RSI028925_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: NEW MODEL YEAR 2025 OR NEWER CAB & CHASSIS,

CONVENTIONAL CAB WITH 24 FT. VAN BODY & 16FT. VAN BODY, 26,000 & 16,500 GVWR (BOX TRUCKS)

CONTRACT No.: RSI028925

CONTRACT ID: CTR028925

EFFECTIVE DATES: 8/11/2025 to 7/31/2026

SUPPLIER: LIBERTY FORD INC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000030437. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL

This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to all State agencies, State institutions of higher education and properly registered members of the Cooperative Purchasing Program of the Department of Administrative Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1. - SCOPE:

These specifications define the State’s requirements for new, never titled, model year 2025 or manufacturer’s current production model trucks to be utilized by state agencies in the operation of state government. This includes political subdivisions that are members of the Department of Administrative Services, Office of Procurement Services Cooperative Purchasing Program.

Vehicle shall be the latest current model, complete with all standard equipment, unless otherwise specified. Any item which is standard equipment on the vehicle being bid, but not listed below, must not be removed from the vehicle. Manufacturer’s disclaimers indicate changes in product specifications may occur during the model year, and they reserve the right to do so without repercussion. All current mandatory Department of Transportation safety requirements are to be furnished, including seat belts and shoulder harness.

1.2. - CLASSIFICATION:

Due to the life cycle of vehicles, usage data will change from year to year. The State makes no representation or guarantee as to the actual number of vehicles that will be purchased by participating agencies. The estimates listed below are based upon projections for 2025.

Item Number

Estimated # of Units

Classification:

1 2 NEW MODEL YEAR 2025 OR NEWER CAB & CHASSIS, CONVENTIONAL CAB

WITH 24 FT. VAN BODY, 26,000 GVWR

2 6 NEW MODEL YEAR 2025 OR NEWER CAB & CHASSIS, CONVENTIONAL CAB

WITH 16 FT. VAN BODY, 16,500 GVWR

Political Subdivisions purchases are not included in the figures shown above. The evaluation is based upon these State usage figures. This contract will be available to political subdivisions, in addition to the State usage projections above.

1.3. - APPLICABLE DOCUMENTS:

A. Ohio Revised Code Section 125

B. Ohio Revised Code Chapters 4501, 4503, 4513, and 4517

C. Federal Motor Vehicle Safety Standards (FMVSS)

D. Society of Automotive Engineers (SAE) Automotive Technical Standards

E. Occupational Safety & Health Administration (OSHA) Regulations

F. U.S. Environmental Protection Agency (EPA) Laws & Regulations

G. Model Year 2025 or Manufacturer’s most current Model EPA Fuel Economy Guide

1.4. – DELIVERY

1.4.1 - ORDER CONFIRMATION

Upon receipt of an order from an ordering agency, the contractor will confirm receipt of the agency’s order by electronic means. The contractor is to provide confirmation by electronic means once the order has been placed with the manufacturer. The confirmation document shall confirm the contractor’s order number, specific item(s), order quantities, and unit price. The confirmation document may be a copy of the agency’s order with the contractor’s order number entered thereon. Delivery to the ordering agency is to be accomplished within seven

(7) days after the contractor receives and services ordered items (for Delayed Delivery refer to Section 1.4.3 of this document).

http://codes.ohio.gov/orc/125 http://codes.ohio.gov/orc/4501 http://codes.ohio.gov/orc/4503 http://codes.ohio.gov/orc/4513 http://codes.ohio.gov/orc/4517

Upon receipt of the vehicle from the manufacturer, the dealer is to acknowledge receipt of the vehicle to the ordering agency. The contractor (dealer) is to then schedule delivery with the ordering agency. Delivery may be refused by the ordering agency if delivery was not scheduled.

1.4.2 – ORDERING ENTITY CONTACT

Any State of Ohio ordering entity and/or political subdivision ordering from this contract needs to be sure that they have included a contact, phone/fax numbers on the purchase order to the dealership. State’s Cooperative Purchasing members need to be sure to include their current membership certificate number and / or a copy of their current membership certificate when placing an order to the dealership.

1.4.3 – DELAYED DELIVERY

A. Certain agencies may require delayed delivery on various items within this Contract. For any vehicle order that requests delayed delivery, the storage charges per day shall commence seven (7) calendar days after agency contact person notification that vehicle(s) so ordered are serviced and ready for delivery. The rate of such charges shall be indicated on the catalog item as Delayed Delivery Daily Storage Charge. Failure to include a dollar amount at bid submission for the Delayed Delivery Daily Storage Charge will be interpreted as $0.00.

B. If ordering entities elect to take delivery at the Contractor’s place of business, pickup must be within seven

(7) calendar days after notification that the vehicle is serviced and ready for pickup. If the vehicle is not picked up within the seven (7) calendar days after notification, the ordering entity is subject to a storage charge. The rate of such charges shall be indicated on the catalog item as Delayed Delivery Daily Storage Charge. Failure to include a dollar amount at bid submission for the Delayed Delivery Daily Storage Charge will be interpreted as $0.00.

