Title Sheet 00.01.01

PROJECT MANUAL

MODERNIZATION OF PUBLIC HOUSING

WALTHAM HOUSING AUTHORITY

PROCUREMENT OF TRADE SERVICES AND

MAINTENANCE AT VARIOUS

PUBLIC HOUSING UNITS

ROOFING

Date: August 26, 2026

EOHLC 2026 Table of Contents Waltham Roofing Maintenance & Repairs 1 of 1

TABLE OF CONTENTS

Number of Pages

TITLE PAGES

TITLE SHEET FOR PROJECT MANUAL

TABLE OF CONTENTS

ADVERTISEMENT

BIDDING DOCUMENTS

INSTRUCTIONS TO BIDDERS

FORM FOR GENERAL BID

BIDDER'S REFERENCE FORM

DEBARMENT CERTIFICATE

NON- COLLUSION FORM

FORMS

FORM OF OWNER/CONTRACTOR AGREEMENT

FORM OF CORPORATE VOTE

FORM OF PERFORMANCE BOND

FORM OF PAYMENT BOND

SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

SUMMARY OF WORK

LABOR REGULATIONS

EOHLC 2026 Advertisement

ADVERTISEMENT FOR BIDS

ROOFING

The Waltham Housing Authority (WHA), the Awarding Authority, invites sealed bids from Trade Services repairs and maintenance as needed on a day-to-day basis at various public housing developments owned and operated by the Waltham Housing Authority in accordance with the documents prepared by the Waltham Housing Authority.

The contract duration is one (1) years. The estimated cost for one (1) year is $100,000 Labor and Materials.

Bids are subject to MGL c.149 §44A-J & to minimum state wage rates as required by MGL c.l49 §§26 to 27H inclusive.

General Bids will be received until September 17, 2026 at 10 am

Sealed Bids shall be sent to the Waltham Housing Authority, 110 Pond Street, Waltham, MA 02451 and received no later than the date & time specified above.

General bids shall be accompanied by a bid deposit that is not less than five (5%) of the greatest possible bid amount and made payable to the Waltham Housing Authority.

Bid Forms and Contract Documents will be available On BIDDOCS.com.

There is $10.00 mailing fee if requesting packages to be mailed. Checks shall be made payable to the Waltham Housing Authority.

EOHLC 2026 Instructions to Bidders Waltham Roofing Maintenance & Repairs 3 of 3

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Contract Documents and the bid is made in accordance therewith.

2. The Bidder has visited the site and is familiar with the local conditions under which the Work has to be performed.

1.2 Failure to so examine the Contract Documents and site will not relieve any Bidder from any obligation under the bid as submitted.

ARTICLE 2 - GENERAL BIDDER'S CERTIFICATION

2.1 All employees who work on this construction site must have no less than 10 hours of OSHA-approved safety and health training.

2.2 The Contractor and all subcontractors on this project will be required to provide certification of this compliance with this requirement in accordance with the provisions of these Contract Documents.

2.3 Projects designated as Lead Renovations require that the Contractor be a EPA Certified Lead Renovator and that all workers be trained in accordance with EPA Lead Renovator Requirements.

ARTICLE 3 - NOT USED

ARTICLE 4 - REQUESTS FOR INTERPRETATION

4.l Bidders shall promptly notify the Owner of any ambiguity, inconsistency, or error, which they may discover upon examination of the Contract Documents, the site, and local conditions.

4.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Owner. The Owner will answer such requests if received seven (7) calendar days before the date for receipt of the bids.

4.3 Interpretation, correction, or change in the Contract Documents will be made by written

Addendum, which will become part of the Contract Documents. Neither the Housing Authority nor the Owner will be held accountable for any oral interpretations, corrections, or changes.

4.4 Addenda will be mailed by the Owner by U.S Postal Service, certificate of mailing, to every individual or firm on record as having taken a set of Contract Documents.

4.5 Copies of addenda will be made available for inspection at the locations listed in the

Advertisement where Contract Documents are on file.

ARTICLE 5 - PREPARATION AND SUBMISSION OF BIDS

5.1 Bids shall be submitted on the "Form for General Bid" furnished at no cost by the Housing Authority. Additional forms are available from the Awarding Authority.

INSTRUCTIONS TO BIDDERS

5.2 All entries on the bid form shall be made by typewriter or in ink.

5.3 Where so indicated on the bid form, sums shall be expressed in both words and figures.

Where there is a discrepancy between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.

