RS0036 Project Manual.pdf

Invitation to Bid Number: ITB 2026-25 Downtown Water & Sewer Upgrades

CIP Project Number: RS0036

Stacy Hayden, P.E.

Director of Engineering

Emerald Coast Utilities Authority

Engineering Department

August 2026

PAGE LEFT INTENTIONALLY BLANK

Project Name: Downtown Water & Sewer Upgrades Project No.: RS0036

TABLE OF CONTENTS

1. Introduction

2. Advertisement

3. Instructions to Bidders

4. Contractor’s Bid

a. Licenses of Bidder

b. Quantities of Price of Base Bid

c. List of Subcontractors and Suppliers

d. Required Certifications and Disclosures

e. Bid Bond

f. Acknowledgement

5. Notices

a. Notice of Intent to Award

b. Notice of Award

c. Notice to Proceed

6. Insurance Requirements Upon Award

a. Risk Management Policy and Standard for Agreements, Contracts, and Leases

b. Insurance Certificate(s) of Contractor

7. Documents to be completed by Contractor upon award and completion of work

a. Standard Form of Agreement

b. Public Construction Bond

c. Contractor’s Final Affidavit

d. Warranty

8. Additional Project Documents

a. ECUA Engineering Manual Incorporated by Reference

b. EJCDC C-700, Standard General Conditions of Construction Contract (2018)

c. Supplementary General Conditions

d. Special Conditions

e. Plans and Specifications

INTRODUCTION

This information is subject to change and intended for ease of reference only. Always refer to the solicitation for information related to this project.

Summary of Project

Project Name Downtown Water & Sewer Upgrades

Project Number RS0036

ITB Number 2026-25

General Description of Project

Construction includes replacement of approximately 850 linear feet of undersized gravity sewer main with 8-inch PVC, installation of 3 sewer manholes and 21 sewer laterals with cleanouts, as well as replacement of approximately 800 linear feet of antiquated water mains and 10 water services. Also included is the reconstruction of over 4,500 square yards of existing asphalt roadway. The proposed work is located within the rights-of-way at various locations within the downtown Pensacola area.

Project Location North L, North K, West Gonzalez, & South D Streets

Days to Substantial Completion 240

Total Construction Time 270

Liquidated Damages $1,000/day late for Substantial Completion, $ 250/day late for Final Completion

Anticipated Timeline

Event Date

Bid Advertisement Thursday, August 27, 2026

Pre-Bid Conference(s) Thursday, September 10, 2026, 9:00 a.m.

Pre-Bid Site Visit(s) N/A

Question Submission Deadline Tuesday, September 22, 2026, 5:00 p.m.

Bid Submission Deadline / Bid Opening Tuesday, September 29, 2026, 2:00 p.m.

Notice of Intent to Award Thursday, October 1, 2026

Board Meeting Tuesday, October 27, 2026

Notice to Proceed November 2026 (TBD)

Relevant Contact Information

ECUA Purchasing ECUA Engineering

Department ECUA Public Records

Custodian

Tony Howard

(850) 969-6530 bids@ecua.fl.gov

Mark Evan Robertson II, P.E.

(850) 969-6501 mark.robertson@ecua.fl.gov

Amanda Miller

(850) 969-3302 publicrecordsrequest @ecua.fl.gov

ADVERTISEMENT

Emerald Coast Utilities Authority (ECUA) requests sealed bid proposals for:

Bid Number: ITB 2026-25

Project Name: Downtown Water & Sewer Upgrades

Project Number: RS0036

Project Description: Construction includes replacement of approximately 850 linear feet of undersized gravity sewer main with 8-inch PVC, installation of 3 sewer manholes and 21 sewer laterals with cleanouts, as well as replacement of approximately 800 linear feet of antiquated water mains and 10 water services. Also included is the reconstruction of over 4,500 square yards of existing asphalt roadway. The proposed work is located within the rights-of-way at various locations within the downtown Pensacola area along North L, North K, West Gonzalez, & South D Streets.

Specifications and instructions for this project may be obtained from ECUA by sending an email to bids@ecua.fl.gov or visiting www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

Sealed bids will be received by ECUA until 2:00 p.m. (CT) on Tuesday, September 29, 2026. Bids received after such time will not be opened. Submission of bids may be made electronically, by

U.S. Mail, or by hand delivery as provided in the solicitation.

A non-mandatory pre-bid conference will be held at 9:00 a.m. (CT) on Thursday, September 10, 2026, in the Engineering Conference Room at 9255 Sturdevant Street, Pensacola, Florida.

INSTRUCTIONS TO BIDDERS

General

1. Schedule. The following deadlines apply to this solicitation:

a. A non-mandatory pre-bid conference will be held in the Engineering Conference Room at 9255 Sturdevant Street, Pensacola, Florida, at 9:00 a.m. (CT) on Thursday, September 10, 2026.

b. Attendance at non-mandatory pre-bid conference(s) and site visit(s) is strongly encouraged.

c. Bids are presently scheduled to be publicly opened and read at 2:00 p.m. (CT) on

Tuesday, September 29, 2026, in the Finance Conference Room (Rm #2202), 9255

Sturdevant Street, Ellyson Industrial Park. Virtual attendance at the bid opening is also available via the following link:

h�ps://teams.live.com/meet/9390129965376?p=1vlVYOXUX6rOi0xjDq

Within two (2) business days following the bid opening, a bid tabulation showing the list of bidders along with the proposed prices and methods of submittable, if applicable, will be posted to BidNet Direct at www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

d. Upon completing review of all bids, ECUA staff will publish a notice of intent to award the bid via BidNet Direct. ECUA staff may, at the sole discretion of the ECUA Executive

