGA 870 C/0 OX USPEAC
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3,960.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPEC
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPE
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA 940 CD USPE
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 5.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP EA CGA 940 CD USPEA
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
MEDICAL CYLINDERS EMERGENCY DELIVERY SECEXPEDITE
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 110.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL A,B,C,D,& E; Monthly
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 6.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL OTHER THAN A,B,C,D,&E; Monthly
POP Begin: 07-01-2024 POP End: 06-30-2025
| 12.00 |
| CY |
| __________________ |
| __________________ |
LUNG DIFFUSION 3% CO, 3%CH4, 21% O2 BAL N2 SIZ H220
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 46,145.00 |
| CF |
| __________________ |
| __________________ |
BULK OXYGEN PER CCF
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 12.00 |
| MO |
| __________________ |
| __________________ |
MONTHLY TELEMETRY MONITORING TELEMETRY
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
BULK OXYGEN EMERGENCY DELIVERY FEE
POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP 50LBS CGA 320 C/0
Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 10.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA940 CD USPE
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 58.00 |
| EA |
| __________________ |
| __________________ |
HYDRO OR REQUALIFICATION TEST CYL MTNFEE
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 157.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAR REFILL 5LT NI GMPDEWARFILL5L
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 60.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN MEDICAL NF 200 CGA 580 C/0 NI NF200C
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 600.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAAR REFILL 25LT NI GMPDEWARFILL 25L
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 7.00 |
| CY |
| __________________ |
| __________________ |
NITROUS OXIDE USP200 CGA 326 C/0 NS USP56C
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 13.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP DA MED CGA 870 C/0 OX USPDAC
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1,247.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP EA CGA 870 C/0 OX USPEAC
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3,960.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPEC
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPE
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA 940 CD USPE
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 5.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP EA CGA 940 CD USPEA
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
MEDICAL CYLINDERS EMERGENCY DELIVERY SECEXPEDITE
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 110.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL A,B,C,D,& E; Monthly
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 6.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL OTHER THAN A,B,C,D,&E; Monthly
POP Begin: 07-01-2025 POP End: 06-30-2026
| 12.00 |
| CY |
| __________________ |
| __________________ |
LUNG DIFFUSION 3% CO, 3%CH4, 21% O2 BAL N2 SIZ H220
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 46,145.00 |
| CF |
| __________________ |
| __________________ |
BULK OXYGEN PER CCF
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 12.00 |
| MO |
| __________________ |
| __________________ |
MONTHLY TELEMETRY MONITORING TELEMETRY
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
BULK OXYGEN EMERGENCY DELIVERY FEE
POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP 50LBS CGA 320 C/0
Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 10.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA940 CD USPE
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 58.00 |
| EA |
| __________________ |
| __________________ |
HYDRO OR REQUALIFICATION TEST CYL MTNFEE
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 157.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAR REFILL 5LT NI GMPDEWARFILL5L
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 60.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN MEDICAL NF 200 CGA 580 C/0 NI NF200C
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 600.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAAR REFILL 25LT NI GMPDEWARFILL 25L
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 7.00 |
| CY |
| __________________ |
| __________________ |
NITROUS OXIDE USP200 CGA 326 C/0 NS USP56C
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 13.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP DA MED CGA 870 C/0 OX USPDAC
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1,247.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP EA CGA 870 C/0 OX USPEAC
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3,960.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPEC
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPE
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA 940 CD USPE
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 5.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP EA CGA 940 CD USPEA