5.4 The Low Bidder will be determined based on the sum of unit prices for the Projects listed.

5.5 Bid Deposits shall be:

.1 at least five percent (5%) of the greatest possible bid amount, considering all alternates;

.2 made payable to the WALTHAM HOUSING AUTHORITY .3 conditioned upon faithful performance by the principal of the agreements contained in the bid, and .4 in the form of:

a. cash,

b. certified check, treasurer’s or cashier’s check issued by a responsible bank or trust company, or

c. a bid bond issued by a surety company licensed to do business in the Commonwealth of

Massachusetts.

5.6 Bid deposits of the three (3) lowest responsible and eligible General Bidders, shall be retained until the execution and delivery of the Owner/Contractor Agreement.

5.7 1. Form for General Bid with Addenda Acknowledgement

2. Bidder Reference Form

3. Debarment Certificate

4. Non- Collusion Form

5. Bid Deposit shall be enclosed in a sealed envelope with the following plainly marked on the outside:

General Bid for: ROOFING

• Name of Housing Authority and Project Number

• Bidder's Name, Business Address, and Phone Number

5.8 Date and time for receipt of bids is set forth in the Advertisement.

5.9 Timely delivery of a bid to the location designated shall be the full responsibility of the Bidder.

ARTICLE 6 - WITHDRAWAL OF BIDS

6.1 Before Opening of Bids

6.1.1 Any bid may be withdrawn prior to the time designated for receipt of bids upon written request. Withdrawal of bids must be confirmed over the Bidder's signature by written notice post-marked or sent by facsimile on or before the date and time set for receipt of bids.

6.1.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

6.2 After Opening of Bids

6.2.1 Bidders may withdraw a bid, without penalty, any time up to the time of Award as defined in paragraph 8.1, and upon demonstrating, to the satisfaction of the Housing Authority, that a bona fide clerical error was made during the preparation of the bid. Failure to conclusively demonstrate a bona fide clerical error may result in forfeiture of the bid deposit.

ARTICLE 7 - CONTRACT AWARD

7.1 Award means both the determination and selection of the lowest, responsible and eligible bidder, by Housing Authority board vote.

7.2 The Housing Authority will award the contract to the lowest responsible and eligible bidder within thirty days, Saturdays, Sundays, and legal holidays excluded after the opening of bids in accordance with M.G.L. c.149 §44A.

7.3 The Housing Authority reserves the right to waive any informalities in or to reject any or all

Bids if it be in the public interest to do so.

7.4 As used herein, the term "lowest responsible and eligible bidder" shall mean the General

Bidder whose bid, is the lowest of those Bidders demonstrably possessing the skill, ability, and integrity necessary for the faithful performance of the work, and who meets the requirements for Bidders set forth in M.G.L. c.l49 §44A-J and is not debarred from bidding under M.G.L. c.l49 §44C; and who shall certify that they are able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work.

ARTICLE 8 - FORMS REQUIRED FOR CONTRACT APPROVAL

8.1 Upon Award, the General Bidder shall complete the following forms to ensure prompt contract validation. Submit (3) originals of each.

8.2 Owner/Contractor Agreement and Form of Corporate Vote (if applicable).

8.3 Form of Performance Bond and Form of Payment Bond- 100% must be submitted by the

General Contractor on form provided by the Owner in accordance with the General Conditions. The dates on the bonds must coincide with the contract date, and a current Power-of-Attorney must be attached to each bond.

8.4.Insurance Certificates for the General Contractor are required and must be submitted in accordance with the General Provisions.

END OF SECTION

DHCD 2026 Waltham Roofing Maintenance & Repairs Form for General Bid

FORM FOR GENERAL BID

TO THE AWARDING AUTHORITY

A. The undersigned proposes to furnish all labor and materials (unless otherwise specified) required for TRADE SERVICES repair and maintenance activities at all housing developments owned and operated by the Waltham Housing Authority (WHA) in Waltham, Massachusetts in accordance with the contract documents prepared by the WHA for the contract price specified below, subject to additions and deductions according to the terms of the specifications.

