S02 36C24W25Q0109 - Combined Synopsis.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Tabletop Centrifuges | Tulsa 623

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0109

RESPONSE DATE/TIME/ZONE 04-07-2025 12:00PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334516

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Amelia Roberson Amelia.Roberson1@va.gov

(254) 278-6424

PLACE OF PERFORMANCE

ADDRESS Eastern Oklkahoma VA Health Care System Tulsa VA Medical Center 1011 Honor Heights Drive

Muskogee OK

POSTAL CODE 74401-1318

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Amelia.Roberson1@va.gov

EMAIL DESCRIPTION

DESCRIPTION

BENCHTOP CENTRIFUGE

This combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This commercial item is being conducted under FAR Part 13 Simplified Acquisition Procedures. VA will conduct the procurement according of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

(ii) Solicitation Number 36C24W25Q0109. This solicitation is issued as a request for quotation (RFQ). The government requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company that is not registered in SAM. For additional information and to register in SAM, access the website at https://ww.sam.gov/. Please ensure representations and certifications are complete to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2025-02, January 03, 2025

(iv) This is A Small Business (SB) set-aside. NAICS Code 334516. Business size: 1,000 Employees

(v)

Line Item Description Quantity 0001 Centrifuge, benchtop Horiz,

(6) Blood/Urine/Pediatric

CAT# 270COMPLETE

2 EA

0002 Centrifuge, benchtop Angle,

(8) 13's & 16's CAT#

200SBLOOD8

1 EA

0003 Centrifuge, benchtop Horiz,(108)13s,(88)16s,Lids

CAT# 460BLOOD4B-BC

3 EA

0004 Centrifuge, benchtop BioSeal ClipRtr,(12)Clips,(50)Fnls

CAT# 32ACYTOCLIP12

1 EA

(vi) Description of item: Brand Name or Equal: Seven (7) centrifuges to the products below:

https://ww.sam.gov/

a) EBA270, Horiz, (6) Blood/Urine/Pediatric, CAT# 270COMPLETE, OEM Hettich

b) EBA 200S, Angle, (8) 13's & 16's, CAT# 200SBLOOD8, OEM Hettich

c) ROTANTA 460, Horiz, (108)13s, (88)16s, Lids, CAT# 460BLOOD4B-BC, OEM

Hettich

d) ROTOFIX 32A, BioSeal ClipRtr, (12) Clips, (50) Fnls, CAT# 32ACYTOCLIP12, OEM Hettich

Salient Characteristics

Quantity: 2 EBA270, Horiz, (6) Blood/Urine/Pediatric, CAT# 270COMPLETE -or- equivalent

• Delivers 90° separation for blood and urine tubes up to 15 ml

• Max. Capacity: 6 x 15 ml

• Max. RPM/RCF: 4,000/2,254

• Temp. Control: Ambient

• Dims. (HxWxD) mm: 239 x 326 x 389

• Dims. (HxWxD) in: 9 x 13 x 15

• Weight (kg): 14

• Weight (lbs.): 31

• Power supply: 120 V

• Rotor Type(s): Built-in, swing-out

Quantity: 1 EBA 200S, Angle, (8) 13's & 16's, CAT# 200SBLOOD8, OEM Hettich -or-equivalent

• Includes (1) EBA 200 S centrifuge, (1) built-in fixed-angle rotor, (8) adapters for 13 x 75/100 mm blood tubes, and (8) adapters for 13 x 100 mm

• 8-place angle rotor

• Compact design

• Maximum RPM: 8,000

• RPM Adjustable in increments of 10

• Maximum RCF: 6,153

• Maximum capacity: 8 x 15 ml

• Must be certified: IVDR and NRTL

• Maximum noise level of = 50 dB(A) | = 55 dB(A)

• Impulse key for short cycle mode

• Capable of 2 individual acceleration and deceleration stages

• Must include easy operation with keypad

• Plastic housing, metal lid and viewing port in the lid, light allow chamber, brushless drive,

• One-hand lid lock, lid dropping protection, emergency lid lock release, error display, imbalance monitoring and switch-off, backlit panel with actual values of all parameters

• 3 adjustable messages after completion of the centrifugation run (audio + visual)

• Dims. (H x W x D): 9 x 10 x 14 in.

Quantity: 3 ROTANTA 460, Horiz, (108)13s, (88)16s, Lids, CAT# 460BLOOD4B-BC -or-equivalent

• Max. RPM/RCF: 4600 / 4684

• Max. Blood Tubes: 108

• Capable of use for blood, urine, and conical tubes

• Includes (1) Centrifuge, (1) Horiz. Rotor, (4) Buckets, (4) Adapters 13 x 75/100 mm,

(4) Adapters 16 x 75/100 mm, (4) Bio Lids

Quantity: 1 ROTOFIX 32A, BioSeal ClipRtr, (12) Clips, (50) Fnls, CAT# 32ACYTOCLIP12 -or- equivalent

• Max. Capacity: 4 x 100 mL

• Max. RPM/RCF: 6,000/4,226

• Max. Cytology: 12 (clips)

• Temp. Control: Ambient

• Use: Blood/Urine/Cytology/General Purpose

• Allows all common methods of cytology to be performed in a single general-purpose centrifuge

(vii) Date and Place of Delivery: Items needs to be delivered and installed 90 Days after Receipt of Order (90 DAYS ARO).