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
MEDICAL CYLINDERS EMERGENCY DELIVERY SECEXPEDITE
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 110.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL A,B,C,D,& E; Monthly
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 6.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL OTHER THAN A,B,C,D,&E; Monthly
POP Begin: 07-01-2026 POP End: 06-30-2027
| 12.00 |
| CY |
| __________________ |
| __________________ |
LUNG DIFFUSION 3% CO, 3%CH4, 21% O2 BAL N2 SIZ H220
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 46,145.00 |
| CF |
| __________________ |
| __________________ |
BULK OXYGEN PER CCF
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 12.00 |
| MO |
| __________________ |
| __________________ |
MONTHLY TELEMETRY MONITORING TELEMETRY
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
BULK OXYGEN EMERGENCY DELIVERY FEE
POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP 50LBS CGA 320 C/0
Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 10.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA940 CD USPE
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 58.00 |
| EA |
| __________________ |
| __________________ |
HYDRO OR REQUALIFICATION TEST CYL MTNFEE
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 157.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAR REFILL 5LT NI GMPDEWARFILL5L
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 60.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN MEDICAL NF 200 CGA 580 C/0 NI NF200C
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 600.00 |
| CY |
| __________________ |
| __________________ |
NITROGEN GMP DEWAAR REFILL 25LT NI GMPDEWARFILL 25L
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 7.00 |
| CY |
| __________________ |
| __________________ |
NITROUS OXIDE USP200 CGA 326 C/0 NS USP56C
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 13.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP DA MED CGA 870 C/0 OX USPDAC
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1,247.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP EA CGA 870 C/0 OX USPEAC
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3,960.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPEC
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| CY |
| __________________ |
| __________________ |
OXYGEN USP E CGA 870 C/O OX USPE
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 3.00 |
| EA |
| __________________ |
| __________________ |
CARBON DIOXIDE USP E CGA 940 CD USPE
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 5.00 |
| CY |
| __________________ |
| __________________ |
CARBON DIOXIDE USP EA CGA 940 CD USPEA
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
MEDICAL CYLINDERS EMERGENCY DELIVERY SECEXPEDITE
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 110.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL A,B,C,D,& E; Monthly
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 6.00 |
| CY |
| __________________ |
| __________________ |
GAS CYLINDER RENTAL OTHER THAN A,B,C,D,&E; Monthly
POP Begin: 07-01-2027 POP End: 06-30-2028
| 12.00 |
| CY |
| __________________ |
| __________________ |
LUNG DIFFUSION 3% CO, 3%CH4, 21% O2 BAL N2 SIZ H220
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 46,145.00 |
| CF |
| __________________ |
| __________________ |
BULK OXYGEN PER CCF
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 12.00 |
| MO |
| __________________ |
| __________________ |
MONTHLY TELEMETRY MONITORING TELEMETRY
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| 1.00 |
| EA |
| __________________ |
| __________________ |
BULK OXYGEN EMERGENCY DELIVERY FEE
POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing
| GRAND TOTAL |
| __________________ |
B.3 DELIVERY SCHEDULE
| ITEM NUMBER |
| QUANTITY |
| DELIVERY DATE |
0001-0020
| Amarillo VA Hospital, Lubbock OPC, Clovis OPC, Childress OPC, Dalhart OPC |
| ALL |
| 07-01-2023-06-30-2024 |
1001-1020
| Amarillo VA Hospital, Lubbock OPC, Clovis OPC, Childress OPC, Dalhart OPC |
| ALL |
| 07-01-2024-06-30-2025 |
2001-2020
| Amarillo VA Hospital, Lubbock OPC, Clovis OPC, Childress OPC, Dalhart OPC |
| ALL |
| 07-01-2025-06-30-2026 |
3001-3020
| Amarillo VA Hospital, Lubbock OPC, Clovis OPC, Childress OPC, Dalhart OPC |
| ALL |
| 07-01-2026-06-30-2027 |
4001-4020
| Amarillo VA Hospital, Lubbock OPC, Clovis OPC, Childress OPC, Dalhart OPC |
| ALL |
| 07-01-2027-06-30-2028 |
Page 1 of Page 1 of
B.4 STATEMENT OF WORK
The Amarillo VA Healthcare System (AVAHCS), 6010 Amarillo Blvd West, Amarillo, TX 79106, has a requirement for a SUPPLY CONTRACT for the distribution and supply of Medical-Grade Liquid Bulk Oxygen and Medical Gasses.
The purpose of this requirement is to establish a committed source of supply of medical-grade bulk liquid oxygen and Medical gasses to the AVAHCS.
The estimated facility’s annual requirements quantity is approximately 73,000 GL. There is no express or implied guarantee that these quantities will be purchased. The actual quantities ordered by the facilities will vary based on the medical needs of each facility, Quantities may increase or decrease based on the volume of veterans and their medical needs These quantities are only estimations.
