Sole_Source_Justification-_FBO.doc

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SOLE SOURCE JUSTIFICATION (SSJ)

1. IDENTIFICATION OF AGENCY AND CONTRACTING OFFICE

Agency:

Social Security Administration (SSA) Contracting Office:

Office of the Deputy Commissioner for Budget, Finance and Management

Office of Acquisition and Grants (OAG)

Division of Eastern Regional Contracts Contracting Officer:

Erica Day Program Office:

Center for Materiel Resources Technical Point Michael Naclerio Of Contact

(TPOC):

Title:

Backup Cellular for Alarm Systems Proposed Contractor:

Convergint Technologies LLC

2. NATURE OF ACTION:

The Center for Materiel Resources has requested backup cellular alarm system communicators for 114 SSA Region 2 offices located in New York, New Jersey, and Puerto Rico.

3. DESCRIPTION OF SERVICES AND ESTIMATED COST

This acquisition is for backup cellular alarm system communicators for 114 SSA Region 2 offices. The acquisition will account for the communicator unit, Telguard TG-7A LTE-A, activation fees, installation fees, and travel costs for all 114 locations. The estimated total cost for this procurement is (redacted). Funding has been provided on requisition RG02-18-1213.

4. ACQUISITION PLAN STATUS:

The advanced procurement plan for this acquisition is RCF-18-10801-02 for fiscal year 2018 funds. The anticipated purchase order award date is September 14, 2018.

5. STATUTORY AUTHORITY:

The backup cellular communicator to be procured is “commercial” in nature, as defined at Federal Acquisition Regulation (FAR) Part 2, and will be solicited for using FAR Part 12 provisions/clauses, as well as the procedures outlined at FAR 13.500 “Test Program for Certain Commercial Items.” The acquisition will be a sole source as described at FAR 13.501 (a) (2) (ii) utilizing simplified acquisition procedures under the authority of the services Acquisition Reform Act of 2003 (41 U.S.C. 428 a).

6. CONTRACTOR'S UNIQUE QUALIFICATIONS:

The proposed contractor has an existing contract with SSA for the Intrusion Detection System (IDS) maintenance of all field offices throughout Region 2. The contract number is 28321318C00060005. The contractor is responsible for the maintenance and repair of the IDS, system devices, and the panic/duress systems currently installed in all field offices throughout Region 2. Because Convergint Technologies LLC is contractually obligated to maintain and repair the IDS systems, awarding the backup cellular communicator to any other contractor would be in violation of the pre-existing contract with Convergint Technologies LLC.

7. SOLICITATION EFFORTS

Because the requested services are only available from Convergint Technologies LLC, and this action is greater than $25,000, SSA is required to post a notice of intent at www.fbo.gov.

8. REASONABLENESS OF COST:

The offered price is comparable to commercial cellular communicators offered by numerous contractors on GSA Advantage. This research will be documented in the purchase order supporting documents.

9. MARKET RESEARCH:

The Telguard TG-7A backup cellular communicator will be compatible with the pre-existing maintenance contract with Convergint Technologies LLC. The contractor has verified this information with the Technical Point of Contact, Michael Naclerio.

10. OTHER FACTS:

None.

11. LIST OF SOURCES EXPRESSING INTEREST IN THE ACQUISITION:

At this time, no other sources have expressed an interest in the acquisition. It is anticipated that no other offers will be received as the services can only be provided by Convergint Technologies LLC.

12. PROCUREMENT HISTORY:

Contract No. 28321318C00060005 with Convergint Technologies LLC is for the maintenance and repair of IDS systems, system devices, and panic/duress systems installed in all field offices throughout Region 2. Convergint Technologies LLC is contractually obligated to maintain and repair these systems. Installation of backup cellular communicators to the pre-existing alarm systems falls under the maintenance and repair responsibilities of Convergint Technologies LLC.

13. ACTION TAKEN TO REMOVE COMPETITION BARRIER:

See Section 6 above. SSA will continue to survey the market place by synopsizing its requirements and reviewing capability statements submitted by the vendor community.

RECOMMENDATION OF THE COTR

AND CONCURRENCE OF THE PROGRAM OFFICIALS

The COTR and other program officials hereby certify that the information provided in support of justification for other than full and open competition is accurate and complete.

RECOMMEND:

Michael Naclerio, TPOC

Date

Center for Materiel Resources

CONCUR:

Pam Johnson

Center Director

Center for Materiel Resources

CONCUR:

Erica Day

Lead Contract Specialist

OAG/OOC/DERC-DA

APPROVE:

Joeie Tracht

Division Director

OAG/OOC/DERC

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