Director and in accordance with the governing documents of ECUA, forward their recommendation of award to the ECUA Citizens’ Advisory Committee presently scheduled to meet at 3:00 p.m. (CT) on Tuesday, October 20, 2026, in the ECUA Board

Room, 9255 Sturdevant Street, Ellyson Industrial Park. The recommendation of ECUA

Staff and/or Citizens’ Advisory Committee is presently scheduled to be presented to the

ECUA Board at their meeting scheduled for 3:00 p.m. (CT) on Tuesday, October 27, 2026, in the ECUA Board Room, 9255 Sturdevant Street, Ellyson Industrial Park.

2. Submission. All bids must be in the possession of ECUA as follows to be considered:

a. All bids must be made on the required bid form included herewith. All blank spaces for bid prices must be filled in, in ink or typewritten, and the form must be fully completed and executed when submitted.

b. In order to allow ECUA to fully evaluate the bid, the bidder must include product literature, data, and/or information as indicated in the specifications. Any deviation from the specifications or exceptions to the requirements contained herein must be clearly identified, in writing, separately from the product literature provided. Failure to comply with this provision shall be grounds for rejection of any bid.

c. Bids may be submitted electronically, by U.S. Mail, or by hand delivery. If submitting electronically, the bid must be submitted via www.bidnetdirect.com/florida/emeraldcoastutilitiesauthoriity. If submitting by U.S. Mail or hand delivery, the bid must be delivered in a sealed envelope (or other sealed packaging) clearly marked with the project name and bid number and must contain one

(1) original hard copy of the submission and one (1) electronic copy (stored on electronic media such as a USB flash drive). U.S. Mail and hand delivery bids must be delivered to the Finance Conference Room (Rm #2202), 9255 Sturdevant Street, Ellyson

Industrial Park, Pensacola, Florida 32514. If there are any discrepancies between the submitted versions of the bid, the hard copy shall govern.

d. Regardless of the method of delivery, each bidder shall be responsible for delivery of the bid prior to the start of the bid opening, and ECUA assumes no responsibility for same.

e. Bids offered or received after the start of the bid opening will be rejected.

f. Bidders must satisfy themselves as to the accuracy of the estimated quantities in the bid schedule by examination of the site and reviewing the drawings and specifications including any addenda. After bids have been submitted the bidder shall not assert that there has been any misunderstanding concerning the quantities of work or of the nature of the work to be done.

3. Award. ECUA reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; re-post a project, in whole or in part; and to accept a bid that, in ECUA’s judgment, is the lowest responsive and responsible bid. In accepting a bid, ECUA may award a contract based on the base bid, the base bid plus any or all alternates, or the base bid less any or all deductions, which ECUA selects in its sole discretion. All decisions made by ECUA shall be based upon what ECUA believes to be the best interests of its ratepayers, in its sole discretion. ECUA further reserves the right to increase or decrease quantities, as may be required to meet the needs of ECUA, at the unit price which was bid, and to award the contract to, or purchase items from, a single or multiple bidder(s). ECUA may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to ECUA all such information and data for this purpose that ECUA may request. ECUA reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy ECUA that such bidder is properly qualified to carry out its obligations and to complete the work contemplated herein.

4. Documents. The official documents relating to this solicitation can be obtained via BidNet

Direct at www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority, which contains all information deemed pertinent to this project in ECUA’s possession. The BidNet Direct service will also provide notification of updates and/or addenda when tracking this project is selected. Each potential bidder shall be responsible for selecting tracking in BidNet Direct, and ECUA assumes no responsibility for same. Absent a specific request in writing via email to the Purchasing and Stores Division at Bids@ecua.fl.gov, potential bidders will only be advised of updates and/or addenda when tracking is initiated by the potential bidder in

BidNet Direct. ECUA advises potential bidders, suppliers, and sub-contractors to rely only on information personally obtained from BidNet Direct and not from third parties.

5. Manufacturer’s Name and Approved Equivalents. Unless otherwise specified, any manufacturers’ names, trade names, brand names, information, or catalog numbers listed in a specification are descriptive, not restrictive. With ECUA’s prior approval, the bidder may provide any product that meets or exceeds the applicable specifications. The bidder shall demonstrate comparability in the form of catalog materials, literature, specifications, test data, etc., as applicable. ECUA shall determine, in its sole discretion, whether a product is acceptable as an equivalent. Any such request by a bidder must be submitted to ECUA by the question submission deadline.

6. Questions. All questions must be submitted to ECUA, in writing via email, up to seven (7) business days prior to the bid opening. Questions received outside this time frame will not be answered. Interpretations or clarifications in response to such questions will be issued by addenda via BidNet Direct, and only questions answered by addenda will be binding.

Other interpretations or clarifications, whether issued orally or in writing, will be without legal effect. Questions must be submitted in writing via email to the Purchasing and Stores

Division at Bids@ecua.fl.gov or during the pre-bid conference.

7. Withdrawal. Any bid may be withdrawn prior to the start of the bid opening. No bids may be withdrawn within 90 days after the actual date of the opening thereof.