2.0 Applicable Documents
In the performance of the tasks associated with this Statement of Work Statement, the Contractor shall comply with the following:
1. FIPS Pub 201, “Personal Identity Verification of Federal Employees and Contractors,” March 2006
1. National Fire Protection Association NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, latest edition
3.0 Scope of Work
The contractor shall provide Medical Gasses and Medical Grade Liquid Bulk Oxygen to and from the AVAHCS, which consists of the Amarillo VA Hospital and Lubbock Outpatient Clinic (LOPC) as well as Community Based Outpatient Clinics (CBOCs) in Clovis NM, Childress TX and Dalhart TX.
| Amarillo VA Hospital- | 6010 W Amarillo Blvd. Amarillo, TX 79106 | |
| Lubbock Outpatient Clinic- | 3510 4th Street Lubbock, TX 79415 | |
| Clovis NM Outpatient Clinic- | 921 East Llano Estacado Blvd. Clovis, NM 88101 | |
| Childress Outpatient Clinic- | 930 US Highway 83 North Childress, TX 79201 | |
| Dalhart Outpatient Clinic- | 325 Denver Avenue, Dalhart, TX 79022 |
3.1 General Requirements
a. Proposals will be considered only from offerors who are regularly established in the business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service.
b. Personnel trained and experienced in providing service/maintenance on the equipment identified below shall perform all work.
c. The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer's product and material safety data sheets (MSDS) as required for the work by the U.S. Occupational Safety and Health Administration. Contractor should comply with applicable additional safety codes and standards.
d. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.
e. The Contractor should perform all work during regular working hours of regular working days 8:00 a.m. to 4:30 p.m. excluding Federal holidays, unless specifically instructed otherwise by the COR.
f. Upon contract award, the contractor accepts "as is" all equipment specified in the contract. Failure to inspect them, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA.
g. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, an easily Identified, affixed, thereon in a permanent manner such as a badge or monograms.
h. The Government will not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.
4.0 Medical Gas Cylinders
The medical grade liquid bulk oxygen tank capacities are as follows:
· 1,500 Gallon tank with 300 Gallon reserve
Need: The estimated gases to be provided annually include but are not limited to:
a. Carbon Dioxide USP 50LB CGA 320 (customer owned cylinder c/o) -QTY 1
b. Carbon Dioxide USP E CGA 940 – QTY 13
c. Carbon Dioxide USP EA CGA 940 – QTY 5
d. Nitrogen GMP Dewar Refill 5 LT – QTY 157
e. Nitrogen GMP Dewar Refill 25 LT – QTY 600
f. Nitrogen Medical NF 200 CGA 580 c/o – QTY 60
g. Nitrous Oxide USP 200 CGA 326 c/o – QTY 7
h. Oxygen USP DA MED CGA 870 c/o – QTY 13
i. Oxygen USP EA CGA 870 c/o – QTY 1247
j. Oxygen USP E CGA 870 c/o – QTY 3960
k. Lung Diffusion .3% CO, .3%CH4, 21% O2, BAL N2 Size H220 – QTY 12
4.1 Services: To include but not limited to as gas and equipment require:
a. Delivery
b. Hydro or Requalification test cylinder maintenance
c. Emergency delivery
d. Monthly cylinder rental
4.2 GOVERNMENT-OWNED PROPERTY (GFE) - MEDICAL GAS CYLINDERS
a. The Contractor is required to pick up GFE medical gas cylinders including attached appurtenances. These cylinders shall be inspected and filled to the maximum functional capacity during each refilling procedure. Each Government-owned medical gas cylinder and appurtenance shall be returned one for one to match the pick-up number. Empty Government-owned cylinders that are picked up from an ordering facility for re-fill or servicing shall be transported according to the DOT Regulations, using normal commercial practice to prevent damage to cylinders.
b. All GFE will be labeled, colored in accordance with CGA Publication C-9, current edition and tagged for identification and tracking by the VA. Contractor shall provide accurate GFE cylinder counts for both pickup and delivery on each delivery. If one for one matching is not accurate, missing cylinder quantities will be identified and documented on the delivery slip of government-owned cylinders. An annual cylinder audit by the government will determine if the Contractor lost any government-owned medical gas cylinders and appurtenances. The Contractor shall reimburse the Government for lost or damaged government-owned medical gas cylinders and appurtenances at agreed upon rates identified on Schedule of Items.
c. Any GFE (cylinders, parts, fittings, and appurtenances) found not to meet compliance requires the Contractor to inform the COR and OO both in writing (via E-MAIL) and by telephone to give them the opportunity to revise the order. The Contractor shall return the non-compliant GFE back to the ordering facility on the next delivery at no additional cost to the VA with documentation and clear marking on the GFE to label it defective.
4.3 Valves: The contractor shall perform the following:
a. Valves shall comply with CGA Safety Bulletin SB-26 dated 26 November 2001 and CGA Publication V-1 Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet
b. Valve protection caps shall be securely attached to cylinders
c. Ensure valve protection caps protect from injury during transit and delivery to the AVAHCS facility
d. Liquid containers shall contain a 360-degree cryoband applied at the top of the container with drug product name repeated around the entire container.
