RSC704_CRP30686_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: RSC704 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, OOD Office, Columbus, OH

CONTRACT No.: CRP30686 EFFECTIVE DATES: 05/01/2023 to 06/30/2023 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Opportunitities for Ohioans with Disabilities, 150 East Campus View Blvd. Columbus, OH 43235.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the cost summary page and the scope of work effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: RSC704*

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-7

* Exhibit B.. Division of Disability Determination (DDD) floor plan 8-9

CONTRACT ITEMS4

Cost Summary 10 Contractor Index 11 Summary of Amendments 12

*Update table of content effective 07/01/2025.

SPECIFICATIONS

I. SCOPE OF WORK

The following information provides a description of the Scope of Services and any additional terms, duties and obligations required of Contractor in performance of this Agreement with OOD. Contractor understands and agrees that if there is a conflict, whether in whole or in part, between the terms in this Exhibit [A] and any other terms in the attachments or any other part of this Agreement then OOD shall have sole authority and discretion, which shall not be inconsistent with any established law, to identify which term, or portion of such term, would control and Contractor agrees to follow such determination by OOD.

II. *STATEMENT OF NEEDS

A. The Contractor will operate and manage janitorial services for Opportunities for Ohioans with Disabilities (OOD) Division of Disability Determination (DDD) 150 E. Campus View Blvd, Columbus, OH 43235, a three story office building consisting of approximately *25,100 Square Feet on the first floor and 7,382 Square Feet on the third floor (see Exhibit [B]).

III. STATEMENT OF SERVICES

A. The Contractor must provide professional janitorial services that meet current industry standards. If Contractor does not satisfactorily provide janitorial services pursuant to this Agreement, Contractor shall cure inadequate performance within twenty-four (24) hours upon notification from the OOD Designated Representative, at no additional charge.

B. The Contractor must maintain sufficient levels of staff to maintain a clean and sanitary environment for the first and third floors of the outlined building.

C. Scheduled janitorial services shall be provided five (5) days a week, between the hours of 7:00 am until 5:00 pm, excluding the State of Ohio recognized holidays.

D. All federal holidays that occur on Saturday will be observed by the State of Ohio on the preceding day (Friday). All federal holidays that occur on Sunday will be observed the following day (Monday).

E. All work shall be performed in accordance with the specifications and schedules set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the OOD Designated Representative.

F. OOD reserves the right to add, delete, or modify any of the cleaning and sanitation expectations and frequencies set forth herein as determined appropriate by the OOD Designated Representative in response to programmatic, facilitative, and operational needs of the facility occupants. OOD and the Contractor must agree to any changes prior to the implementation of such changes.

G. The Contractor is responsible for equipment, qualified labor, logistics, and transportation, necessary for the completion of all the required products and services listed herein. Failure to provide adequate staffing and equipment may result in the immediate termination of the Agreement.

H. The Contractor shall supply the following and maintain an adequate on-site inventory to properly perform the scope of work:

1. Liquid hand soap or equivalent

2. Toilet seat covers

3. Restroom air freshener for spray air freshener dispenser

4. Trash can liners

5. Paper towels (trifold and roll)

6. Batteries for automated dispensers

7. Personal Protective Equipment

8. Toilet paper

I. All equipment supplied to perform work shall be of acceptable commercial quality. Equipment kept on-site shall be stored in the Contractor’s storage area unless otherwise agreed to by the OOD Designated Representative. A list of all equipment kept on site shall be provided to OOD Designated Representative. The list shall include make, model, purchase date, purchase price and serial number or other method of identification and be maintained with any changes provided at the time of full execution of the contract and thereafter as changes occur to the OOD Designated Representative.

*Update scope of work effective 07/01/2025.

SPECIFICATIONS, CONTINUED

J. A listing of all chemicals and copies of Material Safety Data Sheets used shall be submitted to and approved by the OOD Designated Representative. * This listing must be renewed annually or as changes are made.

