Riparian CIP221 Notice of AE RFQ for DBB Project SEN.pdf
PDF 142 KB Posted
- Solicitation number
- WW0960, 326000418
- Issued by
- Maricopa County, Arizona
About this file
This is a Notice of Request for Qualifications (RFQ) from the Town of Gilbert, Arizona for Architecture/Engineering (A/E) design services for the Riparian Distribution Structure project, a Design-Bid-Build (DBB) project under Arizona Revised Statutes Section 34-601. The project involves designing an 18-inch reclaimed transmission main parallel to an existing reclaimed transmission main serving seven recharge ponds, expanding and retrofitting the existing distribution structure to accommodate up to 10 million gallons per day (MGD) flow rate, installing SCADA-controlled actuated valves to each pond, and performing earthwork at each pond to restore original elevations. Construction must be completed by June 1, 2030. Sealed Statements of Qualifications must be submitted electronically via the Town of Gilbert e-Builder platform by 5:00 p.m. MST on October 13, 2026. A pre-submittal conference will be held on September 23, 2026 at 1:00 p.m. MST via Microsoft Teams. One firm will be selected from a final list of at least three qualified firms. The RFQ documents are available at no charge on the Town of Gilbert website.
Prospective proposers are bound by a Solicitation Transparency Policy prohibiting any discussion of the project with Town staff or officials except through the designated Procurement Officer or in scheduled public meetings. All SOQs must be submitted as a single PDF document via the e-Builder platform and conform to the format specified in the RFQ package; non-compliant submissions will be considered non-responsive. The Town reserves the right to waive irregularities, reject all submittals, re-advertise, or cancel the project at its sole discretion. Minority and women's business enterprises are encouraged to submit. The project is identified as Contract Number 326000418 and Project Number WW0960, with Steve Notch designated as the Gilbert Staff Contact.
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Text version
Form No. 2.2.1 A/E Notice of RFQ for DBB Project Revised December 13, 2018 (jfb)
NOTICE OF REQUEST FOR STATEMENT OF QUALIFICATIONS FROM
ARCHITECTURE/ENGINEERING FIRMS FOR
DESIGN-BID-BUILD PROJECT
TOWN OF GILBERT, ARIZONA
Project Name: Riparian Distribution Structure Project Number: WW0960 Contract Number: 326000418 Deadline: 10/13/2026 Submittal Location: Electronically via the Town of Gilbert e-Builder electronic bidding platform GILBERT Staff Contact: Steve Notch RFQ available at: Town of Gilbert Website ONLY (at no charge) http://www.gilbertaz.gov/rfp
Date and Location for Submittal: Sealed Statements of Qualifications (SOQ’s) from qualified Architecture/Engineering (A/E) firms will be received electronically via the Town of Gilbert e-Builder electronic bidding platform (link provided below) until 5:00 p.m., MST, October 13, 2026. The SOQ shall consist of a single .pdf document that is PC readable and not password protected. Any SOQ not received electronically via the Town of Gilbert eBuilder electronic bidding platform will not be accepted. It is the Firm’s responsibility to assure the SOQ is received at the above location on or before the specified time.
Project specific Town of Gilbert e-Builder electronic bidding platform:
https://gateway.app.e-builder.net/app/bidders/landing?accountid=3c1a5940-f22f-437a-8d5a- 97bb70b62547&projectid=0f749690-84f9-4e85-beda-755afd1a3566&bidpackageid=d8e310ad-e98d-4d68- 8e9a-2f72575eabf1
Project Description: This will be a Design-Bid-Build Project pursuant to ARS Section 34-601 et seq. A general description of the Project is:
Riparian Distribution Structure:
GILBERT intends to construct an 18-inch reclaimed transmission main, parallel to the existing reclaimed transmission main which supplies seven recharge ponds, expand and retrofit the existing distribution structure to accommodate up to 10MGD flow rate, SCADA controlled actuated valves to each pond, and earthwork at each pond to restore original elevations.