4.4 Hydrostatic Testing
a. Retest Date: If applicable DOT regulations would require retesting of cylinder within three 3(months after scheduled date of shipment to continental U.S. destination, or within six (6) months after scheduled date of shipment to overseas destination, cylinder shall be retested. Contractor will be required to retest any Government-Owned cylinder when requested by ordering activity, regardless of scheduled retest data.
b. Method: Government-owned cylinders which are eligible for extended hydrostatic retest period, testing by modified hydrostatic method, or visual inspection in lieu of hydrostatic testing, shall be serviced by the most economical means which will comply with Department of Transportation regulations (49 CFR 173.34) unless otherwise specified by the ordering activity. When modified or reduced DOT test requirements are contingent upon past usage of the cylinders, a written statement from the ordering activity indicating that the cylinders have been used exclusively for a specific gas may be considered acceptable evidence of the cylinders' eligibility for modified testing or inspection.
c. Visual inspection: shall be performed in accordance with the applicable CGA Publications C-6 --Standards for Visual Inspection of Steel Compressed Gas Cylinders, dated May 2013 or C-6.1 -- Standards for Visual Inspection of High Pressure Aluminum Compressed Gas Cylinders, dated May 2013.
d. The Contractor shall be responsible for all testing of Contractor-owned cylinders at no additional cost to the Government. The government shall pay for the hydrostatic testing of government-owned cylinders at the prices listed in Schedule B
4.5 CONTRACTOR-PROVIDED MEDICAL CYLINDERS
a. Contractor shall provide and maintain cylinders/tanks and equipment. For the duration of the contract, the Contractor is liable for the integrity, suitability, safety, maintenance, inspections, and cylinder tracking of contractor-provided cylinder(s) and ensures they comply with applicable regulations and standards.
b. Contractor-provided equipment shall be kept in good operating condition and appearance (i.e., clean, rust free, labeled) and be in accordance with applicable regulations and standards by the Contractor and at the Contractor’s expense. Each VA facility shall provide the Contractor reasonable access to the facilities for this purpose. Contractor shall provide documentation of all safety testing of contractor-provided medical cylinders and appurtenances, including cylinder hydrostatic testing, to the VA upon their request at no additional charge.
c. All facilities have the right to refuse dirty cylinders or cylinders that do not meet applicable regulations and standards. The Contractor must replace rejected cylinders within 24 hours at no additional cost to the government.
d. The Contractor shall provide training to VA staff upon request at no additional cost to the Government. The training shall insure that VA employees are proficient and able to safely operate medical gas cylinders and appurtenances in the event of equipment change, technology upgrades and/or any new system/manufacturer specification change.
4.5 Monthly Rental of Contractor Owned Cylinders
a. Upon the delivery of contractor-provided cylinders, monthly rental rates shall apply to those cylinders beginning on the day of delivery and shall be subject to verification of receipt by the VA facility. Upon the pickup of emptied contractor-provided cylinders, as noted on the delivery slip by the Contractor’s delivery driver, the rental charges shall cease as of that date for the returned cylinders.
b. The Contractor shall track the number of contractor-provided cylinders on hand at each facility and shall take note of the beginning balance for cylinders on hand at each facility at the beginning of each rental period. Each monthly rental period shall begin on the first day of the calendar month and shall end on the last day of the calendar month. The Contractor shall adjust the inventory counts for each type of cylinder based on each delivery and pickup throughout the rental period. Contractor shall take note of the ending balance at the end of each rental period and assess the monthly charges for that rental period based on that ending balance. Rental pricing shall be assessed using the corresponding Schedule of Items LIN price for the monthly rental of cylinders.
c. The Contractor shall provide, within seven (7) business days after the end of the rental period, a monthly summary for each delivery location (sub-accounts) to the individual facility COR(s) showing the following:
· Beginning balance for the rental period
· Cylinders delivered by date
· Cylinders picked up by date
· Ending balance for the rental period
a. The VA COR will verify the number based on the delivery slips for the rental period and will address any inconsistencies, errors, or omissions and seek to rectify them with the Contractor within seven (7) business days of receipt of the monthly summary. The VA COR shall insure the accuracy of invoicing based on the verified number of rental charges reported on the VA COR verified monthly summary.