1.4.4 – DELIVERY INSTRUCTIONS

The transporting and delivery of automobiles shall be accomplished by surface transport, or by being driven individually. Tow bar delivery is not acceptable. All deliveries shall be effected per bid commitment. Failure to meet delivery requirements may be cause for cancellation, only with the approval of the Office of Procurement Services.

1.4.5 - MANUFACTURERS PRODUCTION TERMINATION NOTICE (BUILD-OUT)

A. The contractor is required to notify the Office of Procurement Services when build out dates are released by the manufacturer. A Build Out Schedule is listed in the Contract to assist entities in planning vehicle purchases. If an order is accepted by the contractor after the build out date and price protection for the new model year has not been established, the normal delivery timeline for delivery is required.

B. Orders prior to manufacturer production termination notice (build-out date): All orders placed against any contract resulting from this bid, shall be provided to the contractor no later than the manufacturer’s build-out date, which in the past is usually around March, but may be much earlier. Agencies will be notified of these dates but are urged to submit their orders as quickly as possible after receipt of the contract.

C. All orders received and accepted by the contractor on, or prior to, the build-out date shall guarantee delivery of the vehicle as described on the purchase order at the Contract price.

D. Any order received by the contractor after the build-out date will be subject to availability. The contractor reserves the right to accept or reject these orders. The contractor will be required to notify the ordering agency, within five (5) working days, after the purchase order has been received by the contractor, whether the purchase order will be accepted or rejected. If the purchase order cannot be accepted it shall be returned to the ordering agency by the contractor. Once accepted, the contractor shall be required to fulfill the order. Failure to do so may result in the ordering agency purchasing a comparable vehicle from another source. The contractor will be held liable for any difference in price.

1.5 - NOTES

1.5.1 – WARRANTY

Unless ordered with extended warranty, manufacturer’s standard warranty shall apply, copy of warranty to be delivered with vehicle(s) purchased. Order will be considered incomplete until warranty is delivered.

1.5.2 - SPECIFICATION CONFORMATION & EXTRA ACCESSORIES

Any delivered vehicle not conforming to these specifications shall be rejected and it will be the responsibility of the dealer or manufacturer to comply with State of Ohio requirements. Any extra accessories delivered on vehicles cannot and will not be paid for.

1.5.3 - ORDERING REQUIREMENTS/LIMITATIONS

Some equipment requested may be available only in combination with other options or subject to additional ordering requirements or limitations. Be sure such requirements are noted. Once awarded, contractors are expected to deliver vehicles as ordered, incurring no additional costs beyond the stated prices.

1.5.4 - DIFFERENTIAL TYPE/RATIO

For the purposes of this bid the terms limited slip, anti-spin, automatic locking, rear locking, TRAC-LOC, etc. are to have the same meaning. The bidder is to state the standard rear axle ratio being provided and is to quote any additional ratio that may be available when preparing their bid. Rear axle ratio shall provide a minimum start ability of 25% at maximum GVWR. Speed must be electronically governed to the mechanically governed speed rating. A variety of available rear axle ratios shall be provided with the bid, the value will be specified at time of order. A performance chart must be provided to show grade ability, road speed, wheel horse power, and RPM in each gear for each rear axle ratio (per the Specifications for Item #1, Line 25); Bidder to attach chart via the Questionnaire.

1.6 - SPECIFICATION SHEETS

Shown below are the specifications requirements for equipment that the State desires to purchase. These specifications are only considered as necessary to establish functional requirements. Proprietary design, exact dimensions, capacities, or restrictive features will not preclude acceptance of other recognized alternates meeting comparable performance requirements as determined by the Department of Administrative Services. List all deviations providing equivalent performance in the Questionnaire. Failure to comply may deem the bid not responsive.

ITEM #1 – CAB & CHASSIS, 26,000 LB. GVWR, CONVENTIONAL CAB WITH 24 FT VAN BODY

Manufacturer Cab/Chassis: Ford Motor Company

Model No. and Year Cab/Chassis: F650 MY2026 F6A

Manufacturer of Tires: Goodyear

Delivery, Days After Receipt of Order: 180 Days

Line No.

Standard Specification Items Minimum Requirements

1. Engine Type 7.3L V8 naturally aspirated gasoline

2. Horsepower 320 HP @ 3900 RPM

3. Automatic Transmission Automatic, 5th generation controls; closed ratio, 6 speed, with double overdrive; on/off highway, included park pawl, with PTO provision, less retarder, with 26,000 lb. GVW & GCW