K. OOD will supply the following supplies: entry mats and runners.

L. OOD shall provide the Contractor with a secure area for storage of cleaning supplies and equipment. This area shall be designated during the initial walkthrough of the facility. The Contractor is responsible for keeping this area clean and organized.

M. The Contractor shall provide to the OOD Designated Representative a schedule prior to services beginning and thereafter when changes occur for the janitorial staff. Vacuuming of carpets must be reserved to 3:00 to 5:00 pm only.

The OOD Designated Representative may approve other hours when deemed necessary. OOD reserves the right to discontinue service temporarily due to inclement weather and must provide a minimum of four (4) hours’ notice to the Contractor’s for a proportional amount to be reduced or suspended in the payment.

N. A Contractor supervisor must perform an on-site inspection at least once (1) per week to ensure that work is being performed appropriately. Any deviations identified through inspection by the supervisor or by the OOD Designated Representative shall be documented via email and addressed in a timely manner. *Documentation of on-site inspection shall be provided via email to an OOD Designated Representative.

O. The OOD Designated Representative may require the Contractor to provide janitorial service beyond the standard scheduled hours and services (e.g., multiple-coat tile wax application prior to occupancy). The OOD Designated Representative must approve the unscheduled janitorial services prior to the work being performed.

P. The Contractor or the OOD Designated Representative may communicate non-emergency issues and concerns to the other party via email. Communicated issues must be acknowledged within two (2) business days, with both parties working to resolve issues and communicate the resolution within seven (7) business days. Both Parties will provide email addresses and telephone numbers of their designated representatives in order to report deficiencies and/or concerns.

Q. All on-site employees of the Contractor are required to pass a background check, performed by the Social Security Administration (SSA) at the cost of SSA. SSA background checks may be a prolonged process, and the Contractor must plan accordingly to complete the entire process. The background check process includes the completion of all SSA required background check forms by all employees/contractors, fingerprinting of all employees/contractors, sponsoring of all SSA approved employees/contractors that complete the background checks, and any additional future background check requirements that are required by the SSA. Contractor affirms to have read and understands the suitability criteria in 5 C.F.R 731.202 and agrees that should they be determined to meet any of those criteria, the Contractor would be found unsuitable and prohibited from performing work under this Agreement. *In consideration of the extensive background check required for this contract and the time needed to complete the process, Contractor must provide adequate background-checked staff to satisfy contractual responsibilities during times in which ‘regular’ staff are ill or on leave.

R. Employees of the Contractor shall wear at least one item (shirt, jacket, sweatshirt, etc.), with the Contractor’s company name to provide identification of themselves to anyone entering facilities where they are providing services. * Damaged, torn, or ill-fitting shirts or other clothing items that contain offensive items/language or that sponsor drugs, alcohol, or tobacco products are prohibited. Body marking or tattoos that are discriminatory or inflammatory shall be covered.

S. Contractor and its employees shall ensure they follow all Ohio Department of Health (ODH) and Center for Disease

Control (CDC) guidelines and regulations for the outlined property.

T. After cleaning operations have been completed, all office furniture, chairs, desks, tables, etc. shall be placed in their proper position and the premises shall be left in an orderly condition.

U. Services Areas and Frequency

1. Lobby and Entrances

a. First Floor: Three (3) entrances, one (1) lobby

b. Third Floor: Two (2) entrances, no lobby

i. Daily Tasks: empty trash and recycling receptacles/reline as needed, vacuum carpeted lobby, vacuum entry mats, dust/wet wipe lobby furniture, spot clean all high traffic and entry door glass, entryway door handles, and spot clean high traffic wall areas.

ii. Weekly Tasks: thoroughly clean entry glass, dust window ledges and frames, and spot clean carpets.

