RSC706_CRP30887_Original_Contract.pdf

Rev. 4.19.22

Index No.: RSC706 Eff. Date: 10/01/2024 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, OOD, Wooster Office

CONTRACT No.: CRP30887 EFFECTIVE DATES: 10/01/2024 to 09/30/2025

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Opportunties for Ohioans with Disabilities, 2148 Easgle Pass, Wooster, OH 44691.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-5

CONTRACT ITEMS

Cost Summary 6 Contractor Index 7

SPECIFICATIONS

I. SCOPE OF WORK

Provided in this document is a description of the scope of services and any additional requirements, duties, obligations, terms, and conditions required of the Respondent in performance of a contract with Opportunities for Ohioans with Disabilities (OOD). The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev.

03.01.2024 including any subsequent changes, shall govern this work.

I. STATEMENT OF NEED:

A. OOD, Janitorial Services in Wooster, Ohio. The location of the requested services is OOD – Wooster Office 2148 Eagle Pass, Wooster, OH 44691.

B. Contract will begin October 1, 2024.

II. STATEMENT OF SERVICES:

A. Contractor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide janitorial services two (2) days a week, not including the following holidays:

New Year’s Day January 1 Martin Luther King Day 3rd Monday in January

President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19

Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

NOTE: OOD offices operate on a Monday through Friday schedule, excluding federally observed holidays.

When a holiday falls on a non-workday -- Saturday or Sunday -- the holiday shall be observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Offices are closed during the observed holiday.

B. WORKING HOURS:

1. Services shall be completed either prior to the office opening at 8:00am or after the office closes at 5:00pm.

2. OOD reserves the right to suspend service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor in order for a proportional amount to be reduced or suspended in the payment.

III. STATEMENT OF WORK:

A. All supplies and equipment shall be provided by the contractor.

B. Supplies shall include, but not be limited to:

1. Cleaning chemicals

2. Toilet paper

3. Hand soap

4. Paper towels

5. Can liners (Desk trash cans)

6. Trash bags

7. Ceiling light tubes/bulbs (Linear light bulbs)

SPECIFICATIONS CONTINUED

C. Services to be provided:

1. Restrooms

a. Clean sinks

b. Clean toilets

c. Clean floor

d. Replenish paper towels, hand soap, and toilet paper as necessary

e. Empty trash and replace bags as necessary

f. Replace ceiling lights as necessary

2. Lobby and Office Space

a. Vacuum floors

b. Wipe down/dust furniture

c. Empty trash and replace bags as necessary

d. Replace ceiling lights as necessary

NOTE: The services listed above are as complete as possible at the time of the drafting of these specifications. Other duties, assignments, tasks, and responsibilities may be added to the scope of services provided upon the request of OOD. Any additional services shall not be placed upon the cleaning staff without agreement between the contractor and the OOD designated representative. A change order must be approved in writing by all parties prior to additional services beginning.

3. After all cleaning operations have been completed, all office furniture, chairs, desks, tables, etc., shall be placed in their proper position and the premises shall be left in an orderly condition.

4. Contractor shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the contractor bring items to, or on, OOD property for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the OOD designated representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall old stripper, wax, or any other material be poured down the drain, nor disposed of improperly.

5. Contractor shall provide a single point of contact to OOD designated representative.

6. Contractor’s employees shall sign in and out utilizing a sign in/out sheet supplied by OOD and retained by the OOD designated representative.

IV. DESCRIPTION OF PREMISES:

1. Approximate sq. ft. of space: 1,300

2. 1 Bathroom

3. 1 Drinking fountain

4. 4 Offices

5. 1 Conference/Break Room

6. Common Area

V. DRESS CODE:

Employees of the contractor shall wear at least a shirt with the contractor name and/or other identifying wording to provide identification of themselves to anyone entering facilities or properties where they are providing services.

VI. BASIS OF PAYMENT:

Payment shall be made on a monthly basis.

VII. INSPECTION:

OOD personnel may inspect the performance throughout the contract. Contractor of record shall have an ongoing inspection program for quality control and shall furnish the OOD designated representative with copies of inspection reports and follow-up for deficiency corrections.

SPECIFICATIONS CONTINUED

VIII. EQUIPMENT:

All equipment purchased to perform work outlined in these specifications shall be of acceptable commercial quality. A list of all equipment kept on site shall accompany the contract documents. The list shall include make, model, purchase date, purchase price, and serial number or other method of identification.

IX. CHEMICALS AND CLEANING SUPPLIES:

A listing of all chemicals and copies of Material Safety Data Sheets used in performing work outlined in these specifications shall be maintained in accordance with regulations and shall be made available to the OOD designated representative upon request.

X. STORAGE AREAS:

There is a utility closet on-site for storage of equipment and supplies. Utility closet is 5’ x 5’ with a mop sink.

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30887-1 76111501

Janitorial Services, OOD, Wooster Office, 2148 Eagle Pass, Wooster, OH 44691

$632.00 per month

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30887

OAKS ID: 000076868

The Center for Individual and Family Services 270 Sterkel Blvd Mansfield, OH 44907

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Lisa Lookabaugh Telephone: (419) 774-2226 Fax: (419) 774-6449 Email: lisal@catalystlifeservices.org mailto:lisal@catalystlifeservices.org

CONTRACT FOR: Janitorial Services, OOD, Wooster Office