4. Torque 460 ft. – lbs. Torque @ 3000 RPM

5. PTO Provision Required

6. Drivetrain 4 x 2

7. Cooling System Radiator

8. Coolant - 40 ° F

9. Air Flow Restriction Gauge Mounted to air filter box

10. Battery Box Located under the cab

11. Circuit Breakers In lieu of fuses, mechanical reset

12. Emissions: Must meet all federal emissions standards in effect at the time of delivery

13. Exhaust Located under the cab

14. Alternator 100 Amp minimum

15. Battery 900 cold cranking amp battery

16. Wheelbase (in.) 190

17. Cab to Axle (CA) (in.) 186

18. GVWR (lbs.) 26,000 lbs. maximum, must be non-CDL requirement

19. GCWR (lbs.) 37,000 GCWR

ITEM #1 – CAB & CHASSIS, 26,000 LB. GVWR, CONVENTIONAL CAB WITH 24 FT VAN BODY (continued)

Standard Specification Items Minimum Requirements

20. Front Axle (FA) (lbs.) 10,000

21. Front Springs Taper Leaf

22. Front Spring Capacity (lbs.) 10,000, minimum

23. Front Shock Absorbers Required

24. Rear Axle (RA) (lbs.) 19,000, single speed

25. Rear Axle Ratio

Rear axle ratio shall provide a minimum start ability of 25% at maximum GVWR. Speed must be electronically governed to the mechanically governed speed rating. A variety of available rear axle ratios shall be provided with the bid, the value will be specified at time of order. A performance chart must be provided to show grade ability, road speed, wheel horse power, and RPM in each gear for each rear axle ratio. Bidder to provide performance chart via the Questionnaire.

26. Rear Suspension Ride Optimized Suspension 19,000 lb. capacity, 9.25” Ride Height, with shock absorbers

27. Rear Spring Capacity (lbs.) 20,000

28. Fuel Tank 50 Gallons

29. Front Wheels Steel wheels, 10-hole disc type, painted white

30. Rear Wheels Steel wheels, 10-hole disc type, painted white

31. Brakes Hydraulic, with ABS

32. Parking Brake Spring actuated

33. Front Tires (Must Exceed FA Cap.) Tubeless, H, D, radials, all season traction thread

34. Rear Tires (Must Exceed RA Cap.) Tubeless, H, D, radials, all season traction thread

35. Spare Tire Full Size Tire required. Unmounted. Will ship loose inside box

36. Front Bumper Steel, Full width

37. LED Lighting Where available

38. Doors 2

39. Grab Handle One on each side of cab

40. Mirrors 1 convex look down, right side, 6”x 10 ¼” Left and Right, Rectangular integral convex both sides heated, power both sides

41. Exhaust Horizontal muffler and exhaust. Exhaust to point towards side of truck

42. Hood Front Tilting with assist

43. Paint Single color cab, clear coat. Agate Black (UM), Oxford White (YZ), Race Red (PQ), School Bus Yellow (B1), Iconic Silver (JS)

44. Seating Capacity 3 person

45. Driver Seat High-back with integral headrest, adjustable, air ride

46. Passenger Seat High-back, 2 person, fixed, bench, integrated headrest both positions

47. Arm Rests Required, driver’s side.

48. Seat Covering Cloth

49. Floor Covering Rubber

50. Sun Visor (Interior) Required

51. Restraint System Driver and Passenger

Standard Specification Items Minimum Requirements

52. Radio AM/FM

53. Air Conditioning Factory Installed

54. Throttle Electronic

55. Cruise Control Required

56. Steering Wheel Adjustable Tilt

57. Turn Signal System Self-Cancelling

58. Intermittent Windshield Wipers 2 Speed electric with intermittent and washer feature

59. Horn Dual Electric

60. Vocational Switches 4 FACTORY AUXILARY SWITCHES. CENTER DASH MOUNTED

61. Power Windows and Door Locks Required

62. Power Point 12 Volt Round

63. Gauge Cluster Oil pressure, air pressure, engine coolant temperature, ammeter, hour meter, and tachometer

64. Back Up Alarm Required

65. Dome light Required

66. Tinted Glass Required, must allow 70% light transmission

67. Battery Shut-off Switch Required

Cargo Box:

68. Internal Box Length (ft.) 24’

69. Internal Box Height (in.) 102, minimum, inside dimension

70. Internal Box Width (in.) 96, minimum, inside dimension

71. Rear Door Roll-up type, constructed of plywood covered with aluminum

72. Rear Door Opening (in.) 88" wide x 97.25" height

73. Grab Handle One each side at the rear of the body positioned above the tail lights.

74. Rear Bumper 11” tail extension, flush with van body floor, steel

75. Steps Side access steps mounted to side of bumper, step height 24” and 38” from ground

76. Interior walls and nose covering To be covered with 3/8" thick, minimum, plywood to a height of 60".

3 wooden slats are to be evenly spaced between the top of the plywood and the ceiling.

77. Scuff Plate A 12” steel scuff plate is to be installed, over the plywood, at the base of the walls and nose.

78. E Track Two rows to be installed, horizontally, on each side wall at 30" and 60" above the floor and shall include four shoring beams of heavy-duty aluminum with a horizontal rating of 2,500 lbs. each.

