(S02) 36C10B20Q0260 RFP_final.docx

36C10B20Q0260

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C10B20Q0260 07-16-2020 Kim Geran

(732) 795-1062

2 PM ET

07-23-2020

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

541519

ADD

N/A X

See Delivery Schedule

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

6EK50

BITSCOPIC INC

715 COLORADO AVE STE B

PALO ALTO, CA, 94303-3907

078575935

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

This requirement is for brand name Bitscopic Clinical Surveillance Software and Data Management System

The Period of Performance (PoP) is a 12-month Base Period and one (1) 12-month Option Period

CS: Kimberly Geran, Kimberly.Geran@va.gov (732) 795-1062 CO: Joshua Cohen, Joshua.Cohen2@va.gov (732) 440-9696

This is a hybrid Firm-Fixed-Price and Time and Materials Contract

Joshua Cohen Contracting Officer

Table of Contents

A.2 COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Request for Quotation (RFQ) 36C10B20Q0260

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06.

(iv) Notice of sole source award to Bitscopic Inc., 715 Colorado Ave Ste B, Palo Alto, CA, 94303-3907 under NAICS code 541519, size standard 150 Employees.

(v) See Section B below for the Schedule of Deliverables.

(vi) See Section B below for the Performance Work Statement.

(vii) The period of performance shall a 12-month Base Period, with one (1) 12-month Option Period. FOB is Destination.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, does not apply to this acquisition. See Section E below for Submission Instructions.

(ix) The provision at 52.212-2, Evaluation -- Commercial Items, does not apply to this acquisition. See Section E below for Basis for Award.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. See Section E below for the addendum.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. See Section C below for the addendum.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. See Section C below for the addendum.

(xv) Offers are due by 2 PM EST on July 23, 2020. Offerors shall submit quotes via email to Kimberly.Geran@va.gov.

(xvi) Please contact Contract Specialist Kimberly Geran, Kimberly.Geran@va.gov, (732) 795-1062, or Contracting Officer Joshua Cohen, Joshua.Cohen2@va.gov, (732) 440-9696 for information regarding the solicitation.

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A.3 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

A.4 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

1. Definitions.

1. Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

1. Licensor. The term “licensor” shall mean the contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “contractor” is the party identified in Block 17a on the SF1449. If the contractor is a reseller and not the Licensor, the contractor remains responsible for performance under this order.

1. Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

1. Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

1. Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

1. Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

1. Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

1. Software License

1. Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software

1. The Government may use the software in a networked environment.

1. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

1. All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

1. Software Maintenance and Technical Support

1. Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

1. Manuals and Publications. Upon Government request, the contractor shall furnish the most current version of the user manual and publications for all products/services provided under this contract or order at no cost.

A.5 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 SUPPLIES OR SERVICES AND PRICE/COSTS

NOTE: Vendors are instructed to complete Section B.1 and submit with their quote.

Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Kim Geran, Kimberly.Geran@va.gov, (732) 795-1062, and Contracting Officer, Joshua Cohen, Joshua.Cohen2@va.gov, (732) 440-9696, prior to the closing date and time specified in the Request for Quote (RFQ).

In accordance with Federal Acquisition Regulation (FAR) 25.401(a)(1), the subject procurement is exempt from the requirements of the Trade Agreements Act (TAA). Accordingly, Non-TAA compliant items may be quoted for this procurement, and ultimately delivered under any resulting delivery order.

Inspection: Destination Acceptance: Destination

Days used below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

Base Period (12-months)

This Firm Fixed Price (FFP) Contract Line Item Number (CLIN) includes all project management, labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.1 and all subparagraphs.

Cost for SLINs 0001AA and 0001AB shall be allocated to CLIN 0001.

Initially at the Kick-Off Meeting, and then prior to the start of each month of the contract performance, the Contractor shall meet with the VA PM and COR to discuss the work, and all deliverables, to be completed in the upcoming month for the Base Period. The VA PM and COR will determine with the Contractor the work to be completed, including specific deliverables due that month. Each month the agreed upon work shall ultimately maintain the schedule for the required delivery of the system within the established period of performance. Payment for the month will be tied to successful completion of all Tasks including all deliverables to which the parties agreed at the start of the month.

Period of Performance (PoP) shall be 12 months.

Due NLT 30 days after contract award, updated upon staffing change.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due 30 days after contract award and updated monthly thereafter.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due within 90 days of contract award.