8. Modification. A bidder may not modify its bid after the start of the bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition, or subtraction in a bid may be corrected by ECUA prior to award. In such cases, unit prices shall not be changed. Additionally, in the event of a conflict between a written number and a numerically listed number, the written number shall control, and ECUA may correct the numeric number, so it conforms to the written number prior to award

9. Addenda. No information obtained from any source shall affect the risks or obligations assumed by the bidder or relieve the bidder from fulfilling any of the conditions of the contract, unless properly documented by an issued addendum.

10. Limitation on Contact During Solicitation Period. There shall be a Cone of Silence in place during the period of time beginning when the bids/proposals for solicitations (Invitation to Bid or the Request for Proposal), or Requests for Letters of Interest, Qualifications, or

Invitation to Negotiate, as applicable, are advertised and ending once the ECUA Board awards the contract, and any resulting Bid Protest is resolved or the Solicitation is otherwise cancelled. All communications concerning any aspect of any Solicitation, during the Cone of Silence period, shall be sent in writing and only to the sole point of contact identified in the Specifications included in the Solicitation. Conduct inconsistent with this section may be grounds for disqualifying the offending proposer from consideration or from submitting any future proposal.

11. Bonds.

a. Each bid must be accompanied by a bid bond payable to ECUA for five percent (5%) of the total amount of the bid. Electronic bid bonds shall be accepted if submitted through

BidNet Direct.

b. Upon execution of an agreement for this contract, a public construction bond in the amount of one hundred percent (100%) of the maximum contract price with a corporate surety will be required for the faithful payment and performance of the contract. Pursuant to Section 255.05 of the Florida Statutes, before commencing the work, the contractor shall record the bond and provide ECUA with a certified copy of the recorded bond.

c. An attorney-in-fact who signs a bond required herein must submit with each bond a certified copy of their power of attorney, which provides that it is current or effective as of the date of execution of the bond.

d. Pursuant to Section 255.05 of the Florida Statutes, a contractor may provide an alternative form of security in the form of cash; a money order; a certified check; a cashier's check; or a domestic corporate bond, note, or debenture as authorized in

Section 625.317 of the Florida Statutes.

12. Subcontractors and Suppliers. A bidder shall include in its bids the names and addresses of the subcontractors and suppliers it has solicitated or whose prices were used to calculate the bid. Unless specifically approved in writing by ECUA, the low bidder will be required to perform at least fifty percent (50%) of the cost of the services (excluding material costs) required by the contract by using its own employees. A bidder to whom the contract is awarded shall supply the names and addresses of subcontractors and suppliers used for the project when requested by ECUA.

13. Insurance. The bidder shall be required to certify it currently has, or has the ability to obtain, the insurance required for the solicitation. Certificate(s) of insurance, as specified herein, shall be submitted at the time of execution of the contract.

14. Safety. The bidder shall conform to all ECUA safety policies and procedures applicable to this solicitation.

15. Taxes. A bidder shall not include taxes in its bid. ECUA is exempt from federal, state, and local taxes, and the tax-exempt number 85-8012640152C-4 applies.

16. Contract Formation.

a. No contract shall be formed between ECUA and a Bidder until ECUA and the bidder have fully executed the Standard Form of Agreement. ECUA shall not be liable for any costs incurred by a bidder in preparing or producing its response or for any work performed before the contract is effective.

b. This ITB shall be incorporated into the final contract between ECUA and the Bidder.

c. The Bidder to whom the contract is awarded shall execute the contract and obtain the bond and insurance certifications within fifteen (15) business days following delivery of the Notice of Award to the Bidder. If the Bidder fails to properly execute the agreement or obtain the required bond or insurance within the allotted time, ECUA may consider the Bidder in default, in which case the bid bond or check accompanying the Bid shall become payable to ECUA, the contract may be awarded to the next highest responsive bidder, and the Bidder may not be considered as a responsive bidder for future contracts for a period of at least one (1) year.

d. ECUA, within twenty (20) business days of receiving acceptable public construction bond, insurance certificate(s), and the executed Standard Form of Agreement, shall sign the agreement and return to the Bidder an executed duplicate of the agreement. Should

ECUA not execute the agreement within such period, the Bidder may withdraw the signed agreement by providing written notice to ECUA of its election to withdraw.

e. A notice to proceed, executed by an authorized ECUA representative, shall be issued by ECUA and delivered to the Bidder when the Bidder may begin work on the project.

Notwithstanding, before commencing any work, the Bidder shall record the public construction bond in the public records of Escambia County, Florida, and provide ECUA with a certified copy of the recorded bond.

17. Terms and Conditions. ECUA objects to and shall not consider any additional terms, modifications, or conditions submitted by a bidder, including but not limited to any additional terms, modifications, or conditions appearing in documents attached as part of a response.

In submitting its response, the bidder agrees that any additional terms, modifications, or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Failure to comply with terms and conditions of the contract, including those specifying information that must be submitted with a response, shall be grounds for rejection of the response.

18. Conflict in solicitation. In the event of a conflict between any documents related to this

Solicitation, the conflict shall be resolved in the following order of priority (highest to lowest):

a. Addenda to this ITB, if any (in reverse order of issuance)

b. Plans and Specifications

c. Standard Form of Agreement

d. Special Conditions

e. Supplementary General Conditions

f. EJCDC C-700, Standard General Conditions of Construction Contract (2018)

g. ECUA Engineering Manual

h. This ITB document.