79. D Rings Sixteen (16) D Rings evenly spaced on floor, eight (8) per side along walls. Flush mounted. Hansen 10-40 zinc steel. 6,000lbs break limit. 2,000lbs working limit

Standard Specification Items Minimum Requirements

80. Flooring 1-1/8" thick, minimum, laminated hardwood, floor is to be flat

81. Dome Light 2 Dome lights, minimum

82. Mud Flaps Behind rear wheels with anti-sail bracket, plain, no advertisement

83. Undercoat Under structure of body to be undercoated

84. Van Body Color White exterior

85. Type Electric/Hydraulic Lift Gate, Conventional, tuckunder

86. Load Capacity 3,000 lbs.

87. Steel Platform To be a minimum of 40” deep and a maximum of 86” wide, Wedge Type.

88. Switch Push button or toggle switch controls inside of van body to raise and lower platform. Additional outside switch mounted facing outside or inside so that it is protected from the elements

89. Safety Power cut-off switch To be located inside cab of truck

90. Lift Gate Painted Black

Dimensions/Capacities:

91. Base Curb Weight (lbs.) Chassis weight 9,180lbs. Box weight approx. 4,715 lbs

92. Total Truck Available Capacity (lbs.) 25,999LBS GVWR. 16,819LBS bare chassis capacity

93. Payload Capacity (lbs.) estimated Approx. 12,104LBS payload

Warranty

94. Mfg. Standard Warranty (Min.)

Basic bumper to bumper: 24 months/ unlimited miles Powertrain 60 months/ 100,000 miles Frame rail 60 months/ unlimited miles Corrosion perforation 36 months/ unlimited

Optional Equipment Items:

95. Parts Manual(s) – N/A

96. Service Manual(s) – N/A

97. Additional Set of Keys with FOB Enabling Electronic Keyless Entry - +1KEY

98. Safety – Back-up Camera – 61M

99. 102" Wide Power/Heated Mirrors – 54R

100. Vinyl Airride Seats – 88R

101. 6.7L Powerstroke Diesel V8 270HP 10-Speed Transmission – F6D

ITEM #2 – CAB & CHASSIS, 16,500 LB. GVWR, DRW, 2WD, REGULAR CAB WITH 16 FT. VAN BODY

Manufacturer Cab/Chassis: Ford Motor Company

Model No. and Year Cab/Chassis: F450 MY2026 F4G

Manufacturer of Tires: Continental

Delivery, Days After Receipt of Order: 180 Days

Standard Specification Items Minimum Requirements

1. Engine Type (Liter/ Cylinder) 7.3L V8 Naturally aspirated gasoline

2. Horsepower (Net HP) 350

3. Transmission Automatic

4. Limited Slip Differential 4.1 Axle Ratio

5. Alternator (amps) Manufacturer Standard

6. Battery (CCA) Manufacturer Standard

7. Cooling System Heaviest Duty Available

8. Drivetrain 2WD

9. Body Side Moldings Manufacturer Standard

10. Tires All Season

11. Spare Tire Full Size Tire required. Unmounted. Will ship loose inside box

12. Restraint System (Driver & Passenger) Required

13. Supplement Restraint System (Driver & Passenger) Required

14. Power Antilock Brakes (Front and Rear) Required

15. Seating Capacity 3

16. Front Seat Type Split Bench

17. Seat Covering Vinyl

18. Floor Covering Vinyl

19. Wheelbase (in.) 138

20. Cab to Axle (CA) (in.) 108

(continued)

Standard Specification Items Minimum Requirements

21. Fuel Tank 40 Gallons

22. Headroom (Front) (in.) 40

23. Leg Room (Front) (in.) 41

24. Hip Room (Front) (in.) 67

25. Shoulder Room (Front) (in.) 68

26. Payload (lbs.) 9,500

27. Gross Vehicle Weight Rating (GVWR)(lbs.) 16,500

28. Air Conditioning Required

29. Tilt Wheel & Cruise Control Required

30. Power Windows & Door Locks Required

31. Keyed Door Locks Required

32. Intermittent Windshield Wipers Required

33. Back-up Alarm Required

34. Radio Standard AM/FM

35. Exterior Rear View Mirror Dual

36. Cargo Dome Light Automatic

37. Internal Box Length (ft.) 16’

38. Internal Box Height (in.) 90, minimum, inside dimension

39. Internal Box Width (in.) 92, minimum, inside dimension

40. Rear Door Roll-up type, constructed of plywood covered with aluminum

41. Rear Door Opening (in.) 86” wide x 83” high, minimum

42. Grab Handle One each side at the rear of the body positioned above the tail lights.

43. Rear Bumper 11” tail extension, flush with van body floor, steel

44. Steps Side access steps mounted to side of bumper, step height 24” and 38” from ground

45. Interior walls and nose covering

To be covered with 3/8" thick, minimum, plywood to a height of 60". 3 wooden slats are to be evenly spaced between the top of the plywood and the ceiling