4.6 MEDICAL GAS SPECIFICATION AND REQUIREMENTS
a. All medical gases provided in this contract shall be medical grade and shall comply with all applicable FDA, CGA, DOT, and all other federal, state, and local acts, regulations, codes, and standards in regard to their manufacture, testing, transportation, shipping, and packaging. The Contractor shall comply with the most current and updated version of these codes and standards for the entire period of performance of this contract.
b. Material Safety Data Sheets (MSDS) shall be provided to the facility COR upon request at no additional charge within three (3) business days of request. Contractor shall, at the request of the VA, provide training on procedures associated with safety data and maintaining medical gas cylinders while at VA facilities.
4.7 DELIVERY REQUIREMENTS
Medical gases are ordered by and delivered to the individual VA ordering facilities. The following information applies to all deliveries, regardless of the time or day of execution.
The Contractor is required to provide a legible signed and/or electronic delivery slip/ticket that has been signed and dated by the deliverer as well as countersigned by the VA facility representative supervising the delivery. Upon delivery, the delivery driver and facility POC will conduct a cylinder count of all cylinders being delivered and all cylinders being picked up. Both cylinder counts will be noted on the delivery slip/ticket or electronic delivery slip with the delivery date and driver ID specified. The delivery slip shall be signed by both the facility POC and delivery driver.
The delivery slip/ticket for GFE must include:
· The number of cylinders at the Contractor’s facility prior to delivery
· The number of cylinders being delivered
· The number of cylinders being picked-up
· If one for one matching is not accurate, missing cylinder quantities will be identified and documented on the delivery slip of government-owned cylinders.
The delivery slip/ticket for contractor-provided cylinders must include:
· Contract Number, Facility PO Number or Delivery Order number
· Account number for the specific delivery location
· Date of Order
· Date of Delivery
· Item number(s) (LIN) and/or product identification number(s)
· Quantity of each gas and cylinder ordered
· Items ordered and not delivered
· The number and type of cylinders being delivered
· The number and type of cylinders being picked-up
5.0 Bulk Oxygen
Need: Estimated 46,145 CCF per annum Performance Details
a. The Contractor shall furnish all labor, equipment, supervision, parts, supplies, materials, shipping expenses, and travel necessary to accomplish the services described herein.
b. The COR will oversee the “Bulk Oxygen” delivery to be placed and serviced.
c. A valid certificate of analysis shall be provided with each delivery of the medical-grade liquid oxygen. The certificate shall include, at a minimum:
· Supplier’s name and complete address
· Name of the Product (i.e., Oxygen U.S.P.)
· Lot number or other unique identification number
· Signature of authorized supplier representative and date.
· Material Safety Data Sheets shall be provided to the facility COR upon request at no additional charge within three (3) business days of request
d. The Contractor is required to provide a legible signed and/or electronic delivery slip/ticket that has been signed and dated by the deliverer as well as countersigned by the VA facility representative supervising the delivery.
e. A copy of all inspection reports shall be provided to the facility COR upon the completion of any government owned bulk oxygen system inspections that are required by regulation.
f. All contractor-owned equipment shall be maintained or repaired in accordance with State and Federal Regulations.
g. Density data and volume measurement equivalents published in Compressed Gas Association Pamphlet No. P-6, titled “Standard Density Data, Atmospheric Gases and Hydrogen,” shall be used when necessary to convert measurement of gases from one form to another. For example, the following conversion factor shall apply for conversion from gallons to cubic feet.
Calculation based on data in Compressed Gas Association (CGA) Pamphlet No. P-6, for Oxygen:
1 ft3 liquid 02 = 860.6 ft3 gas (Table 1) 1 ft3 liquid 02 = 7.48052 gal (Table 2)
Therefore:
7.48052 gal (1 ft3) liquid 02 = 860.6 ft3 gas
1 gal liquid 02 = 860.6 ft3 gas 7.48052
1 gal liquid 02 = 115.05 ft3 gas or more commonly quoted as 1 gal liquid 02 = 115.1 ft3 gas maintenance and testing of contractor-owned cylinders.
5.1 Reporting Requirements
The Contractor shall provide the Contracting Officer’s Representative (COR) or to the Operations Control Center (OCC) with a detailed report of service after each product delivery. Additionally, the Contractor shall provide the following:
Deliverables:
The Contractor shall perform the following tasks and provide the following deliverables:
a. A timely report of any code deficiencies in the Medical Center’s existing system, as defined by NFPA 50, 1.3.3, “Bulk Oxygen System”, must be identified by the contractor. A detailed explanation of these deficiencies must be presented in writing to the COR. Receipt of this written explanation must be signed for by the COR.
b. Prior to first filling, the contractor must perform in-service training to include the following facets for the government owned systems:
1) Refill procedures
2) Any preventive maintenance support requirements that may be needed from the Medical Center Systems
3) Written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process.