2. *Cubicles, Offices and Conference rooms

a. Daily tasks: Empty trash and recycling receptacles and reline, as needed.

b. Weekly Tasks: Clean the tops of cubicles and overhead partitions.

i. *Dust mop mailroom floor on Tuesdays.

ii. *Wet mop mailroom floor on Fridays

c. *Thrice weekly: Vacuum all carpeted areas

d. *Quarterly Tasks: Spray and buff mailroom floor. Vacuum upholstered chairs in lobby and lobby interview rooms.

e. Semi-Annual Tasks: Clean waste containers, dust window blinds, and wash interior windows including low and high glass partitions, sills, and ledges.

f. *Annual Tasks: Strip and wax all vinyl composite tile in the rear break area, restroom, and mailroom.

3. Restroom: there is one unisex restroom with a single commode and sink

a. Daily Tasks: Clean/disinfect toilet, clean/polish sink, fixtures, and mirror, empty/reline trash receptacle, polish/refill seat cover dispenser, polish/refill hand soap dispenser, polish/refill paper towel dispenser, polish/refill toilet paper dispenser, clean/disinfect surrounding walls, sweep/dust mop tile floors, wet mop/disinfect tile floors, and as needed, plunge toilet and sinks.

b. Monthly Tasks: Machine scrub/disinfect tile floors, change air freshener.

c. Semi-Annual Tasks: thoroughly wash walls.

4. Lunchroom

a. Daily Tasks: Dust/wipe chairs, disinfect tables, empty/reline trash and recycling receptacles, clean/disinfect counter, polish/disinfect sink and fixtures, spot clean high traffic walls, clean exterior of appliances, clean/disinfect inside of microwaves, disinfect entry doors and door handles, and spot clean high traffic glass areas.

b. Semi-Annual Tasks: Dust window blinds and clean window and windowsills.

5. Carpet Cleaning

a. Carpet Cleanings must maintain a high appearance level. During inclement weather months, the common areas (i.e., entrance, walk-off areas, lobbies, etc.) will receive additional attention via hot water extraction in efforts to prevent the tracking of soil and salt into the facility. The Contractor is to submit a cleaning schedule for approval to the OOD Designated Representative.

b. Furniture is not normally moved to precondition underneath unless extreme soiling is evident or unless company policy dictates otherwise.

c. The required method of carpet cleaning is a high-performance hot water extraction system with jet extraction capabilities.

d. Blow dryers/Floor fans must be provided by respondent where needed for safety purposes.

e. After cleaning the designated carpet area(s), the Contractor or its employees should thoroughly inspect the carpet. This includes inspecting for incomplete spot removal, inspecting traffic lanes, pivot points, and entry areas for satisfactory appearance, and inspecting for excessive dampness. If necessary, damage should be brought to the attention of OOD Designated Representative immediately and documented in writing on work orders or job evaluation forms.

f. Recovered cleaning waste shall be disposed of properly, according to all applicable laws and regulations.

Normally this means liquid disposal into a sanitary sewer system especially when hazardous materials (HAZMAT) may be involved, at a licensed disposal facility.

g. The Contractor or employees should never rinse or dispose of wastewater from equipment in sinks that are used for food preparation or other sanitary purposes.

h. If waste disposal is not possible on location, the waste should be returned to the company facility for proper disposal.

i. Although commercial loop-pile carpet does not need grooming, any cut-pile carpet will require resetting of the pile using a carpet rake, broom, or mechanical brushing device immediately after cleaning or as part of the final cleaning step.

j. Upholstery Cleaning: If furniture and/or cubicle walls are requested to be cleaned, Contractor shall extend the above preconditioning services to furniture and/or cubicle walls.

k. Pre-treatment for upholstery stains required prior to actual cleaning of furniture.

l. The preferred method of upholstery cleaning is low moisture cleaning. However, if low moisture is not effective at removing a stain, then hot water extraction will be an acceptable alternative.

6. Floor Cleaning: The flooring is Vinyl Composite Tile (VCT). Cleanings must maintain a high appearance level on the most highly trafficked areas. The Contractor must coordinate the annual floor cleaning with the OOD designated representative.

a. Floor must be swept, or dust mopped prior to cleaning.

b. When the VCT has become dull, the wax will need to be stripped prior to new coatings of wax.