46. Scuff Plate A 12” steel scuff plate is to be installed, over the plywood, at the base of the walls and nose

47. E Track

Two rows to be installed, horizontally, on each side wall at 30" and 60" above the floor and shall include four shoring beams of heavy-duty aluminum with a horizontal rating of 2,500 lbs.

each

(continued)

Standard Specification Items Minimum Requirements

48. D Rings

Sixteen (16) D Rings evenly spaced on floor, eight (8) per side along walls. Flush mounted. Hansen 10-40 zinc steel. 6,000lbs break limit. 2,000lbs working limit

49. Flooring 1-1/8" thick, minimum, laminated hardwood, floor is to be flat

50. Dome Light 2 Dome lights, minimum

51. Mud Flaps Behind rear wheels with anti-sail bracket, plain, no advertisement

52. Undercoat Under structure of body to be undercoated

53. Van Body Color White exterior

54. Type Electric/Hydraulic Lift Gate, Conventional, tuckunder gate

55. Load Capacity 1,600 lbs.

56. Steel Platform To be a minimum of 40” deep and a maximum of 86” wide, Wedge Type.

57. Switch

Push button or toggle switch controls inside of van body to raise and lower platform. Additional outside switch mounted facing outside or inside so that it is protected from the elements

58. Safety Power cut-off switch To be located inside cab of truck

59. Lift Gate Painted Black

Dimensions/Capacities: Provide Dimensions/Capacities

60. Base Curb Weight (lbs.)

Chassis weight 6,663lbs. Box weight approx. 3,602lbs.

61. Total Truck Available Capacity (lbs.) 16,500LBS GVWR. 9,837LBS Bare chassis capacity

62. Payload Capacity (lbs.) estimated Approx. 6,235 lbs payload

Warranty:

63. Mfg.. Standard Warranty (Min.)

Bumper to bumper 36 months/ 36,000 miles Powertrain 60 months/ 100,000 miles Corrosion warranty 60 months/ unlimited miles

Optional Equipment Items:

64. Parts Manual(s) – N/A

65. Service Manual(s) – N/A

66. Additional Set of Keys with FOB Enabling Electronic Keyless Entry – +1KEY

67. Safety – Back-up Camera – 872

68. Platform Running Boards – 18B

69. 6.7L Powerstroke Diesel V8 – 99T

2 - STANDARD TERMS AND CONDITIONS

The State of Ohio Standard Terms and Conditions (revised 03/31/25) govern this Contract and are incorporated as if fully rewritten herein.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.2 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.3 - FIXED PRICE WITH ECONOMIC ADJUSTMENT FOR MODEL YEAR UPDATE

The contract prices(s) will remain firm at the listed price(s) for the model year awarded for the duration of the contract. Upon notification of the Model Year Build out of the Model Year awarded, the Contractor may submit a request to roll over current pricing to the next model year or increase their prices for the next model year of the Make/Model awarded, to be effective thirty (30) calendar days after acceptance by DAS. If pricing is unknown at the time of build out notification, Contractor can request the price adjustment as soon as that information is available. Contractors must submit price increase requests for the next model year of Make/Model awarded no later than 90 days prior to the end of the current contract. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. Price adjustments due to manufacturer cancellation require Agency approval (see Section 1.5.6.C). If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The proposed model year price increase must be justified by providing the updated manufacturer’s pricing for the next model year. The proposed percentage price increase for the new model year contract item must not exceed the manufacturer’s MSRP percentage price increase year over year. Optional equipment item pricing updates can only be updated with the new model year update information and must not exceed the manufacturer’s MSRP percentage price increase year over year. Supportive documentation should include but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base and options cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions.

3.4 - OPTIONS PRICING NOTE

Options prices bid are to be less than the manufacturer's suggested retail price(s) (MSRP). Bidder signifies by the completion of “Bid Certification” in their response that the option prices bid are less than MSRP. Bidders found to be over charging for options during bid evaluation may have those options deleted from any award.

Bidders found to be over charging for options at the time of invoicing will be required to submit corrected invoices reflecting proper pricing.

Bidders must indicate whether an option item is included with the base unit, no additional charge, not available, or a price for the option. On the Item Grid, the following must be used to indicate one of those choices:

• Included with base unit or available at no additional charge: On the Item Grid, enter $0.00

• Not available: On the Item Grid, mark ‘Yes’ in the Decline column

• Price: On the Item Grid, enter the dollar value https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

3.5 - ADDITIONAL OPTION PACKAGES

Bidders may elect to supply pricing for popular or common option packages not included as a required options on the Item Grid. Additional option packages quoted will be made available to the ordering entities at the discretion of DAS, as part of the Contract.

3.6 - TRANSPORTATION CHARGES

Any items(s) ordered from this Contract shall be delivered F.O.B. destination to any state agency or any political subdivision located within the State of Ohio as stated on the purchase order, at the rate per mile, per vehicle delivery charge as listed on the catalog. When generating orders, contact the contractor and establish the total round-trip miles for one (1) vehicle from dealers location, using the State of Ohio Official Highway Map, unless some other mutually agreed upon method is acceptable.