19. Public Records. Article 1, Section 24, Florida Constitution, guarantees every person access to all public records, and Section 119.011, Florida Statutes, provides a broad definition of public record. As such, all responses to a competitive solicitation are public records unless exempt by law. Bidder is required to comply with public records laws codified in Chapter 119, Florida Statutes, and is specifically required to:

a. Keep and maintain public records required by the public agency to perform the service.

b. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

d. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency.

IF THE BIDDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS

AT (850) 969-3302, publicrecordsrequest@ecua.fl.gov, AND/OR 9255 Sturdevant Street, Pensacola, Florida 32514.

20. Conflict of Interest. ECUA is subject to Part III, Chapter 112 of the Florida Statutes.

Accordingly, bidders shall disclose with their response the name of any officer, director, employee, or other agent who is also an employee, officer, board member, or committee member of ECUA. Bidders shall also disclose the name of any ECUA employee, officer, or director who owns, whether directly or indirectly, an interest of five percent (5%) or more in the bidder or its affiliates.

21. Social, Political, or Ideological Interests. Pursuant to Section 287.05701 of the Florida

Statutes, ECUA may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor and may not give preference to a vendor based on the vendor’s social, political, or ideological interests.

22. Convicted Vendor. Pursuant to Section 287.133 of the Florida Statutes, no person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may do any of the following: submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;

submit bids, proposals, or replies on leases of real property to a public entity; be awarded a contract with any public entity or perform work thereunder as a contractor, supplier, subcontractor, or consultant; or transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

23. Scrutinized Entities. Pursuant to Section 287.135 of the Florida Statutes, a company or other entity is ineligible to and may not bid on, submit a proposal for, or enter into or renew a contract with ECUA for certain goods or services if the company or other entity: is on the

Scrutinized Companies or Other Entities that Boycott Israel List, is engaged in a boycott of

Israel, is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in Iran Terrorism Sectors List, or is engaged in business operations in Cuba or Syria.

24. Lumber, Timber, or Other Forest Products. Pursuant to Section 255.2575 of the Florida

Statutes, any lumber, timber, or other forest products used in this project should be those produced and manufactured in this state, so long as such products are available and their price, fitness, and quality are equal to those produced or manufactured outside this state.

See Special Conditions for applicability.

25. United States-Produced Iron and Steel. Any iron or steel product permanently incorporated into this project must be produced in the United States as provided in Section

255.0993(2) of the Florida Statutes and Chapter 60D-16 of the Florida Administrative Code.

See Special Conditions for applicability.

Bid Protest Procedures

Any person whose substantial interests are directly and adversely affected by any portion of a

Solicitation (including plans, specifications, or other requirements) or any decision based thereon

(a “Protestor”) may file a Protest in accordance with the following rules. Failure of a Protestor to comply with the times provided herein shall constitute a waiver of Protest rights.

Notice of Protest of any portion of a Solicitation or intended decision based thereon shall be delivered to ECUA within three (3) business days of the Protestor’s receipt of the Solicitation or notice of any intended decision based thereon. A Notice of Protest shall be in writing, shall state the subject matter of the Protest, and shall be submitted to the following via hand delivery, registered or certified mail, postage prepaid, or electronic mail with the subject line clearly identifying the communication as a Protest and the Solicitation number (e.g. Bid Protest – ITB

2045-500) to:

Attn: Executive Director

9255 Sturdevant Street

Pensacola, FL 32514

Bidprotest@ecua.fl.gov

With a hard copy and electronic copy being provided to:

ECUA General Counsel, Robert O. Beasley

40 Palafox Place, Suite 300

Pensacola, FL 32502

ROBservice@lawpensacola.com

Or subsequent Board Attorney

A formal written Protest shall be delivered to ECUA within ten (10) business days after the submitting of Notice of Protest. A formal written Protest shall state with particularity the facts and the law on which the Protest is based.

Upon receipt of a Notice of Protest, which has been timely delivered to ECUA, the Executive

Director shall pause all actions of ECUA related to the Solicitation and subsequent award based thereon until the Protest has been resolved. However, if the Executive Director, at his/her sole discretion, determines that such a delay would be detrimental to the interests of ECUA or the public health, safety, or welfare, the Executive Director may direct that the Solicitation proceed and/or recommend to the ECUA Board that the Solicitation be awarded despite the pending

Protest. In such an event, the award based on such Solicitation shall be subject to the outcome of the Protest, and ECUA shall give notice of such to the Contractor which is awarded the

Contract. Notwithstanding, if ECUA does not prevail in the Protest, ECUA may take such action as it considers appropriate, which may include, but shall not be limited to, award based on the

Solicitation to the prevailing party, cancellation of the awarded Solicitation, or readvertisement.

The Executive Director may provide a reasonable opportunity to resolve a Protest by agreement.

If an agreement is not reached within such time as the Executive Director considers reasonable under the circumstances, the Executive Director shall review the facts and the law on which the

Protest is based and shall render a decision which shall be in writing and shall be promptly transmitted to the Protestor.

If the Protestor wishes to continue the Protest beyond the decision of the Executive Director, the

Protestor shall submit a petition for review by the ECUA Board. This petition shall be made in writing and delivered to the Executive Director within ten (10) business days after notice of the decision of the Executive Director. Such petition shall state the particular grounds on which it is based and may include pertinent documents and evidence relating thereto. Any grounds not stated shall be deemed to have been waived by the Protestor. This petition must also be accompanied by a Bond of an amount equal to five percent (5%) of the value of the Bid/proposal

(“Protest Bond”). This Protest Bond shall be in the form required by the Solicitation for other bonds. Failure of the protestor to timely deliver a petition for review by the ECUA Board or required

Bond shall constitute a waiver, and the decision of the Executive Director shall immediately be final and binding.

