RV1 1116096 Corvallis Boiler Service SOW.docx

STATEMENT OF WORK

Boiler Service – Semi-Annual Maintenance, Annual Maintenance, and Inspections

The purpose of this contract is to provide Semi-Annual Maintenance (May and October) on four USDA condensing boilers, and Annual Maintenance (May) and Inspection (October) on two USDA low pressure steam boilers.

The objective is to maintain the Boilers in operating order as far as practicable to assure the full design life of the equipment and to preserve efficiency.

CONTRACT LINE ITEMS (See Equipment /Addresses section for equipment details)

CLIN 0001 Perform semi-annual maintenance on four condensing boilers two times in 2024. Perform annual maintenance on two low pressure steam boilers, including an annual maintenance visit and a “Check and Adjust” inspection. The annual maintenance visit is to be done in May 2024 and the “Check and Adjust” inspection shall be done in October of 2024.

CLIN 1001 Perform semi-annual maintenance on four condensing boilers two times in 2025. Perform annual maintenance on two low pressure steam boilers, including an annual maintenance visit and a “Check and Adjust” inspection. The annual maintenance visit is to be done in May 2025and the “Check and Adjust” inspection shall be done in October of 2025

CLIN 2001 Perform semi-annual maintenance on four condensing boilers two times in 2026. Perform annual maintenance on two low pressure steam boilers, including an annual maintenance visit and a “Check and Adjust” inspection. The annual maintenance visit is to be done in May 2026 and the “Check and Adjust” inspection shall be done in October of 2026.

CLIN 3001 Perform semi-annual maintenance on four condensing boilers two times in 2027. Perform annual maintenance on two low pressure steam boilers, including an annual maintenance visit and a “Check and Adjust” inspection. The annual maintenance visit is to be done in May 2027 and the “Check and Adjust” inspection shall be done in October of 2027.

CLIN 4001 Perform semi-annual maintenance on four condensing boilers two times in 2028. Perform annual maintenance on two low pressure steam boilers, including an annual maintenance visit and a “Check and Adjust” inspection. The annual maintenance visit is to be done in May 2028 and the “Check and Adjust” inspection shall be done in October of 2028.

The Contractor shall:

Perform Semi-Annual Maintenance (May and October) according to the manufacturer’s specifications on four condensing boilers (#1, 3, 4, and 6). Due to past issues with heat exchanger fouling USDA is requiring the boilers to be torn down and inspected/cleaned at each semi-annual service. The following items are illustrative of the items required by boiler manufacturers.

a. Check operation of spark ignitor. Adjust or replace if necessary.

b. Check operation of flame detector. Adjust or replace if necessary.

c. Check operation of all safety devices. Adjust, recalibrate, or replace if necessary.

d. Clean and inspect burner.

e. Clean and de-scale heat exchanger.

f. Clean and de-scale condensate reservoir.

g. Clean and de-scale condensate pumps. Replace if defective.

h. Replace neutralizing material in condensate system.

i. Replace any gaskets damaged in any of the inspections.

j. Purge air, refill boiler loop.

k. Check for gas leaks.

l. Test and adjust combustion as needed.

Perform Annual Maintenance (May) according to the manufacturer’s specifications on two low pressure steam boilers (#2 and 5). The following items are illustrative of the items required by boiler manufacturers.

m. Check operation of spark ignitor. Adjust or replace if necessary.

n. Check operation of flame detector. Adjust or replace if necessary.

o. Check operation of all safety devices. Adjust, recalibrate, or replace if necessary.

p. Clean burner.

q. Clean and de-scale heat exchanger.

r. Clean and de-scale condensate reservoir.

s. Clean and de-scale condensate pumps. Replace if defective.

t. Replace neutralizing material in condensate system.

u. Replace any gaskets damaged in any of the inspections.

v. Purge air, refill boiler loop.

w. Check for gas leaks.

x. Test and adjust combustion as needed.

Perform a “Check and Adjust” Inspection (October) according to manufacturer’s specifications on two low pressure steam boilers (#2 and 5). The following items are illustrative of the items required by boiler manufacturers.

y. Check operation of spark ignitor. Adjust if necessary.

z. Check operation of flame detector. Adjust if necessary.

aa. Check operation of all safety devices. Adjust or recalibrate if necessary.

ab. Replace any gaskets damaged in any of the inspections.

ac. Check for any leaks: gas, water, or condensate.

ad. Test and adjust combustion as needed.

Items included in this contract are all travel to the USDA boiler locations, all labor while performing the maintenance and inspections, and all parts necessary to complete the Semi-Annual service, Annual service, and Inspections. All parking in OSU lots in the vicinity of USDA ARS require permits from 7:00am to 5:00pm, Monday through Friday, year-round. Hourly and daily permits can be purchased at the Pay Stations and at Parking Services. The closest Pay Station is at the Campus Way entrance to the Crop Science building parking lot. Short term permits can be purchased with cash or credit card for $1/hour up to 4 hours and $10/day for 5-10 hours.

The Contractor shall be responsible for verifying site conditions, making quantity take offs, obtaining accurate measurement of existing conditions and performing any act or operation which may be necessary to properly maintain the systems including locating a boiler manufacturer’s list of maintenance items.

Contractors working on or with the equipment, covered by this contract, shall be factory trained with proof of certification.

Contractor shall furnish a chart for coverage to include all labor, travel time and mileage for emergency calls between inspections as required for the purpose of diagnosis and repair, adjustment, minor repairs, or resetting of controls. Response time not to exceed 4 hours from initial contact.

Contractor will provide a minimum of 24 hour notice prior to all routine services. All routine service will occur during normal business hours Monday thru Friday 8:00am to 4:00pm unless otherwise approved by USDA.

Safety is of paramount concern. Proper precautions must be taken whenever any procedure of a hazardous nature is being performed, to protect everyone involved.

This procurement requires the use of Bio-based products to the extent that such products are reasonably available and meet agency or relevant industry performance standards, if such items are required to perform specified services. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Bio-based Products Preferred Procurement Program (FB4P).

Equipment/Addresses:

1. AERCO Benchmark Series, Model # BMK 2000, Serial # G-19-2469, input 2,000 MBH, output 1880 MBH.

Located at: NCGR 33447 Peoria Road Corvallis, OR 97333

2. Bryan Soil Cart ‐ Steamer, Model # F‐650‐5‐15, Serial # 53801, input 650,000 BTU, output 520,000 BTU.

Located at: NCGR 33447 Peoria Road Corvallis, OR 97333

3. Mod Con, Model # 850, serial # 021113B1005404, input 850,000 BTU, output 799,000 BTU.

Located at: FSCRU 3450 SW Campus Way Corvallis, OR 97331

4. Mod Con, Model # 850HL, Serial # 070913B1022587, input 850,000 BTU, output 799,000 BTU. Located at: FSCRU 3450 SW Campus Way Corvallis, OR 97331

5. Burnham Steam Boiler # PF‐509, serial # 7586376, Gross output 1446 MBH, 15 psi steam. Burner is a Power Flame model # J50A‐15, serial # 119199254, natural gas 2219 max MBH.

Located at: HCRU 3420 NW Orchard Ave Corvallis, OR 97330

6. Laars Neo Therm, Model # NTH1000NJX1, Serial # G17 374508, input 999,900 BTU, output 942,000 BTU.

Located at: HCRU 3420 NW Orchard Ave Corvallis, OR 97330