3.7 - MINIMUM DELIVERY CHARGE

This charge is to be used when the rate per mile per vehicle, as listed on the catalog, times the number of round-trip miles is less than the minimum delivery charge. The contractor may not bill for both the rate per mile, per vehicle and the minimum delivery charge.

3.8 - PLACEMENT OF ORDERS

Ordering entities are strongly encouraged to place orders as early as possible in the model year. Purchase orders for any item(s) listed in a contract, awarded pursuant to this bid, will be placed directly with the contractor(s) by the using agency. No order shall specify delivery to exceed thirty (30) days beyond the expiration and/or cancellation date of the contract.

3.9 - PURCHASE ORDERS

The Purchase Orders for item(s) listed in this Contract will be placed directly with the contractor by the ordering agency. All purchases, made by state agencies only, will be placed using either the official State of Ohio Purchase Order or, by a purchase order issued by the State’s third-party financing administrator. The State will not be obligated to pay for purchases of any supplies or services, made by any other method. No order shall specify delivery to exceed thirty (30) days beyond the expiration, termination, or cancellation date of the Contract.

A Purchase Order will authorize the contractor to provide the required supplies or services and, upon delivery, acceptance and submission of a proper invoice, will obligate the ordering agency to pay for the supplies or services furnished by the contractor.

When applicable, purchase orders may be placed for delivery to the agency on a quarterly basis. Any orders issued prior to the expiration, termination, or cancellation date of the Contract, which require delivery up to ninety

(90) days beyond the approved expiration, termination, or cancellation date are to be fulfilled by the contractor.

ALL purchase orders placed against this Contract are to contain verbiage exactly as to how the title, delivery instructions, etc. are to read, i.e.:

TITLE TO: SHIP TO: BILL TO:

AGENCY TAX NO.

AGENCY

ADDRESS

CITY/STATE

COUNTY CONTACT

TELEPHONE________________

3.10 - SUBMISSION OF INVOICES

Refer to the Standard Contract Terms and Conditions; IV, Order and Payment Provisions. Invoices will not be issued prior to receipt of a purchase order.

3.11 - PAYMENT

During the term of this Contract, a third-party financing option will be made available to State agencies only; not to political subdivisions. The contractors (dealers) will be notified by the State to review the order to pay process utilized by the third-party administrator. Contractors will continue to receive payment in full; either from the State or the third-party administrator. If payment is received from the third-party administrator, the title to the vehicle is to (may) be forwarded to the third-party administrator. If a third-party administrator is used for payment, there could be a delay in receipt of payment.

It is unknown which agencies may purchase through a third-party administrator or quantity of vehicles being purchased. This payment method may increase the number of vehicles purchased. Electronic Funds Transfer (EFT) may be used as payment method with mutual agreement between the third-party financing administrator and the dealer.

Payment will be issued once full order is completed and vehicles are delivered to ordering agency.

3.12 - CANCELLATION AFTER ORDER CONFIRMATION

If an ordering agency needs to cancel any units due to agency error (wrong vehicle, over purchase, discontinued use, inventory reduction, etc.) after receiving the confirmation from the factory as described in Section 1.4.1 of this document, the contractor may accept or reject the cancellation. If the contractor accepts the cancellation, they may charge a fee of up to $1,000.00 per vehicle cancelled to recover costs for reselling the vehicle.

3.13 - SERVICE

The vehicle will be completely dealer serviced and conditioned as per the manufacturer's pre-delivery recommendations and all equipment is to be completely installed with all adjustments made which are required to prepare the vehicle for immediate and continuous operation upon delivery. This requires that all fluids are filled to their maximum levels unless otherwise defined. Unit shall conform to all current Federal Safety Regulations including OSHA.

3.14- SERVICE POLICY

The successful bidder shall furnish with each vehicle delivered, or within three (3) days after delivery of the vehicle, the Manufacturer's Owner Service Policy. In addition, the Owner's Service Policy shall be recognized and accepted by all authorized dealers within the boundaries of the state of Ohio regardless of the location of the District or Regional Headquarters under which the vehicle operates.

3.15 - CERTIFICATE OF TITLE

The contractor must submit application for certificate of title within one (1) business day after delivery of vehicle(s) has been made to the ordering agency. The title shall be delivered within fifteen (15) days after delivery of vehicle(s) to the ordering agency.

3.16 - AGENCY REGISTRATION

The contractor shall furnish the Title Documents for each new vehicle and deliver same to the department ordering the vehicle, unless otherwise specified on purchase order. The contractor shall deliver with the necessary papers a $15.00 per vehicle filing fee at time of vehicle(s) delivery to any agency authorized to complete their own title registration.

3.17 - ADVERTISEMENT

Dealer name-signs shall not be affixed to any part of the delivered vehicle.

3.18 - DEALER LICENSE

Contractor must be licensed to sell motor vehicles in the State of Ohio pursuant to ORC 4517.12. DAS may ask for proof of a dealers license/permit.