The Protest Bond shall be conditioned upon the payment of all costs and charges incurred by

ECUA as a result of the Protest. If the Protestor prevails in a Protest, the bond shall be returned to the Protestor. If ECUA prevails in a Protest, ECUA shall be entitled to recover the costs and charges incurred as a result of the Protest. Notwithstanding, the prevailing party of a Protest shall not be entitled to recover its reasonable attorney’s fees unless allowed by Florida Statutes.

BID

ITB Number: 2026-25

Project Name: Downtown Water & Sewer Upgrades

Project Number: RS0036

Bidder / Company

Physical Address

Contact Person

Telephone Number

E-mail Address

Fax Number

Employer Tax ID Number

Bidder’s relevant federal, state, and/or local license(s):

Relevant License(s) License Number Issued By

Quantities and Price of Base Bid

ITEM NO. ITEM DESCRIPTION UNIT QTY UNIT PRICE EXTENDED AMOUNT

1 CONTRACTING REQUIREMENTS, INSURANCE, BONDS, PERMITS LS 1

2 MOBILIZATION / DEMOBILIZATION LS 1

3 ENVIRONMENTAL PROTECTION, SEDIMENTATION & EROSION CONTROL LS 1

4 MAINTENANCE OF TRAFFIC LS 1

5 8" to 10" PVC PIPING, GRAVITY SEWER, (DEPTH <6') LF 445

6 8" to 10" PVC PIPING, GRAVITY SEWER, (DEPTH 6' TO 10') LF 325

7 8" to 10" PVC PIPING, GRAVITY SEWER, (DEPTH >10') LF 77

8 48" PRECAST CONCRETE SANITARY SEWER MANHOLE (DEPTH <6') EA 3

9 4" PVC PIPING, SEWER LATERAL WITH CLEANOUT EA 21

10 EXISTING SANITARY MANHOLE CONNECTION EA 5

11 MILL EXISTING ASPHALT PAVEMENT, 1-INCH SY 4584

12 ASPHALT OVERLAY, 1-INCH SY 4584

13 ASPHALT PATCH, 1.5-INCH SY 1027

14 ROADWAY REPLACEMENT, 8-INCH BASE SY 1027

15 FDOT NO. 57 STONE FOR BEDDING TN 25

16 REMOVE AND REPLACE UNSUITABLE MATERIALS CY 100

17 CONCRETE DRIVEWAY, REMOVE AND REPLACE, 6-INCH THICK SY 3

18 CONCRETE SIDEWALK, REMOVE AND REPLACE SY 14

19 CONCRETE CURB AND GUTTER, REMOVE AND REPLACE LF 102

20 SEEDING, SODDING, AND LANDSCAPING LS 1

21 DEWATERING LF 750

22 SEWER BYPASS LS 1

23 CCTV INSPECTION LS 1

24 RECORD DRAWINGS - SANITARY SEWER IMPROVEMENTS LS 1

ITEM NO. ITEM DESCRIPTION UNIT QTY UNIT PRICE EXTENDED AMOUNT

25 POTABLE WATER SERVICE, POLYETHYLENE, 0-1" EA 2

26 POTABLE WATER SERVICE, POLYETHYLENE, 0-1", WITH CASING EA 7

27 REMOVE EXISTING METER BOX ASSEMBLY EA 9

28 FURNISH / INSTALL METER BOX ASSEMBLY EA 9

29 WATER MAIN, PVC/PE, 0" TO 3" (INCLUDES FITTINGS AND CASING) LF 19

30 WATER MAIN, PVC, 6" (INCLUDES FITTINGS) LF 674

31 WATER MAIN, DIP, 6" (INCLUDES FITTINGS) LF 96

32 2" TEE EA 2

33 6" TEE EA 1

34 6" GATE VALVE EA 1

35 TAPPING SLEEVE AND VALVE 6"x4" EA 1

36 TAPPING SLEEVE AND VALVE, 6"x6" EA 3

37 TAPPING SLEEVE AND VALVE, 12"x6" EA 1

38 FIRE HYDRNT ASSEMBLY (WITH VALVE) EA 1

39 EXISTING WATER MAINS, PLUG AND PLACE OUT OF SERVICE LF 1243

40 RECORD DRAWINGS - POTABLE WATER IMPROVEMENTS LS 1

Base Bid Total Written:

Downtown Water and Sewer Upgrades

SUBTOTAL

OVERALL PROJECT TOTAL

SANITARY SEWER IMPROVEMENTS

SUBTOTAL

POTABLE WATER IMPROVEMENTS

ECUA Project Emerald Coast Utilities Authority March 2026

Downtown Water and Sewer Upgrades

MEASUREMENT AND PAYMENT

01 22 00 - 1

SECTION 01 22 00

MEASUREMENT AND PAYMENT

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Defines how work items are measured and paid for on Unit Price Contracts. These items include unit price, lump sum price, and allowance payment items.

2. In the case of conflict between this Section and the measurement methods specified in the

ECUA Engineering Manual, the measurement methods in the ECUA Engineering Manual shall govern.