PoP end date will coincide with end date of the Base Period.

This FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.3 and all subparagraphs.

PoP shall be 9 months and the end date will coincide with end date of the Base Period.

This FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.4 and all subparagraphs.

PoP shall be 9 months and the end date will coincide with end date of the Base Period.

FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.5.

Due within 90 days of contract award.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.2.

Quantity of 1 LO equals license for one (1) large hospital.

Due within five (5) days of contract award.

Software license term shall be 12 months.

FFP CLIN 0003 includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.6.

The contractor shall provide training for up to a total of 30 Super Users in the Base Period.

PoP end date will coincide with end date of the Base Period.

Travel in accordance with PWS paragraph 4.3

Invoicing shall be in accordance with FAR 52.232-7, “Payment under Time-and-Material and Labor Hour Contracts.”

Government Not to Exceed (NTE) Travel Ceiling:

$5,378.66 + Fixed Handling Rate % = Travel NTE Ceiling $___________ (Inclusive of Government NTE travel ceiling + Fixed Handling Rate)

Option Period 1 (12-months)

This Option Period may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence at the end of the Base Period.

This Firm Fixed Price (FFP) Contract Line Item Number (CLIN) includes all project management, labor and deliverables required for the successful completion of the tasks IAW PWS paragraphs 5.2 and 5.4 through 5.7, and all subparagraphs.

Cost for SLINs 0001AA and 0001AB shall be allocated to CLIN 0001.

Period of Performance (PoP) shall be 12 months.

Due NLT 30 days after contract award, updated upon staffing change.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due 30 days after contract award and updated monthly thereafter.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

This FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.3 and all subparagraphs.

PoP shall be 9 months and the end date will coincide with end date of the Base Period.

This FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.4 and all subparagraphs.

PoP shall be 9 months and the end date will coincide with end date of the Base Period.

FFP CLIN includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.2.

Quantity of 1 LO equals license for one (1) large hospital.

Software license term shall be 12 months.

Travel in accordance with PWS paragraph 4.3

Invoicing shall be in accordance with FAR 52.232-7, “Payment under Time-and-Material and Labor Hour Contracts.”

Government Not to Exceed (NTE) Travel Ceiling:

$2,796.90 + Fixed Handling Rate % = Travel NTE Ceiling $___________ (Inclusive of Government NTE travel ceiling + Fixed Handling Rate)

Base Period Optional Tasks

The Optional Tasks below may be exercised anytime during the Base Period up to the NTE quantity specified in each CLIN IAW with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

FFP CLIN 2001 includes all labor and deliverables for the successful completion of the tasks IAW PWS paragraph 5.9.

Optional training can be purchased in any amount up to a total of 8 in the Base Period.

PoP end date will coincide with end date of the Base Period.

FFP CLIN 2002 includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.10.

This optional task may be exercised up to 6 times in the Base Period.

Quantity of 1 EA equals one (1) 2-week iteration.

PoP end date will coincide with end date of the Base Period.

Option Period 1 Optional Tasks

The Optional Tasks below may be exercised anytime during the Option Period 1 up to the NTE quantity specified in each CLIN IAW with FAR 52.217-7 Option for Increased Quantity – Separately Priced Line Item (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

FFP CLIN 3001 includes all labor and deliverables for the successful completion of the tasks IAW PWS paragraph 5.9.

Optional training can be purchased in any amount up to a total of 4 in Option Period 1.

PoP end date will coincide with end date of Option Period 1.

FFP CLIN 3002 includes all labor and deliverables required for the successful completion of the tasks IAW PWS paragraph 5.10.

This optional task may be exercised up to 12 times in Option Period 1.

Quantity of 1 EA equals one (1) 2-week iteration.

PoP end date will coincide with end date of Option Period 1.

Base and Option Period Deliverables

All Deliverables listed below shall be delivered for the Base Period and, if exercised, the Option Period and Optional Tasks.

