RSC707_CRP30912_Revised_Contract_05.09.2025.pdf

Rev. 4.19.22

Index No.: RSC707 Eff. Date: 05/092025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, OOD Office, West Chester, OH

CONTRACT No.: CRP30912 EFFECTIVE DATES: 01/22/2025 to 06/30/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Opportunities for Ohioans with Disabilities, West Chester OOD Office, 9650 Cincinnati- Columbus Road, West Chester, OH 45241.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

*This amendment is issued to update the price list and the scope of work effective 04/28/2025. It is also issued to add a summary of amendments page effective 05/09/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: RSC707*

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-5

CONTRACT ITEMS

Cost Summary 6 Contractor Index 7 *Summary of Amendments 8

*add a summary of amendments page effective 05/09/2025.

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this scope of work is to provide janitorial services for Opportunities for Ohioans with Disabilities (OOD), West Chester Office located at 9650 Cincinnati-Columbus Road, West Chester, OH 45241.

II. DESCRIPTION OF PREMISES

A. Approximately 3,667 square feet of space

B. Three (3) half bathrooms

C. One (1) kitchen/breakroom

D. Lobby area and Receptionist area

E. Eleven (11) office areas

F. Two (2) conference rooms

G. One (1) vestibule/entrance area

H. Hallways

III. STATEMENT OF SERVICES

A. *Work Schedule

1. Contractor agrees to provide janitorial services to the OOD office at a minimum of *two (2) day per week and will be responsible for providing necessary personnel, all necessary supplies, equipment, labor and supervision for the services..

2. The janitorial services shall be completed outside of the office’s regular business hours, prior to the office opening at 8:00am or after the office closes at 4:00pm. The Contractor will provide the OOD representative with the weekly schedule of services that is agreed upon by the Contractor and OOD.

a. OOD offices operate on a Monday through Friday schedule, excluding federally observed holidays.

When a holiday falls on a non-workday, the holiday shall be observed on Monday (if the holiday falls on a Sunday) or Friday (if the holiday falls on a Saturday). Offices are closed during the observed holiday.

3. OOD reserves the right to suspend service temporarily due to inclement weather. A minimum of four (4) hours’ notice shall be given to the Contractor in order for a proportional amount to be reduced or suspended in the payment.

4. Contractor will provide a single point of contact to OOD designated representative.

5. Contractor’s employees will sign in and out utilizing a sign in/out sheet supplied by OOD and retained by the OOD designated representative.

6. Employees of the Contractor will wear at least a shirt with the Contractor’s name and/or other identifying wording to provide identification of themselves to anyone entering facilities or properties where the are providing services.

B. Janitorial Services to be provided

1. Restrooms

a. Clean sinks, toilets, restroom door handles, and floor

b. Replenish paper towels, hand soap, toilet paper and toilet seat covers, as needed

*Update scope of work from one day per week to two days per week effective 04/28/2025.

SPECIFICATIONS, CONTINUED

c. Empty trash cans and replace bags

d. Clean mirrors

2. Lobby and Receptionist Areas, Kitchen/Breakroom, Offices, Conference Rooms, Hallways, and Work Areas

a. Vacuum or mop floors

b. Wipe down/dust furniture, countertops, and baseboards

c. Empty all trash cans and replace bags

d. Clean conference room sink/faucet

e. Clean inside and outside of glass door and windows

f. Clean kitchen sink/faucet

g. Wipe down/clean outside of refrigerator

h. Wipe down/clean outside/inside of microwave

3. The Contractor will be responsible for the disposal of all liquid and solid waste. At no time will the Contractor bring items to, or on, OOD property for disposal. Under no circumstance shall any material(s) be pored down the drain, nor disposed of improperly.

4. After all cleaning operations have been completed, all office furniture, chairs, desks, tables, etc., will be placed in their proper position and the premises shall be left in an orderly condition.

5. Additional duties, assignments, tasks, and responsibilities may be requested by OOD, and as mutually agreed upon by the Contractor and OOD designated representative. A change order must be approved in writing by all parties prior to additional services beginning.

C. Supplies and Equipment

1. Contractor will have access to a 3’ x 4’ utility closet on-site for storage of equipment and supplies. All equipment and supplies shall be stored in the utility closet at all times, when not in use.

2. All chemicals used in the execution of this contract must receive prior approval from the OOD designated representative and comply with the regulations of the Ohio Environmental Protection Agency.

3. A listing of all chemicals and copies of Material Safety Data Sheets used in performing work shall be submitted to and approved by the OOD designated representative. This information shall also be kept and maintained at the OOD West Chester office location.

4. All equipment used to perform work shall be of acceptable commercial quality. A list of all equipment kept on site shall be provided to the OOD representative prior to the beginning of services. The list shall include make, model, purchase date, purchase price, and serial number or other method of identification.

5. Contractor will provide the following supplies, including but not limited to:

a. Cleaning chemicals

b. Mops/Vacuum

c. Toilet paper

d. Hand soap

e. Paper towels

SPECIFICATIONS, CONTINUED

f. Trash can liners and/or trash bags

g. Toilet seat covers

IV. ADDITONAL FISCAL AND/OR BUDGET REQUIREMENTS

A. Contractor shall cooperate with all billing outlined in the Agreement as well as any additional fiscal requirements and documentation that is mutually agreed to by the parties and specifically authorized by OOD.

B. The Contractor shall submit the invoice to OOD on a monthly basis. Payment date shall be within thirty (30) days of receipt of proper invoice.

V. MONITORING, EVALUATIONS AND REPORTING

A. OOD personnel may inspect the performance throughout the contract

B. The Contractor will have an ongoing inspection program for quality control and follow-up for deficiency corrections.

C. The Contractor will keep records of these inspection reports and provide copies of them to the OOD designated representative, upon request.

D. OOD will communicate with the Contractor’s single point of contact to resolve any issues that arise. Communication will include a description of services issues, required remediation, and a specific timeframe to cure the issue(s).

VI. ADDITONAL TERMS AND CONDITIONS

OOD does not guarantee the services requirements requested with this contract.

VII. The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.01.2024, including any subsequent changes, shall govern this work.

COST SUMMARY

*Update price list effective 04/28/2025.

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM DESCRIPTION

PRICE PER

CRP30912-1 76111501 Janitorial Services, OOD West Chester Office, 9650 Cincinnati- Columbus Road, West Chester Ohio 45241. $180.00 per day*

CRP30912-2 76111501 Janitorial Services, Deep Cleaning, OOD West Chester Office, 9650 Cincinnati-Columbus Road, West Chester Ohio 45241. $700.00 per occurrence

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30912

OAKS ID: 0000044940

Ohio Valley Goodwill Industries 10600 Springfield Pike Cincinnati, OH 45215

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Todd Schreiber Telephone: (513) 771-4800 Email: tschreiber@cincigoodwill.org mailto:tschreiber@cincigoodwill.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 05/09/2025

This amendment is issued to update the price list and the scope of work effective 04/28/2025. It is also issued to add a summary of amendments page effective 05/09/2025.

*Add a summary of amendments page effective 05/09/2025.

CONTRACT FOR: Janitorial Services, OOD Office, West Chester, OH