3. The Contractor shall receive payment for work after it is installed. Payment for material on hand can only be paid for if allowed by the Agreement, the General and/or Special

Conditions.

4. Partial payment may be requested for items partially installed when agreed to by the Owner.

B. Related Specification Sections include but are not necessarily limited to:

1. ECUA Engineering Manual, Technical Specifications, 2025 Edition

C. If not specifically noted to be removed, manholes, valves, vaults, meter boxes, cleanouts, enclosures and other utility appurtenances are to be adjusted to final grade.

1.2 UNIT PRICE ITEMS

A. Quantity and measurement estimates stated in the Bid Form and plans are estimates for bidding purposes only. Actual payments shall be based on actual quantities installed, in-place, as measured and/or verified by the Engineer.

B. Unless otherwise stated in the Contract Documents, the bid unit prices shall be in effect throughout the contract duration. When the variance between the estimated quantities and the actual installed quantities is more than 25 percent, the Contractor or the Owner may negotiate a change to the Unit Price. That change will be made in accordance with the Change Order process as defined in the Contract Documents.

C. Except as defined above, the Contractor shall make no claim, nor receive any compensation, for anticipated profits, loss of profit, damages, or any extra payment due to any difference between the amounts of work actually completed, or materials or equipment furnished, and the estimated quantities.

D. The Owner can only pay for quantities that exceed the estimated quantities so long as the total payments to the Contractor do not exceed the Contract Price. If the added quantities will result in payments that exceed the Contract Price, a Change Order will need to be executed before payment can be made for the added quantities.

E. Contractor shall provide necessary equipment, workers, and survey personnel as required to measure quantities.

F. Unless stated in the Contract Documents, measured quantities shall be rounded to the nearest whole integer.

G. Measurement:

1. Measurement for progress payment shall be made by, or approved by, the Engineer based on the actual quantities installed. The actual quantities installed can be adjusted for corrections to previous calculations, incomplete elements or components if agreed to in advance and in writing by the Engineer.

2. Unless otherwise provided for in the Contract Documents, unit price items are all inclusive of all related work, direct and indirect costs, to provide a complete and functional item.

MEASUREMENT AND PAYMENT

01 22 00 - 2

3. The final measurement shall be based on actual installed quantities, jointly measured and agreed to by the Contractor and the Engineer. Quantities can be adjusted (increased or decreased) based on a final calculation of quantities by the Engineer and Contractor.

H. Payment:

1. Progress payments shall be in accordance with the Contract Documents based on estimated quantities installed and paid at the bid unit price.

2. The final payment shall be based on actual quantities, fully installed, tested and placed into service, paid at the bid unit price.

1.3 LUMP SUM ITEMS

A. Progress payments for Lump Sum items in the Bid Schedule will be based on the breakdown prepared by the Contractor and approved by the Engineer and Owner before acceptance of the

Application for Payment for the Lump Sum item.

B. Lump Sum payment will be for the entire item as specified and as indicated in the Contract

Documents. Payment for all bid items indicated as Lump Sums shall include the cost of all labor, materials, equipment and incidentals necessary to furnish, install, clean, test, and place each bid item into operation; including permitting, general conditions, overhead and profit unless specifically noted by other pay items.

1.4 MEASUREMENT AND PAYMENT

A. Payment shall be made on the basis of work actually performed completing each item in the

Bid, such work including, but not limited to, the furnishing of all necessary labor, materials, equipment, transportation, cleanup, and all other appurtenances to complete the construction and installation of the work to the configuration and extent as shown on the drawings and described in the ECUA Engineering Manual, including Standards and Specifications. Payment for each item includes compensation for cleanup and surface restorations unless specifically noted by other pay items.

No separate payment will be made for the following items for work under these Contract

Documents and the cost of such work shall be included in the applicable contract pay items of work unless specifically noted by other pay items.

1. Alignment and appurtenance’s locations survey.

2. Excavations, earthwork, and grading.

3. Shoring and sheeting as required by OSHA trench excavation safety standards.

4. Obtaining permits for de-watering per NPDES.

5. Removal, repair, replacement or relocation of signs, mailboxes, walls, private irrigation systems, fencing, and related items.

6. Rubbish and spoil removal.

7. Water and/or sewer main dewatering and proper disposal.

8. Backfill and proper compaction, including suitable fill and density testing.

9. Cleanup and miscellaneous work.

10. Temporary facilities and controls during construction such as sanitary facilities, informational signs and environmental protection, unless specifically provided for in a pay item.

11. Removing and disposing of waste material due to construction, including but not limited to all pipe and appurtenances.

12. Cleanup and dust control.

13. Refill materials, including suitable fill except as hereinafter specified.

14. All material and equipment required to be installed and used for the testing.

15. Appurtenant work as required for a complete and operable system.

16. Obtaining GPS data for pipe alignment, pipe connections to existing pipelines, fittings, and other main appurtenances and elevation and preparation of record drawings.

17. Pipe identification tape, tracer wire, tracer wire boxes, tie-ing into existing tracer and continuity testing.

MEASUREMENT AND PAYMENT

01 22 00 - 3

18. Repair of any utility service that may be damaged during construction.

19. Maintaining the existing quality of service during construction.

20. Pipe bedding material, including clean sand, clean gravel, etc. in accordance with these and the ECUA Specifications and Standards.