IV. ADDITIONAL FISCAL AND/OR BUDGET REQUIREMENTS:

A. Contractor will acknowledge the costs and timelines for janitorial services.

B. The Contractor is responsible for any travel-related expenses incurred during the execution of the services and requirements listed.

C. The Contractor will invoice OOD for janitorial services monthly unless mutually agreed upon otherwise.

D. Floor cleaning services (waxing and/or carpet cleaning) shall be invoiced separately from janitorial services, issued after services are rendered, and invoiced separately for each service.

E. Contractor is required to repay any funds expended under this Agreement in the event that OOD determines such costs to be unallowable.

V. MONITORING, EVALUATION AND REPORTING:

A. *The OOD Designated Representative may inspect the performance of the Contractor’s work each working day.

The Contractor shall have an on-site inspection/check-in by one of their supervisors a minimum of one (1) time per week for the purpose of quality control and shall furnish the OOD Designated Representative with copies of inspection reports and follow-up for deficiency corrections. * Documentation of all completed monthly, quarterly, semi-annual, and annual tasks will be provided via e-mail to the OOD Designated Representative within two (2) business days of their completion.

B. Contractor’s employees shall sign in and out with arrival and departure times as directed. Sign in/out sheet will be provided by OOD and retained by the OOD Designated Representative.

Update scope of work effective 07/01/2025.

C. *The Contractor is to inform the OOD Designated Representative via telephone or email of any resignation/termination of an employee. In the event of a workday infraction that demands an immediate termination, the Contractor must confirm either in person or telephone that the terminated employee has surrendered their PIV card (Personal Identification Verification) and OOD Identification Badge and been escorted from the premises. PIV cards and OOD Identification Badges for all ex-employees must be returned to the OOD Designated Representative.

VI. ADDITIONAL TERMS AND CONDITIONS:

It is important to note that the Social Security Administration (SSA) will pay the cost of this Agreement. As such, SSA must approve all employees and Contractor of the awarded Agreement by means of background checks. As a part of the Suitability Determination Requirements, OOD will require all employees/contractors who will be providing services at the facility, complete a OF-306 Declaration for Federal Employment form, and an FCRA form. Both forms will be provided and must be completed by each individual providing service per the instructions given.

VII. *DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. *03.31.2025, including any subsequent changes, shall govern this work.

*Update scope of work effective 07/01/2025..

EXHIBIT B. DIVISION OF DISABILITY DETERMINATION (DDD) FLOOR PLAN

First Floor

EXHIBIT B. DIVISION OF DISABILITY DETERMINATION (DDD) FLOOR PLAN, CONTINUED

Third Floor

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30686-1 76111501

Janitorial Services, Opportunitites for Ohioans with Disabilities, 150 East Campus View Blvd., Columbus, OH 43235.

$4,669.23 per month*

**CRP30686-2 76111604

Floor Cleaning Services, Strip/Wax, Opportunities for Ohioans with Disabilities, 150 East Campus View Blvd., Columbus, OH 43235.

$6,935.00 per occurrence

**CRP30686-3 76111604

Floor Cleaning Services, Carpet Cleaning, Opportunities for Ohioans with Disabilities, 150 East Campus View Blvd., Columbus, OH 43235.

$11,041.60 per occurrence

Submit Invoices to:

Opportunities for Ohioans with Disabilities 150 East Campus View Blvd.

Columbus, OH 43235

*Update pricing effective 07/01/2025.

**Add new items effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30686

OAKS ID: 0000304778

Community Bridge 4266 Sibley Avenue Columbus, OH 43227

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Curtis Guinn Telephone: (614) 457-2400 Email: communitybridgeohio@gmail.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the cost summary page and the scope of work effective 07/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03/31.2025 effective 07/01/2025.

2 07/01/2024 twelve (12) months, effective 07/01/2024 through 06/30/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

1 07/01/2023 twelve (12) months, effective 07/01/2023 through 06/30/2024. It is also issued to add a summary of amendments page and the Affirmation & Disclosure Form effective 07/01/2023.