Due prior to solution is fielded.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due within five (5) days after successful completion of System Acceptance Demonstration.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due NLT six (6) months after contract award and updated monthly thereafter.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due NLT six (6) months after contract award and updated monthly thereafter.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due NLT six (6) months after contract award and updated monthly thereafter.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due NLT two (2) months after contract award.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due NLT 120 days after contract award.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due NLT 120 days after contract award.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due within 30 days prior to end of PoP.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Draft due NLT 21 days after contract award and updated bi-weekly until ATO is obtained.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Draft due within 30 days after contract award. Final due after Government approval

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due before first class and updated as needed.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due before first class and updated as needed.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due before first class and updated as needed.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due before first class and updated as needed.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due on the third business day of each month throughout the PoP.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due on the third business day of each month throughout the PoP.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

Due three (3) days after contract award and updated throughout the PoP.

Electronic submission to: VA PM, COR and CO

Inspection/Acceptance: Destination

B.2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration (VHA) Infection Prevention and Control, Office of Quality, Safety and Value

Clinical Surveillance Software and Database Management System

Date: June 15, 2020

TAC-20-51539

PWS Version Number: 1.0

1.0 BACKGROUND

The mission of the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) is to provide health care benefits and services to Veterans of the United States. In meeting this goal, VHA strives to provide high quality, effective, and efficient Medical Informatics systems to those responsible for providing care to Veterans in an effective, timely and compassionate manner. VHA depends on these systems to meet mission goals.

Federal requirements set forth by the VHA, VHA Directive 1031: Antimicrobial Stewardship Programs (ASP), and VHA Directive 1131: Management of Infectious Diseases and Infection Prevention and Control Programs (IP&C), were published to provide policy and guidance for emerging changes in the field of infectious diseases (IDs) infection prevention and control, antimicrobial stewardship, infectious diseases biosurveillance, and prevention programs. As a result, the ASP and IP&C programs at VA Palo Alto Health Care System (VAPAHCS) identified a critical need for the implementation and development of a comprehensive clinical surveillance system and data management system to reduce the incidence of hospital associated infections (HAIs), improve antimicrobial utilization, optimize clinical outcomes, improve patient safety, and minimize unintended or adverse outcomes, while reducing cost.

Current processes in place are manual, burdensome and redundant. ASP and IP&C are seeking solutions to streamline workflows, automate processes, create alerts, improve communication amongst providers and frontline staff, via filtering real time data, thus improving the time to perform intervention or action. The overarching goal is the ongoing quality improvement of processes, care, and outcomes for all patients receiving care at the VA Palo Alto Health Care System.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541-3549, “Federal Information Security Management Act (FISMA) of 2002”

2. “Federal Information Security Modernization Act of 2014”

3. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements For Cryptographic Modules”

4. FIPS Pub 199. Standards for Security Categorization of Federal Information and Information Systems, February 2004

5. FIPS Pub 200, Minimum Security Requirements for Federal Information and Information Systems, March 2016

6. FIPS Pub 201-2, “Personal Identity Verification of Federal Employees and Contractors,” August 2013

7. 10 U.S.C. § 2224, "Defense Information Assurance Program"

8. Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Development (CMMI-DEV), Version 1.3 November 2010; and Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Acquisition (CMMI-ACQ), Version 1.3 November 2010

9. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

10. Public Law 109-461, Veterans Benefits, Health Care, and Information Technology Act of 2006, Title IX, Information Security Matters

11. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

12. VA Directive 0710, “Personnel Security and Suitability Program,” June 4, 2010, https://www.va.gov/vapubs/index.cfm

13. VA Handbook 0710, Personnel Security and Suitability Program, May 2, 2016, https://www.va.gov/vapubs/index.cfm

14. VA Directive and Handbook 6102, “Internet/Intranet Services,” August 5, 2019

15. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and Guidelines,” January 18, 2017

16. Office of Management and Budget (OMB) Circular A-130, “Managing Federal Information as a Strategic Resource,” July 28, 2016

17. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)”

18. NIST SP 800-66 Rev. 1, An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

19. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18, 2017

20. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

21. VA Directive 6500, “VA Cybersecurity Program,” January 24, 2019

22. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” March 10, 2015

23. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal Information (SPI)”, July 28, 2016

24. VA Handbook 6500.3, “Assessment, Authorization, And Continuous Monitoring Of VA Information Systems,” February 3, 2014

25. VA Handbook 6500.5, “Incorporating Security and Privacy into the System Development Lifecycle”, March 22, 2010

26. VA Handbook 6500.6, “Contract Security,” March 12, 2010

27. VA Handbook 6500.8, “Information System Contingency Planning”, April 6, 2011

28. VA Handbook 6500.11, “VA Firewall Configuration”, August 22, 2017

29. OI&T Process Asset Library (PAL), https://www.va.gov/process/ . Reference Process Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp

30. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

31. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy Impact Assessment,” October 15, 2014

32. VA Handbook 6508.1, “Procedures for Privacy Threshold Analysis and Privacy Impact Assessment,” July 30, 2015

33. VA Handbook 6510, “VA Identity and Access Management”, January 15, 2016

34. VA Directive and Handbook 6513, “Secure External Connections”, October 12, 2017

35. VA Directive 6300, Records and Information Management, September 21, 2018

36. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

37. NIST SP 800-37 Rev 1, Risk Management Framework for Information Systems and Organizations: A System Life Cycle Approach for Security and Privacy, December 2018

38. NIST SP 800-53 Rev. 4, Security and Privacy Controls for Federal Information Systems and Organizations, January 22, 2015

39. OMB Memorandum, “Transition to IPv6”, September 28, 2010

40. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, October 26, 2015

41. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, March 24, 2014

42. OMB Memorandum M-06-18, Acquisition of Products and Services for Implementation of HSPD-12, June 30, 2006

43. OMB Memorandum 04-04, E-Authentication Guidance for Federal Agencies, December 16, 2003

44. OMB Memorandum 05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

45. OMB memorandum M-11-11, “Continued Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, February 3, 2011

46. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

47. Federal Identity, Credential, and Access Management (FICAM) Roadmap and Implementation Guidance, December 2, 2011

48. NIST SP 800-116 Rev 1, Guidelines for the Use of Personal Identity Verification (PIV) Credentials in Facility Access, June 2018

49. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

50. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, Digital Identity Guidelines, December 2017

51. NIST SP 800-157, Guidelines for Derived PIV Credentials, December 2014

52. NIST SP 800-164, Guidelines on Hardware-Rooted Security in Mobile Devices (Draft), October 2012

53. Draft National Institute of Standards and Technology Interagency Report (NISTIR) 7981 Mobile, PIV, and Authentication, March 2014

54. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

55. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

56. VA Memorandum “Personal Identity Verification (PIV) Logical Access Policy Clarification,” July 17, 2019, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896

57. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.2, Federal Interagency Technical Reference Architectures, Department of Homeland Security, June 19, 2017, https://www.dhs.gov/sites/default/files/publications/TIC_Ref_Arch_v2.2_2017.pdf

58. OMB Memorandum M-08-05, “Implementation of Trusted Internet Connections (TIC), November 20, 2007

59. OMB Memorandum M-08-23, Securing the Federal Government’s Domain Name System Infrastructure, August 22, 2008

60. VA Memorandum, VAIQ #7497987, Compliance – Electronic Product Environmental Assessment Tool (EPEAT) – IT Electronic Equipment, August 11, 2014 (reference Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

61. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110–140), December 19, 2007

62. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

63. Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018

64. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

65. VA Directive 0058, “VA Green Purchasing Program”, July 19, 2013

66. VA Handbook 0058, “VA Green Purchasing Program”, July 19, 2013

67. Office of Information Security (OIS) VAIQ #7424808 Memorandum, “Remote Access”, January 15, 2014, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

68. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

69. VA Memorandum “Proper Use of Email and Other Messaging Services”, January 2, 2018, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

70. VHA Directive 0004; Education and Learning Delivery Systems; April 2012

71. VHA Directive 6550; Pre-Procurement Assessment for Medical Devices; Current version

72. Health Technology Management (HTM) Service Bulletin SB2012-004; Removable Media Scanning; November 2012

3.0 SCOPE OF WORK

The Contractor shall provide a Commercial Off-The-Shelf (COTS) solution that is capable of performing real time custom alerts, ongoing clinical surveillance/monitoring, extracts, report customization, and analytics services to support the following programs: Infection Prevention and Control (IPC), Pharmacy, Infectious Disease (ID), and Antimicrobial Stewardship Program (ASP) at the VAPAHCS. Each program requires user friendly customizable dashboards, as well as specific, detailed, customized reports and queries that can be modified and created ad hoc in a timely manner throughout the contract, incorporating Veterans Health Information Systems and Technology Architecture (VistA) and non-VistA domains. Data elements extracted will be used to create alerts for tracking specific events related to the occurrence of potential infections (specific organisms and critical laboratory results) and antimicrobial usage and trigger automatically when specific criteria established by the user are met. VistA domains required include, but are not limited to the following packages: microbiology lab and all laboratory data including, but not limited to, non-microbiology infection-related labs (e.g. lab-chem items like procalcitonin, Polymerase Chain Reaction (PCR)-based labs, serologic labs), Pharmacy and Bar Code Medication Administration (BCMA) data, Admission/Discharge/Transfer data (ADT) bed management, vital signs, procedures/imaging performed, Computerized Patient Record System (CPRS) text/notes, and Emergency Department and critical care data, outpatient laboratories/pharmacy/CPRS note data, and data from non-Palo Alto VA Palo Alto Health Care System (VAPAHCS) stations (e.g. community living/long-term care units at Menlo Park, Livermore VAs).

