Rob_Sullivan_Park_Irrigation_Improvements_Addendum_1_3-31-2015.pdf

Addendum No. 1 March 30, 2015

BID DOCUMENTS

FOR

CITY OF DEBARY

ROB SULLIVAN PARK IRRIGATION IMPROVEMENTS

CPH Project No. D8518.1

TO: PROSPECTIVE BIDDERS AND OTHER CONCERNED PARTIES

This Addendum No. 1 to the Plans, Specifications and Contract Documents for City of DeBary, “Rob Sullivan Park Irrigation Improvements” (Bid 03-15) is hereby declared a part of the original Contract Documents dated March 2015. This addendum shall be incorporated within the Contract Documents and shall have the same force and effect as if part of the original documents, and in the case of conflict, this Addendum No. 1 shall govern. Bidders shall state in their proposal that this Addendum No. 1 has been taken into consideration in their bids.

This Addendum consists of a total of 3 pages plus the following attachment items:

Additional Information:

1. PreBid Attendees List

2. PreBid Attendees Minutes

All discussions during the Pre-Bid Meeting and site visit (including answers to questions asked) are not binding. Only issued addenda that contain official Pre-Bid meeting notes, written responses to questions, and specific revisions to the bidding documents clarify or modify the bid documents.

3. Bid Form –

CHANGES TO SPECIFICATIONS:

1: Requirement for a Bid Bond is removed in all places within the contract documents.

Remove Specification Section 00420.

2: Requirement for a Performance Bond is removed in all places within the contract documents. Remove Specification Section 00605.

3: Requirement for a Payment Bond is removed in all places within the contract documents. Remove Specification Section 00610.

4: Revised Bid Form – Added an allowance for filter maintenance and Add Alternate #1 for additional mainline (up to 250 LF). Add Alternate #1 was added for additional mainline irrigation piping length beyond that shown on the plans. This item is will be paid for at a prorated amount compared to installed in the event the amount installed is less than 250 lineal feet.

CHANGES TO THE PLANS:

1: The irrigation system has been changed from the Baseline system to a Hunter system. The contractor will furnish any and all component and parts to have a correctly working system at the completion of construction.

2: Irrigation Controller and Wiring– Remove Baseline product and Replace with “Hunter

ACC 99D with ID1 wire and Roam XL handheld” 3: Irrigation Master Valve – Remove Superior 3100 3” Master Valve and Replace with

“Hunter ICV-FS 3: Master Valve” 4: Irrigation Flow Meter – Remove Baseline PFS200R Flow Meter and Replace with

“Hunter FCT-300” 5: Delete – Baseline Soil Moisture Sensors and associated items.

RESPONSE TO QUESTIONS:

Questions –

1: Is the pipe required to be reclaim purple or white pvc?

Piping and heads can be either purple or white. Both are allowed. Mainline must be 3” 200 gasketed pipe.

2: Are there any trees that we will need to work around?

There are a few trees the contractor will have to work near and around. The contractor is to avoid the roots where possible. It is our understanding that some roots will have to be damaged to install the line. Coordinate with the owner during construction.

3: Has the City discussed using a smaller conduit than 1 ¼”.

Conduit size to remain 1 ¼” per the design drawings.

4: Will the City entertain an allowance for the filter initiation/maintenance?

A $3000 allowance will be in each bid for the filter maintenance. Filter shall be utilized per drawings.

5: Will we be allowed to backfill the irrigation trench to +/- 1”.

In the new play fields yes, in the existing areas that are getting irrigation, the backfill must be compacted to the existing grade.

6: Will any directional be required as part of this project?

Yes, where required. The contractor can remove and replace concrete (per panel) in lieu of directional drilling. The mainline crossing of the driveway can be accomplished at the end of the concrete apron in the “millings” parking area by open cut.

7: Where is the controller going to be located and is there electric at the location.

The controller is depicted on the plans and electricity is at that location.

8: Is the filter operational?

The filter is 2-3 years old and the wells have been exercised periodically by maintenance staff.

The filter is currently bypassed. See Questions 4.

9: Is the contractor responsible for the capacity of the wells?

The contractor is not responsible for the capacity of the wells. Contractor shall perform a flow test at the beginning of the project and notify the owner and designers of the results and any deviations from the contract documents.

10: Is there existing irrigation or utilities that we will need to work around?

Yes. Contractor will have to work around the existing irrigation and underground utilities in the existing developed portions of the site.

11: INFORMATIONAL- The City will mark the existing irrigation heads in the field upon request by the winning contractor at the beginning of the project.

12: INFORMATIONAL- The existing main being utilized for the irrigation does not have an existing 2 wire installed. Contractor to install per plans within 2’ of existing main.

13: INFORMATIONAL- The existing main being utilized is currently under pressure.

14: INFORMATIONAL- The existing main is 36” minimum cover.

15: INFORMATIONAL- The maximum length of 2 wire before a junction box will be per manufacture recommendations.

16: INFORMATIONAL- After the project there will be two separate working irrigation systems within the park. The new one that is part of this contract, and the existing system.

17: Is the 45 day contract time calendar or business days?

Calendar days.

END OF ADDENDUM NO. 1

City of Debary

Rob Sull ivan Par k

Irrigation Improvements

Pre bid Meeting Attendees

March 25, 2015

Name : Jeremiah Owens, P.E.