B. This bid includes addenda number(s) ________________(must be acknowledged N/A if none or if addenda #’s inserted that have been reviewed)

C. The proposed contract price is (NOT TO EXCEED $100,000 PER TRADE PER YEAR).

D. RATE PER HOUR $______________.

E. The undersigned agrees that, if selected as general contractor, we will within five days, Saturdays, Sundays, and legal holidays excluded, after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this bid and furnish a performance bond and also a labor and materials or payment bond, each a surety company qualified to do business under the laws of the commonwealth and satisfactory to the awarding authority and each in the sum of the contract price, the premiums for which are to be paid by the general contractor and are included in the contract price.

The undersigned hereby certifies that they are able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work and that they will comply fully with all laws and regulations applicable to awards made subject to Section forty-four A.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the work “person” shall mean natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Signature

Name of General Bidder

BY: ________________________________

Signature and Title of person signing bid

Business address

Date: _______________________________ City, State, Zip Note: If the bidder is a corporation, indicate state of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses, DHCD 2026 Owner Contractor Agreement

BIDDER’S REFERENCE FORM

Bidders Name:

CHA Project Title:

Bank Reference: ____________________________________Contact #:_

The bidder must provide five (5) business references for projects performed & completed within the past five (5) years. (attach additional pages if necessary)

(1) Reference Name: Contact: _

Address: Phone:

Description and date(s) of work:

(2) Reference Name: Contact: _

(3) Reference Name: Contact: _

(4) Reference Name: Contact: _

(5) Reference Name: Contact: _

Waltham Housing Authority

110 POND STREET

WALTHAM, MASSACHUSETTS 02451-4505

TEL: (781) 894-3357

KELLY DURKEE-ERWIN FAX: (781) 894-7595

SCOTT HOVSEPIAN TDD: (781) 894-3357

PATRICIA MCGRATH

ROBERT LEBLANC

GAIL DAVID

John F. Gollinger Executive Director

NON- DEBARMENT CERTIFICATION

Recipient Company: ______________________________________

Address: __________________________________________________

Described herein is a certification from the RECIPIENT stating that neither the RECIPIENT nor any subcontractor secured by the RECIPIENT has been debarred, suspended or decertified to engage in the activity necessary to perform the services of this contract by the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) , or the Massachusetts Attorney General’s Office under M.G.L. Chapter 149, Chapter 149A and/or Chapter 25A.

By signing this Certificate, the organization expressly understands and acknowledges that any person responsible for performing activities/services under this agreement are currently eligible to engage in the activity under this contract.

Dated:___________________________

____________________________ Signature

____________________________ Printed name

____________________________ Title

EXAMPLE ONLY NOT FOR BIDDING

OWNER-CONTRACTOR AGREEMENT

COMMONWEALTH OF MASSACHUSETTS - DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

This agreement made this _____ day of _______, 2026 by and between the Waltham Housing Authority (WHA) hereinafter called the "Owner", and _____________________________, hereinafter called the "Contractor".

Witnesseth, that the Owner and the Contractor, for the consideration hereinunder named, agree as follows:

ARTICLE 1. SCOPE OF WORK: The Contractor shall perform all Work required by the Contract Documents for TRADE SERVICES repairs and maintenance activities at various properties owned and operated by the WHA. During this one- year period the contractor shall be “on call” on an as needed basis at the discretion of the WHA. Once called by the WHA to perform work, the contractor must respond within 3 business days and begin performing the work within one week thereafter.

ARTICLE 2. TIME OF COMPLETION: The contract term is for a period of one (1) year.

ARTICLE 3. PROPOSED CONTRACT SUM: The proposed contract sum is: ___________________________________________ ($____________). Owner shall pay the Contractor, in current funds, for the performance of the Work. The Contractor may bill for work completed in the previous month. Invoices shall be accompanied by the proper payroll certification for the work performed at the appropriate Massachusetts Prevailing Wage provided in the bidding documents. At no time may the contractor invoice in advance for any payments by the Owner upon Owner’s receipt of an invoice from the Contractor. This contract amount may not be reached during the contract term and shall not exceed the above amount during the contract term.

ARTICLE 4. THE CONTRACT DOCUMENTS: The following, together with this Agreement, form the Contract and all are as fully a part of the contract as if attached to this Agreement or repeated herein: The Advertisement, Bidding Documents, Contract Forms, General Provisions, Specifications enumerated in the Table of Contents and all Modifications issued after execution of the Contract.