The Bidder should submit their dealer license/permit issued by the State of Ohio with their bid response. If not provided as part of the bid response, the Bidder must provide said dealer license within seven (7) calendar days after request/notification by the Office of Procurement Services. Failure to submit the dealer license within the stated time period may result in the bid response being deemed as not responsive.

3.19 - AUTHORIZED DEALER STATEMENT

Bidders responding to this Invitation to Bid must be an authorized dealer or manufacturer of the products they are bidding. Bidders should submit documentation with their bid response certifying that they are the manufacturer or an authorized dealer of the manufacturer of the products being bid. This certification must be from an authorized manufacturer‘s representative. If not provided as part of the bid response, the Bidder must provide said statement within seven (7) business days after request/notification by the Office of Procurement Services. Failure to submit the certification within the stated time period may result in the bid response being deemed as not responsive.

3.20 - SALES LICENSE

Contractor must be licensed to sell new motor vehicles pursuant to ORC 4517.01 and 4517.02.

DAS may ask for proof of a salesperson’s license after bid opening if not provided at bid opening. If requested, the Bidder will have seven (7) calendar days to respond.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcodes.ohio.gov%2Forc%2F4517.12&data=04%7C01%7CBrad.Ratliff%40das.ohio.gov%7Ce289f08d903940817c9d08d967efe1cd%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C637655102243190490%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JQJUDxU7IzuZDxvQFbdoqAcTm8nXnR0zxQyEQWna4K0%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcodes.ohio.gov%2Forc%2F4517.01&data=04%7C01%7CBrad.Ratliff%40das.ohio.gov%7Ce289f08d903940817c9d08d967efe1cd%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C637655102243190490%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=U6VkBO530EfkO9cEMj4t5pvmOY7g8OZOXdXNM2i40Ug%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcodes.ohio.gov%2Forc%2F4517.02&data=04%7C01%7CBrad.Ratliff%40das.ohio.gov%7Ce289f08d903940817c9d08d967efe1cd%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C637655102243200458%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=dzw9qQOw32mulhdkuVHs1ZAQdkbK9Z5ois%2FwSu2BiOo%3D&reserved=0

If the owner/partner who is listed on the dealer’s license is selling to the State, rather than a salesperson, an affirmation letter stating this must be provided in lieu of a salesperson license.

3.21 - ENERGY POLICY ACT

The Energy Policy Act was signed into law in 1992. Under the act, state and federal government fleets must begin phasing in alternative fuel vehicles as replacements for petroleum fuel vehicles. The act recognizes methanol, ethanol and other alcohol-gasoline blends, natural gas, liquefied petroleum gas and other fuels as sources of replacement ("reformulated gasoline" and 10% ethanol are excluded from the definition of alternate fuels).

3.22 - COOPERATIVE PURCHASING CONTRACT

This Contract may be utilized by Cooperative Purchasing Members. “Cooperative Purchasing Members” or “Co-op Members” are entities that qualify for participation in the State’s cooperative purchasing program under Section 125.04 of the Ohio Revised Code (“ORC”) and that have completed the steps necessary to participate in that program. They may include Ohio political subdivisions, such as counties, townships, municipal corporations, school districts, conservancy districts, township park districts, park districts created under Chapter 1545 of the ORC, regional transit authorities, regional airport authorities, regional water and sewer districts, and port authorities. They also may include any Ohio county board of elections, state institutions of higher education, private fire companies, private, nonprofit emergency medical service organizations, and chartered nonpublic schools.

If a purchase is made from this Contract by an entity that is not properly registered with the State’s Cooperative Purchasing Program, it may be a violation of law, may be contrary to the entity’s competitive bidding requirements, and will be a breach of this Contract by the Contractor. If a Cooperative Purchasing Member relies upon this Contract to issue a purchase order or other ordering document, the Cooperative Purchasing Member “steps into the shoes” of the State under this Contract. The Cooperative Purchasing Member’s order and this Contract are between the Contractor and the Cooperative Purchasing Member. The Contractor must look solely to the Cooperative Purchasing Member for performance, including payment. The Contractor agrees to hold the state of Ohio harmless with regard to Cooperative Purchasing Member’s orders and Cooperative Purchasing Member’s performance. DAS may cancel this Contract and may seek remedies if the Contractor fails to honor its obligations under an order from a Cooperative Purchasing Member.

3.23 - CONTRACTOR QUARTERLY SALES REPORT

The Contractor must report the quarterly dollar value (in U.S. dollars and rounded to the nearest whole dollar) of the sales to Cooperative Purchasing Members under this Contract each calendar quarter (i.e., January-March, April-June, July-September, and October-December). The dollar value of the sales reported must equal the price paid by all Cooperative Purchasing Members for purchases under this Contract during the reporting period. The sales to State agencies under this Contract are automatically reported in OhioBuys.

The Contractor must submit the quarterly sales reports to the State via OhioBuys. If no sales occur, the Contractor must still submit the quarterly sales report and show zero sales for the quarter on the report. The reports must be submitted no later than 30 days after the completion of the reporting period.