Eastern Oklahoma VA Health Care System 1011 Honor Heights Drive Muskogee, OK 74401-1318

a) Delivery shall be freight on board (FOB)- Destination. Contractor delivery of equipment shall take place during standard business hours. Contractor shall not be required, nor is authorized to perform any work on the following U.S. Government Federal Holidays. Normal duty hours for EOVAHCS are 8:00 a.m. through 5:00 p.m.

CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR. In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

• New Year’s Day

• Martin Luther King’s Birthday

• President’s Day

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

b) Contractor shall deliver items in manufacturer’s original sealed containers with manufacturer’s name clearly marked thereon. Deliveries shall be marked with the PO and Contract Number. All deliveries shall be coordinated with the onsite Points of Contacts (POC) for deliveries. Deliveries that are not properly coordinated will be the subject of deliveries being rejected. All work and materials shall fall in full accordance with local and/or state ordinances and with any other prevailing rules and regulations. The Contractor shall protect all items from damage during delivery. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any items related to the building(s) or grounds damaged accidentally or on purpose due to action by the Contractor or their representative.

c) Contractor shall unpack and install equipment in designated area and dispose of trash. The Contactor shall be responsible for repairing or replacing any items, components, building(s), and grounds damaged due to negligence and/or actions taken by the Contractor or its employees. Concurrence for the VA Facilities Management POC and onsite POC Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for securing all items, their work tools, and equipment used during delivery and installation. Delivery personnel must comply with all posted safety requirements, to include the wearing of personal protection equipment (PPE). Personnel may be required to follow any additional VHA directives concerning contractors.

(viii) FAR 52.212-1, Instructions to Offerors–Commercial Items (SEP 2023), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL.

Please provide the following to Amelia Roberson at Amelia.Roberson1@va.gov

a) Contractor’s Administration Data

1) Company Name

2) Contact Person

3) Title

4) Address

5) City/State/Zip

6) Phone

7) Fax

8) E-Mail

9) Tax ID No

10) Unique Entity Identifier (EUI)

b) Provide a complete quote per line items (v) and (vi) listed above.

c) Acknowledge any and all amendments to solicitations.

d) Complete and return provision 52.212-3 with quote.

e) Provide illustration(s) of the product.

f) Quote on Company’s letterhead.

Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov

(ix) FAR 52.212-2, Evaluation – Simplified Acquisition Procedures (NOV 2021), applies to this acquisition.

The Government will select the quote that represents the best benefit to the Government at a price that can be determined fair and reasonable.

BASIS FOR AWARD: The Government will select the offeror that represents the best benefit to the Government at a price that can be determined fair and reasonable.

Following receipt of offerors, the Government will perform a Lowest Price Technically Acceptable evaluation, in accordance with FAR 13.106-2(4)(i) of the proposes services.

The Government will compare offers to one another to select the service that best benefits the Government by fulfilling the requirement. The evaluation of the Government requirement outlined in this request for quote will determine suitability. 52.212-3, Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a mailto:Amelia.Roberson1@va.gov https://www.sam.gov/ binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services (NOV 2023), applies to this acquisition, as well as the following addenda:

a) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

b) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

c) 852.203-70 COMMERCIAL ADVERTISING

d) 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (DEVIATION)

e) 852.215-71 EVALUATION FACTOR COMMITMENTS

f) 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

g) 852.242-71 ADFNINISTRATIV CONTRACTING OFFICER (OCT 2020)

h) 852.246-71 REJECTED GOODS

i) 852.247-71 DELIVERY LOCATION (OCT 2018)

j) 852.247-73 PACKAGING FOR DOMESTIC SHIPMENT

(xi) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Order-Commercial Products and Commercial Services (JAN 2025) also applies to this acquisition.

a) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712) 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

b) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

c) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

d) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(DEC 2023) (Pub. L. 115–390, title II).

e) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) (31 U.S.C. 6101 note).

f) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

g) 52.219-28, Postaward Small Business Program Representation (JAN 2025) (15

U.S.C. 632(a)(2)).

h) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

(E.O. 13126).

i) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

j) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

k) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

l) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C.

793).

m) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

n) 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C.

8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

o) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

p) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (E.O. 13513)

q) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

r) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

(xii) The submission date and time of quotes are as follows:

a) April 7, 2025

b) 12:00pm Central Standard Time (CST)

c) EMAIL ONLY: Amelia.Roberson1@va.gov mailto:Amelia.Roberson1@va.gov