Construction must be completed by June 01, 2030. The Preliminary Project Description is attached in RFQ documents folder. One contract may be awarded. One firm may be awarded the contract. There will be a single final list of at least three firms.
Pre-Submittal Conference: A pre-submittal conference will be held on September 23, 2026 at 1:00 p.m., MST utilizing Microsoft Teams Invite (hyperlink below). Please attempt to access the meeting prior to the scheduled meeting time to identify any access issues. It is highly recommended that all https://gateway.app.e-builder.net/app/bidders/landing?accountid=3c1a5940-f22f-437a-8d5a-97bb70b62547&projectid=0f749690-84f9-4e85-beda-755afd1a3566&bidpackageid=d8e310ad-e98d-4d68-8e9a-2f72575eabf1 https://gateway.app.e-builder.net/app/bidders/landing?accountid=3c1a5940-f22f-437a-8d5a-97bb70b62547&projectid=0f749690-84f9-4e85-beda-755afd1a3566&bidpackageid=d8e310ad-e98d-4d68-8e9a-2f72575eabf1 https://gateway.app.e-builder.net/app/bidders/landing?accountid=3c1a5940-f22f-437a-8d5a-97bb70b62547&projectid=0f749690-84f9-4e85-beda-755afd1a3566&bidpackageid=d8e310ad-e98d-4d68-8e9a-2f72575eabf1
Form No. 2.2.1 A/E Notice of RFQ for DBB Project Revised December 13 2018 (jfb) prospective proposers attend, as proposer responsibility issues will be discussed, along with Project requirements.
https://teams.microsoft.com/meet/284383020336099?p=6OPNjkqGGl60cEWt4C
SOQ Format: Each SOQ received must be in accordance with the format and information provided within the Request for Qualifications package. Any submittal that does not conform, in all material respects to what is outlined in the RFQ, will be considered non-responsive. Each SOQ shall be received electronically via the Town of Gilbert e-Builder electronic bidding platform.
Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and continuing until either the date a contract is awarded or this Solicitation is withdrawn by Gilbert, all persons or entities who respond or intend to respond to this Solicitation, including without limitation their employees, agents, representatives, partners, subcontractors, consultants, joint venturers, members, lobbyists, or attorneys (collectively, “Proposers”), shall only discuss matters associated with this Solicitation with the Procurement Officer designated in this Solicitation and shall not have any direct or indirect contact about this Solicitation with any other Town staff or Town official, including, without limitation, members of the evaluation panel, the Town Manager, Deputy Town Managers, the Mayor, or any member of the Gilbert Town Council. As long as the subject matter of the Solicitation is not discussed, Proposers may continue to conduct business with Gilbert.
Notwithstanding the foregoing, Proposers may discuss this Solicitation with the Mayor or a member of the Gilbert Town Council, provided such meetings are scheduled through the Procurement Officer listed on this Solicitation, conducted in person at Gilbert Civic Center, Town Hall Administration Building, 50 East Civic Center Drive, Gilbert, Arizona 85296, and are posted as open meetings by the Town Clerk at least twenty‐four (24) hours prior to the scheduled meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.
This policy is intended to create a level playing field for all Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. Proposers who violate this policy shall be disqualified from participating in this Solicitation.
Right to Reject SOQ: GILBERT reserves the right to waive any irregularities in any submittal and to reject all submittals and re-advertise or cancel the project in its entirety, at its sole discretion.
GILBERT, or its consultants and advisors, will not be responsible for any cost incurred by any firm submitting a SOQ or responding to this notice.
Equal Opportunity: GILBERT is an equal opportunity employer. Minority and women’s business enterprises are encouraged to submit on this Project.
DATED: TOWN OF GILBERT, ARIZONA
Town Clerk Publications Date(s):
September 10, 2026 September 17, 2026 https://teams.microsoft.com/meet/284383020336099?p=6OPNjkqGGl60cEWt4C
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