The COTS product shall interface with non-Vista domains including but not limited to: intensive care unit real-time database (PICIS Critical Care Suite), anesthesiology data in VistA/PICIS, Bed Management, and BCMA. This may also include the capability of scanning/accessing documents/data (e.g. VistA images, linked Portable Document Files (PDFs) from CPRS), such as those scanned in by the microbiology laboratory to record outside microbiology test results

The Contractor shall provide a solution that will use multiple VA data sources including and not limited to PICIS, VistA, CPRS, Corporate Data Warehouse (CDW), Healthcare-Associated Infections and Influenza Surveillance System (HAIISS) Data Warehouse (HDW) and other relational databases, as well as the ability to report to other agencies, such as Centers for Disease Control (CDC), National Healthcare Safety Network (NHSN), and Veterans Integrated Service Network (VISN) 21. This support solution shall allow multiple user groups, including clinicians and clinical and business analysts, the ability to create reports, analyze data, and develop effective patient care treatment plans and facilitate ongoing research and quality improvement efforts.

The Contractor shall also provide analytics/reporting support services, training, and help desk support services to identified VAPAHCS stakeholders.

The solution shall have the flexibility/scalability to interface with systems not yet established (e.g., Cerner) to provide real time data and predictive analytics to enhance clinical decision making. The system/products shall allow multiple users to simultaneously access and utilize multiple data resources to filter real-time data to create alerts, determine appropriate treatment or care algorithms, conduct queries, and pull a variety of information related to the following: on-going clinical surveillance and monitoring of healthcare associated infections, influenza, emerging infectious diseases and antibiotic resistance trends, daily alerts, trending, analysis, documenting, and reporting to support mission critical activities within the IPC, ID, Pharmacy, ASP and Quality and Safety programs (QS) at VAPAHCS.

The period of performance (PoP) shall be a base period of 12 months with one (1) 12-month option period. The option period will be exercised at the discretion of the Government.

The Contractor may have flexibility to collaborate with the program managers and key stakeholders to manage the hours and site visits, upon consultation and approval by the Contracting Officer Representative (COR).

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Efforts under this contract shall be performed at various sites in the Palo Alto Division (PAD). Work may be performed at remote locations with prior approval of the Contracting Officer’s Representative (COR).

4.3 TRAVEL

The Government anticipates travel to perform the tasks associated with the effort, as well as to attend program-related meetings or conferences throughout the PoP. Travel shall be considered a separate CLIN and will be reimbursed on a Time and Materials basis. All travel must be in accordance with the Federal Travel Regulations and requires prior concurrence by the COR. Contractor travel within the local commuting area will not be reimbursed. Potential opportunities for travel include visits to medical centers to perform software installation, on-site training and on-site technical support.

The Contractor shall provide a COTS solution to provide real-time clinical surveillance, decision support which shall include documenting, alerting, querying, and reporting of critical lab values, diagnostic results, healthcare associated infections, influenza, emerging infectious diseases, antibiotic usage, antibiotic resistance, drug bug mismatches, and/or pharmacological therapies. Solution shall be available at VAPAHCS, which includes:

1. Palo Alto Division,

2. Livermore Division,

3. Menlo Park Division, and

4. Community Based Outpatient Clinics (CBOCs) at

a. San Jose,

b. Capitola,

c. Monterey,

d. Fremont,

e. Modesto,

f. Stockton and

g. Sonora.

The solution(s) shall allow multiple users (at least 25 users) to simultaneously access and utilize multiple data resources to filter real-time data to create alerts, determine appropriate treatment or care algorithms, conduct queries, and pull a variety of information related to the following: on-going clinical surveillance and monitoring…