21. Acquiring and payment for permits required for construction.

22. Development and submittal of shop drawings.

23. Development, submittal, and implementation of Erosion Control Plan, Stormwater

Protection Plan, Maintenance of Traffic and Pedestrian Plan, Bypass Pumping Plan, and

Spill Prevention and Spill Cleanup Plan.

24. Project Pre-construction, Construction and Post-construction photographs.

25. Cleanout adjustments to final grade.

26. Trench safety.

All work performed and materials provided shall be in accordance with these Specifications, Drawings, other Contract Documents and the ECUA Engineering Manual; including Technical

Specifications and Design Standards.

B. SANITARY SEWER IMPROVEMENTS AND ROADWAY RESTORATION - PAY ITEMS

Bid Item No. 01: CONTRACTING REQUIREMENTS, INSURANCE, BONDS, PERMITS

Measurement and payment for this Bid Item will be at the applicable contract lump sum price (LS) and shall include full compensation for the required 100 percent (100%) Performance Bond, 100

Percent (100%) Payment Bond, all required insurance for the project and any other Contracting

Requirements and permits, as shown in the Bid Form. Payments will be subject to the standard retainage provided in the Contract. The Contractor will be paid 40% of this Item on completion of mobilization, 20% at substantial completion, and the remainder will be prorated equally over the construction period.

Bid Item No. 02: MOBILIZATION/DEMOBILIZATION

Measurement and payment for this Bid Item will be at the applicable contract lump sum price (LS) and shall include full compensation for the required Contractor's mobilization and demobilization costs as shown in the Bid Form. Mobilization includes, but it not limited to: preparation and movement of personnel, equipment, supplies and incidentals such as safety and sanitary supplies/facilities.

Payment for mobilization shall not exceed 5 percent (5%) of the total Contract cost unless the

Contractor can prove to the Owner that actual mobilization cost exceeds 5 percent (5%). The

Contractor will be paid 30% of this Item on completion of mobilization and the remainder will be prorated equally over the construction period.

These payments will be subject to the standard retainage provided in the Contract. Payment of the retainage will be made after completion of the work and demobilization.

Bid Item No. 03: ENVIRONMENTAL PROTECTION, SEDIMENTATION &

EROSION CONTROL

The lump sum price (LS) shall be compensation in full for all environmental protection and erosion control best management practices required by the contract document, permits and authorities having jurisdiction. Contractor shall protect nearby trees and ensure tree protection fencing is installed prior to work and removed after completion. This pay item includes, but is not limited to, development of Erosion Control Plan, silt fencing, hay bales, wattles, ditch checks, turbidity barriers, temporary seeding, tree protection fencing, temporary mulching, daily maintenance, disposal of sediment materials, and removals as required per the contract documents and state, federal, and local governing agency requirements.

MEASUREMENT AND PAYMENT

01 22 00 - 4

Bid Item No. 04: MAINTENANCE OF TRAFFIC

Payment for this bid item will be at the applicable contract lump sum price (LS) and shall include all

Traffic and Pedestrian Control required per the contract documents, permits, and local and state authorities having jurisdiction within the project limits. This pay item includes providing a temporary traffic and sidewalk detour as needed to provide vehicular and pedestrian access to affected residents, schools, and business owners. Local access to individual properties is to be coordinated by the contractor. Price includes the cost of the required submittals to the ECUA and the City of Pensacola, installation of temporary driveways, temporary drainage culverts, barricades, protective fences, signage, traffic control flaggers, and coordination with homeowners. This pay item includes, but is not limited to, all materials, labor, equipment, and incidentals necessary to mobilize, maintain, and demobilize all required maintenance for pedestrians and traffic, detours, and signage.

Bid Item No. 05: 8" PVC PIPING, GRAVITY SEWER, (DEPTH <6’)

Bid Item No. 06: 8" PVC PIPING, GRAVITY SEWER, (DEPTH 6’ TO 10’)

Bid Item No. 07: 8" PVC PIPING, GRAVITY SEWER, (DEPTH > 10’)

Measurement will be based on the actual length of pipe installed and shall be measured horizontally along the centerline from the start of its construction to its termination. Payment for all work included in this bid item shall be made at the applicable contract unit price per linear foot (LF) for furnishing and installing the listed diameter PVC pipe as shown on the Contract Drawings and listed on the Bid Form. Measurement and payment shall be made for the actual length of the listed diameter pipe furnished and installed and will represent full compensation for all labor, materials, excavation, including rock, bedding, backfill, compaction, testing, surface restoration to pre-construction condition not covered under other bid items, and equipment required to complete these

Bid Items. No additional compensation shall be made for excavation below the bottom of the pipe, for rock removal, removal/abandonment of existing sewer pipe, or bedding and backfill material, or for repair of any trench settlement.

Bid Item No. 08: 48” PRECAST CONCRETE SANITARY SEWER MANHOLE

Payment for all work included in this bid item will be made at the applicable contract unit price bid per each (EA) manhole, including manhole ring, cover, grout, pipe connections, pipe drops, coatings, wraps, and any required accessories. Payment shall represent full compensation for all labor, materials, equipment, excavation, including rock, bedding, backfill, anti-flotation measures, compaction, density testing, equipment, inspections, manhole testing, surface restoration to pre-construction condition not covered under other bid items, and all equipment, materials and labor necessary to complete this bid item, ready for approval and acceptance by ECUA.