4) Contractor will provide 24/7 emergency contact name(s) and telephone number(s).
c. Any code deficiencies in the Medical Center’s existing system, as defined by NFPA 50, 1.3.3, “Bulk Oxygen System”, must be identified by the contractor.
d. A detailed explanation of these deficiencies must be presented in writing to the COR. Receipt of this written explanation must be signed for by the COR.
e. Prior to first filling, and annually thereafter, the contractor must verify, in writing, the accuracy of all gauges on government owned tanks. Contractor will replace gauges as required.
f. The Contractor personnel shall have all the required training and certifications to perform duties as delineated in this contract. All certifications and training requirements shall be provided upon request to VACHS personnel.
g. The Contractor will be responsible for providing all required markings, labels, placards, certifications and procedures that are necessary to be posted on the government owned tanks per Federal and State regulations.
h. The contractor will provide a Certificate of Analysis report specific on purity Post-Fill USP/NF Specifications.
i. The contractor shall have access to the Government Owned Furnished Property Liquid Bulk Oxygen Tank Systems inside the premises of the Amarillo VA Medical Facility of the AVAHCS. This is a secured area where only the Contractor’s oxygen delivery truck has access.
6.0 Specific Tasks and Deliverables
· The contractor shall provide Medical Gasses and Medical Grade Liquid Bulk Oxygen to the following locations. (see chart for location and quantities):
Amarillo VA Hospital- 6010 W Amarillo Blvd. Amarillo, TX 79106 Lubbock Outpatient Clinic- 3510 4th Street Lubbock, TX 79415 Clovis NM Outpatient Clinic- 921 East Llano Estacado Blvd. Clovis, NM 88101 Childress Outpatient Clinic- 930 US Highway 83 North Childress, TX 79201 Dalhart Outpatient Clinic- 325 Denver Avenue, Dalhart, TX 79022
The following chart are representing yearly estimates for each location. The Government reserves the right to increase/decrease quantities as required per VA need.
| Location-Amarillo |
| Description/ Size/valve gauge |
| Quantity |
| Carbon Dioxide USP 50LB CGA 320 |
| 50LB CGA 320 (Government owned) |
| 1 |
| Carbon Dioxide USP E |
| CGA 940 (Government owned) |
| 13 |
| Carbon Dioxide USP EA |
| CGA 940 |
| 5 |
| Nitrous Oxide USP |
| 200 CGA 326 (Government owned) |
| 7 |
| Nitrogen Medical NF |
| 200 CGA 580 (Government owned) |
| 60 |
| Nitrogen GMP Dewar Refill |
| 5 Liters |
| 157 |
| Oxygen USP DA MED |
| CGA 870 (Government owned) |
| 13 |
| Oxygen USP EA |
| CGA 870 (Government owned) |
| 1247 |
| Oxygen USP E |
| CGA 870 (Government owned) |
| 3960 |
| Lung Diffusion .3% CO, .3%CH4, 21% O2, BAL N2 Size H220 |
| H220 |
| 4 |
Location -Lubbock
| Nitrogen GMP Dewar Refill |
| 25 Liters |
| 600 |
| Oxygen USP E |
| CGA 870 (Government owned) |
| 96 |
| Lung Diffusion .3% CO, .3%CH4, 21% O2, BAL N2 Size H220 |
| H220 |
| 4 |
Location- Clovis
| Oxygen, Medical |
| Size E |
| 36 |
Location- Childress
| Oxygen, Medical |
| Size E |
| 36 |
Location- Dalhart
| Oxygen, Medical |
| Size E |
| 36 |
7.0 Licensing, Authorization, and Selling Permissions
a. If the Contractor is the manufacturer of the medical gasses being supplied under this contract, it shall annually provide verification that it holds current licensing, permits, certifications or registrations required by the FDA and the states in which this contract is performed.
b. If the Contractor is not the manufacturer of the medical gasses being supplied under this contract, the Contractor shall annually provide verification that the manufacturer from which it obtains the medical gasses provided to VA under this contract holds current licensing, permits, certifications or registrations required by the FDA and the states in which this contract is performed.
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