ARTICLE 5. REAP CERTIFICATION: Pursuant to M.G.L. c.62(c) §49(a), the individual signing this Contract on behalf of the Contractor, hereby certifies, under the penalties of perjury, that to the best of their knowledge and belief the Contractor has complied with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

ARTICLE 6. WORKER DOCUMENTATION CERTIFICATION: In accordance with Executive Order 481 the undersigned further certifies under the penalties of perjury that the Contractor shall not knowingly use undocumented workers in connection with the performance of this contract; that pursuant to federal requirements, the Contractor shall verify the immigration status of all workers assigned to such contract without engaging in unlawful discrimination; and the it shall not knowingly or recklessly alter, falsify, or accept altered or falsified documents from any such worker(s). The Contractor understands and agrees that breach of any of these terms during the contract period may be regarded as a material breach, subjecting the Contractor to sanctions, including but not limited to monetary penalties, withholding of payments, contract suspension or termination.

ARTICLE 7. VALIDATION: This Contract will not be valid until signed.

In Witness Whereof, the Parties Hereto Have Caused This Instrument to be Executed Under Seal.

1 CONTRACTOR 2 AWARDING AUTHORITY

Name of Contractor Name of Housing Authority

Address

By:

Address

By:

Signature and Seal

Title

Signature and Seal

Title

Witness Attest: _____________________

DHCD 2026 Form of Corporate Vote

CERTIFICATE OF VOTE OF AUTHORIZATION

I hereby certify that a meeting of the Board of Directors of the:

NAME OF CORPORATION

duly called and held at on the day of 2026 At which a quorum was present and acting, it was voted that Name of Corporate Officer of the , be and hereby is authorized to execute and deliver for and on behalf of the Corporation a Contract with Housing Authority, for work to be done at State-Aided Housing Project No. In the City/Town of And to act as principal to execute bonds in connection therewith, which Contract and Bonds were presented to and made part of the records of said meeting.

I further certify that Is duly qualified and acting Name of Corporate Officer of the Corporation and that said vote has not been Title

Repealed, rescinded or amended

A true copy of the record, ATTEST:

(CORPORATE SEAL)

On this ____ day of __________ 2026, before me, the undersigned Notary Public, personally appeared __________________________, duly designated by the board of directors and proved to me, through satisfactory evidence of identification, which was ______________________, that s/he is the person whose name is signed on the foregoing documents, and acknowledged to me that s/he signed it voluntarily for its stated purpose and that it was her/his free act and deed.

Notary Public My Commission Expires:

DHCD 2026 Performance Bond

PERFORMANCE BOND-100%

COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

KNOW ALL MEN BY THESE PRESENTS:

That we______________________., as Principal, and _______________________________ as Surety, are held and firmly bound unto the ____________________HOUSING AUTHORITY, as Obligee, in the sum of

______________________________________________________________dollars ($______________) to the Obligee, for which payments, well and truly to be made, we bind ourselves, our respective heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has made a contract with the Obligee, bearing the date of ______________ 2026 for the

____________________________________________________________ in _____________, Massachusetts.

NOW, the condition of this obligation is such that if the Principal and all Subcontractors under said contract shall well and truly keep and perform all the undertakings, covenants, agreement, terms and conditions of said contract on its part to be kept and performed during the original term of said contract and any extensions thereof that may be granted by the Obligee, with or without notice to the Surety, and during the life and any guarantee required under the contract, and shall also well and truly keep and perform all the undertakings, covenants, agreements, terms and conditions of any and all duly authorized modifications, alterations changes or additions to said contract that may hereafter be made, notice to the Surety of such modifications, alterations, changes or additions being hereby waived, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue.

IN THE EVENT, that the contract is abandoned by the Principal, or in the event that the Obligee, under the provisions of Article 19 of the General Conditions of said contract terminates the employment of the Principal or the authority of the Principal to continue the work, said Surety hereby further agrees that said Surety shall, if requested in writing by the Obligee, take such action as is necessary to complete said contract.

IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals this:

Day of , 2026

PRINCIPAL

. SURETY

By: By:

Seal Attorney-in Fact

Attest: Attest

The rate for this bond is % for the first $ and % for the next $

The total premium for this bond is $

EOHLC 2026 Summary of Work

PAYMENT BOND-100%

COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

KNOW ALL MEN BY THESE PRESENTS:

That we______________________., as Principal, and _______________________________ as Surety, are held and firmly bound unto the ____________________HOUSING AUTHORITY, as Obligee, in the sum of

______________________________________________________________dollars ($______________) to the Obligee, for which payments, well and truly to be made, we bind ourselves, our respective heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has made a contract with the Obligee, bearing the date of ______________ 2026 for the

____________________________________________________________ in _____________, Massachusetts.

NOW the conditions of this obligation are such that if the Principal and all subcontractors under said contract shall pay for all labor performed or furnished and for all materials used or employed in said contract and in any and all duly authorized modifications, alterations, extensions of time, changes or additions to said contract that may hereafter be made, notice to the Surety of such modifications, alterations, extensions of time, changes or additions being hereby waived, the foregoing to include any other purposes or items set out in, and to be subject to, provisions of M.G.L. c.30 §39A, and M.G.L. c.149 §29, as amended, then this obligation shall become null and void; otherwise it shall remain in full force and virtue.

IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals this:

Day of 2026

PRINCIPAL

SURETY

By: By:

Seal Attorney-in Fact

Attest: Attest

The rate for this bond is % for the first $ and % for the next $

The total premium for this bond is $

SECTION 01.01.00

SUMMARY OF WORK- ROOFING

A. The contractor shall be required to supply a work force large enough to complete the work requested by the WHA in a timely manner with the least amount of disruption to the tenant.

The contractor shall be on call 24/7 and shall provide the name(s) of key personnel and contact number(s).

B. The work must be started immediately and must be completed without interruption. Failure to address the work as quickly as possible will result in the termination of the contract.

C. The contract term shall be for a one (1) year period. During this one-year period the contractor shall be “on call” on an as needed basis at the discretion of the WHA. Once called by the WHA to perform work, the contractor must respond within 24 hours and begin work.

All work performed will be in occupied apartments or common areas. The selected contractor will be periodically assigned work orders for day-to-day maintenance and repairs. Examples of work order items include, but are not limited to any and all work required in the particular trade contract.

D. The bid amount shall include the cost of bonds and insurance as stated in the General Provisions and all labor & materials (unless otherwise specified) to be paid at the Mass Prevailing Wage Rate as provided in these documents.

E. Contractor payments for completed work shall be on a monthly basis. The contractor shall invoice the WHA for the work completed and accompany the invoice with completed certified payroll forms for the work.

F. Security. The contractor shall coordinate with the WHA Maintenance Director, or designee, for access to all WHA rental units. Security for the unit while the contractor is working in it shall be the responsibility of the contractor.

PREVAILING WAGES and LABOR REGULATIONS

1. PREVAILING WAGE RATES

A. The rate per hour to be paid to mechanics, apprentices, teamsters, chauffeurs, and laborers employed on the Work shall not be less than the rate of wages in the attached "Minimum Wage Rates" as determined by the Commissioner of the Massachusetts Department of Labor Division of Occupational Safety. This schedule shall continue to be the minimum rate of wages for said employees during the life of this Contract. Any questions relative to the applicability of any wage rate shall be directed to the Division of Occupational Safety.

B. Keep a legible copy of said schedule posted on the site at all times. Provide the Owner, on a weekly basis, and keep an on-site file of the wage rates and classifications of labor employed on this Work in order that they may be available for inspection by the Owner, Department or any agency having jurisdiction.

2. WAGE RATE REPORTING

A. The Contractor and all subcontractors shall provide certified payroll affidavits verifying compliance with MGL c.149 §§26 - 27H.

B. The Contractor and all subcontractors shall provide a Statement of Compliance within 15 days of the completion of its portion of the work. This statement shall be submitted to the Owner on the form found elsewhere in this section.

3. APPRENTICE REQUIREMENTS

Apprentices employed pursuant to this determination of wage rates must be registered and approved by the State Apprenticeship Council wherever rates for apprentices are not listed.

4. EMPLOYEE OSHA SAFETY TRAINING

A. All employees who work on this construction site must have no less than 10 hours of OSHA-approved safety and health training. See Chapter 306 of the Acts of 2004.

B. The Contractor and all Subcontractors shall furnish to the Owner, with the certified payroll reports, documentation indicating that each employee has successfully completed 10 hours of a course in construction safety and health. This course must be approved by the United States Occupational Health and Safety Administration (OSHA).