Company: CPH, Inc.

Address: 500 W. Fulton Street, Sanford, FL 32771 Phone: 407-322-6841 E-Mail: jowens@cphcorp.com

Name : Christina & Patrick Erwin

Company: Green Construction Technologies Inc.

Address: 2130 NE 15th Terrace Wilton Manors, FL 33305 Phone: 954-563-3379 E-Mail: gct-gc@bellsouth.net

Name : James Adams

Company: Landscape Design Group Inc.

Address: 100 Van Arsdale St Oviedo, FL Phone: 407-359-4332 E-Mail: Estimator@ldgi.us

Name : Barbie Giddens

Company: Sterling Silver Scape & Sod Address: 2201 Partin Settlement Road, Kissimmee, Fl 34744 Phone: 407-846-3225 E-Mail: estimating@sterlingsilverlandscaping.com

Name : Janie Morton

Company: Morton Construction Company Address: 2825 Richmond Ave Sanford, FL 32773 Phone: 407-322-0754 E-Mail: Janie@morton-construction.net

Name : Tony Taibl

Company: Seminole Landscaping Inc.

Address: 2825 Richmond Ave Sanford, FL 32773 Phone: 407-322-8133 E-Mail:

Name : Jeremy Morton Company: CPH Address: 500 West Fulton St Phone: 407-322-6841 E-Mail: jmorton@cphcorp.com

Name : Tom VanDehay Company: City of DeBary Address: 16 Columba Road Phone: 386-668-2040 E-Mail: tvandehay@debary.org

Name : John Fletcher Company: City of DeBary Address: 16 Columba Road Phone: 386-668-2040 E-Mail: jfletcher@debary.org

Pre Bid Meeting Agenda City of Debary Rob Sullivan Irrigation

Improvements Contract No: 03-15

March 25, 2015 at 10:00 am at the City of DeBary, City Hall Located at 16 Colomba

Road DeBary, Fl 32713.

1. Introductions CEI Project Manager- Jeremiah Owens, P.E. (CPH) City of Debary – Parks and Recreations Dept.

Please make sure that everyone has signed the attendance list.

2. Description of Project:

Irrigation Improvements at Rob Sullivan Park

3. Schedule:

April 10,2015

4. Review of plans and special requirements

There are currently two separate projects ongoing which include rough grading and laser grading. The project area will be rough graded prior to the beginning of the project.

This is a functioning park and will remain open during construction.

The contractor is required to safe up the site at the end of the work day.

The contractor will have to work around activities taking place in the park including Babe Ruth Baseball.

The anticipated schedule is May/June for installation.

The contractor will be required to activate the existing filter No bonds are required for this project.

5. Open Discussion:

00410-1

City of Debary – Rob Sullivan Park Irrigation Improvements (#3-2015) Addendum #1 3/31/15

BID FORM

NAME OF BIDDER:

SECTION 00410

PART 1 GENERAL

1.01 Description

The following Bid, for the (1) City of Debary Rob Sullivan Park Irrigation Improvements (Bid 03-

15) , is hereby made to (2) City of Debary , hereafter called the Owner. This Bid is submitted by (3)

(1) Name of Project as shown in the Invitation for Bids

(2) Owner

(3) Name, address, and telephone number of Bidder

1.02 The Undersigned:

A. Acknowledges receipt of:

1. Project Manual and Drawings identified within the Project Manual.

2. Addenda: Number 1 Dated 3/31/15 Number Dated Number Dated Number Dated

B. Has examined the site and all Bidding Documents and understands that in submitting his Bid, he waives all right to plead any misunderstanding regarding the same.

C. Agrees:

1. To hold this Bid open for 60 calendar days after the bid opening date.

2. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.

3. To enter into and execute a contract with the Owner, if awarded on the basis of this Bid, and to furnish a Performance Bond and a Labor and Material Payment Bond in accordance with the Instructions to Bidders.

4. To accomplish the work in accordance with the Contract Documents.

5. To begin work not later than 10 days after the issuance of a Notice to Proceed, unless otherwise provided, and substantially complete the work within 45 calendar days of the date of the Notice to Proceed.

6. To accept the provisions of the Agreement as to liquidated damages in the event of failure to complete the work on time.

1.03 Lump Sum Price

The undersigned will construct this project for the Base Bid Lump Sum Price of $ Dollars ($ ).

This Base Lump Sum Price includes a $3,000.00 Allowance for Filter Maintenance.

Add Alternate #1 – Additional Dollars ($ ).

Mainline (up to 250 LF)

1.04 Schedule of Values

The Bidder hereby indicates the above Lump Sum Price represents all materials, labor, equipment, transportation, performance of all operations relative to construction of the project, overhead, and costs of all kinds and profit to complete the work items in accordance with the Project Manual, plans, and permits.

1.05 Miscellaneous Requirements and Affirmations

A. Proposals (Bids) must be on the Bid Form.

B. I have attached the required Bid Security to this Bid.

C. I have attached the required Statement in connection with the Trench Safety Act.

1.06 RESPECTFULLY SUBMITTED, signed and sealed this day of

Contractor

By (Signature) Date

Printed Name and Title

Business Address

(CORPORATE SEAL)

City State Zip Code

Telephone No. Facsimile No.

E-Mail Address

ATTEST:

By (Signature) Date

Printed Name and Title

END OF SECTION