The Contractor must also submit a closeout report within 120 days after the expiration of this Contract. For purposes of this provision, the Contract expires on the physical completion of the last outstanding task or order of the Contract. The closeout report must cover all sales not shown in the final quarterly report and reconcile all errors and credits. If the Contractor reported all Contract sales and reconciled all errors and credits on the final quarterly sales report, then the closeout report should show zero sales.

If the Contractor fails to submit any sales report in a timely manner or falsifies any sales report, the State may terminate this Contract for cause.

3.24 - CONTRACTOR REVENUE SHARE

The Contractor must pay to the State a share of the sales transacted under this Contract as a fee (“Revenue Share”) to the State to cover the estimated costs the State will incur in administering this Contract and the Services offered under it.

The Contractor must remit the Revenue Share in U.S. dollars within 30 days after the end of the quarterly reporting period. The Revenue Share that the Contractor must pay under this Contract equals ¾ of 1% of the total quarterly sales. The Revenue Share must be included in the prices reflected in any order and reflected in the total amount charged to the State, and the Contractor may not add a surcharge to orders under this Contract to cover the cost of the Revenue Share.

The Contractor must remit any amount due at the time the quarterly sales or closeout report is submitted to the Department of Administrative Services. To ensure the payment is credited properly, the Contractor must identify the payment as a “State of Ohio Revenue Share” and include this Contract number, total amount, and reporting period covered.

The Contractor will pay the Revenue Share by check remittance, both normal and overnight, credit card payment via the State’s epayment portal, or ACH payment, if approved by the State, using the instructions below.

Contractor will pay the Revenue Share by check remittance, both normal and overnight, credit card payment via the State’s epayment portal, or ACH payment, if approved by the State, using the instructions below.

Check remittance:

Follow the remittance instructions on the required Quarterly Sales Report and Revenue Share Remittance Form at the following link, https://das.ohio.gov/about/about-us/office-of-finance/revenue-share-form.

Credit Card Payments:

To pay by credit card, use the following link, https://epay.das.ohio.gov/Payment, select “Revenue Share” as the payment type and follow the on-screen prompts.

ACH Payments:

If this payment method is approved by the State, the State will provide payment instructions to Contractor.

If the full amount of the Revenue Share is not paid within 30 days after the end of the applicable reporting period, the non-payment will constitute a contract debt to the State. The State may offset any unpaid Revenue Share from any amount owed to the Contractor under this Contract and employ all other remedies available to it under Ohio law for the non-payment of the Revenue Share. Additionally, if the Contractor fails to pay the Revenue Share in a timely manner, the failure will be a breach of this Contract, and the State may terminate this Contract for cause as set forth herein and seek damages for the breach.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - DELIVERY

Supplies will be delivered to the participating agency within the timeframe noted on the contract for the item after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency.

5.2 - DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

5.3 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by line item.

5.3 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will evaluate the bid based on the total item cost which equals the estimated number of units multiplied by the unit bid price plus the option unit bid cost times the number of units to evaluate (for each option with a quantity) plus the appropriate delivery charge. If estimated usages are unknown a quantity of one (1) will be used for the evaluation. If there is no “delivery charge per mile round trip map mileage rate” supplied or, the calculated value of the delivery charge is less than the minimum delivery charge, the minimum delivery charge will be used for evaluation purposes. The State reserves the right to reject the “per mile” delivery charge or the “minimum” delivery charge if it is determined to be excessive.

https://das.ohio.gov/about/about-us/office-of-finance/revenue-share-form https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fepay.das.ohio.gov%2FPayment&data=04%7C01%7CKyle.Bailey%40das.ohio.gov%7C02d1b0edb8364f8786b608d9c932880d%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C637762041128928674%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Ww93pltT3l9Shi5%2F0auHZEtV94vVqkCpVW4rja0KPoU%3D&reserved=0 https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

Example Calculation:

Total Item Cost = [(vehicle unit bid price) x (estimated number of units)] + [(delivery charge per mile round trip x

300) x estimated number of vehicles]

BUILD OUT SCHEDULE

Amendment

Amendment Date

OAKS #

Vehicle Description

Make/Model

Requisition Approval

Order to Dealer

Dealer Order Cut Off Date

Price

Protection (Yes/No)

ITEM #1 – CAB & CHASSIS, 26,000 LB.

GVWR, CONVENTIONAL CAB WITH 24 FT

VAN BODY

FORD F650 MY26

F6A

ITEM #2 – CAB & CHASSIS, 16,500 LB.

GVWR, DRW, 2WD, REGULAR CAB WITH 16

FT. VAN BODY

FORD F450 MY26

F4G

Key Requisition Approval Date - Last day to have requisitions submitted, approved by ordering agency, and routed for central approval.

Order to Dealer Date - Last day to submit Purchase Orders to the dealer.

Dealer Order Cut Off Date - Last day dealer can submit order to manufacturer.

Price Protection - Model Year 2027 is available at Model Year 2026 contract pricing.