S-58800-00017699 TA Program.docx

REQUEST FOR QUOTES (RFQ)

#S-58800-00017669 Technical Assistance Program Design and Administration Office

Issue Date: August 4, 2026

Issuing Office: Department of Early Learning and Care (DELC or Authorized Purchaser)

OFFER DUE DATE AND TIME: Tuesday, August 11, 2026, 2:00 PM PT

Last Updated: 9/24/2024 Page 1 of 5

1. Introduction

Department of Early Learning and Care (“DELC” or “Authorized Purchaser”), is issuing this Request for Quote (“RFQ”) for technical assistance to support organization structure and culture in the Program design and administration office.

The State anticipates the Award of one contract. The initial term of the Contract is negotiable, but the State anticipates an initial term of 1 year, with options to renew.

2. Scope of Services DELC engaged a Contractor for Phase I of this project which reorganized and merged The Child Care Assistance Policy (CCAP) Office and the Program Design and Administration (PDAO) Office. Phase 1 of this project resulted in producing a current state analysis, defined roles and responsibilities, and delivered a future state implementation plan.

Phase 2 of this work will include the following:

Task 1:

Support implementation of Phase 1 recommendations by supporting PDAO leadership and team in execution of recommendations. Organize sessions to review progress, identify challenges, and make adjustments to keep the implementation on track.

Task 2:

Analyze and assess growth opportunities using Phase 1 current state analysis, conduct follow-up interviews that include review and analysis of updated position descriptions. Measure progress, new challenges and identify opportunities for growth and improvement. Compare findings to Phase 1 to document growth, ongoing gaps, duplication and assess alignment with agency goals.

Task 3:

Update recommendations with a continued implementation plan using Phase 1 implementation plan as a starting point, work with recommendations from PDAO team to gather the ideal future state. Develop a continued implementation roadmap for 2027-2028 grounded in Phase 1 findings with adjustments to reflect progress and shifts in agency priorities. Include definition of roles, responsibilities and opportunities for an ideal staffing state.

Task 4:

Facilitate leadership training for PDAO leaders that is grounded in research-based curriculum, such as Brene Brown’s Dare to Lead. The training will also address how to lead through paradox and uncertainty without defaulting to fear-based or armored responses, and how to build a team culture where people feel safe, seen, heard and respected. The leadership training will focus on strengthening leadership skills through areas such as operationalizing values, navigating challenging conversations, trust building, empathy and self-compassion.

3. Questions and Requests for Clarification:

All questions and requests for clarification regarding this RFQ must be submitted in writing by e-mail, to the Authorized Representative and must be received no later than August 6, 2026, 12:00 PM PT.

The State may issue revisions, substitutions or clarifications of the RFQ. The State will send revisions, substitutions or clarifications, if any, electronically to the above referenced Contract holders.

4. Offer Submittal:

Offers must be received on or before the Offer Due Date and Time at the location identified above to be considered. DELC may extend the Offer Due Date and Time. Offers will be accepted by e-mail to the Authorized Representative identified above.

Offers will not be accepted after the Offer Due Date and Time.

5. Submittal Requirements:

a. Offeror must provide a description of the proposed approach for providing the Scope of Services described in the RFQ, including a comprehensive description of the proposed implementation methodology for Project for DELC. The description should include how the Offeror has developed this methodology to incorporate lessons learned from experiences, as well as to meet the needs described in the RFQ.

b. Offer must include submission of the Price Offer on the form or forms attached hereto as Exhibit 1 detailing all costs associated with the System(s) and Services.

c. Experience: Offerors responding to this RFQ must have experience in this field for a minimum of 3 years.

d. Offeror must provide a list of 3 governmental or educational entities using Offeror’s proposed system as references using the Reference Check Form attached hereto as Exhibit No. 2.

The State may check to determine if references provided support Offeror’s ability to comply with the requirements of this RFQ. The State may use references to obtain additional information, or verify any information needed. The State may contact any reference (submitted or not) to verify Offeror’s qualifications.

6. Evaluation and Award:

The State may reject all Offers or cancel this RFQ at any time.

Submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State.

EXHIBIT NO. 1

PRICE OFFER

EXHIBIT NO. 2

REFERENCE CHECK FORM

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