Bid Item No. 09: 4" PVC PIPING, SEWER LATERAL WITH CLEANOUT

Payment for all work included in this bid item will be made at the applicable contract unit price of each (EA) 4” PVC sanitary lateral and cleanout. Bid item includes furnish and installation of 4”

PVC wastewater service lateral piping and fittings, clean outs, traffic rated box if required, and other appurtenances as required per ECUA Specifications and Standards. Bid item includes payment for all labor, materials, connection to gravity sewer main with wye or tee and upstream property sewer service line, excavation, including rock, bedding, backfill, compaction, testing, cleanout and box, surface restoration to pre-construction condition not covered under other bid items, and equipment required to complete these Bid Items. Slope of sewer lateral to be maintained in downward direction from source. No additional compensation shall be made for excavation below the bottom of the pipe, for rock removal, removal/abandonment of existing sewer lateral pipe or bedding and backfill material, or for repair of any trench settlement. Bid item to include coordination with property owner(s).

MEASUREMENT AND PAYMENT

01 22 00 - 5

Bid Item No. 10: EXISTING SANITARY MANHOLE CONNECTION

Payment for all work included in this bid item will be made at the applicable contract unit price for each (EA) connection of gravity sewer to an existing manhole. Bid item includes furnish and connection of 8” PVC gravity sewer piping to existing sanitary manholes. Payment shall represent full compensation for all labor, materials, equipment, excavation, including kor-n-seal boot, rock, bedding, backfill, compaction, equipment, inspections, manhole testing, surface restoration to pre-construction condition, and all equipment, materials and labor necessary to complete this bid item, ready for approval and acceptance by ECUA.

Bid Item No. 11: MILL EXISTING ASPHALT PAVEMENT, 1-INCH

Payment for this bid item will be made at the applicable contract unit price per square yard (SY) for milling 1 inch of asphalt roadway. This pay item includes, but is not limited to, all equipment, labor, removals, disposals, and incidentals required per the contract documents and the City of

Pensacola Standards.

Bid Item No. 12: ASPHALT OVERLAY (SURFACE COURSE), 1-INCH

Payment for this bid item will be made at the applicable contract unit price per square yard (SY) for constructing a surface course SP 9.5 asphalt overlay at one inch thick. This pay item includes, but is not limited to, all equipment, labor, materials, compaction, pavement markings/striping, testing, and incidentals required per the contract documents and the City of Pensacola Standards.

All striping removed is to be replaced with thermoplastic striping and all right-of-way signs are to be maintained.

Bid Item No. 13: ASPHALT PATCH (BASE COURSE), 1.5-INCH

Payment for this bid item will be made at the applicable contract unit price per square yard (SY) for constructing a base course of SP 12.5 asphalt at one and a half inch thick. This pay item includes, but is not limited to, all equipment, labor, materials, compaction, testing, and incidentals required per the contract documents and the City of Pensacola Standards.

Bid Item No. 14: ROADWAY REPLACEMENT, 8-INCH BASE

Payment for this bid item will be made at the applicable contract unit price per square yard (SY) for removing and replacing roadway base material with 8-inch crushed stone base, and preparation of subbase material complete in place. This pay item includes, but is not limited to, all excavation, removal of existing roadway not removed during milling, removal of existing base material, disposals, new base material, sub-base preparation, compaction, testing, and incidentals required per the contract documents and the City of Pensacola Standards.

Bid Item No. 15: FDOT NO. 57 STONE FOR BEDDING

Payment for this bid item will be at the applicable contract unit price per ton (TN) for providing

FDOT No. 57 Stone where required by the contract documents, and as directed by the Engineer.

This pay item includes, but is not limited to all equipment, labor, materials, testing, and incidentals required per the contract documents. All payments under this pay item must be submitted to the Engineer/ECUA in writing and approved prior to beginning work. The

Contractor shall not be entitled to any amount of monies for this item unless authorized in writing by the Engineer/ECUA.

Bid Item No. 16: REMOVE AND REPLACE UNSUITABLE MATERIALS

Payment for this bid item will be made at the applicable contract unit price per cubic yard (CY) for removing and replacing unsuitable materials identified during construction. This pay item includes but is not limited to the excavation and disposal of unsuitable materials encountered during excavation and the replacement with suitable materials per the specifications, and shall include costs for all equipment, labor, materials, disposal, compaction, testing, and incidentals required per the contract documents. All payments under this pay item must be submitted to the

Engineer/ECUA in writing and approved prior to beginning work. The Contractor shall not be

MEASUREMENT AND PAYMENT

01 22 00 - 6 entitled to any number of monies for this item unless authorized in writing by the

Engineer/ECUA.

Bid Item No. 17: CONCRETE DRIVEWAY, REMOVE AND REPLACE, 6-INCH

THICK

Payment for this bid item will be made at the applicable contract unit price per square yard (SY) for removing one square yard of 6-inch concrete driveway and base and the preparation and placement of one square yard of new base and concrete complete and in place. This pay item includes, but is not limited to, all removals, disposals, replacements, formwork, reinforcing, grading, compaction, testing, and incidentals required per the contract documents and the City of

Pensacola Standards. Driveways to be restored joint line to joint line to current City of Pensacola

Standards and must be field verified afterwards by inspector.

Bid Item No. 18: CONCRETE SIDEWALK, REMOVE AND REPLACE

Payment for this bid item will be made at the applicable contract unit price per square yard (SY) for removing and replacing one square yard of concrete sidewalk and base and the preparation and…