El Monte City School District

Opportunity Detail

RIO HONDO HVAC REPLACEMENT PROJECT 2026-6

Title RIO HONDO HVAC REPLACEMENT PROJECT Invitation # 2026-6

Posting Date 09/23/2026 9:00 AM (PDT) Project Stage Bidding Bid Due Date 10/27/2026 4:00 PM (PDT)

Response Format Electronic

Type Bid Response Types Line Items

Subcontractor Bid Bond Non-Collusion Declaration (required) Off-Road Diesel-Fueled Fleet Certification (required) Federal Debarment Certification (required) Federal Byrd Anti-Lobbying Certification (required) Iran Contracting Act Certification (required) Reference List (Note: Provide your own document.) (required)

General Liability and Property Insurance (Note: Provide your own document.) (required) Site Visit Certification (required)

Type of Award Lump Sum Categories 238190 - Other Foundation, Structure, and Building Exterior Contractors

238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Restriction eBidding Restricted To Must meet one of the following restrictions:

CADIR - Registered DIR Public Works Contractor

Department Purchasing Address 3540 Lexington Ave

El Monte, California 91731

County Los Angeles

Offer Valid

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Bid Bond

Pre-Bid Meeting Information

Online Q&A

Contact Information

Description

Liquidated Damages 1000 Estimated Bid Value Start/Delivery Date

Project Duration

Bid Bond 10.00% Payment Bond 100.00%

Performance Bond 100.00%

Pre-Bid Meeting Yes Meeting Type Onsite

Date & Time 10/08/2026 10:00 AM (PDT) Address Rio Hondo School - 11425 Wildflower Rd. Arcadia, CA 91006

Attendance Required Yes

Online Q&A Yes Q&A Deadline 10/19/2026 4:00 PM (PDT)

Contact Info Matthew Law purchasing@emcsd.org

Bids to Owner's Agent

Scope of Services

THIS IS HVAC REPLACEMENT PROJECT SERVING BUILDING (A, B, C, D, E, F,

G, K, AND T). THIS BUILDING IS LOCATED AT 11425 WILDFLOWER RD,

ARCADIA, CA 91006.

1. SCOPE OF WORK CONSISTS OF COMPLETE REMOVAL OF THE EXISTING

VARIABLE REFRIGERANT FLOW (VRF) HEATING AND COOLING SYSTEM

AND THE INSTALLATION OF NEW OWNER FURNISHED INDIVIDUAL SPLIT-

SYSTEM HEAT PUMP UNITS SERVING BUILDING (A, B, C, D, E, F, G, H, K, AND

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T). THE EXISTING VRF SYSTEM HAS DEMONSTRATED OPERATIONAL AND

PERFORMANCE DEFICIENCIES AND WILL BE REPLACED WITH DEDICATED

5-TON AIR-SOURCE SPLIT HEAT PUMP SYSTEMS TO IMPROVE RELIABILITY,

MAINTAINABILITY, AND THERMAL COMFORT.

2. EACH OCCUPIED SPACE (CLASSROOM OR OFFICE) WILL BE SERVED BY

ITS OWN INDEPENDENT HEAT PUMP SYSTEM, CONSISTING OF A CEILING-

MOUNTED FAN COIL UNIT (FCU) AND A GROUND-MOUNTED OUTDOOR

CONDENSING UNIT. THE TOTAL SCOPE INCLUDES THIRTY-THREE (33) NEW

5-TON SPLIT HEAT PUMP SYSTEMS ACROSS MULTIPLE CAMPUS BUILDINGS.

Other Details

MECHANICAL:

1. REMOVE THE EXISTING VRF HVAC SYSTEM

2. INSTALL NEW OWNER FURNISHED HVAC SYSTEM

3. BUILDING-BY-BUILDING SYSTEM DISTRIBUTION

4. INDOOR FAN COIL UNIT INSTALLATION

5. DUCTWORK AND AIR DISTRIBUTION

6. CONTROLS AND THERMOSTATS

PROJECTS EXEMPT FROM PATH OF TRAVEL IMPROVEMENTS:

· THE SCOPE OF WORK DOES NOT TRIGGER PATH OF TRAVEL

IMPROVEMENTS IN COMPLIANCE WITH CBC 11B-202.4 EXCEPTION 7.

Notes HVAC equipment will be furnished by the District. All other components, equipment, and materials are to be supplied by the awarded bidder.

Final Addendum 10/22/2026

Bids Due 10/27/2026

Special Notices The District will only receive bids submitted electronically. The Planetbids Electronic Bid System will close exactly at the time outlined in the Notice Inviting Bid. Any bid that is submitted after this time shall be nonresponsive and returned to the bidder. Each bidder is solely responsible for timely submission of its bid; the District is not responsible for any technological issues in a bidder’s ability to timely submit its bid or portion thereof.

A mandatory pre-bid conference and site visit will be held. All participants are required to sign-in. Failure to attend or tardiness will render bid ineligible. The Site Visit Certification will be provided at the end of the Site Visit and must be submitted with the Bid.

A Bid Bond by an admitted surety insurer on the form provided by the District in the amount of ten percent (10%) of the total bid price, shall accompany the Bid Form and Proposal, as a guarantee that the Bidder will, within seven (7) calendar days after the date of the Notice of Award, enter into a contract with the District for the performance of the services as stipulated in the bid.

The Board reserves the right to reject any and all bids and/or waive any https://vendors.planetbids.com/portal/70921/bo/bo-detail/141640#bidInformation 3/4

Search & Bid on Thousands of Contracts irregularity in any bid received. If the District awards the Contract, the security of unsuccessful bidder(s) shall be returned within sixty (60) days from the time the award is made. Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days after the date of the bid opening.

A Bidder and its subcontractors must possess the appropriate State of California contractors’ license and must maintain the license throughout the duration of the project. Bidders must also be registered as a public works contractor with the Department of Industrial Relations pursuant to the Labor Code. Bids submitted by a contractor who is not properly licensed or registered shall be deemed nonresponsive and will not be considered.

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